What Is HRMS?

An HRMS (Human Resource Management System) is a type of HR software that permits

the management of numerous HR functions with the use of information technology.
An HRMS goals is to increase the output and productivity of the Firm with the automation
of monotonous tasks. Which permits the HR teams to focus upon more strategic, business-
critical tasks. The two popular characteristics of a typical HRMS are Payroll and Time &
Labor Management (TL) It is a one-stop HR solution for small and medium businesses.
The application is a mobile, cloud-based, and easy-to-use. It has multiple features such as-
Leave and attendance management, performance management, time tracking and more. It
will provide one single platform for HR manages and employees to manage their day to day
work.

A HRMS (Human Resource Management System) is a blend of systems and processes. A

connect to human resource management and IT through Human resource software. A
HRMS may help to reform a workplace.
The automation of monotonous and time-consuming activity allied with HRM. Which lets
the focus to shift to culture, recollecting, and other highly impactful zones.
The purpose of the HRMS is to
 Having a well-defined HR policy in place
 Having an error free Payroll Process
 Implementing leave & attendance policies
 Ensuring adherence Employee engagement practices and activities
 Having an insightful dashboard for the top management

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The Need Of The HRMS

Data Management
HR data is the crucial data available within the company. The former tactic of storage and
handling this data was paper-based. Further known for heavy investment in terms of space
required and the time required too to analyze it. Considering the era of spreadsheet
demonstrated to be error-prone and time consuming. The key to the problems is the
HRMS, paperless and hence eradicates the issues being faced.
An HRMS also allows for the tracing of real-time information with the HR functions like
leave, attendance, and payroll. This develops irreplaceable when employees are
progressively being watched as customers and employee assignation has become a key part
of the structural issue

Employee Self Service

Employee Self Service states to an info collection, available to employees in one central hub.
Modern HRMS come hustled with an employee Self Service portal which provide the
access to the employees on to their data. Such a comprehensive view of critical data such as
that relating to payroll, leave and attendance not only engenders trust in the organization
but proves practically beneficial to employees on several counts. They can now
view/download their pay slips, view leave updates and real-time attendance data and their
tax liabilities for the month or year without the need to approach HR. The freeing up of the
HR team’s time for other strategic tasks also improves the efficiency of the business’
functioning.

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Easy Reporting
An HRMS permits to produce a number of predefined statutory with MIS reports. On the
statutory front, CLRA Report, Shops and Establishment Act Report, could be accessed.
Moreover, authoritative filters create reports around the staff based on a number of
parameters on an on-demand basis. Additionally, HR dashboards provides you a rapid
view of critical information, all on a single screen.

Efficiency and Cost Effectiveness

Modern cloud HRMS come at highly cost-effective price points. The cost benefits you stand
to reap from their use far outweigh the meager investment involved in procuring them. For
instance, payroll management costs come down significantly once compliance is in place
and the risk of being slapped with fines and penalties is taken out the picture. Additionally,
the duplication of information is avoided, thus saving time and improving the efficiency of
the department. Leave management becomes streamlined and is now capable of being
handled between employees and their reporting managers, rather than involving the HR. A
similar reality emerges with respect to attendance management too.

Improved Employee Engagement

An engaged employee is a productive employee. With this in mind, it is easy to see how
features such as employee Self Service, timely and accurate payroll management, improved
leave and attendance management, etc., feed into the organization’s goals by keeping
employees engaged and thus ensuring a more productive workforce. HR functions that
would have otherwise be chaotic and long-drawn become streamlined and lead to higher
employee engagement and satisfaction levels.

Adopt Best Processes in the Industry

Best performs confirm the limitations of the operational. Implementing best method
improves efficacy, increases output, reduces chances of blunders. An HRMS is explored
and combines the best Methods used in the space. A few examples of this comprise of
requests, predefined formats for letters, checklists etc.

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Proface Introduction

1. Login Page
Following login page will be used
for login in the system

It will have following fields

1. User type
2. User id
3. Password
4. A link for “Forgot
Password”
Buttons: Login and Cancel

After logging, the super admin will land to the Registration page.

Employee Registration

Validations on Personal Details Page

Name (First Name, Last Name, and Middle Name)
There are some conditions associated with Name.
 It should accept characters only.
 The max length should not exceed more than 20 characters.
 Avoid the space between the characters.
 Address: The Address field should accept alphanumeric values
 Email: The E-mail field should accept alphanumeric values
 Country/ State: There should be a drop-down menu for the Country and State field
 Password: The length of Password field should more than 8. It should include one
upper-case letter with one alphanumeric value.
Next buttoned redirect the super admin to the next window i.e. Educational Details.

Educational Qualification
 The Score dropdown field should include two options- GP and Percentage.
 There should be a text field for the Special Achievements.
 Upload Degree option where the super admin adds the employee degree with its
information.
 Save and add more button to add more degrees.
 User can add number of degrees.

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Professional Qualification
Country
 There should be dropdown menu to choose Country option.
Total Experience
 There should be a hint for the Total Experience textbox.
Profile Summary
 There should be a text field for the Profile Summary option
Save and Add More
 A button for Save and Add More to add more professional details
 A button for Save Details. When user completes the registration then “Thank you
for the registration message” should appear on the window.

We can add, delete, and

manage employee
information. The Employee
menu has multiple
components such as-
Employee Registration,
Employee Salary, Employee
Goal, and Employee
Appraisal.

Through these constraints, we can handle multiple tasks for managing your employees.

Case1. How to register a new employee?

To register any new employee, the Super admin needs to click on the option Employee
Registration. Once a Super admin, click on the Employee Registration, the User Window
gets open.

Employee registration->add new

The Window will

look like this:

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On the page there drop down to filter department
Following fields will be displayed on the table
Name (first name last name)
Action ()

Through this window, you can add new Employee Information by clicking on the option
Add User. After clicking on the Add User button a new window gets open which is having
the columns of Personal Details.
Let’s take a look of the Personal Details window:

The Personal Detail Window let the super admin to handle multiple constraints of

Employee such as- First Name, Last Name, email-id, mobile no and so on. The fields having
* asterisk mark is mandatory to fill. If the Next button is pressed without entering data in
these mandatory fields then an error message gets display on the screen- Required fields
are mandatory.

The New Employee may be Tester, Employee, and HR. The length of the First and Last
Name should not exceed more than 20 characters and both fields accept only alphabets.

The Mobile Number doesn’t allow anyone to enter more than 10 digits. The values of
mobile number should not start with zero.

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The next button redirects the user to the new window i.e. Educational Details.

Educational Details

Educational Details Window

has multiple constraints such
as- Degree, Specialization,
Course Status, Pursuing
Year, Course Date, Duration,
University, Institute Name,
Address Line1, Address
Line2, Country, State, City,
Pin code, Score, Subjects,
Special Achievements, and
Upload Degree.

The Educational Details

Window looks like this:

The super admin can add more than one degree of any new employee through Educational
Details Window. The super admin handles this task by click on the Save and Add more
button.
The Save and Add more button should add the information of Degree-1 and redirect the
super admin to next Degree-2.
The view of the window looks like this:

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The Degree-2 Window should have an option to view and edit the previous degree of any
employee.
This option let the super admin to edit any field of Degree-1.

The Degree-2 window let the super admin to handle multiple constraints such as-

Specialization, Degree, Course Status, Pursuing Year, Course Date, Duration, University,
Institute Name, Address Line-1, Country, State, City, Score, Pin code, Subjects, Special
Achievements, and Upload Degree.

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The Degree-2 window should include the Save and Add More button to add Degree-3.

The Degree-2 Educational Qualification window lets the super admin to handle multiple
constraints such as- Specialization, Degree, Course Status, Pursuing Year, Course Date,

Duration, University, Institute Name, Address Line-1, Country, State, City, Score, Pin
code, Subjects, Special Achievements, and Upload Degree.

In the same way, the super admin can add a number of degrees by following the Save and
Add more button.

Once the super admin has completed the Educational Details information the next section
is Professional Details.

Professional Details

The Professional Details fields have multiple constraints such as- Occupation, Designation,
Address Line1, Country, City, Date, Area of Work, Organization Name, Address Line 2,
State, Pin code, Total Exp in Months, Current Job, and Profile Summary.
This information is saved by click on the Save Details option. The Save and Add More
button enables the super admin to add more professional details by following the pages
Professional Details 2, 3, and so on.

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 The view of the window looks like this:

Case2: How to view the employee information?

To view the employee information goes to the following steps.
 Go to the Employee menu. The dropdown gets open having multiple options such
as- Employee Registration, Employee Salary, Employee Goal, and Employee
Appraisal.
 Choose the Employee Registration option.
 The User Window gets open. This Window lets you view the information of all
employees.

The User Window contains the following information of all employees like User Name,
Date of Birth, Gender, Address, Phone Number, Email, and Action.
The Action field contains the three options- View, Edit, and Delete.

The View of the Window looks like this:

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Case 3: How to edit the employee information?

To edit the employee information, follow the below steps:

 Go to the Employee menu. The dropdown window gets open having multiple options
such as- Employee Registration, Employee Salary, Employee Goal, and Employee
Appraisal.
 Choose the Employee Registration option.
 The User Window gets open. This Window lets you edit the information of all
employees.
You can edit the employee information by this window.

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Case 4: How to search the employee information?
Step1: To search any employee information just follows the below steps:
 Go to Employee menu. The dropdown window gets open having multiple options
such as- Employee Registration, Employee Salary, Employee Goal, and Employee
Appraisal.
 Choose the Employee Registration option.
 The User Window gets open. This Window lets you search the information of any
employee.

Step 2: Manage HRMS by handling employee salary

The HRMS allows the super admin to handle employee salary and its structure in an
efficient way. The Employee Salary window allows the super admin to edit, view, add, and
delete the salary of any employee.
The window includes dropdown menu named as show. It enables the super admin to choose
particular employee fields in a single page. The two buttons are there such as- Previous and
Next.
Take a look of a window:

Case1. How to add salary of the new employee?

To add salary of any new employee follows the simple steps:
 Click on the Employee menu. A dropdown will open with such options- Employee
Registration, Employee Salary, Employee Goal, and Employee Appraisal.
 Choose the Employee Salary option.
 Click on the Add Salary option.
Take a look of the window:

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After click on the Add Salary option, the next page opens includes the information of Add
Salary (Annual) and Salary (Monthly) of an employee.
The Add Salary (Annual) window includes fields such as- A dropdown menu to choose an
employee and choose Currency. The other options are- Enter total HRA, enter total
Conveyance, enter medical Allowance, enter special Allowance, Enter Other Conveyance,
and Total Gross Salary. The Submit button submits the information of all such fields.
Take a look of this window:

The other Salary (Monthly) window includes such option such as- HRA, Conveyance
Allowance, Medical Allowance, Special Allowance, Other, and Total monthly salary.
Let’s take a look of a window:

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Case2: How to edit the salary of an employee?
To edit the salary of an employee, the super admin should follow the below steps:
 Go to Employee menu-> Choose the Employee Salary option.
 Then Employee Salary window gets open.
 Choose the Edit option from the Action menu.
Take a look of the window:

Case3: How to view and delete the salary of any employee?

To view and delete the salary of any employee follow the below steps:
 Go to Employee menu-> Choose the Employee Salary option.
 Then Employee Salary window gets open.
 Choose the View and Delete option from the Action menu as per requirement.

Take a look of a window:

Step3. Manage HRMS by handling employee goal

The Employee Goal window helps the super admin to set the goal of every employee in its
organization. It is the best way to engage to your employees in multiple activities and
provides them feedback in a good manner.
To manage the employee goal, the super admin has to follow the below steps.
 Go to Employee menu->Choose the Employee Goal option.
 After click on Employee Goal the Employee Goal window gets open.

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The Employee Goal window consists of option such as- Add Employee Goal, search option,
Action button, a show dropdown menu with Previous and Next button.

The Window will look like this:

 Add Employee Goal- This button let the super admin add the goal of each and every
employee.
 Search- This option helps the super admin to search the entry of any employee.
 Show- The show dropdown menu helps the super admin to select particular entries
in a single page.
 Action- This menu having two buttons such as- Edit and Delete. The Edit option
allows you to edit the information of any employee.
 Delete- Delete option allows you to delete information of any employee by deleting
the particular field.

Case1: How to add Employee Goal?

The HRMS allows the super admin to handle the employee goal by clicking on the
Employee Goal option.
To add the employee Goal, follow the below steps:
 Go to Employee menu-> Choose the Employee Goal Option
 The Employee Goal window gets open with Add Employee Goal button.
 Click on Add Employee Goal.

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The Window will look like this:

After click on the Employee Goal button the Add Employee Goal window gets open. The
Window has three dropdown menus such as- Choose Employee, Choose Goal, and Choose
Status. It has one Submit button to submit all the required information of an employee.
The Window of Add Employee Goal will look like this:

Case2: How to view, delete, and edit Employee Goal?

To view, delete, and edit the information of Employee Goal will look like this:
 Go to Employee menu and choose the option Employee Goal.
 In the Employee Goal window, you can choose the delete, edit and view option from
the Action menu.

The view of the window will look like this:

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