->,

ElectionCommission
of India
Nirvachan Sadan,Ashoka Road, New Delhi- 110001
Dated 21 20A7.
March,

- clarification
sion of electoralroll- Ordinaryresiderrce regarding
dents living in hostels

The Commissionhas been receivingrepresentations from Students'organizations

.. , . .
and othersregarding
difficulties
facecJ
hy students
in registering
theirnamesin theelectorat

rolls..Sonreof the.CEOshavealsoraisecthisissuebeforethe Conrinission

seeking
further

clarification
so that thereis no scopefor variedinterpretation
of the existinginstructions
iy
/\
llre Electoral
Rellistratiorr
Officersin different
Statesarrcitheycantakea uniforrn viewintlre

matlofof registrirtiott
of sturirjntslivirg in hostelsor rnesses. The existingl
instructicrrs

issuedwaybackinthe year1983are,irrcorporated
in Chapter-lll,para5,4 oitthe
llandbook

, for Electoral Officer,1993Edition.

Registration

2. The Commission,after due consideration,

has since decidedto issuefresh

clarifications
in the matterso as to ensurethatthe namesof eligiblestudents
pursuing

studiesin differentparts of the country,av.ray

fronr their home, can be includedin the

electoralrollwithoutany confusion/difficulty,
The followingclarifications
are;herebyissued
r:i '
for futureguidanceand compliance:-

(,1)The studentsresidingat the placeof study, in hostelor messmanaged

by

\e educationalinstitutionsor elsewhere,will have the option to get

selves registered as electors either at their native places with their

managedbv the
or at the addressof the hostel/mess
ts/guardians

or elsewhere
educationalinstitution for the time
wherethey are residents
 e
/P

beingfor pursuingtheirstudies.The coursespursuedby the saidstudents

shouldbe recognised
by Central/State
Govt.or Boards/Universities/Deemed

Universities
definedunderrelevant
Actsand suchcoursesshouldbe of not

lessthan oneyear'sduration.

(2)Thoseoptingfor registration
at theirnativeplacewiththeirparents/guardian

shall be treatedas ordinarilyresidentthereinand theirabsencefromtheir

horneduringthe periodof theirstudyshallbe treatedas temporary

absence
..
(1A)of section20 of the R P Act"1950.
un.dersub-section

(3) Studentsoptingto be enrolledin the electoralrollat theirhouseaddress

in
theirnativeplacewillhaveto applyfor inclusion
of.theirnamein theelectoral

roll by applyingin Form6 appended

to R.E.Rules,1960,addressed
to the

in whichtlrehousein his nativeplacefalls.In such

EROof the constiiLtency

cases,as proofof tenrporary

absencefromtheirho-mein orderto pursuean

course,a self-declaration
ccJrrcational withbonafide
certificate
fromtheHead

Master/Principal/Director/Registrar/Dean
of the' educationalinstitution

concernedrnustbe attachedwitlrlheapplicaiion
Form-6,

(4) Similarly,
thosestudents
whomightbe alreadyenrolled
as an.elector
in the

in whichthe housein hisnativeplacefalls

rollof the constituency
electoral

andwantto continue at thatplace,

to retaintheirregistratioh theyshould
also
givea self-declaration
to thateffectto the EROof the constituency.
As a
proofof temporary
absence,from intheself-declaration
theirhomeaddress, a
:::
bonafide certificate from the Head Master/Principal/Director/Registrar/Dean
of

' the educational

institution
shouldbe included. :

(!) Sucnstudentswho are eithernotalreadyregisteredor do notwantto retain

at theirnativeplacewiththeir parents/guardians
theirregistration butwantto

enrollthemselvesas an electorat the place of their presentstayin the

or elsewhere
institution
managedby the educational
hostel/mess willhaveto
 7

applyfor registration withinwhichtheplaceof

to the EROof the constituency

their presentstay falls. For that purpose,they will haveto applyin Form6

addressedto the ERO of the concerned a bonafide

alongwith
constituency
certificatefrom the Head Master/PrincipaUDirector/Registrar/Dean
of the

educational
institution.Thosewhoare alreadyregistered roll
in the electoral

at theirnativeplaceshouldindicate
the full addressof suchnativeplaceand

othercJetails
of theirenrolment
in thatconstituency,
in the relevant
colunrn
of

Form6. Thosewho are alreadyin possession

of an Electoral
Photoldentity

Carcl(EPIC)shouldalsoattacha photocopy
of the same.

Alt studentsmentionedabovein sub-paras(2) to (5) shouldattacfra recent

{6)
passport:size,coiourediphotographilvitlr
i,: '... :
the self-declaration
so thatthesame

coL;ldbe scantredfor priniirrgphotoelectoralrr:iland issueof an EPIU,if not

i

, alreaclyissued.
t.-:

(7) The onus of presentatioh'of in Form-6and/orthe Self-

the application

Declaration
to the EROconcerned
shallsquarelylie on the student.

3. is orderedto prepareelectoralrollsafresh,
a de novo intensiverevisir.rn
lVl-rerrevcr

the enumerators
shall not enumeratdthe nameof any studentstayingawayfromtheir

parents/guardian
on the basisof declaration
by othermembersof the household.
Theother

rnembersof the householdshouldbe told aboutthe revisedprocedure

that in orderto get

at the nativeplace,the student

the benefit;oftemporaryabsenceand seek registration

shouldappiyin Form-6togetherwith the self-declaration,

mentioned.
above,afterdraft

publication
of electoralroll. The onusto informthe studentmemberof the familyaboutthe

as well as the onus to submitdulyfilledForm-6to the ERO will lie on the

requirements

shouldbe supplied
of the "Declaration"
studentor headof the family. A specimen by the

the studentslivingin hostel/mess

to the household. Sjmilarly,
enumerator, or elsewhere

away from their nativeplacesshall also not be enumeratedby the officialenumerators.

 11

They will also have to'apply individuallyin Form6 by followingthe procedureprescribed

in

sub-para(5) of para2above.

4. A specimenof the formatin whichthe self-declaration above/bonafide

as mentioned

certificatefrom the Principal/Director/Registrar/Dean

of the educationalinstitutionto be

furnishedby the applicantstudentis enclosedherewith. The relevantForm 6 can be

of lndia
by the applicantstudentfrom the websiteof the ElectionCommission
downloaded

(wvrw.eci.gov.in)
or that of the concernedStateChiefElectoralbfficerwhicharehyperlinked

website
to the Commission's

5. The aboveinstructions maybe broughtto the noticeof allthe District

and guidelines

Otficers.The DEOsmay be directed

ElectionOfficersanclElectoralRegistration to bringthe

to the noticeof all recognised

instructions educational locatedwithinthedistrict.
institutions

to thenoticeof all concernecl

the CEOnraybringtheseinstructions
ln acldiiion, Departments

andViceChance|lorsasperenclosedformat....i

Standarddistribution
 5
SPACEFORPASTINO
ONERECENT
e)
DBCLARATION BY STUDENTSLIVING IN PASSPORTSIZE
PHOTOGRAPH (3.5x
3.5CM)SHOWING
H OSTELSNVIE
SSESIELSEWHERE FRONTALVIEWOF
(TO BE ATTACHEDWITH FORM6) FULLFACEWITHIN
THISBOX

1. I,..... .(NAMEINBLOCKLETTERS),
son/daughter of resident of
(complete
postaladdres:
of nativeplace),herebydeclarethat :----
(a) I arn a bonafidestudentof (narr
of the institution) and pursuing (detaiisof the course
lrom (montir)_-(year) to (month) (year);
* ( U ) t a m . p r e s e n t l rye s i d i n ga t -

(i) (if residing

in
hostel/rness,mention ProomNo./Block No./ Block Name,etc.of the hostelimess).
OR
(ii) (if residini
elsewhereoutsidethe hostel/mess, mentioncompletepostal addressof 'the placeof sta'
o u t s i d et h e h o s t e l i m e s s ) .

( c ) * ' l w a t r t t o b e r e g i s t * i - eicnlt h e e l e c t o t ar o
l l l / r e t a i n r n y r e g i s l r a t i o t r i r r t i r e e l reooltloofim
a ly n a t i v r
placeat my above-mentioned residential addresswith my parentsiguardian.
OR
*l rvantto beregistered
in tlteelectoral
roll of thec0nstituency
whcreI ampr'gsently
residing
.

ll. I amawarethatregistration
in theelectoral
rollof morethanoneconstituency
ormorethanoncein a
is notpermitted
constituency undertheelection lawandamalsoawareof thepenalprovisions
of Sec
31of theR.P.Act,1950,whichreadsasfo{lows:
"lf anypersonmakesin connectionwith(a) theprepantion,revisionor conection
of anelectoralroll, o,
(b)theinclusion of anyentryin or froman electoral
or exclusion roll,a statement
or dectaration
in writing
whichis falseandwhichheeither knows orbe/ieves to befalseordoesnotb.elievetobetrue,Le oha,Jh(
punis-llabiewith iryprisonmentLora'!grmwhich mav extendto one-vejtr,lr-witllfine, gutfr b;th:

Pla c e:
Date :

at (a) aboveand the photograpf

givenin the declaration
It is certifiedthat the,information
havebeenverifiedfrom the recordsof the institutionahdarefoundto be correct.

Place/Date: S i g n a t u raen ds e a lo f t h eH e a c
Master/Principal/Registrar/Director/Dear
* Sfrikeout the inapplicable alternatives.
Iiote- The opu-s of dilivery of the declaration ta the ERO concerned will lie on the applicant.'
 ,6
tr
N
To.

The Vice Chancellor,

University
of ....

of studentvotersat the placeof stay in

Subject-Registration
Hostel/privateaccommodation-reg.

Sir,

I am dire:ctedto irrviteyourkindattentiotrto'thesubjectcitedandto
state that'the Commissionhas been receivingrepresentations from students'
organizations and othersregardingproblemsfaced by ,students in gettingtheir
namesregisteredin the electoralrollsat the placeof theirchoice,ie.,at the native
-etc.,
placeor at the place of stay in hostel, whilepursuiltgtheirstudiesfor an
educationalcourse. Tlre Comrnissionhas, with a view to streamliningthe
procedure, directedthatstudentslivingin hostelsor living!n privateaccommodation
away frorn their parents/guardian's lior-lsemay have the c]roiceof gettirrg ther.n
registered,inthe electoralrollsof theirnative placesor at the placeof their present
stayin hostel,etc.,F-ortirispurpose,theywillhaveto file a declatation in tltenratter
irrtlre Formprre.scribed
by the Commission, alogwiththeir application
fornr (Fornr6)
for registrationiir the electoralroll to the ElectoralRegistratiorr Officerof the
constituencyconcerned.A copy of the Declaration Form prescribed by the
Cotnini.rrsioriir; r':nt;lrised.A ci;1.,yof ilrat tevisr:cl ;:toc;edure{or ei'iiollttictitr"rf
studentsinelectoralrollsisalsoenc|osed.
In order to ensurethat only the genuinestudentsare enrolledas electors
runclcithq revisr.:ci tlir--rsitriientconcerned is requirecito get his
Jrrcceclurc,
declaration oftheDeclaration
inPara1(a) Formandhisphotograph
itobepasted
by
himonthe Declaration. Form)verifiedbythePrincipaliDirector/Registrar/Dean ofthat
educationalinstitution
concerned. Youare,therefore requested to kindlyinstruct
the
said autl.rority
that educationalinstitution to that University
affiliated to verifythe
relevantdeclaration of the studentandhisphotograph irrthe DeclarationFormas
andwhen,astudentof theirinstitution approaches themforthatpurpose. A copyof
instructionsissuedby youin thisbehalfmaykindlybeendorsed to thisOffice.

Yoursfaithfully,

( cEo)