USER MANUAL:

HUMAN RESOURCES
MANAGEMENT SYSTEM
(HRMS)
Grama-Ward Sachivalayam
Introduction

This user manual along with the online FAQs section is there to simplify and assist in the process
of applying leave and for overall use of the HRMS.

Having a user manual helps in easy operation of the system and can be used for references as and
when needed while using the HRMS interface.

Human Resource Management System

The key areas in all screens are highlighted and indicated by an arrow to ensure easy search and
seamless migration within the site.

Step 1

The first step involves migrating to the official gsws portal

https://gramawardsachivalayam.ap.gov.in/GSWS/Home/Main and following the arrow to find
the correct tab to access the HRMS section.

Step 2:

Login Screen

You will be led to the LMS login screen, where you need to login using your username and
password, for logging into the Leave Management System for applying your leave.

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Step 3:

(i) Employee Dashboard Screen

You are led to the Employee Dashboard, which shows your leave history, the leave balance,
leave status and a pictorial representation of the type of leaves taken. Each of the tabs have
drops down shown by the arrow to the right.

While Employee Dashboard drop down gives the Leave History/Balance and Status, Apply
Leave/Regularise drop down has the Apply Leave and Attendance Regularisation options,
Grievance has option to raise any grievance, while Profile gives you My Profile, View/Change
Approver and My In/Out Time options. You can navigate to all these options, as and when needed.

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(ii) Apply Leave/Regularise Tab

For Applying Leave

By clicking on the Apply Leave/Regularise tab of this screen, you can migrate to the Apply Leave
drop down, where you may apply your leave.

For applying, select the from and to date, followed by selecting the leave type, leave subtype,
reason, along with alternate mobile number and address if any while on the leave. You may
upload supporting documents for the type of leave concerned. For the dates for your leave, the
calendar at your left helps select by showing the official General and Optional Holidays list, as per
the month.

Post selecting the necessary details for your leave, you are required to click on Apply Leave for
applying the leave. In this screen, you also have an option to navigate back to your Dashboard, by
clicking on the Employee Dashboard tab on the top right of this screen.

For Attendance Regularisation

The leave regularisation screen shows the following drop down. It has the following options:

1. On a Medical Emergency
2. On Duty
3. Failure of Biometric
4. Others

You may select either of the options in the cases of absence from the secretariat.

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(iii) Grievance

This screen helps you raise any girevance through accessing the drop down beside the grievance
tab. You can put a description of your issue at the Description Box given in this screen. You may
also upload supporting document in either PDF/JPEG format of maximum 1MB size, explaining
the issue. The grievance, so submitted gives you a ticket number/Grievance ID which is received
by the Team at State Office, and you can follow up on the same, for escalation or resolution,
using the same Grievance ID.

The Grievance History box gives a history of all the problems raised by the concerned employee
and resolutions provided for each, with the timeline.

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(iv) Profile

For accessing your details, your approver details and entry details, you may click on the Profile
Tab. In the My Profile section under Profile tab, it has your Employee Details, the Employee
Hierarchy, the Employee Entry Details as well as the access to Employee Dashboard.

The Employee Details shows in the first screen of My Profile. You may navigate to Employee
Hierarchy from here. Employee Hierarchy screen looks like following:

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The Profile drop down gives an option to View/Change Approver, which again leads you to this
screen given above, besides the tab mentioned as Employee Hierarchy above. By clicking on the
designation tab below, you will have an option to change. Check the screen below for more details.

The Employee Entry Details tab shows the following screen:

The Profile drop down gives an option of My In/Out Time, which again leads you to this screen,
besides the tab mentioned above.

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DDO Screen

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Step 1:

The first step involves migrating to the official gsws portal

https://gramawardsachivalayam.ap.gov.in/GSWS/Home/Main and following the arrow to find
the correct tab to access the HRMS section.

Step 2:

Login Screen

You will be led to the LMS login screen, where you need to login using your username and
password, for logging into the Leave Management System for applying your leave.

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Step 3:

The first screen as the DDO logs in, shows the following Dashboard screen.

DDO can navigate to Approvals tab having Forward Leave option in the drop downs, the
Apply Leave/Regularise option gives an option to DDO to apply leaves and regularise his/her
attendance.

There is next a Grievance option to raise Grievances from DDO login, as well as Profile tab
showing Employee details similar to the other functionaries.

Except for the leave forwarding option under the Approvals, remaining all the tabs work similar
to tabs available to other functionaries.

Further, you can always logout by clicking on the logout option anytime.

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 Screens for
Mandal level Officer

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Step 1:

The first step involves migrating to the official gsws portal

https://gramawardsachivalayam.ap.gov.in/GSWS/Home/Main and following the arrow to find
the correct tab to access the HRMS section.

Step 2:

Login Screen

You will be led to the LMS login screen, where you need to login using your username and
password, for logging into the Leave Management System for applying your leave.

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Step 3:

(i) Leave Approval Screen

The first screen you see as you login is this. The list of leaves to be approved shows in this screen.

(ii) Attendance Regularisation Screen

As you navigate to next tab, the Approve Regularisation option shows in the drop down. This is
with respect to attendance regularisation.

The Attendance Regularisation Approval looks like the following:

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(iii) Capturing of Leave Balance

For capturing of leave balance, the following screen shows.

The concerned Mandal level official can update and capture the leave balance of the functionary
here. The functionary can contact the Approver in case the leave balance is not updated and not
showing while they apply the leave.

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