Microsoft Word Basics

MSWord Environment
File Management
Editing
Views

Prepared by:
Arvin Buncad Alonzo
CSU-CBEA
 Objectives
• Identify parts, tabs and commands of MS Word
• Explain the use of the different parts and commands of MS
Word
• Manipulate a file (saving, opening, creating and setting
options)
• Prepare a document and apply the different the editing
commands in MS Word
• Apply the different Views of a document
 MS Word Environment

WORK/TEXT AREA
 MS Word Parts
• Ribbon. Contains the tabs & its commands. It replace the menus
and toolbars found in earlier versions of Word. It contains 7
basic tabs.
• Title Bar. Shows name of program and open document. Also
contains minimize, maximize and close buttons.
• Quick Access Toolbar. A customizable toolbar that contains a set
of commands that are independent of the tab on the ribbon
• Rulers (Horizontal & Vertical). Gives you an idea of where you are
on the page
• Work/Text Area (Document). Where you type text & insert
objects.
 MS Word Parts
• Window Control buttons. It provide quick function in
manipulating a window. [Close, Minimize, Maximize/Restore]
• Status Bar. Set desired options such as page number/number of
total page, word count, insert/overtype mode, caps lock, and
zoom slide.
• Zoom/Zoom Slide. to increase/decrease the amount of the
document you see on the screen.
• Scroll Bars. Allows you to view document by moving it up, down
(vertical scroll bar), left or right (horizontal scroll bar).
 The Ribbon
• The ribbon is broken down into 8 basic tabs.
• Tab. Each tab has a common purpose and consists of several
groups.
• Group. Command buttons with a common purpose are clustered
together.
• Each ribbon contains several groups.
• Some groups, but not all, contain a quick launch bar (dialogue
box launcher) in the bottom right hand corner.
• Additional tabs appear when objects are selected
 File Management
• Info
• New
• Open
• Save
• Save As
• Print
• Options
• Close
 File Management Shortcuts
• Ctrl N – New blank document
• Ctrl O – open an existing document
• Ctrl S – Save changes to document
• Ctrl P – activate Print
• Ctrl W – close a document (W- whisk away)
• Alt F4 – exit application

• NOTE: ALT key displays appropriate letter to press for

a command.
 Editing

• Clipboard – a temporary storage • Cut – Ctrl X

area for data that the user wants • Copy – Ctrl C
to copy from one place to another.
• Paste – Ctrl V
• Select (or highlight text)
• Find – Ctrl F
• Ctrl A- Select All
• Replace – Ctrl H
• Shift  - highlight 1 char
• Shift  - highlight 1 line • Go To – Ctrl G (or F5)
up/down • Undo – Ctrl Z
• Ctrl + Shift + arrow Keys – high- • Redo/Repeat – Ctrl Y
light 1 word/paragaph
 Views

• Views group – change view of document

• Show group – hide/unhide ruler, gridlines or
navigation pane
• Zoom group – change window size
• Window group – set viewing windows of document/s
• Macro – view macros window
 Views Shortcuts
• Print Layout – Alt Ctrl P
• Outline – Alt Ctrl O
• Draft – Alt Ctrl N