RESTRICTED

Naval Headquarters
NAHA.5 Colombo 01

See Distribution 19 Oct 18

MEMORANDUM
DELEGATION OF AUTHORITY UNDER FR 135 – FR 139

1. A schedule of amended/ new delegation of authority for financial control under FR 135 to
139 is sent herewith for compliance.

2. An officer whom authority has been delegated will have full discretion to perform the duties
delegated to him/ her and will be held accountable for his/ her acts. Also the Officers who perform
duties under delegated authority are required to act within the financial provisions of the estimates.

3. The Commander of the Navy’s Memorandum NAHA 5 dated 21 Jun 18 is hereby cancelled.

SS RANASINGHE, WWV, RWP, VSV,USP, ndc, psc, AOWC

Vice Admiral
COMMANDER OF THE NAVY

Annex : Delegation of functions for financial control FR 135 to 139.

Distribution : Full.

RESTRICTED
 ANNEX TO
C OF N'S MEMO NAHA 5
DATED 19 OCT 18
SRI LANKA NAVY
DELEGATION OF FUNCTIONS FOR FINANCIAL CONTROL (FR 135-139) - GOSL FUNDS

FINANCIAL APPROVING CERTIFICATION OF PAYMENT

OBJECT TITLE/OBJECT APPROVAL FOR PAYMENT PAYMENT
AUTHORITY VOUCHER
DETAIL
(AS PER FR 136) (AS PER FR 137) (AS PER FR 138) (AS PER FR 139)
1 PERSONAL EMOLUMENTS
DD (P&P)/DD(Pen) / DNB /
i. Naval Personnel APPROVED PAY SCHEME DN(P&P)/DD (P&R)/DD (Pen) DDNB/SSBO/SSO(P&R) / DF/ ADF
SBO/SO(Pay)/SO (Pen)
ii. Civilian Personnel APPROVED PAY SCHEME CAD DF/DDNB/SSBO/ADF/SBO DF/ ADF
a. Overtime
aa. Up to 20 hrs CAD STAFF ASSISTANT DF/DNB/DDNB/SSBO/ADF/SBO DF/ ADF
ab. Over 20 hrs SECRETARY DEFENCE CAD DF/DNB/DDNB/SSBO/ADF/SBO DF/ ADF
b. Holiday payments
ba. Staff Officers SECRETARY DEFENCE DCA/DF DF/DNB/DDNB/SSBO/ADF/SBO DF/ ADF
bb. Others CAD STAFF ASSISTANT DF/DDNB/SSBO/ADF/SBO DF/ ADF
2 TRAVELLING EXPENSES
i. NAVAL PERSONNEL
a. Domestics DF/DNB/DDNB/SSBO/ADF/SBO DF/ADF
b. Foreign (Only for payment of Foreign Allowances)
ba. Above Rs. 600,000 C of N NAVAL SEC/SEC TO COFN/ SAS DNB/DDNB/SSBO/ SBO DF/ADF
bb. Up to Rs. 600,000 C of S NAVAL SEC/SEC TO COFN/ SAS DNB/DDNB/SSBO/ SBO DF/ADF
bc. Up to Rs. 500,000 DG (LOG)/DG ( B & F) NAVAL SEC/SEC TO COFN/ SAS DNB/DDNB/SSBO/ SBO DF/ADF
bd. Up to Rs. 200,000 DNB NAVAL SEC/SEC TO COFN/ SAS DNB/DDNB/SSBO/ SBO DF/ADF
DNVC (ONLY FOR CLOTHING DNB/DDNB/SSBO/SSO(C)/
be. Up to Rs. 100,000 DDN(V&C)/ SSO(C) /SO(C ) DF/ADF
ALLOWANCES) SBO/SO(C)
bf. Up to Rs. 50,000 DDNB NAVAL SEC/SEC TO COFN/ SAS DNB/DDNB/SSBO/ SBO DF/ADF
DDNVC (ONLY FOR CLOTHING DNB/DDNB/SSBO/SSO(C) / SO(C)/
bg. Up to Rs. 50,000 SSO(C) /SO(C ) DF/ADF
ALLOWANCES) SBO
ii. Civilian Personnel CAD STAFF ASSISTANT DDNB/SSBO/DF/ADF/SBO DF/ADF
 3 PROCUREMENT OF WORKS/GOODS/SERVICES
i. (Open Competitive Bidding) 3.1,3.2 ,3.3, Direct Contracting (3.5) and Repeat Orders (3.6) of Procurement Guide Line 2006
a. Up to Rs. 100 Mn
b. Up to Rs. 10 Mn
ii. Rate Contract items approved under 3.2 of Procurment Guide Line 2006.
a. Up to Rs. 100 Mn
b. Up to Rs. 10 Mn
c. Up to Rs. 1 Mn
d. Up to Rs. 600,000
e. Up to Rs. 500,000
f. Up to Rs. 300,000
g. Up to Rs. 150,000
h. Up to Rs. 150,000
i. Up to Rs. 75,000
j. Up to Rs. 75,000
iii. Shopping- 3.4 of Procurement Guide Line 2006
a. Up to Rs. 10 Mn
b. Up to Rs. 10 Mn
DPC
DG'S/DIRECTORS/DEPUTY DIRECTORS/
Goods, works and services other than DDNB/SSBO/DF/ADF/SBO DF/ADF
Relevant technical HOD in the Area.
consultancy services
RPC (Minor Committee)
DG'S/DIRECTORS/DEPUTY DIRECTORS/
Goods, works and services other than DDNB/SSBO/DF/ADF/SBO DF/ADF
Relevant technical HOD in the Area.
consultancy services
DPC
DG'S/DIRECTORS/DEPUTY DIRECTORS/
Goods, works and services other than DDNB/SSBO/DF/ADF/SBO DF/ADF
Relevant technical HOD in the Area.
consultancy services
RPC (Minor Committee)
DG'S/DIRECTORS/DEPUTY DIRECTORS/
Goods, works and services other than DDNB/SSBO/DF/ADF/SBO DF/ADF
Relevant technical HOD in the Area.
consultancy services
DG'S/DIRECTORS/DEPUTY
C of N DIRECTORS/ASO/Relevent technical HOD in DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
the area.
DG'S/DIRECTORS/DEPUTY
C of S DIRECTORS/SSO(R&D) /ASO/OIC (TS)/QC DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
Board
DG'S/DIRECTORS/DEPUTY DIRECTORS/
DG (LOG) DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
Relevent technical HOD in the area.
ADF(W)/ADF(E)/AD
AA'S ASO/Relevent technical HOD in the area. ADF(W)/ADF(E)/ADF(NCC)/ABO
F(NCC)
DG'S/DIRECTORS/DEPUTY
DN (LOG)/ DN (P & S) DIRECTORS/SSO(R&D) /ASO/OIC (TS)/QC DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
Board.
ADF(W)/ADF(E)/AD
CSLOG'S ASO/Relevent technical HOD in the area. ADF(W)/ADF(E)/ADF(NCC)/ABO
F(NCC)
DG'S/DIRECTORS/DEPUTY
DDSP/DDLP DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
DIRECTORS/SSO(R&D) / OIC (TS)/QC Board.
ADF(W)/ADF(E)/AD
CLOGD'S ASO/Relevent technical HOD in the area. ADF(W)/ADF(E)/ADF(NCC)/ABO
F(NCC)
DPC - DG'S/DIRECTORS/DEPUTY
Works DIRECTORS/SSO(BC)/ SSO(R)/ Relevent DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
By inviting at least five sealed quotations technical HOD in the area.
DPC -
DG'S/DIRECTORS/DEPUTY
Goods and services other then consultancy
DIRECTORS/SSO(R&D) /ASO/OIC (TS) /QC DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
services By inviting
Board.
at least five sealed quotations
 DPC -
DG'S/DIRECTORS/DEPUTY
Goods and services other then consultancy
c. Up to Rs. 5 Mn DIRECTORS/SSO(R&D) /ASO/OIC (TS) /QC DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
services
Board.
By inviting at least three sealed quotations

RPC - (Minor Committee) DG'S/DIRECTORS/DEPUTY DIRECTORS /

d. Up to Rs. 2 Mn Works SSO(BC) / SSO(R)/ Relevent technical HOD in DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
By inviting at least five sealed quotations the area.

RPC - (Minor Committee)

DG'S/DIRECTORS/DEPUTY
Goods and services other then consultancy
e. Up to Rs. 1 Mn DIRECTORS/ASO/Relevent technical HOD in DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
services By inviting
the area.
at least five sealed quotations

C of N DG'S/DIRECTORS/DEPUTY DIRECTORS /
f. Up to Rs. 1 Mn Works SSO(BC) / SSO(R)/ Relevent technical HOD in DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
By inviting at least three sealed quotations the area.

C of N
Goods and services other then consultancy
g. Up to Rs. 500,000
services
at least three sealed quotations
h. HOD's authority of Rs. 1Mn under shopping procedures for works by inviting minimum of three sealed quotations is delegated as follows
ha. Up to Rs. 600,000 C of S
hb. Up to Rs. 500,000 DG (LOG)
hc. Up to Rs. 300,000 AA'S
hd. Up to Rs. 150,000 DN (LOG)/ DN (P & S)
he. Up to Rs. 150,000 CSLOG'S
hf. Up to Rs. 75,000 DDSP/DDLP
hg. Up to Rs. 75,000 CLOGD'S
j. HOD's authority of Rs.500,000 under shopping procedures for goods and services other than consultancy Services by inviting at least three sealed quotations is delegated as follows
ja. Up to Rs. 400,000 C of S
jb. Up to Rs. 350,000 DG (LOG)
DG'S/DIRECTORS/DEPUTY
DIRECTORS/ASO/Relevent technical HOD in DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
By inviting
the area.
DG'S/DIRECTORS/DEPUTY DIRECTORS/
DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
Relevent technical HOD in the area.
DG'S/DIRECTORS/DEPUTY DIRECTORS/
DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
Relevent technical HOD in the area.
ASO/ADF (W)/ADF (E)/ ADF(W) /ADF(E)/
ARO/Relevent technical HOD in the area.
ADF(NCC)/ABO ADF(NCC)
DG'S/DIRECTORS/DEPUTY DIRECTORS/
DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
Relevent technical HOD in the area.
ADF(W) /ADF(E)/
ASO/Relevent technical HOD in the area. ADF (W)/ADF (E) /ADF(NCC)/ABO
ADF(NCC)
DG'S/DIRECTORS/DEPUTY
DIRECTORS/SSO(BC) / SSO(R) / SO(R) / DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
Relevent technical HOD in the area.
ADF(W) /ADF(E)/
ARO/Relevent technical HOD in the area. ADF(W) /ADF(E)/ ADF(NCC)/ABO
ADF(NCC)
DG'S/DIRECTORS/DEPUTY
DIRECTORS/SSO(R&D) /ASO/OIC (TS)/QC DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
Board
DG'S/DIRECTORS/DEPUTY
DIRECTORS/SSO(R&D) /ASO/OIC (TS)/QC DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
Board.
 ADF(W) /ADF(E)/
jc. Up to Rs. 300,000 AA'S ASO/ARO/Relevent technical HOD in the area. ADF (W)/ADF (E) /ADF(NCC)/ABO
ADF(NCC)
DG'S/DIRECTORS/DEPUTY
jd. Up to Rs. 150,000 DNFP/DNLOG/DN (P & S) DIRECTORS/SSO(R&D) /ASO/OIC (TS)/QC DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
Board.
je. Up to Rs. 150,000 DNVC DDN (V&C)/SSO(V) / SSO(C)/SO(V)/SO(C ) DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
ADF(W) /ADF(E)/
jf. Up to Rs. 150,000 CSLOG'S ASO/ARO/Relevent technical HOD in the area. ADF(W) /ADF(E)/ ADF(NCC)/ABO
ADF(NCC)
DG'S/DIRECTORS/DEPUTY
jg. Up to Rs. 75,000 DDSP/DDLP/DDFP DIRECTORS/SSO(BC) / SSO(R) / SSO(R&D) DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
/ASO/OIC (TS)/SO(R) /QC Board.
jh. Up to Rs. 75,000 DDNVC SSO(V) / SSO(C)/SO(V)/ SO(C) DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
ADF(W) /ADF(E)/
jj. Up to Rs. 75,000 CLOGD'S ASO/ARO/Relevent technical HOD in the area. ADF(W) /ADF(E)/ ADF(NCC)/ABO
ADF(NCC)
iv Direct contracting (3.5) & Repeat Orders (3.6) of Procurement Guide Line 2006
a. HOD following direct contracting procedure for works Up to Rs. 500,000.00
C of N
Works
aa. Up to Rs.500,000 DG'S/DIRECTORS/DEPUTY DIRECTORS DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
Satisfying the requirements given under
guideline 3.5 or 3.6
b. HOD's authority under direct contracting procedure for works Up to Rs. 500,000.00 is delegated as follows
DG'S/DIRECTORS/DEPUTY
ba. Up to Rs. 300,000 C of S DIRECTORS/SSO(R&D) /ASO/OIC (TS)/QC DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
Board
DG'S/DIRECTORS/DEPUTY
bb. Up to Rs. 250,000 DG (LOG) DIRECTORS/SSO(BC) /SSO(R) / Relevent DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
technical HOD in the area.
ADF(W) /ADF(E)/
bc. Up to Rs. 125,000 AA'S ARO/Relevent technical HOD in the area. ADF(W) /ADF(E)/ ADF(NCC)/ABO
ADF(NCC)
DG'S/DIRECTORS/DEPUTY
bd. Up to Rs. 100,000 DN (LOG)/ DN (P & S) DIRECTORS/SSO(BC) / SSO( R)/ Relevent DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
technical HOD in the area.
ADF(W) /ADF(E)/
be. Up to Rs. 100,000 CSLOG'S ARO/Relevent technical HOD in the area. ADF(W) /ADF(E)/ ADF(NCC)/ABO
ADF(NCC)
ADF(W) /ADF(E)/
bf. . Up to Rs. 75,000 CLOGD'S Relevent technical HOD in the area. ADF(W) /ADF(E)/ ADF(NCC)/ABO
ADF(NCC)
C of N
Works
• When it is uneconomical to follow
competitive procedure.
c. Up to Rs.200,000 • C of N Must ensure the economy of DG'S/DIRECTORS/DEPUTY DIRECTORS DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
procurement.
• This authority should be used under the
personnel supervision of C of N & should not
be delegated to any person
d. HOD following direct contracting procedure for goods and services other than consultancy services Up to Rs. 200,000.00
C of N
Goods & services other than consultancy DG'S/DIRECTORS/DEPUTY
Up to Rs. 200,000 services DIRECTORS/SSO(R&D) /ASO/OIC (TS)/QC DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
• Satisfying the requirements given under Board.
guideline 3.5 or 3.6
e. HOD's authority under direct contracting procedure for goods and services other than consultancy services Up to Rs. 200,000.00 is delegated as follows
DG'S/DIRECTORS/DEPUTY
ea. Up to Rs. 150,000 C of S DIRECTORS/SSO(R&D) /ASO/OIC (TS)/QC DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
Board
DG'S/DIRECTORS/DEPUTY
eb. Up to Rs. 100,000 DG (LOG) DIRECTORS/SSO(R&D)/ ASO/OIC (TS)/QC DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
Board.
ADF (W)/ADF (E)/
ec. Up to Rs. 60,000 AA'S ASO/Relevent technical HOD in the area. ADF (W)/ADF (E)/ ADF(NCC)/ABO
ADF(NCC)
DG'S/DIRECTORS/DEPUTY
ed. Up to Rs. 60,000 DNFP/DNLOG/DN (P & S) DIRECTORS/SSO(R&D) /ASO/OIC (TS)/QC DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
Board.
ee. Up to Rs. 60,000 DNVC DDN (V&C)/SSO(V) / SSO(C)/SO(V)/SO(C ) DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
ADF (W)/ADF (E)/
ef. Up to Rs. 50,000 CSLOG'S ASO/Relevent technical HOD in the area. ADF (W)/ADF (E)/ ADF(NCC)/ABO
ADF(NCC)
DG'S/DIRECTORS/DEPUTY
eg. Up to Rs. 40,000 DDSP/DDNLP/DDFP DIRECTORS/SSO(BC)/ SSO(R)/SSO(R&D) DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
/ASO/OIC (TS)/SO(R)/QC Board.
eh. Up to Rs. 40,000 DDNVC SSO(V) / SSO(C)/SO(V)/ SO(C)/ DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
ADF (W)/ADF (E)/
ej. Up to Rs. 40,000 CLOGD'S ASO/Relevent technical HOD in the area. ADF (W)/ADF (E)/ ADF(NCC)/ABO
ADF(NCC)
C of N
Goods & services other than consultancy
services directly from open market
• When it is uneconomical to follow DG'S/DIRECTORS/DEPUTY
f. Up to Rs. 100,000 competitive procedure. DIRECTORS/SSO(R&D)/ASO/OIC (TS)/QC DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
• C of N must ensure the economy of Board.
procurement.
• This authority should be used under the
personnel supervision of C of N.
 C of N
Repairs to motor vehicles and other
equipments
• When it is uneconomical to follow
competitive procedure.
DG'S/DIRECTORS/DEPUTY
g. Up to Rs. 200,000 • C of N must ensure the economy of DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
DIRECTORS/SSO(R&D) /OIC (TS)/QC Board.
procurement.
• This authority should be used under the
personnel supervision of C of N.
• For repairs exceeding Rs.200, 000/. CAO'S
Personnel approval should be obtained.
RPC
Goods or Services including equipment of
smaller value not exceding Rs. 15,000.00 DG'S/DIRECTORS/DEPUTY
h. Up to Rs. 15,000.00 per event per day • Total of DIRECTORS/SSO(R&D)/ASO/OIC (TS)/QC DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
such purchases during any calendar month Board.
should not exceed Rs. 60,000.00

RPC DG'S/DIRECTORS/DEPUTY
i. Up to Rs. 50,000.00 Repair motor vehicle to a value not exceesing DIRECTORS/SSO(R&D)/ASO/OIC (TS)/QC DNB/DDNB/SSBO/DF/ADF/SBO DF/ADF
Rs. 50,000.00 Board.

5 TRAINING & CAPACITY BUILDING -STAFF TRAINING(ONLY FOR PAYMENT OF FOREIGN ALLOWANCES)
a. Above Rs. 600,000 C of N
b. Up to Rs. 600,000 C of S
c. Up to Rs. 500,000 DG (LOG)/DG ( B & F)
d. Up to Rs. 200,000 DNB
DNVC (ONLY FOR CLOTHING
e. Up to Rs. 100,000
ALLOWANCES)
f. Up to Rs. 50,000 DDNB
DDN(V&C) (ONLY FOR CLOTHING
g. Up to Rs. 50,000
ALLOWANCES)
DGT/DNT/DDNT/SSO(FT)/SO(FT)
DGT/DNT/DDNT/SSO(FT)/SO(FT)
DGT/DNT/DDNT/SSO(FT)/SO(FT)
DGT/DNT/DDNT/SSO(FT)/SO(FT)
DDN(V&C)/ SSO(C) /SO(C )
DGT/DNT/DDNT/SSO(FT)/SO(FT)
SSO(C) /SO(C )
DNB/DDNB/SSBO/ SBO DF/ADF
DNB/DDNB/SSBO/ SBO DF/ADF
DNB/DDNB/SSBO/ SBO DF/ADF
DNB/DDNB/SSBO/ SBO DF/ADF
DDN(V&C)/DDNB/SSBO/
DF/ADF
SSO(C)/SBO/SO( C)
DNB/DDNB/SSBO/ SBO DF/ADF
DDNB/SSBO/ SSO(C) / SBO/SO( C) DF/ADF

6 GOVERNMENT LOAN
DD (P & P) /DNB/DDNB/ SSBO/ SSO
a. Naval Personnel DN (P & P) SO (Acct) DF/ADF
(P &R) /SO(Pay)/ SBO
b. Civil Personnel CAD/DF CAD/DF DNB/DDNB/DF/ADF/SSBO/SBO DF/ADF
7 AUTHORITY LIMITS FOR DEVIATING FROM PROCUREMENT PROCEDURE
When it becomes necessary to deviate from tender procedures in very urgent and exceptional circumstances with regard to procurements under funds of the
Government of Sri Lanka,the following competent authorities may authorize such deviations within the limits prescribed, provided that, the reasons are
explicitly recorded in writing and a copy is forwarded to the Auditor General.
 DG'S/DIRECTORS/DEPUTY
a. Up to Rs. 05 Mn DPC DIRECTORS/SSO(BC)/SSO(R)/ Relevent DNB/DDNB/DF/ADF/SSBO/SBO DF/ADF
technical HOD in the area.
DG'S/DIRECTORS/DEPUTY
C of N
b. Up to Rs. 250,000 DIRECTORS/SSO(R&D) /ASO/OIC (TS)/QC DNB/DDNB/DF/ADF/SSBO/SBO DF/ADF
(His personal approval is required)
Board