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Implementing SAP at Alstom & its Application

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 A REPORT

ON

Implementing SAP at Alstom & its Application

In partial fulfillment of the requirement for the award of the degree

of

MASTERS OF BUSINESS ADMINISTRATION

(PROJECT MANAGEMENT)

SUBMITTED BY

MBA- project Management

Sikkam Manipal University

Roll No. 511215599

 ACKNOWLEDGEMENT

It gives us immense pleasure in submitting this project on “Study of SAP implementation

& Application in Sales & Distribution Module”. We have developed this report as the part of our
curriculum.

We are highly thankful to Mr. Mukesh chubey our Project Guide for his guidance & help
throughout our training. His experience have been of great help for us in understanding the project so
easily.

We would also like to extend our thanks to our respective college guides for all their help &
support.

Shubham vyas

MBA- project Management

Sikkam Manipal University

2|Page
 TABLE OF CONTENTS

ACKNOWLEDGEMENT .......................................................................................................................................2
PREFACE .................................................................................................................................................................4
INTRODUCTION TO PROJECT ........................................................................................................................5
SCOPE OF THE PROJECT ................................................................................................................................5
COMPANY PROFLE .............................................................................................................................................6
INTRODUCTION TO SAP ................................................................................................................................ 11
SAP IMPLEMENTATION STRUCTURE ...................................................................................................... 12
PROCESS DESCRIPTION............................................................................................................................... 15
SALES ORDER RELATED PROCESS ..................................Error! Bookmark not defined.
SPECIAL STOCK ALLOCATION ............................................................................................................... 24
DELIVERY PROCESS ................................................................................................................................... 26
BILLING PROCESS ....................................................................................................................................... 32
PROCEDURE – ORDER TYPES ................................................................................................................... 40
CONCLUSION ..................................................................................................................................................... 50
APPENDICES ....................................................................................................................................................... 51
REFERENCE ........................................................................................................................................................ 55

3|Page
 PREFACE

Project Title

Implementing SAP in Alstom & its application at ALSTOM T&D INDIA LIMITED

Objective

The objective of the project is to study the understanding how support the sales order cycle at ALSTOM
T&D INDIA LIMITED at delhi Metro. The project covers all the process & procedures involved in Sales
order creation & forwarding to delhi Metro. The buyer & seller rarely meet; the condition of sales are
recorded in an order & it is required that when the delivery is made all these conditions recoded in sales
order are meet & fulfilled. Thus this project involves study of sales, distribution & billing of the order from
customer. This study here is of implementation of these modules of sales , distribution & billing using
customized SAP implementation.

4|Page
 INTRODUCTION TO PROJECT

Project is about working on the sales and distribution module (SD) of the SAP. The project is about to
study the understanding how SAP supports the sales order cycle at ALSTOM T&D INDIA LTD. delhi
Metro works .This project cover all the procedures and forms used in forwarding the sales order from
delhi Metro and step by step details of it. A long list can be drawn of the document used in trade .the
buyer and seller rarely meet the conditions of sales are included in the contract of sales which
incorporates in detail the team of the contract.

SCOPE OF THE PROJECT

By specializing in software development. SAP hopes to provide a better value to corporations then they
could if they attempted to develop and maintain their own applications many large corporations use
several different and separate information system
other because they have merged with and/or acquired other companies with varied
system . an ERP system integrated these separate information system and result in
improved data reliability and processing efficiency.ERP system are not only used by large
corporation but becoming popular with small to midsized companies also:

The R/3 software package is designed to allow businesses to effectively and efficiently operate a variety
of business processes within a single integrated information system.

SAP R/3 is very versatile as it will operate on six different platforms including the recently added Microsoft
NT.

R/3 also provide for a “single data entry point “ where data entered from any location is instantly sent to
all other appropriate modules in the ERP system.

5|Page
 COMPANY PROFLE

One of the top three global players in the transmission and distribution of energy, ALSTOM T&D offers
solutions to bring electricity from the source onto the power

network. ALSTOM T&D builds high- and medium-voltage substations and develop technologies to
manage power grids worldwide. ALSTOM T&D is a full-fledged solution provider, offering safe, reliable
and efficient power distribution.

With manufacturing facilities in 41 countries and a sales network in more than 100, ALSTOM offers
customers reliable technological solutions for CO2-free power generation and electricity transmission and
distribution. We are the world leader in nuclear power and the only company to cover all industrial
activities in this field.

ALSTOM’s Transmission and Distribution division offers solutions to bring electricity from the source onto
the power network. It manufactures, installs and maintains equipments and systems for the medium and
high voltage markets. With over 125 years of experience, the company is well-positioned

to meet the ever-increasing challenges of today's energy market.

The division builds high and medium-voltage substations and develops technologies to manage power
grids worldwide. We are a full-fledged solution provider, offering safe, reliable and efficient power
distribution.

The Transmission and Distribution division is organized into four Business Units:

The Products Business Unit designs and manufactures medium-and-high voltage products like:

 HV switchgear

 Power and Distribution Transformers

 Measurement Transformers

 MV Switchgear


The Systems Business Unit supplies turnkey transmission and distribution projects bringing
together the right mix of products, expert engineering and full project management.

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 The Automation Business Unit manufactures and installs solutions for real-time power grid control
and operation.

The Services Business Unit provides training and comprehensive service support to manage our
electrical installations in a secure and efficient way all along their lifecycles.

Alstom T&D India Ltd is among the top three transmissions & distribution (T&D) players in India. The
company is engaged in providing products and systems to transmit and distribute electricity, manage
smooth energy flows and operate efficient networks through information management. Its product
offerings include power & distribution transformers, switchgear and circuit breakers and products in the
area of energy automation.

The company offers high-end T&D solutions such as 765 KV and HVDC transmission projects and Gas
Insulated Substations. Company caters to both, private and the public sector clients.

ALSTOM T&D currently employs over 4200 people in India. ALSTOM T&D India Ltd. has 8 manufacturing
units & 22 sales offices and has been a trend - setter in the field of High-Voltage Switchgear.

Alstom T&D India was the first to build the 765 kV Sub-station in India with National Thermal Power
Limited (NTPC) at SIPAT, Chhattisgarh. Around 70% of load flow in India is managed by ALSTOM T&D's
Automation solutions. Your Company has to its credit a complete range of T&D Products, Systems,
Services & Automation solutions.

Formerly Alstom Ltd., the company was taken over by Alstom T&D in 2005 as Alstom took control of
Alstom’s world-wide T&D business. Alstom group, apart from T&D, has strong presence in Nuclear Power
and is the global leader in this area.

ALSTOM T&D BUSINESS

Alstom T&D India divides its business in verticals like, Systems, Products, Automation, and Services.

7|Page
 PRODUCTS

Company’s Products segment comprises of Power Transformers, Instrument Transformers, Circuit
breakers and Medium Voltage Switch Gears. The company is present in products of upto 765 KV.
Alstom T&D mainly focuses on Medium Voltage (MV) to Extra High Voltage (EHV) products.


EHV Products: 132 KV and above

HV Products: 66 KV and Above

MV Products: 33 KV and Below

LV Products: 11 KV and Below (Not present)


 SYSTEMS

Under this segment the company undertakes turnkey projects like building substations and switchyards.
The company is also present in high-end areas like 765 KV substations, HVDC Substations and Gas
Insulated Substations.

The systems key business strengths are technology & applications expertise , particularly in power
electronics, know-how in real time electric current management & partnership with supplier.



 AUTOMATION

Automation segment comprises of hardware and software for managing energy flows from Load
Dispatch Centres. It includes Supervisory Control and Data Acquisition (SCADA) used for managing
smooth energy flows from a centralized location.


This provides solution in particular for Information Systems solution for deregulated energy industry
applications, large information technology control system(SCADA) & telecommunications equipment for
power lines. The Automation business unit also provides equipment for power networks & substation
protection, control & monitoring.



 SERVICES

This segment comprises services for network planning and after sales services for products and
systems business.





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The business unit offers mediun & long term contracts covering the entire life cycle its customer’s electric
power systems. These contracts allow power ompanies to optimize equipment costs & performance while
ensuring operaor safety.

The service division provides a wide range of services:

 Power system engineering, consulting, & transmission & distribution expertise.


 Long-term maintenance contracts for products & substations.

 Repair Service, spare parts & product start up service.

 Electrical substation upgrading & refurbishing.


 Information technology support for grid management systems & safety control products.

The key strengths of Services business unit are a keen understanding of its customers & the T & D
products they use, the ability to supply products & related services, quick turnaround times & project
management expertise.

ALSTOM T&D (DELHI METRO)

The power transformer-manufacturing unit at delhi Metro belongs to the Tower Transformer Business
that is a part of the power Transmission & Distribution Sector (T&D), which was part of the ALSTOM.

The unit delhi Metro located 4 km From Faridabad town, is on the national highway (NH-2)

and on the Delhi-Agra route .The delhi Metro unit is spread in an area of about 87,000sqm total area
is 25000sqm. The total number of employees at delhi Metro unit is 1000.

Advanced Computer Design & Draught employs state-of-the-art software like ‘SLIM’ for Electro-
magnetic field analysis and ‘FEM’ to optimism Electrical, Mechanical & Thermal

9|Page
characteristics. This ensures on errors-free, highly reliable and economic product delivered on time.

Research & Development at Naini

One of the major challenges at ALSTOM T&D Naini works Research and Development where “future
always means now” is reduction of losses. On-Load losses cause the efficiency of the transformer to
drop. To reduce these losses, several possibilities are examined, including improvement in magnetic
circuits and reduction of Eddy current linked to the leakage flux

There is continuous rapport with other ALSTOM transformer units across the globe in order to be a world
class manufacturer and keep up-to-date with the latest technology and design practices.

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 INTRODUCTION TO SAP

Introduction to SAP(System application and products in data processing)

SAP, started in 1972 by five former IBM employee in mannheim Germany states that it is the world’s
largest enterprise software company and the world fourth largest independent
software suppliers ,overall .The original name for SAP was german :
systeme,Anwendungen,produkte and german for “ System Application And Products”. The
original SAP idea was to provide customer with ability to interact with a common
corporate database for a comprehensive range of applications .gradually the applications
have been assembled and today many corporations including IBM and Microsoft are using
SAP product to run their own businesses.

In 1973 the SAP R/1 solution was launched .six year later ,in 1979 SAP
launched SAP R/2 .In 1981 SAP brought a completely re-designed solution to market .
with the change form R/2 to R/3 in 1992 in 1992 SAP followed the trend from
mainframe computing to client server architectures. the development of SAP internet
strategy with my SAP .com redesigned the concept of business processes (integration via
internet).SAP was awarded Industry Week’s best Managed companies in 1999.

SAP R/3 is arranged into distinct functional modules ,covering the typical
functions in place in an organization. The most widely used modules are:

 Financials (FI)
 Controlling (CO)
 Human Resource(HR)
 Materials Management (MM)
 Sales & Distribution(SD)
 Production Planning (PP)
 Quality Management (QM)

SAP R/3 is a client/server based application, utilizing a 3-tiered model –

1. Presentation layer – those SAP R/3 component that specialize in interacting with end user from the
presentation layer.

2. Application layer - those SAP R/3 component that specialize in processing business application from
the application layer.

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3. Database layer - those SAP R/3 component that specialize in management, storage and retrieval of
data from the data base layer.

SAP R/3 functionality is structured using its own proprietary language called ABAP(Advance Business
Application Programming) .ABAP or ABAP/4 is a fourth generation language(4GL).geared towards the
creation of simple yet powerful programs. R/3 also offer a complete development environment where
developer can either modify existing SAP code to modify existing functionality or develop their own
functions whether reports or complete transactional system within the SAP framework

SAP IMPLEMENTATION STRUCTURE

 Company code

Legal entity and independent accounting unit. At company code level you create balance sheet required
by the law and profit / loss statement.

 Sales area

Sales organization

It has following functions:

Distribution of goods and services.

Negotiating sales condition .
Product liability and rights of resources.
Uniquely assigned to a company code.
Example –PTIN, AEIW etc.

Distribution channel

It represents means through which sales material reach the customer. It also represent strategic to
distributed goods and services to the customer. It can be assigned to more than one sales
organisation. For example-IN(industry) , EX(Export).

Division

A division of a business entity is a portion of that business that operates under a different name. It
represent a product line and can be assigned to more than one

12 | P a g e
 sales organisation. Through it price agreement and sales statistic can also be controlled. For
example-RR(repair) , SE(Service)

Company
Code

Sales Sales
Organisation Organisation

Distribution Distribution Distribution

channel Channel Channel

Division Division Division Division Division Division

 Plant

A plant represent the location from which material and services are distributed and correspond to a
distribution centre. the relevant stocks are kept here. A plant must be uniquely assigned to a company
code. The assignment between sales org and plant does not have to be unique. Storage location allows
for the differentiation of material stock within a plant.

13 | P a g e
  Shipping point

It is the highest level organizational unit of shipping that controls that shipping activities. Each OD is
processed by one shipping point.

Sales organisation Sales organisation

Plant Plant

Shipping point Shipping point

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 PROCESS DESCRIPTION
In the sales & Distribution module various process are involved:

In order to process a customer order for any product online by all the authorized user/user departments
involved in the processing sale order needs to be created in the system. The sales order defines all the
basic details of an order including the price and costing for each ordered item through attached BOM. IT
can be created with /without reference to already existing Order already created earlier for the same
customer and material.

The following transaction codes are used

S.NO. DESCRIPTION PROCESS NAME

1 Sales Order Creation VA01
2 Sales Order Modification VA02
3 Sales Order Display VA03
4 List of Sales Order VA05
5 List of Sales Order YD60

SALES ORDER CREATION - VA01(Without Reference)

BUSINESS PROCESS OVERVIEW.

Prerequisite : Customer’s Purchase Order / Letter of Indent

Prerequisite for SAP : Extension of Customer, Material & a Valid (Pricing & Tax
Condition)

Menu path : Sales/Distribution -> Sales order -> Create

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STEP 1->

Select the order

type e.g. ZNDO,
ZNDX..

Enter the Sales

Organization (PTIN),
Distribution Channel (IN),
Division(SA)

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Note:

1. For Various combinations & values of Sales organization, Distribution Channel, Division
refer to Appendix 1
2. For various order types for PTIN refer to Appendix 2

STEP 2->

1. Enter the
fields:

Sold to party,
Ship to party,
Purchase Order
Number,
Purchase Date,
Payment Terms,
Order Reason,

2. Click on the tab to

enter header details.

STEP 3a ->

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 Enter ‘your
Reference ‘

STEP 3b ->

Enter Sales
Office

18 | P a g e
STEP 4 ->

Select the Material for

PTIN,IN,SA
combination

Click on tab to enter the

item related details

Enter the items

STEP 5a -> KVA rating details

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 Enter Rate to
complete ZNSP
process
STEP 5b ->

NOTE->

An error with message “Mandatory Condition – UTJX is missing” may occur. Steps to resolve it are:

 Click on the Analysis tab as shown on Step 5b window(window just above)

20 | P a g e
Three conditions maybe responsible fo this error:

a) Alt. Tax classification have not been filled.

To remove this: GOTO -> HEADER -> BILLING, & enter the Alt classification field.

b) Tax Classification field at Item level

To remove this: GOTO -> ITEM -> BILLING, & enter the tax classification field.

c) Region Code for Ship-to-party is missing

To remove this: GOTO -> HEADER -> PARTNER -> Double click on Ship-to-party name, &
enter the numeric region code.

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 Jurisdictio
n code

STEP 6 ->
Click on
Save

Order is saved & Order Number is generated

22 | P a g e
SALES ORDER CREATION - VA01(With Reference)

This is where orders are created with reference to previous order. Consider the order type ZPVN for price
variance. These type of orders do not involve Delivery & move directly from order creation to Billing.

ORDER CREATION BILLING

BUSINESS PROCESS OVERVIEW

Prerequisite : Customer’s Purchase Order

Menu path : Sales/Distribution---- Sales order----Create

STEPS INVOLVED ARE:

STEP 1 ->

Select the order type & click

on create with reference.

23 | P a g e
STEP 2 ->

1. Enter the billing document

no. of the order to be
referenced

2. Click
on Copy

Enter the order details as per its type & save the order. Order number is generated.

SPECIAL STOCK ALLOCATION

This Step is required to carry out the Post Good Issue in the delivery process.

STEP 1->

24 | P a g e
 Enter the
fields.

STEP 2 -> 1. Sales order no to which

Click on stock is to be assigned
Save

2.Enter the details of the

required material.

25 | P a g e
STEP 3->

Details from
referenced order are
copied.

Enter Purchase order

no & Purchase Date

DELIVERY PROCESS

In order to process an outbound delivery for any product online by all the authorized user/user
departments involved in the processing .Sale order needs to be created in the system. The sales order
defines all the basic details of an order including the price and costing for each ordered item through
attached BOM.It can be created with/without reference to already existing Order created earlier for the
same customer and material. Then material stock needs to be checked and if the material to be delivered
is available in Sales stock unrestricted use the outbound delivery can be created for the particular
schedule line item.

This process involves 3 steps:

a) Outbound Delivery
b) Picking
c) PGI(Post Good Issue)

The following transaction codes are used-

S.NO. DESCRIPTION PROCESS NAME

1 Outbound Delivery VL01N
2 Picking VL01N & VL02N

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 3 PGI VL01N & VL02N
4 PGI Reversal VL09

DELIVERY - VL01N
BUSINESS PROCESS OVERVIEW

Perquisites: Sales order (VA01)

Menu Path: Logistic->LOGISTIC EXECUTION->Good issued or out bond delivery -> Outbound
delivery-> Create -> Single document -> With reference to basic order

Optional Menu Path: Logistics -> Logistics Execution->Good issued for outbound delivery->outbound
delivery -> Create ->collective processing of document due for delivery->Sales order schedule lines

STEP 1->

Enter the order No. of

the order to be
delivered.

STEP 2 ->

27 | P a g e
 2. Click on Post
Good Issue

1. Enter the

Pick quantity &

SLoc

Delivery number is
generated

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DILEVERY REVERSAL – VL09

STEP 1a ->

Enter the Delivery

No. to be reversed

STEP 1b ->

Select the order & click on

Cancel/reverse to reverse good
movement.

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STEP 1c ->

Picking Reversal – VL02N

STEP 2a ->

30 | P a g e
 Enter the Outbound delivery
to be reversed Delivery

STEP 2b ->
Remove the value of
Quantity & save it.

STEP 2c ->

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 The delivery is
cancelled & saved.

BILLING PROCESS

In order to process a billing for any product online by all the authorized user/user departments involved in
the processing , Sale Order needs to be created in the system. Then sales order defines all basic details
of an order including the price and costing for each ordered item through attached BOM. It can be created
with/without reference to already existing Order already created earlier for the same customer and
material. Then material stock needs to be checked and if the material to be delivered is available in Sales
Stock-Unrestricted use the outbound delivery can be created for the particular schedule line item. Now
after Delivery -> If Post good issue has been completed, billing can be carried out and Billing also can be
carried out directly form order in case of Credit memo, debit memo.

32 | P a g e
S.NO. DESCRIPTION PROCESS NAME
1 Billing VF01
2 Modification & Cancellation VF02
3 Excise Invoice & Reversal of Excise J1IIN
4 Bill Document Printing YD16N

BUSINESS PROCESS OVERVIEW

PREREQUISTES: Outbound Delivery (VL01N) / Sales Order (VA01)

(Note-Billing shall be created directly from Order where material is not delivered e.g. Price Variation,
Err action & Commissioning, Debit Notes, Credit Notes etc. and in Performa Invoice ZNF5 has to be
selected in billing Type elsewhere material is to be billed in Performa then billing type will be ZNF8)

Menu Path: Logistics->Sales & Distribution -> Billing ->Billing Document ->Create VF01

After this Create Billing Document widow gets open. Fill in the required fields and save.

BILLING (PROFORMA) – VF01

STEP 1 ->

1. Select the billing type

as Proforma & enter all
fields

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STEP 2 ->

BILLING (FINAL) – VF01

STEP 1->

34 | P a g e
 1. Select the Billing
type.

Click on the tab to enter Sales

Tax details(as required).
STEP 2 ->

35 | P a g e
STEP 3 -> 2. Click on Save & Billing document number is
generated as in Proforma invoice.

1. In Form Required Field:

a) If sales tax then Yes

& other details
b) If no sales tax then
no

BILL MODIFICATION & CANCELLATION – VF02

STEP 1->

Enter the Billing Document

number to be cancelled &
modified

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STEP 2 ->

For Cancellation, click

on Cancel to cancel the
final billing document.
Or
For modification,
change the required field

STEP 3 ->(for cancellation only)

Click on
Save

37 | P a g e
EXCISE INVOICE – J1IIN

STEP 1 ->

Click on From
Billing

STEP 2 ->

38 | P a g e
 Enter Excise Group
& Save

39 | P a g e
 PROCEDURE – ORDER TYPES

ZNDO

ZNDO is Domestic Sales Order type order . This follows the following steps

  Sales Order Creation

  Outbound Delivery
  Post Goods Issue (PGI)
 Billing
Start

VA01
Create Domestic

MB1C
Create Stock for

VL01N
Outbound Delivery

VF01
Create Billing

VF01
Billing Domestic

J1IIN
Create Excise Invoice

Stop

ZPVN (Price Variance Order)

Following steps are followed in case of price variance

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  Create a respective order like ZNDO, ZNDX e.t.c.

 Create a Price Variance order with reference to the Previously created order

 Billing of ZPVN is done as there is no need of Outbound Delivery and PGI because there is no
goods movement

The price of the material remains changing time to time according to the IEEMA so it is possible that there
is variation in price of any material at different times. To handle this situation a different type of sales
order called Price Variance is created which indicates the difference between the two prices at different
times.

Start

VA01
Create Sales order

MB1C
Create Stock for

VL01N
Outbound Delivery

VF01
Create Billing

VF01
Billing Invoice

J1IIN
Create Excise Invoice

VA01
Create ZPVN with ref.
to previous order

41 | P a g e
 VF01
Create Billing

VF01
Billing Price Variance

Stop

ZNCR (Credit Memo)

ZNCR order is created when there is a change in rate if taxes applied, price changes, forgotten to some
material e.t.c.Here Company receive the balancing figure.

ZNDR (Debit Memo)

ZNDR order is created when there is a change in rate if taxes applied, price changes, forgotten to some
material e.t.c Here company have to pay to customer.

Start

VA01
Create Sales order

MB1C
Create Stock for

VL01N
ZNEX Outbound Delivery

ZNEX is export order which is for out of country. In ZNEX

Sales Organization - PTIN

VF01
Create Billing

42 | P a g e
VF01
Create final Billing
Distribution Channnel - EX

Division - SA

Start

VA01
Create Export order

MB1C
Create Stock for

VL01N
Export Delivery and

VF01
Create Billing

VF01
Billing with export

J1IIN
Create Excise Invoice

Stop

43 | P a g e
ZNIU

ZNIU is the Inter Unit Type order It is for the inter unit transaction between the Alstom company
naini.

Start

VA01
Create Inter Unit

MB1C
Create Stock for

VL01N
Outbound Delivery

VF01
Create Billing

VF01
Billing

J1IIN
Create Excise Invoice

Stop

44 | P a g e
ZNRT

ZNRT is the Rental order

Start

VA01
Create Rental order

MB1C
Create Stock for

VL01N
Outbound Delivery

VF01
Create Billing

VF01
Billing Rentalinvoice

J1IIN
Create Excise Invoice

Stop

45 | P a g e
Reversal for any order type

We need to reverse in situations where any details needs to added, modified or deleted in any process.
This is a sequential process such that if billin has ben done then to make changes to order created we
need to reverse billing , then delivery if it is part of process then only can we make changes to order
creation. So reversal can be for Order with reference & Order without reference.

Start

J1IIN

Reverse excise invoice

VA02

Cancel the billing invoice

VL09

Reverse al of Goods
Movement

Delete the Picking and

SLOC

VA01

Update the order

Stop

46 | P a g e
REPAIR ORDER

Not all customers complain results in a refund. Many times free goods will be send to the customer
instead.

Sales Organization - PTIN

Distribution Channnel - SE

Division - RR

ZNSD

ZNSD is order return within the warranty

ZNSO

ZNSD is order return outside the warrant

Start

VA01

Create Repair For Service Refurbisement order

VL01N

Outbound Delivery and PGI

VA01(With Reference to previous order)

Create Repair Free Service Return order

VF01

Create Billing Performa

47 | P a g e
 VF01

Billing return invoice

VA01(With Reference to previous order)

Create Export Deem Unit order

MB1C

Create Goods Stock

VL01N

Outbound Delivery And PGI

VF01

Create Billing Performa

VF01

Billing Export Return Invoice

IF Within
Warranty

VA01(With Reference) VA01(With Reference)

Create Subsequent Order Create ZNSO Order

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 VL01N

Outbound Delivery and PGI

VF01

Create Billing Of ZNSD/ZNSO

STOP

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 CONCLUSION

Through our study of SAP implementation of Sales & Distribution module following points were
understood:

Basic SAP implementation as Company code, Sales Area & Division.

Function of Sales & Distribution module at ALSTOM.

Various process involved in Sales & Distribution process.

Understanding of sales order related, delivery & billing related processes.

Understanding of various order type & their significance.

This implementation provides flexibility to change, an easy mechanism to track the sales & distribution
process. It helps in tracking the conditions of the order & also to analyse at the time of final delivery
whether conditions have been fulfilled. This helps to better coordinate activities & easily trace out errors.

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 APPENDICES

APPENDIX 1:

There are certain combinations of Order Type, Sales Organization, Distribution Channel
and Division which can be used together.

Field Name Description I/O/R User Comments

Action
and
values
Order type Specifies the R Select the For different document
document type required types like
which is used order ZNDO,ZNDX,ZNEX,ZNSO
to capture the document etc.
confirmed type from
order from the the drop
customer down list
Sales Specifies the R Select the DTIN,PTIN,NAIS,NAIP,TBIV
organization sales applicable
organization in value from
which the drop
customer & down list
material
belongs
Distribution Specifies the R Select the IN/VA/UT/SE/IC/IU
channel distribution applicable
channel in value from
which the drop
customer & down list
material
belong
Division Specifies the R Select the D1,D2 ,D3,DS,DG,DC,ETC
division in applicable
which value from
customer & the drop
material down list
belong
Sales office Specifies the o Select the MUMBAI,DELHI etc.
sales office in applicable
which value from
customer & the drop
material down list
belong

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The Distribution channels represent the entities through which the products and services of
TIL are delivered to the customer.

PTIN

Distribution Channel Description

EX Export distribution channel
IN Industry distribution channel
IU Inter unit distribution channel
PP Power plant
SE Service distribution channel
TR Trading
UT Utility distribution channel
VA VAR distribution channel
DTIN

Distribution Channel Description

EX Export distribution channel
IC Inter Company distribution channel
IN Industry distribution channel
IU Inter unit distribution channel
OT Others distribution channel
SE Trading
UT Utility distribution channel
VA VAR distribution channel
NACS

Distribution Channel Description

EX Export distribution channel
IN Industry distribution channel
IU Inter unit distribution channel
PJ Package projects distribution channel
PP Power plant distribution channel
SE Service distribution channel
TR Trading distribution channel
UT Utility distribution channel
VA VAR distribution channel

Division represents an organizational unit that is based on product grouping.

Division defined for T&D are the actual division in which the business is structured.

POWER TRANSFORMERS-PTIN-DIVISIONS

OT Other division
RR Repairs & Refurbishment Division

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 SA Sales division
SE Service Division

DISTRIBUTION TRANSFORMER-DTIN-DIVISIONS

D1 Distribution Transformer –Dt1

division
D2 Distribution Transformer –Dt2division
D3 Distribution Transformer –Dt3 division
DA Distribution Transformer –Assets division
DC Distribution Transformer –CAST Resin
division
DG Distribution Transformer –GSP division
DR Distribution Transformer –Scrap division
DS Distribution Transformer –Services
division
SWITCH GEARS-NAIP-PDS

OT Other division
RR Repairs & Refurbishment Division
SA Sales division
SE Service Division

SWITCH GEARS –NAIP-PDS

OT Other division
RR Repairs & Refurbishment Division
SA Sales division
SE Service Division

COMMON SERVICES-NACS

OT Other division
DR Scrap division
DA Assets

APPENDIX 2:

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VARIOUS ORDER TYPES FOR PTIN

SALES DOCUMENT SALES DISTRIBUTION DIVISION

SCENARIO DOCUMENT CHANNEL
TYPE
Domestic order ZNDO IN/VA/UT SA
Deemed export order ZNDX IN/VA/UT SA
Export Order ZNEX EX SA
Inter Unit Order ZNIU IU SA
Spares order ZNSO SE/IN/VA/UT/IU/EX SE/SA
Repair and ZNRR (With ref.) SE RR
refurbishment
Erection and ZNEC SE/IN/VA/UT/IU/EX SA/SE
commissioning
Free of cost – ZNSD SE/IN/VA/UT/IU/EX RR/SA/SE
subsequent delivery
Credit note ZNCR SE/IN/VA/UT/IU/EX SA
Debit note ZNDR SE/IN/VA/UT/IU/EX SA
Rental order ZNRT IN/VA/UT/IU/SE SA/SE
Testing order ZNTO SE/IN/VA/UT/IU/EX SA
PVC Order ZPVN SE/IN/VA/UT/IU/EX SA
Type testing invoice ZTYT IN/EX SA/SE
Return order for ZRET SE RR/SA/SE
domestic
Return order for ZRDX SE/IN/VA/UT/IU RR/SA/SE
deemed Export
Return order for ZREX EX RR/SA/SE
Export
Testing Returns ZRTO SE/IN/VA/UT/IU/EX RR/SA/SE

Returns for Repair and ZRRF (With ref.) SE/IN/VA/UT/IU/EX RR/SA/SE

refurbishment
Asset and scrap ZRNOT (Not in OT OT
PTIN,NACS.)

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 REFERENCE

Sapbrainsonline.com
www.sap.com
www.sap-img.com
www.searchsap.techtarget.com
www.saphelp.com
www.wiki.sdn.sap.com
www.en.wikipedia.org

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