Oil Record Book: Commonwealth of Dominica

COMMONWEALTH OF DOMINICA
MARITIME ADMINISTRATION
NAME OF VESSEL:
OFFICIAL NUMBER:
TYPE: □ TANKER □ OTHER

(SPECIFY)
OIL RECORD BOOK

COVERING THE PERIOD: FROM TO
AND CONTAINING ENTRIES FOR:
CHECK ONLY ONE

PART I – MACHINERY SPACE OPERATIONS (ALL SHIPS) □
OR
PART II – CARGO AND BALLAST OPERATIONS (TANKERS) □
WARNING: TANKERS MUST MAINTAIN SEPARATE OIL RECORD BOOKS FOR MACHINERY
SPACE AND CARGO AND BALLAST OPERATIONS
GROSS TONS:
DEADWEIGHT IN METRIC TONS:
TOTAL CARGO CAPACITY IN CUBIC METERS:
THIS ENTRY LOG MUST BE PRESERVED FOR THREE (3) YEARS FROM DATE OF LAST ENTRY
CDP-601 (REV. 11/07)

NOTICE
Together with the enclosed instructions, this is the Official Oil Record Book of the Maritime
Administrator.
The Book has been designed so that it may be used by all ships for making machinery space entries and
by tankers making both machinery space and cargo and ballast entries. However, these two categories of
entries cannot be recorded in the same Oil Record Book.
A tanker must maintain two separate Oil Record Books:
PART I - Machinery Space Operations, which will most likely be kept by the Chief Engineer; and
PART II - Cargo and Ballast Operations, which will most likely be kept by the Cargo Officer
CDP-601 (REV. 11/07)

OIL RECORD BOOK
PART I – Machinery Space Operations
(All Ships)
Name of Ship: …………………………………………………………
Distinctive number or letters: …………………………………………
Gross tonnage: …………………………………………………………
Period From: ……………………… To: ………………………….
Note: Oil Record Book Part I shall be provided to every oil tanker of 150 gross
tonnage and above and every ship of 400 gross tonnage and above, other than oil
tankers, to record relevant machinery space operations. For oil tankers, Oil
Record Book Part II shall also be provided to record relevant cargo/ballast
operations.
CDP-601 (REV. 11/07)

Introduction
The following pages of this section show a comprehensive list of items of machinery space
operations which are, when appropriate, to be recorded in the Oil Record Book Part I in
accordance with regulation 17 of Annex I of the International Convention for the Prevention of
Pollution from Ships, 1973, as modified by the Protocol of 1978 relating thereto (MARPOL
73/78). The items have been grouped into operational sections, each of which is denoted by a
letter Code.
When making entries in the Oil Record Book Part I, the date, operational Code and item number
shall be inserted in the appropriate Columns and the required particulars shall be recorded
chronologically in the blank spaces.
Each completed operation shall be signed for and dated by the officer or officers in charge. The
master of the Ship shall sign each completed page.
The Oil Record Book Part I contains many references to oil quantity. The limited accuracy of
tank Measurement devices, temperature variations and clingage will affect the accuracy of these
readings. The entries in the Oil Record Book Part I should be considered accordingly.
In the event of accidental or other exceptional discharge of oil statement shall be made in the Oil
Record Book Part I of the circumstances of, and the reasons for, the discharge.
Any failure of the oil filtering equipment shall be noted in the Oil Record Book Part I.
The entries in the Oil Record Book Part I, for ships holding an IOPP Certificate, shall be at least
in English, French or Spanish. Where entries in official language of the State whose flag the ship
is entitled to fly are also used, this shall prevail in case of a dispute or discrepancy.
The Oil Record Book Part I shall be kept in such a place as to be readily available for inspection
at all reasonable times and, except in the case of unmanned ships under tow, shall be kept on
board the ship. It shall be preserved for a period of three years after the last entry has been made.
The competent authority of the Government of a Party to the Convention may inspect the Oil
Record Book Part I on board any ship to which this Annex applies while the ship is in its port or
offshore terminals and may make a copy of any entry in that book and may require the master of
the ship to certify that the copy is a true copy of such entry. Any copy so made which has been
certified by the master of the ship as a true copy of an entry in the Oil Record Book Part I shall
be made admissible in any juridical proceedings as evidence of the facts stated in the entry. The
inspection of an Oil Record Book Part I and the taking of a certified copy by the competent
authority under this paragraph shall be performed as expeditiously as possible without causing
the ship to be unduly delayed.
CDP-601 (REV. 11/07)

LIST OF ITEMS TO BE RECORDED
(A) Ballasting or cleaning of oil fuel tanks
1. Identity of tank(s) ballasted.
2. Whether cleaned since they last contained oil and, if not, type of oil previously
carried.
3. Cleaning process:
.1 position of ship and time at the start and completion of cleaning;
.2 identify tank(s) in which one or another method has been employed

(rinsing through, steaming, cleaning with chemicals; type and quantity of
chemicals used, in m3);
.3 identity of tank(s) into which cleaning water was transferred.
4. Ballasting:
.1 position of ship and time at start and end of ballasting;
.2 quantity of ballast if tanks are not cleaned, in m3.
(B) Discharge of dirty ballast or cleaning water from oil fuel tanks referred to under
Section A)
5. Identity of tank(s).
6. Position of ship at start of discharge.
7. Position of ship on completion of discharge.
8. Ship's speed(s) during discharge.
9. Method of discharge:
.1 through 15 ppm equipment ;
.2 to reception facilities.
10. Quantity discharged, in m3.
CDP-601 (REV. 11/07)

(C) Collection and disposal of oil residues (sludge and other oil residues)
11. Collection of oil residues

Quantities of oil residues (sludge and other oil residues) retained on board. The
quantity should be recorded weekly1: (This means that the quantity must be
recorded once a week even if the voyage lasts more than one week)
.1 - identity of tank(s) …………………………………………
.2 - capacity of tank(s) ……..………………………………… m3
.3 - total quantity of retention ………………………..………. m3
12. Methods of disposal of residue.
State quantity of oil residues disposed of, the tank(s) emptied and the quantity of
contents retained in m3:
.1 to reception facilities (identify port)2;
.2 transferred to another (other) tank(s) (indicate tank(s) and the total
content of tank(s))
.3 incinerated (indicate total time of operation);
.4 other method (state which).
(D) Non-automatic discharge overboard or disposal otherwise of bilge
water which has accumulated in machinery spaces
13. Quantity discharged or disposed of, in cubic metres.3
14. Time of discharge or disposal (starts and stop).
15. Method of discharge or disposal:
.1 through 15 ppm equipment (state position at start and end); .

.2 to reception facilities (identify port)2;
.3 transfer to slop tank or holding tank (indicate tank(s); state the total quantity
retained in tank(s), in m3).
1
Tanks listed in item 3.1 of form A and B of the supplement in the IOPP Certificate used for sludge.
2
Ship’s masters should obtain from the operator of the reception facilities, which includes barges and tank trucks, a
receipt or certificate detailing the quantity of tank washings, dirty ballast, residues or oily mixtures transferred,
together with the time and date of the transfer. This receipt or certificate, if attached to the Oil Record Book Part I,
may aid the master of the ship in proving that his ship was not involved in an alleged pollution incident. The receipt
or certificate should be kept together with the Oil Record Book Part I.
3
In case of discharge or disposal of bilge water from holding tank(s), state identity and capacity of holding tank(s)
and quantity retained in holding tank.
CDP-601 (REV. 11/07)
(E) Automatic discharge overboard or disposal otherwise of bilge water which has
accumulated in machinery spaces
16. Time and position of ship at which the system has been put into automatic mode of
operation for discharge overboard, through 15 ppm equipment.
17. Time when the system has been put into automatic mode of operation for transfer of
bilge water to holding tank (identify tank).
18. Time when the system has been put into manual operation.
(F) Condition of the oil filtering equipment
19. Time of system failure4.
20. Time when system has been made operational.
21. Reasons for failure.
(G) Accidental or other exceptional discharges of oil
22. Time of occurrence.
23. Place or position of ship at time of occurrence.
24. Approximate quantity and type of oil.
25. Circumstances of discharge or escape, the reasons therefore and general remarks.
(H) Bunkering of fuel or bulk lubricating oil
26. Bunkering:
.1 Place of bunkering.
.2 Time of bunkering.
.3 Type and quantity of fuel oil and identity of tank(s) (state quantity added, in
tonnes and total content of tank(s)).
.4 Type and quantity of lubricating oil and identity of tank(s) (state quantity added,
in tonnes and total content of tank (s)).
4
The condition of the oil filtering equipment covers also the alarm and automatic stopping devices, if applicable.
CDP-601 (REV. 11/07)

(I) Additional operational procedures and general remarks
Name of ship………………………………………………………………………………………
Distinctive number or letters………………………………………………………………………
MACHINERY SPACE OPERATIONS
Date Code Item Record of Operations/Signature of Officer in Charge
Master’s Signature
CDP-601 (REV. 11/07)

Name of ship………………………………………………………………………………………
CDP-601 (REV. 11/07)

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CDP-601 (REV. 11/07)

OIL RECORD BOOK
PART II – Cargo / Ballast Operations
(Oil Tankers)
Name of Ship: .............................................................................................................
Distinctive number
or letters: .....................................................................................................................
Gross tonnage: ............................................................................................................
Note: Every oil tanker of 150 gross tonnage and above shall be provided with Oil Record Book Part II to
record relevant cargo/ballast operations. Such a tanker shall also be provided with Oil Record Book Part I
to record relevant machinery space operations.
CDP-601 (REV. 11/07)

Name of Ship ……………………………………………………………………………………….
Distinctive number or letters ……………………………………………………………………….
PLAN VIEW OF CARGO AND SLOP TANKS

(to be completed on board)
Identification Capacity
of tanks
Depth of slop
tank(s):
(Give the capacity of each tank and the depth of

slop tank(s))
CDP-601 (REV. 11/07)
Introduction
The following pages of this section show a comprehensive list of items of cargo and ballast
operations which are, when appropriate, to be recorded in the Oil Record Book Part II in
accordance with regulation 36 of Annex I of the International Convention for the Prevention of
Pollution from Ships, 1973, as modified by the Protocol of 1978 relating thereto (MARPOL
73/78). The items have been grouped into operational section, each of which is denoted by a code
letter.
When making entries in the Oil Record Book Part II, the date, operational code and item number
shall be inserted in the appropriate columns and the required particulars shall be recorded
chronologically in the blank spaces.
Each completed operation shall be signed for and dated by the officer or officers in charge. Each
completed page shall be countersigned by the master of the ship.
In respect of the oil tankers engaged in specific trades in accordance with regulation 2.5 of
Annex I of MARPOL 73/78, appropriate entry in the Oil Record Book Part II shall be endorsed
by the competent port State authority.∗*
The Oil Record Book Part II contains many references to oil quantity. The limited accuracy of
tank Measurement devices, temperature variations and clingage will affect the accuracy of these
readings. The entries in the Oil Record Book Part II should be considered accordingly.
In the event of accidental or other exceptional discharge of oil a statement shall be made in the
Oil Record Book Part II of the circumstances of, and the reasons for, the discharge.
Any failure of the oil discharge monitoring and control system shall be noted in the Oil Record
Book Part II.
The entries in the Oil Record Book Part II, for ships holding an IOPP Certificate, shall be at least
in English, French or Spanish. Where entries in an official language of the State whose flag the
ship is entitled to fly are also used, this shall prevail in case of a dispute or discrepancy.
The Oil Record Book Part II shall be kept in such a place as to be readily available for inspection
at all reasonable times and, except in the case of unmanned Ships under tow, shall be kept on
board the Ship. It shall be preserved for a period of three years after the last entry has been made.
The competent authority of the Government of a Party to the Convention may inspect the Oil
Record Book Part II on board any Ship to which this Annex applies while the Ship is in its port
or offshore terminals and may make a copy of any entry in that book and may require the master
of the Ship to certify that the copy is a true copy of such entry. Any copy so made which has
been certified by the master of the Ship as a true copy of an entry in the Oil Record Book Part II
shall be made admissible in any juridical proceedings as evidence of the facts stated in the entry.
The inspection of an Oil Record Book Part II and taking of a certified copy by the competent
authority under this paragraph shall be performed as expeditiously as possible without causing
the ship to be unduly delayed.
*
This sentence should only be inserted for the Oil Record Book of a tanker engaged in a specific trade.
CDP-601 (REV. 11/07)
LIST OF ITEMS TO BE RECORDED
(A) Loading of oil cargo
1. Place of loading.
2. Type of oil loaded and identity of tank(s).
3. Total quantity of oil loaded (state quantity added, in m3 at 15oC and the total
content of tank(s), in m3).
(B) Internal transfer of oil cargo during voyage
4. Identity of tank(s):
.1 from:
.2 to: (state quantity transferred and total quantity of tank(s), in m3).
5. Was (were) the tank(s) in 4.1 emptied? (If not, state quantity retained, in m3.)
(C) Unloading of oil cargo
6. Place of unloading.
7. Identity of tank(s) unloaded.
8. Was (were) the tank(s) emptied? (If not, state quantity retained, in m3.)
(D) Crude oil washing (COW tankers only)

(To be completed for each tank being crude oil washed)
9. Port where crude oil washing was carried out or ship's position if carried out
between two discharge ports.
10. Identity of tank(s) washed.5
11. Number of machines in use.
12. Time of start of washing.
13. Washing pattern employed6
5
When an individual tank has more machines than can be operated simultaneously, as described in the Operations
and Equipment Manual, then the section being crude oil washed should be identified, e.g. No.2 centre, forward
section.
6
In accordance with the Operations and Equipment Manual, enter whether single-stage or multi-stage
method of washing is employed. If multi-stage method is used, give the vertical arc covered by the machines and
the number of times that arc is covered for that particular stage of the programme.
CDP-601 (REV. 11/07)

14. Washing line pressure.
15. Time washing was completed or stopped.
16. State method of establishing that tank(s) was (were) dry.
17. Remarks.7
(E) Ballasting of cargo tanks
18. Position of ship at start and end of ballasting.
19. Ballasting process:
.1 identity of tank(s) ballasted;
.2 time of start and end; and
.3 quantity of ballast received. Indicate total quantity of ballast for each tank
involved in operation, in m3.
(F) Ballasting of dedicated clean ballast tanks (CBT tankers only)
21. Position of ship when water intended for flushing, or port ballast was taken to
dedicated clean ballast tank(s).
22. Position of ship when pump(s) and lines were flushed to slop tank.
23. Quantity of the oily water which, after line flushing, is transferred to the slop
tank(s) or cargo tank(s) in which slop is preliminarily stored (identify tank(s)).
State total quantity, in m3.
24. Position of ship when additional ballast water was taken to dedicated clean ballast
tank(s).
25. Time and position of ship when valves separating the dedicated clean ballast tanks
from cargo and stripping lines were closed.
26. Quantity of clean ballast taken on board, in m3.
(G) Cleaning of cargo tanks
27. Identity of tank(s) cleaned.
28. Port or ship's position.
29. Duration of cleaning.
7
If the programmes given in the Operations and Equipment Manual are not followed, then the reasons must
be given under Remarks.
CDP-601 (REV. 11/07)

30. Method of cleaning.8
31. Tank washings transferred to:
.1 reception facilities (state port and quantity, in m3)5; and
.2 sloptank(s) or cargo tank(s) designated as sloptank(s) (identify tank(s);

state quantity transferred and total quantity, in m3).
(H) Discharge of dirty ballast
32. Identity of tank(s).
33. Time and position of ship at start of discharge into the sea.
34. Time and position of ship on completion of discharge into the sea.
35. Quantity discharged into the sea, in m3.
37. Was the discharge monitoring and control system in operation during the
discharge?
38. Was a regular check kept on the effluent and the surface of the water in the
locality of the discharge?
39. Quantity of oily water transferred to slop tank(s) (identify slop tank(s). State total
quantity, in m3.
40. Discharged to shore reception facilities (identify port and quantity involved, in
m3).9
(I) Discharge of water from slop tanks into the sea
41. Identity of slop tanks.
42. Time of settling from last entry of residues, or
43. Time of settling from last discharge.
8
Hand-hosing, machine washing and/or chemical cleaning. Where chemically cleaned, the chemical
concerned and amount used should be stated.
9
Ships' masters should obtain from the operator of the reception facilities, which include barges and tank
trucks, a receipt or certificate detailing the quantity or tank washings, dirty ballast, residues or oily mixtures
transferred together with the time and date or the transfer. This receipt or certificate, if attached to the
Oil Record Book Part II, may aid the master of the ship in proving that his ship was not involved in an
alleged pollution incident. The receipt or the certificate should be kept together with the Oil Record Book
Part II.
CDP-601 (REV. 11/07)

44. Time and position of ship at start of discharge.
45. Ullage of total contents at start of discharge.
46. Ullage of oil/water interface at start of discharge.
47. Bulk quantity discharged, in m3 and rate of discharge, in m3 /hour.
48. Final quantity discharged, in m3 and rate of discharge, in m3/hour.
49. Time and position of ship on completion of discharge.
50. Was the discharge monitoring and control system in operation during the
discharge?
51. Ullage of oil/ water interface on completion of discharge, in metres.
53. Was regular check kept on the effluent and the surface of water in the locality of
the discharge?
54. Confirm that all applicable valves in the ship's piping system have been closed on
completion of discharge from the slop tanks.
(J) Disposal of residues and oily mixtures not otherwise dealt with
55. Identity of tanks.
56. Quantity disposed from each tank. (State the quantity retained, in m3.)
57. Method of disposal
.1 To reception facilities (identify port and quantity involved)10;
.2 Mixed with cargo (state quantity);
.3 transferred to (an)other tank(s) (identify tank(s); state quantity transferred

and total quantity in tank(s), in m3);
.4 other method (state which); state quantity disposed of, in m3.

10
Ships' masters should obtain from the operator of the reception facilities, which include barges and tank trucks, a
receipt or certificate detailing the quantity or tank washings, dirty ballast, residues or oily mixtures transferred
together with the time and date or the transfer. This receipt or certificate, if attached to the Oil Record Book Part II,
or the certificate should be kept together with the Oil Record Book Part II.
CDP-601 (REV. 11/07)

(K) Discharge of clean ballast contained in cargo tanks
58. Position of ship at start of clean ballast.Identity of tank(s) discharged.
59. Was (were) the tank(s) empty on completion?
60. Position of ship on completion if different from 58.
61. Was a regular check kept on the effluent and the surface of the water in the
locality of the discharge?
(L) Discharge of ballast from dedicated clean ballast tanks (CBT tankers only)
62. Identity of tank(s) discharged.
63. Time and position of ship at start of discharge of clean ballast into the sea.
64. Time and position of ship on completion of discharge into the sea.
65. Quantity discharged, in m3:
.1 into the sea; or
.2 to reception facility (identify port).11
66. Was there any indication of oil contamination of the ballast water before or during
discharge into the sea?
67. Was the discharge monitored by an oil content meter?
68. Time and position of ship when valves separating dedicated clean ballast tanks
from the cargo and stripping lines were closed on completion of deballasting.
(M) Condition of oil discharge monitoring and control system
70. Time of system failure.
71. Time when system has been made operational.
72. Reasons for failure.
(N) Accidental or other exceptional discharges of oil
73. Time of occurrence.
11
Ships' masters should obtain from the operator of the reception facilities, which include barges and tank trucks, a
receipt or certificate detailing the quantity or tank washings, dirty ballast, residues or oily mixtures transferred,
together with the time and date or the transfer. This receipt or certificate, if attached to the Oil Record Book Part II,
or the certificate should be kept together with the Oil Record Book Part II.
CDP-601 (REV. 11/07)
74. Port or ship's position at time of occurrence.
75. Approximate quantity, in m3, and type of oil.
76. Circumstances of discharge or escape, the reasons therefore and general remarks.
(O) Additional operational procedures and general remarks
TANKERS ENGAGED IN SPECIFIC TRADES
(P) Loading of ballast water
78. Position of ship when ballasted.
79. Total quantity of ballast loaded in cubic metres.
80. Remarks.
(Q) Re-allocation of ballast water within the ship
81. Reason for re-allocation.
(R) Ballast water discharge to reception facility
82. Port(s) where ballast water was discharged.
83. Name or designation of reception facility.
84. Total quantity of ballast water discharged in cubic metres.
85. Date, signature and stamp of port authority official.
CDP-601 (REV. 11/07)

Name of ship ....................................................................................................................................
Distinctive number or letters ………………………………………………………………………
CARGO/BALLAST OPERATIONS (OIL TANKERS)
Date Code Item Record of Operations/Signature of Officer in

Charge
CDP-601 (REV. 11/07)

NAME OF SHIP:
Date: Code: (Letter) Item : (Number) Record of Operations/Signature of Officer in Charge :
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Oil Record Book: Commonwealth of Dominica

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COMMONWEALTH OF DOMINICA

TYPE: □ TANKER □ OTHER

OIL RECORD BOOK

AND CONTAINING ENTRIES FOR:

CHECK ONLY ONE

DEADWEIGHT IN METRIC TONS:

TOTAL CARGO CAPACITY IN CUBIC METERS:

CDP-601 (REV. 11/07)

A tanker must maintain two separate Oil Record Books:

CDP-601 (REV. 11/07)

PART I – Machinery Space Operations

Name of Ship: …………………………………………………………

Distinctive number or letters: …………………………………………

Gross tonnage: …………………………………………………………

Period From: ……………………… To: ………………………….

CDP-601 (REV. 11/07)

CDP-601 (REV. 11/07)

(A) Ballasting or cleaning of oil fuel tanks

1. Identity of tank(s) ballasted.

.1 position of ship and time at the start and completion of cleaning;

.2 identify tank(s) in which one or another method has been employed

.3 identity of tank(s) into which cleaning water was transferred.

.1 position of ship and time at start and end of ballasting;

.2 quantity of ballast if tanks are not cleaned, in m3.

6. Position of ship at start of discharge.

7. Position of ship on completion of discharge.

8. Ship's speed(s) during discharge.

.1 through 15 ppm equipment ;

10. Quantity discharged, in m3.

CDP-601 (REV. 11/07)

11. Collection of oil residues

13. Quantity discharged or disposed of, in cubic metres.3

14. Time of discharge or disposal (starts and stop).

15. Method of discharge or disposal:

.1 through 15 ppm equipment (state position at start and end); .

(F) Condition of the oil filtering equipment

19. Time of system failure4.

20. Time when system has been made operational.

21. Reasons for failure.

(G) Accidental or other exceptional discharges of oil

22. Time of occurrence.

23. Place or position of ship at time of occurrence.

24. Approximate quantity and type of oil.

(H) Bunkering of fuel or bulk lubricating oil

CDP-601 (REV. 11/07)

MACHINERY SPACE OPERATIONS

Date Code Item Record of Operations/Signature of Officer in Charge

CDP-601 (REV. 11/07)

MACHINERY SPACE OPERATIONS

Date Code Item Record of Operations/Signature of Officer in Charge

CDP-601 (REV. 11/07)

MACHINERY SPACE OPERATIONS

Date Code Item Record of Operations/Signature of Officer in Charge

CDP-601 (REV. 11/07)

MACHINERY SPACE OPERATIONS

Date Code Item Record of Operations/Signature of Officer in Charge

CDP-601 (REV. 11/07)

MACHINERY SPACE OPERATIONS

Date Code Item Record of Operations/Signature of Officer in Charge

CDP-601 (REV. 11/07)

MACHINERY SPACE OPERATIONS

Date Code Item Record of Operations/Signature of Officer in Charge

CDP-601 (REV. 11/07)