QUICK REFERENCE – EXPENSE REPORT (SIDE 1)

Employee Self-Service > Travel and Expense Center > Expense Report > Create

Note - that the employee name comes into the

form – see yellow highlight.

Step 1 - On quick start menu select “Entries from

My Wallet to pull in your credit card transactions.

There are 3 areas to complete, the “General

Information” or header, the detail information,
and then attach receipts. See blue boxes.

Step 2 - Select the transactions that you want on

this report by checking the blue box on the left.

If the system correctly selected the “expense type”

for you just click “Done”; however if this is incorrect
you will need to change this.

Once you click on the field inside red box for

expense type it navigates you to a new window and
provides you with some detail information regarding
the transaction.
QUICK REFERENCE – EXPENSE REPORT (SIDE 2)

Step 3 - For this example, I selected “training and

education” for the expense type.

Note: the information in this screen that comes

populated is from VISA. Some merchants are setup
with VISA to deliver a lot of detail information. For
example, some airlines would provide flight ticket
information. This is most helpful for you when you are
completing the expense report.

In the yellow highlighted area the Description is a field

that is required to be populated; however the system
has a bug and you can’t enter this information on this
screen.

The phone number that comes from VISA is also helpful

in case you lose your receipt and need to contact them.

Once expense type is selected and description is

populated click the “Return to My Wallet” at bottom –
see blue box.

Step 4 - Click “Done” once you return to

this page.
 QUICK REFERENCE – EXPENSE REPORT (SIDE 3)

Step 5 - Next you need to populate the “General Information” or header data, which is at the top of the page. Fill in all of the
items in green highlight.

Step 6 - Next you need to populate the “Detail” portion of the form. On the overview tab (see highlight) all my wallet
information came into this transaction on this tab except the “Billing Type” in the red box, select “internal” for all non-grant
transactions.

Step 7 – On detail tab, input “Description” of the transaction. If the transaction is $75 and over and you don’t have receipt you
will need to check the box and provide an explanation as to why you don’t have it.
 QUICK REFERENCE – EXPENSE REPORT (SIDE 4)

Step 8 – “Check for errors” or you can “Save For Later” to see if you have missing data. The expense report ID number gets
populated for you.

Step 9 – Attachments for receipts $75 and over. See green box above, click “Attachments”. New window opens, click on “Add
Attachment”. Pop-up window opens and you click on “Browse” and search for where you saved your receipt files. Once you find
it click “Upload” button.
 QUICK REFERENCE – EXPENSE REPORT (SIDE 5)

The file name populates and you need to add a description on the line (see green highlight). You can add more files using the
same “Add Attachment” process or just Click “OK” to attach the file.

You can now see that there is “1” file in the attachment to your expense report. You are now finished with editing your report,
you can now “Submit” it so that it can now move into the Approval process work-flow.