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Connecting the Dots –

PAS 55, ISO 55000 and GFMAM


Arnold Botha
Arnold.Botha@pragmaworld.net
Karl Nepgen
Karl.Nepgen@pragmaworld.net
Workshop Objectives

• To get a better understanding of the three asset


management documents: PAS 55, ISO 55000 and
GFMAM’s Landscape with its 39 Subjects
• To understand how these documents relate or differ
• To form an opinion about their relevance to you
• To know how to use these
documents to develop an
asset management strategy
Workshop Programme
• Introduction and objectives - AB
• What are the dots? - AB
– PAS 55, ISO 55000 and GFMAM’s 39 Subjects
• Defining the dots:
– 39 Subjects overview - AB
– ISO 55000 overview - KN
– PAS 55 overview - AB
• Connecting the dots (Group exercise)
• Using the dots
– Develop an AM Strategy - KN
• Wrap-up and close - AB
What are the dots?
- PAS 55, ISO 55000 and 39 Subjects
Definition: Asset

An item, thing or entity that has potential or


actual value to an organisation
- Assets
- Asset types
- Asset systems
- Portfolio of assets
Note: The value changes over time –
depreciation or impairment
Definition: Asset Management
The coordinated activities of an organisation
to realise value from its assets.

Asset management translates the


organization’s objectives into asset-related
decisions, plans and activities, using a risk
based approach.

Note: Realisation of value normally involves a


balancing of costs, risks and performance.
This balancing might need to be considered
over different time frames.

ISO 55000:2014
Definition: Asset Management System

A set of interrelated or
interacting elements of an
organisation to establish
asset management policies
and objectives, as well as
the processes to achieve
those objectives

Note: The asset


management system is a
subset of asset
management
Asset Management Elements

Source: ISO 55000:2014


A Standard for Asset Management?
A Standard for Asset Management?
What is PAS 55:2008?
PAS = Publically Available Specification

Released by the British Standards Institution (BSI)

Led by the Institute of Asset Management (IAM)

Used input from global experts

Released in 2004, revised in 2008

Applicable to any organisation where


physical assets are critical for success
www.theiam.org Available from IAM at GBP145 (members) and GBP
185 (non-members)
PAS 55 Part 1 and Part 2

Part 1: Specification Part 2 – Guidelines


(What to do) (How to do it, with examples)
What is the current status of PAS 55?

• Superseded by ISO 55000


• Many organisations still using it as a
guideline for an AM system
• Organisations will change from PAS
journey to ISO journey
• Will probably disappear in future
History of ISO 55000/1/2

• 2004: PAS 55 published by BSI


• 2008: PAS 55 V2 released
• 2009: BSI proposed PAS 55 as the basis
for an AM standard
• Jul 2010: Preliminary meeting of ISO AM
Committee in London
• Sept 2010: ISO approval of TC251
• Jan 2011: 1st working draft of ISO
55000/1/2 released
• Jan 2014: Final release
What is ISO 55000/1/2

“This international standard specifies the


requirements for the establishment,
implementation, maintenance and
improvement of a management system for
asset management, referred to as an ‘asset
management system’.”
ISO 55001:2014
What is ISO 55000/1/2

ISO 55000:2014
Asset management – Overview,
principles and terminology

ISO 55001:2014
Asset management – Management
systems - Requirements

ISO 55002:2014
Asset management – Management
systems - Guidelines for the application
of ISO 55001
Global Forum on Maintenance and Asset
Management (GFMAM)

Vision
To be a worldwide community of organisations providing leadership
for maintenance and asset management communities

http://www.gfmam.org
The Asset Management Landscape

• Overview of AM and its features


• Set of AM subjects and principles
• Framework for AM training
• Baseline for customisation by members
for specific environment
GFMAM’s 39 Subjects
1. Asset Management Policy 2. Asset Management Strategy and Objectives

3. Demand Analysis 4. Strategic Planning

5. Asset Management Planning 6. Capital Investment Decision-Making

7. Operations and Maintenance Decision-Making 8. Lifecycle Value Realisation

9. Resourcing Strategy 10. Shutdowns and Outage Strategy

11. Technical Standards and Legislation 12. Asset Creation and Acquistioning

13. Systems Engineering 14. Configuration Management

15. Maintenance Delivery 16. Reliability Engineering

17. Asset Operations 18. Resource Management

19. Shutdown and Outage Management 20. Fault and Incident Response

21. Asset Decommissioning and Disposal


GFMAM’s 39 Subjects (continued)

22. Asset Information Strategy 23. Asset Information Standards

24. Asset Information Systems 25. Data and Information Management

26. Procurement and Supply Chain Management 27. Asset Management Leadership

28. Organisational Structure 29. Organisational Culture

30. Competence Management 31. Risk Assessment and Management

32. Contingency Planning and Resilience Analysis 33. Sustainable Development

34. Management of Change 35. Assets Performance and Health Monitoring

36. Asset Management System Monitoring 37. Management Review, Audit and Assurance

38. Asset Costing and Valuation 39. Stakeholder Engagement


Organisational road map to AM excellence Application of the Landscape Document

Individual road map to AM competence


Asset Management Elements

GFMAM’s
39 Subjects

ISO 55000
&
PAS 55

GFMAM’s
39 Subjects
Defining the dots
- 39 Subjects Overview
GFMAM’s 39 Subjects
2. Asset Management Strategy and
1. Asset Management Policy
Objectives
3. Demand Analysis 4. Strategic Planning

5. Asset Management Planning 6. Capital Investment Decision-Making

7. Operations and Maintenance Decision-Making 8. Lifecycle Value Realisation

9. Resourcing Strategy 10. Shutdowns and Outage Strategy

11. Technical Standards and Legislation 12. Asset Creation and Acquistioning

13. Systems Engineering 14. Configuration Management

15. Maintenance Delivery 16. Reliability Engineering

17. Asset Operations 18. Resource Management

19. Shutdown and Outage Management 20. Fault and Incident Response

21. Asset Decommissioning and Disposal


Asset Management Strategic Planning
Organisational strategic plan (OSP)
Vision, mision, values, business policies, goals and the management of its risks
Planning
Organisational values, goals and risk policy

Asset management policy


Mandated principles and requirements related to the assets and the framework for control

Asset management strategy


Chosen long term approach and optimal scheme to apply the AM policy and support the OSP
Asset management objectives
Specific and measurable outcomes required of assets, asset systems and asset management systems

Asset management plans


Which activities and associated resources shall be applied by whom and when to implement the asset
management strategy and deliver the asset management objectives

Implementation
Life cycle activities Assets
Functional Create / acquire

PAS 55:2008
Policies/strategies Portfolio of asset systems and individual assets
Utilise
Standards
Processes Maintain
Procedures Renew / dispose
Asset Management Strategic Planning
Asset management strategy

Assessment:
Current Vision:
reality Year 1 Year
Year22 Year
Year33 AM policy
Year
Year11 initiatives initiatives
initiatives

Gap analysis
GFMAM’s 39 Subjects
1. Asset Management Policy 2. Asset Management Strategy and Objectives

3. Demand Analysis 4. Strategic Planning

5. Asset Management Planning 6. Capital Investment Decision-Making

7. Operations and Maintenance Decision-Making 8. Lifecycle Value Realisation

9. Resourcing Strategy 10. Shutdowns and Outage Strategy

11. Technical Standards and Legislation 12. Asset Creation and Acquistioning

13. Systems Engineering 14. Configuration Management

15. Maintenance Delivery 16. Reliability Engineering

17. Asset Operations 18. Resource Management

19. Shutdown and Outage Management 20. Fault and Incident Response

21. Asset Decommissioning and Disposal


3. Demand Analysis

“The processes an organisation uses to both assess and


influence the demand for, and level of service from, an
organisation’s assets.”

Demand analysis typically includes


the analysis of future demand for the
products or services being offered
and the requirements this demand
will place on the asset portfolio.
GFMAM’s 39 Subjects
1. Asset Management Policy 2. Asset Management Strategy and Objectives

3. Demand Analysis 4. Strategic Planning

5. Asset Management Planning 6. Capital Investment Decision-Making

7. Operations and Maintenance Decision-Making 8. Lifecycle Value Realisation

9. Resourcing Strategy 10. Shutdowns and Outage Strategy

11. Technical Standards and Legislation 12. Asset Creation and Acquistioning

13. Systems Engineering 14. Configuration Management

15. Maintenance Delivery 16. Reliability Engineering

17. Asset Operations 18. Resource Management

19. Shutdown and Outage Management 20. Fault and Incident Response

21. Asset Decommissioning and Disposal


Asset Life Cycle Management
Demand
analysis

Replacement New Funded


requests requests projects
Capital
Asset life cycle Asset portfolio Specification Asset creation
investment
strategy management and design and acquisition
decisions

Asset value Asset investment Capital project


optimisation management management

Decommis- Installation
Whole life Capex
sioning and
costing budgeting
and disposal commissioning

Handover
Operation and maintenance
13. Systems Engineering
GFMAM’s 39 Subjects
1. Asset Management Policy 2. Asset Management Strategy and Objectives

3. Demand Analysis 4. Strategic Planning

5. Asset Management Planning 6. Capital Investment Decision-Making


7. Operations and Maintenance Decision-
8. Lifecycle Value Realisation
Making
9. Resourcing Strategy 10. Shutdowns and Outage Strategy

11. Technical Standards and Legislation 12. Asset Creation and Acquistioning

13. Systems Engineering 14. Configuration Management

15. Maintenance Delivery 16. Reliability Engineering

17. Asset Operations 18. Resource Management

19. Shutdown and Outage Management 20. Fault and Incident Response

21. Asset Decommissioning and Disposal


A Framework for Maintenance Management
Strategic Maintenance Technical Maintenance Operational Maintenance
Management Management Management

Resourcing
Reliability Material strategy &
Engineering Management Resource
Management
Maintenance Internal
Strategy Operations & Resources
Maintenance Maintenance
Measuring
Decision Delivery
Maintenance
Making External
KPIs
Resources

Measuring Measuring
Annual
Maintenance Maintenance
Assessment
KPIs KPIs
GFMAM’s 39 Subjects
1. Asset Management Policy 2. Asset Management Strategy and Objectives

3. Demand Analysis 4. Strategic Planning

5. Asset Management Planning 6. Capital Investment Decision-Making

7. Operations and Maintenance Decision-Making 8. Lifecycle Value Realisation

9. Resourcing Strategy 10. Shutdowns and Outage Strategy

11. Technical Standards and Legislation 12. Asset Creation and Acquistioning

13. Systems Engineering 14. Configuration Management

15. Maintenance Delivery 16. Reliability Engineering

17. Asset Operations 18. Resource Management

19. Shutdown and Outage Management 20. Fault and Incident Response

21. Asset Decommissioning and Disposal


Shutdown and Outage Management
GFMAM’s 39 Subjects
1. Asset Management Policy 2. Asset Management Strategy and Objectives

3. Demand Analysis 4. Strategic Planning

5. Asset Management Planning 6. Capital Investment Decision-Making

7. Operations and Maintenance Decision-Making 8. Lifecycle Value Realisation

9. Resourcing Strategy 10. Shutdowns and Outage Strategy

11. Technical Standards and Legislation 12. Asset Creation and Acquistioning

13. Systems Engineering 14. Configuration Management

15. Maintenance Delivery 16. Reliability Engineering

17. Asset Operations 18. Resource Management

19. Shutdown and Outage Management 20. Fault and Incident Response

21. Asset Decommissioning and Disposal


Technical Standards and Legislation

Identify applicable legal, regulatory and


statutory AM requirements

Incorporate into the AM system

Communicate to all stakeholders

Keep it up to date
GFMAM’s 39 Subjects
1. Asset Management Policy 2. Asset Management Strategy and Objectives

3. Demand Analysis 4. Strategic Planning

5. Asset Management Planning 6. Capital Investment Decision-Making

7. Operations and Maintenance Decision-Making 8. Lifecycle Value Realisation

9. Resourcing Strategy 10. Shutdowns and Outage Strategy

11. Technical Standards and Legislation 12. Asset Creation and Acquistioning

13. Systems Engineering 14. Configuration Management

15. Maintenance Delivery 16. Reliability Engineering

17. Asset Operations 18. Resource Management

19. Shutdown and Outage Management 20. Fault and Incident Response

21. Asset Decommissioning and Disposal


14. Configuration Management
“A management process for establishing and maintaining consistency
of a product’s or asset’s physical and functional attributes with its
design and operational information throughout its life.”

Configuration
Management Planning

Configuration Configuration Status


Configuration Control
Identification Accounting
Control changes to a Product
Define the product and its Provide status and information
and its configuration
configuration documentation about a product and its
documentation
identification configuration documentation

Configuration Audits
Verify consistency of
configuration documentation
GFMAM’s 39 Subjects
1. Asset Management Policy 2. Asset Management Strategy and Objectives

3. Demand Analysis 4. Strategic Planning

5. Asset Management Planning 6. Capital Investment Decision-Making

7. Operations and Maintenance Decision-Making 8. Lifecycle Value Realisation

9. Resourcing Strategy 10. Shutdowns and Outage Strategy

11. Technical Standards and Legislation 12. Asset Creation and Acquistioning

13. Systems Engineering 14. Configuration Management

15. Maintenance Delivery 16. Reliability Engineering

17. Asset Operations 18. Resource Management

19. Shutdown and Outage Management 20. Fault and Incident Response

21. Asset Decommissioning and Disposal


20. Fault and Incident Response
“Responding to failures and incidents in a systematic manner,
including incident detection and identification, fault analysis,
use of standard responses, temporary and permanent repairs
as well as taking over and handing back of sites.”
GFMAM’s 39 Subjects (continued)

22. Asset Information Strategy 23. Asset Information Standards

24. Asset Information Systems 25. Data and Information Management

26. Procurement and Supply Chain Management 27. Asset Management Leadership

28. Organisational Structure 29. Organisational Culture

30. Competence Management 31. Risk Assessment and Management

32. Contingency Planning and Resilience Analysis 33. Sustainable Development

34. Management of Change 35. Assets Performance and Health Monitoring

36. Asset Management System Monitoring 37. Management Review, Audit and Assurance

38. Asset Costing and Valuation 39. Stakeholder Engagement


Information Management Subjects

• 22. Asset Information Strategy: The strategic approach


to the definition, collection, management, reporting and
overall governance of asset information necessary to
support the implementation of an organisation’s asset
management strategy and objectives.

• 23. Asset Information Standards: The specification of a


consistent structure and format for collecting and storing
asset information and for reporting on the quality and
accuracy of asset information.
Information Management Subjects

• 24. Asset Information Systems: The asset information


systems an organisation has in place to support the asset
management activities and decision-making processes in
accordance with the Asset Information Strategy.

• 25. Data and Information Management: The data and


information held within an organisation’s asset
information systems and the processes for the
management and governance of that data and
information.
Information Management
GFMAM’s 39 Subjects (continued)

22. Asset Information Strategy 23. Asset Information Standards

24. Asset Information Systems 25. Data and Information Management

26. Procurement and Supply Chain


27. Asset Management Leadership
Management
28. Organisational Structure 29. Organisational Culture

30. Competence Management 31. Risk Assessment and Management

32. Contingency Planning and Resilience Analysis 33. Sustainable Development

34. Management of Change 35. Assets Performance and Health Monitoring

36. Asset Management System Monitoring 37. Management Review, Audit and Assurance

38. Asset Costing and Valuation 39. Stakeholder Engagement


26. Procurement and Supply Chain Management

“The processes used by an


organisation to ensure all
asset management activities
that are outsourced are
aligned with the asset
management objectives of
the organisation and to
monitor the outcomes of
these activities against
these objectives.”
GFMAM’s 39 Subjects (continued)

22. Asset Information Strategy 23. Asset Information Standards

25. Data and Information Management 24. Asset Information Systems

26. Procurement and Supply Chain Management 27. Asset Management Leadership

28. Organisational Structure 29. Organisational Culture

30. Competence Management 31. Risk Assessment and Management

32. Contingency Planning and Resilience Analysis 33. Sustainable Development

34. Management of Change 35. Assets Performance and Health Monitoring

36. Asset Management System Monitoring 37. Management Review, Audit and Assurance

38. Asset Costing and Valuation 39. Stakeholder Engagement


People Subjects
GFMAM’s 39 Subjects (continued)

22. Asset Information Strategy 23. Asset Information Standards

25. Data and Information Management 24. Asset Information Systems

26. Procurement and Supply Chain Management 27. Asset Management Leadership

28. Organisational Structure 29. Organisational Culture

30. Competence Management 31. Risk Assessment and Management

32. Contingency Planning and Resilience


33. Sustainable Development
Analysis
34. Management of Change 35. Assets Performance and Health Monitoring

36. Asset Management System Monitoring 37. Management Review, Audit and Assurance

38. Asset Costing and Valuation 39. Stakeholder Engagement


Risk Management
Management of Change

“An organisation’s processes for the identification,


assessment, implementation and communication of
changes to people, processes and assets.”

Asset management changes Formal change control process


Assets Risk assessment
Processes Mitigation and control activities
Procedures
Increased Decreased
Organisational structures
risk risk
Outsourcing
New EAMS
Other software tools
GFMAM’s 39 Subjects (continued)

22. Asset Information Strategy 23. Asset Information Standards

25. Data and Information Management 24. Asset Information Systems

26. Procurement and Supply Chain Management 27. Asset Management Leadership

28. Organisational Structure 29. Organisational Culture

30. Competence Management 31. Risk Assessment and Management

32. Contingency Planning and Resilience Analysis 33. Sustainable Development

34. Management of Change 35. Assets Performance and Health Monitoring

36. Asset Management System Monitoring 37. Management Review, Audit and Assurance

38. Asset Costing and Valuation 39. Stakeholder Engagement


33. Sustainable Development

“The interdisciplinary,
collaborative processes used
by an organisation to ensure
an enduring, balanced
approach to economic activity,
environmental responsibility
and social progress to ensure
all activities are sustainable in
perpetuity.”
GFMAM’s 39 Subjects (continued)

22. Asset Information Strategy 23. Asset Information Standards

25. Data and Information Management 24. Asset Information Systems

26. Procurement and Supply Chain Management 27. Asset Management Leadership

28. Organisational Structure 29. Organisational Culture

30. Competence Management 31. Risk Assessment and Management

32. Contingency Planning and Resilience Analysis 33. Sustainable Development

34. Management of Change 35. Assets Performance and Health Monitoring

36. Asset Management System Monitoring 37. Management Review, Audit and Assurance

38. Asset Costing and Valuation 39. Stakeholder Engagement


Performance Monitoring
GFMAM’s 39 Subjects (continued)

22. Asset Information Strategy 23. Asset Information Standards

25. Data and Information Management 24. Asset Information Systems

26. Procurement and Supply Chain Management 27. Asset Management Leadership

28. Organisational Structure 29. Organisational Culture

30. Competence Management 31. Risk Assessment and Management

32. Contingency Planning and Resilience Analysis 33. Sustainable Development

34. Management of Change 35. Assets Performance and Health Monitoring

36. Asset Management System Monitoring 37. Management Review, Audit and Assurance

38. Asset Costing and Valuation 39. Stakeholder Engagement


37. Management Review, Audit and Assurance
GFMAM’s 39 Subjects (continued)

22. Asset Information Strategy 23. Asset Information Standards

25. Data and Information Management 24. Asset Information Systems

26. Procurement and Supply Chain Management 27. Asset Management Leadership

28. Organisational Structure 29. Organisational Culture

30. Competence Management 31. Risk Assessment and Management

32. Contingency Planning and Resilience Analysis 33. Sustainable Development

34. Management of Change 35. Assets Performance and Health Monitoring

36. Asset Management System Monitoring 37. Management Review, Audit and Assurance

38. Asset Costing and Valuation 39. Stakeholder Engagement


38. Asset Costing and Valuation

“An organisation’s processes


for defining and capturing
as built, maintenance and
renewal unit costs and the
methods used by an
organisation for the
valuation and depreciation
of its assets.”
38. Asset Costing and Valuation

“An organisation’s processes


for defining and capturing
as built, maintenance and
renewal unit costs and the
methods used by an
organisation for the
valuation and depreciation
of its assets.”
38. Asset Costing and Valuation

“An organisation’s processes


for defining and capturing
as built, maintenance and
renewal unit costs and the
methods used by an
organisation for the
valuation and depreciation
of its assets.”
GFMAM’s 39 Subjects (continued)

22. Asset Information Strategy 23. Asset Information Standards

25. Data and Information Management 24. Asset Information Systems

26. Procurement and Supply Chain Management 27. Asset Management Leadership

28. Organisational Structure 29. Organisational Culture

30. Competence Management 31. Risk Assessment and Management

32. Contingency Planning and Resilience Analysis 33. Sustainable Development

34. Management of Change 35. Assets Performance and Health Monitoring

36. Asset Management System Monitoring 37. Management Review, Audit and Assurance

38. Asset Costing and Valuation 39. Stakeholder Engagement


39. Stakeholder Engagement

Engage employees and other stakeholders

Regularly communicate AM policy, strategy,


objectives and plans

Consult them before decisions


Defining the dots
- ISO 55000 Overview
ISO 55002:2014
Appendix B
Clause 4: Context of the Organisation

4.1 Understanding the organisation and its context


• Align AM objectives with organisational objectives
(clear line of sight)
• Identify and record relevant external issues
- legislation, future demand, regulatory requirements, technology
trends, environmental issues
• Identify and record relevant internal issues
- Organisational structure, culture, policies/procedures, risks,
information systems, age of assets, competencies, labour issues
Clause 4: Context of the Organisation

4.2 Understanding the needs of stakeholders


• Identify relevant internal stakeholders
- eg engineering, accounting, unions, supervisors, shareholders
• Identify relevant external stakeholders
- eg customers, suppliers, government, local communities, banks
• Document their asset management expectations
• Define criteria for decision making and prioritisation
• Plan for their communication and reporting requirements
• Evidence that these needs have been considered in AM activities
Clause 4: Context of the Organisation

4.3 Determining the scope of the AM system


• Define the assets and asset portfolio covered by the AM system
• Define responsibilities for asset management (internal/external)
• Define the period of responsibility and liability for assets
• Define the interaction with other management systems (eg quality
and environment) with clear boundaries
Clause 4: Context of the Organisation

4.4 Asset management system


• Refer to the initial ISO 55001 assessment and gap analysis
• Documented asset management strategy
- clear AM objectives
- prioritised initiatives to achieve these objectives
- prioritised initiatives to establish the asset management system
Clause 5: Leadership

5.1 Leadership and commitment


• Demonstrate priority and commitment
• Clear asset management policy and strategy
• Decisions regarding AM issues
• Risk management
• Communication of the plans
• Provision of sufficient resources
• Regular review of progress and performance
Clause 5: Leadership

5.2 Policy
• Documented AM policy
• Vision of asset management (statement of intent)
• Framework for asset management decision making
• Aligned with corporate objectives
• Commitment to continual improvement
• Communicated to all stakeholders to ensure understanding
• High visibility and dynamic review process
Clause 5: Leadership

5.3 Organisational roles, responsibilities and authorities


• Organisational structure for key asset management functions
• Clear roles and responsibilities for asset management
• Clear roles and responsibilities for the asset management system
• Clear statement about delegation and financial authorities
Clause 6: Planning

6.1 Actions to address risks for the AM system


• Clearly defined organisation-wide risk-based methodology
• Define risk assessment criteria
• Process to identify potential asset-related risks
• Process to analyse potential risks (likelihood and consequences)
• Process to identify appropriate treatment actions
• Process for monitoring and control
Clause 6: Planning

6.2.1 Asset management objectives


• Align AM objectives with organisational objectives
• Select KPIs to measure
• Asset performance
• Success of the asset management system
• Set SMART targets
• Establish the required information systems and reports
• Deploy these KPIs throughout the AM organisation
Clause 6: Planning

6.2.2 Planning to achieve the objectives


• Plans to achieve the AM policy, strategy and objectives
• Plans to implement/improve the asset management system
• Asset-specific or asset portfolio specific plans
• All plans with responsibilities, resources and time scales
• Identify and treat the risks in these plans.
Clause 7: Support

7.1 Resources
(Resources = people, funding, spares, facilities, tools, equipment)
• Resources required to implement the AM system are defined
• Resources required to achieve the AM objectives are defined
• Sufficient resources are available to execute the plans
(Consider outsourcing/renting resources if necessary)
Clause 7: Support

7.2 Competence
• Establish a competency management system
• Determine competencies required for all AM responsibilities and
financial authorities
• Identify the competency gaps
• Develop training plans
- induction
- formal internal/external training
- on the job coaching
• Establish sufficient training systems and material
Clause 7: Support

7.3 Awareness
• All people involved in asset management should be aware of:
• the asset management policy and objectives
• their roles and how they contribute to achieving it
• their work activities and associated risks
• the implications of not achieving the policy and objectives
• There should be clear evidence that this awareness was created
through communication, induction and training
Clause 7: Support

7.4 Communication
• Develop internal and external AM communication plans:
• What to communicate
• When to communicate
• Audience
• Communication method
• The communication should cover the AM policy/strategy/plans, as well
as regular update on progress against these
Clause 7: Support

7.5 Information requirements


• Need a formal information management plan
• Identify data and information required for:
• assets (attributes, supplier details, location, condition, value)
• asset management (failures, maintenance plan, costs, risks)
• AM system (plans, procedures, compliance)
• Establish the required information systems and reports to ensure data
accuracy, velocity, consistency, validation and archiving
Clause 7: Support

7.6 Documented information


• Need a formal document management plan
• Identify asset-related documents required
• Internal: specifications, policies, drawings, plans
• External: legislation, regulations, OEM manuals, standards
• Set up a formal document control systems
• Ensure good accessibility and distribution to the appropriate people
• Set up a formal configuration management system
• Determine how long to keep documents
Clause 8: Operations

8.1 Operational planning and control


• Formally document processes to plan and control operational actions:
• Execute asset management plans (6.2)
• Manage risks (6.1)
• Corrective and preventive actions (10.1 and 10.2)
• Keep records of all activities
• Cover whole life cycle: acquire, operate, maintain, decommission
Clause 8: Operations

8.2 Management of change


• Effective configuration management process
• Maintain interdependency heat maps
• Consider risks associated with any changes to the organisation,
equipment or process
• Also consider the impact on other assets and the AM system
• Treat/Mitigate the consequences if required
• Keep records and show examples of how the implications/risks were
addressed
Clause 8: Operations

8.3 Outsourcing
• Specify which asset management activities to outsource
• Clearly defined process and responsibilities to manage outsourcing
• KPIs and SLAs
• Roles and responsibilities
• Contract administration
• Information sharing
• Work and performance management processes
• A formal process to manage contracting risks
Clause 9: Performance evaluation

9.1 Monitoring, measurement, analysis and evaluation


• Set up KPIs with targets and reports to measure
• performance of assets
• success of the asset management system vs strategy/objectives
• compliance to regulatory requirements
• Set up meetings on all levels to discuss these KPIs
• Document actions to address gaps
Clause 9: Performance evaluation

9.2 Internal audit


• Establish an internal audit process and responsibilities for:
• Compliance to ISO 55001
• Compliance to internal policies and procedures
• Agree and document actions to address shortcomings
Clause 9: Performance evaluation

9.3 Management review


• Top management must have regular reviews of the AM system:
• Audits
• KPIs
• Non-conformities
• Progress with asset management plans
• Continual improvements
• Risks and treatment plans
• Keep minutes of reviews and action plans
Clause 10. Improvement

10.1 Non-conformity and corrective action


• For all non-conformities or incidents in assets, asset management or
asset management system, implement processes to:
• Take action to control and correct it
• Do a root cause analysis if appropriate
• Implement any actions required
• Keep records of the process
Clause 10. Improvement

10.2 Preventive action


• Establish processes to pro-actively identify potential failures :
• Identify potential failures (reliability analysis)
• Determine their probability and consequences (FMECA)
• Identify preventive action if appropriate (RCM)
• Monitor the effectiveness of the preventive actions
• Maintain records of such analysis and action plans
Clause 10: Improvement

10.3 Continual improvement


• Implement top-down and bottom-up processes to drive continual
improvements:
• Reactively based on measures or non-conformities
• Proactively based on suggestions
• Keep records of all improvement analysis and actions
• Seek and acquire new knowledge about asset management technology
and processes
- benchmarking, conferences, R&D, consultants, publications
Defining the dots
- PAS 55 Overview
Structure of PAS 55:2008 (Clause 4)
4.2 AM Policy
4.3 AM Strategy, Objectives and Plans
Organisational strategic plan (OSP)
Vision, mision, values, business policies, goals and the management of its risks
Planning
Organisational values, goals and risk policy

Asset management policy


Mandated principles and requirements related to the assets and the framework for control

Asset management strategy


Chosen long term approach and optimal scheme to apply the AM policy and support the OSP
Asset management objectives
Specific and measurable outcomes required of assets, asset systems and asset management systems

Asset management plans


Which activities and associated resources shall be applied by whom and when to implement the asset
management strategy and deliver the asset management objectives

Implementation
Life cycle activities Assets
Functional Create / acquire

PAS 55:2008
Policies/strategies Portfolio of asset systems and individual assets
Utilise
Standards
Processes Maintain
Procedures Renew / dispose
4.3.4 Contingency Planning
Structure of PAS 55:2008 (Clause 4)
4.4.1 Structure, Authority and Responsibilities

Top management commitment to AM

Senior manager with AM accountability

Clear, documented AM responsibilities

Efficient, cross-functional AM structure

Adequate resources
4.4.2 Outsourcing of AM Activities
Outsourcing scope and boundaries

Knowledge sharing with service providers

Clear responsibilities
4.4.3 Training, Awareness and Competence

Competency definition

Competency measurement

Training

Assessment

AM awareness
4.4.4 Communication, Participation and Consultation

Engage employees and other stakeholders

Regularly communicate AM policy, strategy,


objectives and plans

Consult them before decisions


4.4.5 AM System Documentation
Establish, implement and maintain up-to-date documentation to ensure that the
AM system can be adequately understood, communicated and operated.
PAS 55-1:2008

AM policy, strategy, objectives and plans


Procedures
Work instructions
Drawings
Records (4.6.6)
Functional policies
4.4.6 Information Management
4.4.7 Risk Management
4.4.8 Legal and Other Requirements

Identify applicable legal, regulatory and


statutory AM requirements

Incorporate into the AM system

Communicate to all stakeholders

Keep it up to date
4.4.9 Management of Change

Where existing arrangements are revised, or new arrangements are introduced


that could have an impact on asset management activities, the organisation
shall assess the associated risks before the arrangements are implemented.

Asset management changes Formal change control process


Assets Risk assessment
Processes Mitigation and control activities
Procedures
Increased Decreased
Organisational structures
risk risk
Outsourcing
New EAMS
Other software tools
Structure of PAS 55:2008 (Clause 4)
4.5.1 Life Cycle Activities

Creation, acquisition or
enhancement of assets

Utilisation of assets

Maintenance of assets

Decommissioning and/or
disposal of assets
4.5.2 Tools, Facilities and Equipment

Identify tools, facilities and equipment


required for asset management

Acquire them

Maintain them

Calibrate them
Structure of PAS 55:2008 (Clause 4)
4.6.1 Performance and Condition Monitoring

Reactive monitoring Pro-active monitoring Recording of data for


of ensures root cause analysis
•asset failures or •assets are performing
deterioration per standard
•problems in the AM •AM system is working
system and strategy
•lagging KPIs /objectives are met
•leading KPIs
Deploy AM objectives as AM KPIs throughout organisation
4.6.2 Investigating of Asset-related Failures,
Incidents and Non-conformities

Mitigate consequences

Analyse root causes

Prevent recurrence

Communicate findings

Define Measure Analyse Improve Control


4.6.3 Evaluation of Compliance
The organisation shall establish, implement and maintain process(es)
and/or procedure(s) for evaluation of its compliance with applicable
legal and other regulatory or absolute requirements, and shall
determine the frequency of such evaluations. The organisation shall
keep records of the results of these evaluations.
PAS 55-1:2008

4.4.8 Legal and


other requirements
4.6.4 Audit
Regular AM audits by “independent
persons”
Achieved AM policy, strategy
and objectives?

Compliance with PAS 55?

Corrective actions

Report to management

Results communicated
4.6.5 Improvement Actions
Corrective actions

Preventive actions

Follow-up

Non-conformance and
incident analysis

Monitor/Communicate

Define Measure Analyse Improve Control Continual improvement


(research/benchmarking)
4.6.6 Records

The organisation shall establish and maintain records as necessary


to demonstrate conformance to the requirements of its asset
management system and Clause 4 of this PAS.
PAS 55-1:2008
Incidents/Accidents
Training provided
Maintenance done
Inspections
Calibrations
Audits
Customer complaints
Risk assessments
Structure of PAS 55:2008 (Clause 4)
4.7 Management Review
Connecting the Dots
- Group Exercises
Group Exercises

Group 1 Group 2
• On Hand-out Sheet 1 link • On Hand-out Sheet 2 link
the clauses of PAS 55 to the 39 Subjects to the
the clauses of ISO 55001 clauses of ISO 55001 by
by “connecting the dots” “connecting the dots”
Using the Dots
- Develop an Asset Management Strategy
“ If you do not know
where you are going,
any road will take you
there.”

Alice in Wonderland
PAS view: Asset Management System
Organisational strategic plan (OSP)
Vision, mision, values, business policies, goals and the management of its risks
Planning
Organisational values, goals and risk policy

Asset management policy


Mandated principles and requirements related to the assets and the framework for control

Asset management strategy


Chosen long term approach and optimal scheme to apply the AM policy and support the OSP
Asset management objectives
Specific and measurable outcomes required of assets, asset systems and asset management systems

Asset management plans


Which activities and associated resources shall be applied by whom and when to implement the asset
management strategy and deliver the asset management objectives

Implementation
Life cycle activities Assets
Functional Create / acquire

PAS 55:2008
Policies/strategies Portfolio of asset systems and individual assets
Utilise
Standards
Processes Maintain
Procedures Renew / dispose
ISO 55000 view

ISO 55002:2014
Appendix B
ISO 55000 view

ISO 55002:2014
Appendix B
ISO 55000 view

ISO 55002:2014
Appendix B
The road mapping process …
The road mapping process … Organisation
BU specific
Organisation Organisation
BU specific Organisation overall
overall
Assessment Methodology
Target
profile
Current
profile

Best practices Preventing


Stabilising Key performance indicators
KPA:
KPA
Asset
• Training and workshops • Method
• System and tools Care • Man
• Machine • Measure
• Improvement projects
• Business processes Plans • Material • Medium

Implement Identify and remove


improvement actions performance barriers
Developing the AM Strategy

Maturity assessment

Resource
constraints
Example from AM Strategy: Prioritisation
Gap analysis
Action plan
Thank you for your participation!
Karl and Arnold

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