Mini Project

M. B.
Sugars & Pharmaceuticals Limited
BASAVESHWAR ENGINEERING COLLEGE

(AUTONOMOUS)
DEPARTMENT OF MANAGEMENT STUDIES
Organizational Structure Study At
The M.B.Sugars & Pharmaceuticals Ltd,
Malegaon(MAHARASHTRA)
Submitted by:
Vandana Sonar
BEC-Department Of Management Studies Page 1

M. B. Sugars & Pharmaceuticals Limited
ACKNOWLEDGEMENT
An internship programme is a golden opportunity for learning and self-development of a student.

I consider myself lucky and honoured to have so many wonderful people help in through in the
completion of this project.
I wish to express my indebted gratitude and special thanks to Mr A.S.Kothavale, head of

“M.B.Sugars & Pharmaceuticals Ltd” for granting me the permission to do a project . I would
also like to thank Mr.Bharath .S.Ahire, HR Executive whose encouragement, guidance and
support from the initial to the final level enabled me to complete and develop an understanding
of the project.
I express my deepest thanks to my Internal guide Prof. Vaibhav Deshpande for his guide and
support. He helped all the time whenever needed and gave me the right direction towards
completion of the project.
Lastly, I express my sincere thanks and regards to all of those who supported me in any respect
during the completion of the project.
Vandana L Sonar

INTERNSHIP
List of Contents
Sl.No. Contents Page No.
1. Introduction
2. Objectives of Organization Study
3. Overview of organization
 Brief History
 Profile of the organization
 Vision, Mission & Quality policy of the organization
 Organization Structure and functions of different
departments.
 Product / Service profile
 Areas of operation
 Infrastructure facilities
 Competitors information
 SWOT Analysis
4. Overview of the HR/ Marketing/Finance department
 Elaborative information of the department

 Strategy of the department
 No. of employees, their roles & responsibilities
 Drawbacks and suggestions
5. Conclusion
6. References
7. Annexures
HOD

INTRODUCTION
An organizational study is the examination of how individuals construct organizational
structures, processes, and practices and how these, in turn, shape social relations and create
institutions that ultimately influences people. Organizational studies comprise different areas that
deal with the different aspects of the organizations, many of the approaches are functionalist but
critical research also provide alternative frame for understanding in the field.
Organization studies are the study of individual and group dynamics in an organizational setting,
as well as the nature of organizations themselves. Whenever people interact in organizations,
many factors come in to play. Organizational studies attempt to understand and model these
factors. Organizational study is essential to any MBA graduate as it helps them to connect theory
with practice.
Organizational studies, sometimes known as organizational science, encompass the systematic

study and careful application of knowledge about how people act within organizations. An
organizational study sometimes is considered a sister field for, or overarching designation that
includes the following disciplines: industrial and organizational psychology, organizational
behaviour, human resources, and management. Modern organizational studies attempt to
understand and model these factors. Like all modernist social sciences, organizational studies
seek to control, predict, and explain. There is some controversy over the ethics of controlling
workers behaviour, as well as the manner in which workers are treated.
Organization study refers to the study of organization as a whole and getting adequate
knowledge with various departments in the organization the study was carried out at M.B.Sugars
& Pharmaceuticals Ltd., are engaged in manufacturing, supplying, exporting and wholesaling
broad array of Pharma Grade Sugar (Sucrose), Sachets and Cubes. They believe in growth
of the organization is dependent on customer satisfaction. Moreover, professionals also take the
responsibility of updating the machines and technology installed at our infrastructure so as to
ensure that production process is not hampered. professionals specially interact with patrons so
as to clearly understand their required specifications. Moreover, we the pack of sugar in quality
assured packaging material to ensure it is safely delivered at patrons premises.

OBJECTIVES OF THE STUDY

The overall objective is to conduct a study on organization structure of M.B.Sugars &
Pharmaceuticals Ltd
The following are the specific objectives of the study
To familiarize with the organization
To understand the key business process carried out in the organization.
Understand how information is used in organization for decision making at various

level.
To know how organization co-ordinates its activities with their respective clients and
Services
To get practical exposure as the future HR.
What is Pharma Sugar
Pharma Sugar or Sucrose IP, as it is called, has all the qualities to make it the finest quality
pharma grade sugar. Unlike other sugars in the market, Sucrose IP is not bleached using sulphur
dioxide, thereby making it the only sulphurless sugar in India.
Pharma sugar 'Sucrose IP' is a pharmaceutical grade sugar that complies with the IP standards
and European Union standards for pharmaceutical grade sugar.
Being manufactured enroute a 'phospho-flotation process' in conjunction with a double-stage ion

exchange column comprising of acrylic and styrene-based resins, and under strictest quality
standards, Pharma sugar 'Sucrose IP' is a premium sugar.
Pharma Sugar is very easy to handle and store. It should be stored in an airtight container in a
cool spot or in the refrigerator.
Sugar is a natural product, and its pure, sweet taste is the standard for all sweeteners. Sugar’s
main function is to provide sweetness and energy, but it also has a number of other functional
properties. It can be used for purposes such as flavour enhancement, preservation, providing
body and texture, and freezing point reduction.
Raw sugar is made in tropical countries where sugar cane can be grown profitably. It is then
shipped in bulk to a refinery in the country where the sugar is required. It now has to be finally
cleaned up, purified and made ready for the consumer.

The sugar beet plant produces sugar in its leaves by a process called photosynthesis. In
photosynthesis, the plant combines water with carbon dioxide from the air and energy from the
sun to produce sugar. The sugar is then stored inside the fleshy root called the beet.
Sugar derivatives have been shown to have therapeutic action in some conditions. Sucralfate
(aluminium salt of sucrose octasulphate) is used in treatment of peptic and stomach ulcers.
Sucrose polyesters have also been used as contrast agents in magnetic resonance imaging (MRI).
Pharma Sugar is used as a sweetener in pharmaceuticals and in the production of tablets. It

cannot be used for infusion solutions.
The manufacture of sugar generates large quantities of biomass waste such as rice husk, bamboo
dust,bagasse, coconut coir,jute and sticks. This waste is ideal for use as fuel to generate power
and is one reason why most sugar mills have set up captive biomass cogeneration plants.
As per industry sources total refined sugar manufacturing capacity in India is in the range of
50,000 to 70,000 MT per annum as against Indian food processing, branded sugar retail market
and pharmaceutical industry demand of approx. 150,000 to 200,000 MT per annum

Brief History
Established in the year 1996, we, M. B. Sugars & Pharmaceuticals Limited, are engaged in
manufacturing, supplying, exporting and wholesaling broad array of Pharma Grade Sugar
(Sucrose), Sachets and Cubes. Under the offered array, we have Icing Sugar Sucrose, Pearl
Sugar Sucrose, Analytical Reagent Sucrose, Double Refined Icing Sucrose and Fine Castor
Sugar Sucrose. In addition to this, we have Icing Silica Sucrose, Sugar Spheres Sucrose,
Laboratory Reagent Sucrose, Double Refined Sugar Sachets, Fondant Icing Sugar Sachets and
Compressible Sugar Sachets. The demand of offered sugar is high as these are processed as per
the IP, BP, EP, USP & JP standards. To ensure the same, we make use of best grade ingredients
in the processing of offered sugar. To ensure the quality of ingredients for offered sugar, we
source these from the most trusted vendors of the industry and check these prior to use. Further,
after the completion of the processing process, we make the offered array of sugar pass a quality
test to ensure it is hygienically processed, pure, have longer service life and is in crystalline
nature.
Moreover, with an aim to meet the varied requirements of patrons, we provide the offered sugar
as per the specifications given by patrons. We have hired expert professionals who are the
experts of their domain. With an aim to clearly understand the requirements of patrons, they
especially interact with them as they believe in the fact that the growth of the organization is
dependent on customer satisfaction. Moreover, our professionals also take the responsibility of
updating the machines and technology installed at our infrastructure so as to ensure that
production process is not hampered.
Under the astute guidance of our marketing director, 'Mr. Samyak V. Lodha', we have been
able to scale the heights of success. His visionary persona, leadership skills and deep industrial
knowledge, we have been able to smoothly gratify the needs of patrons.

COMPANY PROFILE
Company Profile
Basic Information
Nature of Business
Manufacturer
 Exporter
 Trader
 Retailer
 Buying House
Additional Business  Buyer-Individual
 Association
 Importer
 Distributor
 Wholesaler
 Buyer-Company
Company CEO
Vijaykumar Lodha
 Glaxo Smith Kline Pharmaceutical Limited, India

 Phyzer India Limited, Mumbai, India
Key Customers
 Lupin Limited, Aurangabad, India
 Ranbaxy Laboratories Limited, Goa, India
 Dr.Reddy's Laboratories Limited, Hyderabad, India
Registered Address Lodha Bhuvan, Malegaon City, District - Nashik, Nashik- 423 203,
Maharashtra, India
Industry Manufacturing, Trading, Importer and Exporter of Pharma Grade Su

(Sucrose), Sachets and Cubes.
Total Number of Employees

101 to 500 People
Year of Establishment
1996
Legal Status of Firm

Public Limited Company
Promoter Mr. Vijay Kumar B. Lodha

Annual Turnover
2012-13 Rs. 25 - 50 Crore Approx.
Infrastructure
Location Type
SEMI-URBAN
Building Infrastructure
Permanent
Size of Premises
1451.996 square meters
Space Around
Front porch
Company USP
 Experienced R & D Department

 Good Financial Position & TQM
Primary Competitive Advantage  Large Product Line
 Large Production Capacity
 OEM Capability
Quality Measures / Testing

Facilities Yes
Statutory Profile
DGFT / IE Code
0398030057
Tan No.
NSKM0*****
Banker
DBS BANK LTD.
GST No.
27AABCM2351A1Z3
CIN No. U15420MH1996PLC096832

Packaging/Payment and Shipment Details
Customized Packaging
Yes
Payment Mode  Cash

 Cheque
 By Air
Shipment Mode
 By Cargo
 By Road
Clientele
We have a team of professionals and sound infrastructure, supported by which we are able to
provide our patrons, with high grade Pharma & Food Products. To stand tall on the
expectations of patrons, we process the offered sugar by utilizing high quality ingredients while
keeping in mind the details given by patrons. Our professionals specially interact with patrons so
as to clearly understand their required specifications. Moreover, we pack the offered sugar in
quality assured packaging material to ensure it is safely delivered at patrons premises. In addition
to this, our professionals ensure to deliver the offered array at patrons' premises within minimum
time frame.
Vision & Mission

Vision
“To be environmental friendly, stakeholder centric, innovative, professionally managed,
integrated sugar refining company with low cost global technologies producing range of values
added products”.
Mission
“As indias largest integrated sugar company, we are committed to sustainable business practices;
deliver world class quality to our customer; nature a global work culture; and build a financially
strong , growth oriented company that creates values for our stakeholders”.

The Quality Policy

We are a quality focused organization engaged in offering a Pharma Grade Sugar (Sucrose),
Sachets and Cubes. The demand of offered sugar is high as it is IP, BP, EP, USP & JP under
Bulk Drug License compliant. To ensure the same, we process the offered sugar using high grade
ingredients, sourced from trusted vendors of the industry. Moreover, our organization is
registered under registered under Bulk Drug License that help us in offer high quality products.
Prior to dispatch, we make the offered sugar test upon the basis of the following parameters to
ensure each crystal is processed as per GMP standards and is sparkling white
 Longer shelf life

 Hygiene
 Purity
 Formulation of sucrose
MB Sugar believes that methodological planning does not help in realizing greatest dreams. What
matters is perseverance and ability to take out the best out of each and every moment. Our
company believes that business dealings need transparency and it therefore practices the same.
Owing to our consistent efforts, the products offered by us now compete in both domestic and
international markets. To maintain our leadership in the pharmaceutical industry, we have always
adhered to the quality standards. To keep in line with the competitors, we have been consistently
making sincere efforts in offering best products at a reasonable price.
Our Global Customers –
We are having leadership in domestic market as well as in the world. We are catering to Indian
Pharma majors & MNC's like -
 Abbot Nutrition
 Aventis Pharma

 Cipla Limited
 Cadila Healthcare
 Dr. Reddy's Laboratory Ltd.
 Glaxo SmithKline Pharma Ltd.
 Pfizer India Limited
 Lupin Limited
 Sun Pharma
 Torrent Pharma
 Zim Labs
Export Clients
We are exporting to various countries like - Australia, Algeria, Brazil, Bangladesh, China,
Canada, Croasia, Dubai, England, Egypt, Eritrea, Hongkong, France, Ireland, Iran, Iraq,
Indonesia, Nepal, Oman, Russia, Romania, South Africa, Saudi Arebia, South Koria, Shrilanka,
Taiwan, Turkey, USA, UAE, Ukrain, Uganda, Yugoslavia etc.

Organization Structure
Board of Directors
Managing Director
Production R&D Sales & Engineering HR

Marketing
Store Quality and Finance Technical Purchases Cane

Assurance Dep Dep
Production Department
The department deals with the production activities in the production floor where men and
machines are employed to convert the cane and chemical into finished product (sugar) for
handling them over to sales department. For sugarcane the production process is carried in the
following steps.
1. Pressing of sugarcane to extract the juice.
2. Boiling the juice until it begging to thicken and sugar begins to crystallize.
3. Spinning the crystals in a centrifuge to remove the syrup, producing raw sugar.

4. Shipping the raw-sugar to a refinery where it is washed and filtered to remove remaining non-
sugar ingredients and color.
5. Crystallizing the drying and packing the refined sugar
PURCHASE DEPARTMENT:
The head of the department’s heads is the purchasing department. Purchasing decisions are
divided into two. One for purchase of capital assets and another is regular purchase.
Purchase of capital assets: It requires approval of management. Considerable point while

purchasing capital assets are,
1.Life duration of the assets.
2. Cost of the assets.
3. Capacity etc
Regular Purchases: Indent from the user is original document to issue purchase order for
regular purchase of materials and goods. Process:
1.Receiving indent from the users Calling tenders if necessary.
2. Preparing purchase order.
3. Ordering to suppliers.
4. Making purchase return if the material does not match the order.
STORES DEPARTMENT:
Stores department holds the entire inventory required in the organization all the materials
coming are subject to record at stores and holds them at stores until they are issued to the
required department. Functions:

1. Receipt of materials.
2. Inspect it with ordered quantity, quality and any specification.
3. Some of the materials like chemicals are to be sent to laboratory for inspection and testing.
4. Getting the indents from the departmental head and issuing it.
5. To make the purchase returns if the materials are rejected
6. Maintain minimum level of materials.
7. Informing purchase department when materials require. Materials Handled:
8. Engineering tools spares.
9. Raw materials.
10. Stationary.
11. Packing materials.
HR DEPARTMENT:
The HR Department controls and monitors the important activities including time office and
security personnel. Functions.
1. Recruitment and selection: The advertisement for recruitment of employees is made through
leading newspaper. Apart from this as statutory obligation, the company appoints trainee also
among the application received eligible candidates appointed for the job.
2. Training and development: Training imparts skills to newly employee. Training is necessary
in production, mechanical and electrical department. On the job training is arranged at the plant.
3. Remuneration: Remuneration refers to the reward for labor and service. Basically
remuneration is on the basis of hours worked. Each shift is of 8hours and 3 shifts a day. Fringe
Benefits:

Time office: Objectives of time office are. 1.Keeping attendance records for administration and
payment purposes. 2. Maintains records for giving increment and promotion (Promotion is on the
basis of Merit.)
FINANCE DEPARTMENT & ACCOUNTING DEPARTMENT:
Finance department: Finance is the life blood of the business. One cannot imagine a business
without finance department because it is the central point of all business activities. Finance
department of MB sugars plays a very important, as it takes decision with regard to procurement
and utilization of funds are taken. Such decision includes the preparation of various budgets,
allocation of funds for various activities or division of the firm as well as distribution of profits
etc
Accounting department: Accounts department plays a vital role in achieving company's

objectives. Need for accounting system:
1.To ascertain the profit / loss of the business. 2. To ascertain the financial position of the
business. 3.To provide control over assets and properties of the company. 4.To provide
information to tax authorities like, sales tax, income tax, control excise etc., 5.Assistance to
management on: a) Decision-making b) Forward Planning and budgeting. c) To provide
information to government central, state and various local bodies
CANE DEPARTMENT:
Cane is the only raw material for producing sugar. The department keeps a direct link with
farmers and helps the farmer to develop the cane.
Objectives of Cane Department:
1. To procure the cane at proper time and proper condition.

2. To look after the transportation of cane from farmers through trucks tractors and carts. To
develop the cane and giving proper guidelines to grow.
3. To keep and maintain concerned land database.
4. Hiring trucks and tractors.
5. Harvesting cane.
ELECTRICAL ENGINEERING DEPARTMENT: This department takes care of

all repairs and maintenance of fittings and fixtures of the plant. The electrical engineer is the
head of the department. Assistant electrical engineer and junior engineer assist him.
Functions:
1. To repair & maintenance of machines.
2. To develop power for prime movers & lighting.
3. Attending electricity related works.
4. Maintenance of switch board etc.
SALES DEPARTMENT & MARKRTING:
Sales department has to keep in contact with dealers and agents.
1. Getting orders from parties.
2. Arranging for delivery to parties.
3. Maintains records of sales.
4. Sending reports to managing director (head office).
And marketing department look after advertisement and website maintainance of company.

CHEMICAL DEPARTMENT:
Chemicals department is directly concerned with production. When the production is on

process, mixing proper quantity and proper chemicals is necessary. Chemicals department is the
production department here. Important Chemical: Lime and sulphur dioxide.
R&D DEPARTMENT
Different projects are undertaken for the improvement of pharma Grade sugar manufacturing
process under Applied Research & Development activities. Processing of raw sugar
independently and also along with sugar cane has been successfully implemented in some of the
sugar factories where raw sugar reprocessing was done. The institute also proposed and extended
technical support for establishing a pharma sugar production unit in the state of Maharashtra.
Under Applied Industrial Research & Development (R & D), Sugar Technologists work
relentlessly with an intention to review research work, finding new research areas in the process
of sugar manufacturing; undertake projects/sanctioned projects and promote new technologies.
Product Portfolio
We are an eminent organization engaged in manufacturing, supplying, exporting and

wholesaling a broad array of Pharma Products & Specialty Sugar Products. Our sugar
products are processed as per the universally accepted quality norms by making use of supreme
quality ingredients, sourced from the trusted vendors of the industry. Before dispatch the offered
sugar, we keep in mind the globally laid quality norms to ensure it can stand tall on the
expectations of patrons.
Our product range comprises:

 Pharma Products Range :-- •Sucrose - IP, BP, EP,USP & JP

•Sucrose of various particle size
•Fine Castor Sugar
•Confectioner's Sugar
•Compressible Sugar
•Low Endotoxin Sugar
•Light Brown Sugar for Pharma
•Sugar Spheres (BP, USP)
•Sugar Globules (IH Specs.)
•MCC Spheres
•Mannitol Spheres
•Tartaric Acid Spheres
•Mannitol Powder
•Sprey Dried Mannitol Powder (

Mannitab)
•Terra Alba
•Shellac
 Specialty Sugar Range :-- •Sugar Cubes (White & Brown)
•Refined Sugar Sachets (White)
•Demerara Sugar Sachets (Brown)
•Prasad (Candy) Sugar Sachets
•Sugar Substitutes - Calcon & Stevilite
•Salt & Black Pepper Sachets

•Candy Sugar (Lump Sugar)
•Breakfast Sugar
•Kathali Sugar (For Sweet makers)
•Castor Sugar
•Demerara Sugar
•Light Brown Sugar
•Icing Sugar
•Fondant Icing Sugar
•Snow Sugar
•Rainbow Sugar
Area of operation
Head Office:

Lodha Bhuvan, Satana Road, Soygaon,
District Nashik,
Malegaon-423203, Maharashtra, India
Telephone : +91-2554-251883, 251885, 251893,
251894
Email
: mbho@mbsugars.com | mbsugar_nsk@sancharnet.in

Mumbai Office:
MBSP Ltd / MB Chemicals,
Address : H/8 , APMC Market – I, (Masala Market),

Phase – II, Vashi, Navi Mumbai – 400 705.
Telephone: 022 – 27881478 / 79
Infrastructure
At Nashik, Maharashtra (India), we have developed

a world-class infrastructure in an expanded area
of 20,000 sq.ft. We have a unique stainless steel plant,
the one & only of its kinds in the country. Our
complete manufacturing unit has been developed in
sync with modern architecture and has an installed
capacity of 1000 units.
Our manufacturing unit consists of the following

equipment:-
 Melter
 Melt Procedure
 Vacuum Pan
 Centrifugal Machine
 Dry Air Dryer
 Coating pan
 Pulverizer
 Vibrating screen
 Oven

 Storage & quarantine area

 Well furnish lab
 R & D division
Warehouse and packaging
We have developed a commodious warehouse in

Mumbai one of the prime locations of the city, which
helps us in timely delivering the ready orders through
different media. Managed by a team of storekeepers,
our warehouse enables us to safely store the products
in most hygienic and moisture-free environment.
Quality packaging is also ensured with constancy and
reliability. Our experts aptly pack each order so that
the consignments are safely delivered without
hampering the original characteristics of the
pharmaceutic products. The orders are packed and
sealed through automatic filing machines and are
directly opened by the consumers.
Packaging material used by us include:-
 LDPE and HMHDPE bags

 Corrugated boxes
 Sachets
 Pouches
 Poly bags
 Sealed polyethylene liner


Awards & Achievements
We are widely acknowledged as one of the accredited organization engaged in offering patrons
with high quality array of Pharma Grade Sugar (Sucrose), Sachets and Cubes. In addition to
this, we always follow industry set quality norms while processing the offered array at our
hygienic infrastructure.
Moreover, we strict to ethical business policies, owing to which we have been awarded listed
below awards:
 Ranbaxy Partnership Award

 Maharashtra Chamber of Commerce & Industries - “Dahanukar Entrepreneur Award”
 District Industries Center (DIC) Award, Nashik (MS)
 Export Award By "PHARMEXCIL"
Compititors
1. Navkar sugars(Pharma), Mumbai
2.Piyushkumar & co. Pharma Grade Sugars
3. Kevlin Inc.
4. Dhanraj Sugars Pvt Ltd
5. Shree Pharma International
Directors Details:
1. Vijaykumar Bhagchand Loda - Managing Directior (CEO)
2. Anilkumar Bhagchand Loda - Finance & Marketing Director
3. Dineshkumar Bhagchand Loda - Technical Director
4. Rushabhkumar Anilkumar Loda - Director
5. Saurabh Dineshkumar Loda - Director

6. Samyak Vijaykumar Loda -Marketing Director
Last but not least the root of MB Group is Bhaghand Motilal Lodh
SWOT Analysis
STRENGTH
a. It is located in the place where good infrastructure is available.
b. The company’s concentration towards the quality of the product.
c. The technological standard of the company.
d. Modern equipments and good financial position.
e. High production efficiency.
f. Good sources of raw material.
g. Experienced R&D Department
2. WEAKNESS
a. The company needs improvements and should concentrate on timely customer Service.
b. The company must improve labour payments
c. Labors turnover.
d. The promotion procedure in the organization is too rigid.
e. Delays in decision making.
f. Large number of sugar factories within 25-30 kilometers.
g. No scheme offers are given.
3. OPPORTUNITIES
a. Expansion of projects like paper unit, ethanol production, bio-fertilizers, and power
generation.

b. All these above projects will give the company maximum profits.
4. THREATS
a. Adverse government policies
b.High price of sugarcane demand by Farmers
c. Deteriorating soil quality due to increased use of fertilizers and pesticides which in turn
degrade sugarcane quality.
Structure of Human Resource Department
Head Of Department
Assistant Managers
Executives
HR Manager Responsibilities Include:
 Develop and implement HR strategies and initiatives aligned with the overall business strategy
 Bridge management and employee relations by addressing demands, grievances or other issues
 Manage the recruitment and selection process
 Support current and future business needs through the development, engagement, motivation
and preservation of human capital

 Develop and monitor overall HR strategies, systems, tactics and procedures across the
organization
 Nurture a positive working environment
 Oversee and manage a performance appraisal system that drives high performance
 Maintain pay plan and benefits program
 Assess training needs to apply and monitor training programs
 Report to management and provide decision support through HR metrics
 Ensure legal compliance throughout human resource management
Human Resources Development
Human Resources Development is said to be the core of a larger system Known as Human
Resources System, where in HRD is mainly concerned with providing learning experience for
the people associated with an organization through a behavioral approach adopting various
processes.
HRD has a wide- ranging scope as its objectives include
1. Providing a comprehensive framework for the development of human resources in the

organization.  Developing a climate for employees to discover, develop and use their full
capabilities for the organization.
2. Increasing the capability of an organization to attract, retain and motivate talented employees
3. Facilitating systematic generation of information on human resources for man power

planning, development placement, career planning and succession planning.
Functions of HRD
(i) Man power planning. Career planning & development systems.
(ii) Training concern with the present and future needs of employees.
(iii) Performance appraisal and assessment of potentials of employees for determining their
development requirements aided by a feedback and counseling system to help every employee in
discover his/her capabilities and areas of improvement.

(iv) Reinforcement or reward system for creating a climate of excellence in performance and
collaborations.
(v) Organization development to improve the climate of the organization and make it more
satisfying and productive.
Training and Development
Training and development of people is one of the fundamental operative functions of personnel
management. Basically training can involve the changing of skills knowledge and attitude or
social behavior. It is clear that there are five main areas in which training can operate these are
Knowledge, Skill, and Technique. Attitude, and Experience. Department is concerned with
1. recruitment selection and placement.
2.Development and training to the workers.
3.Development evaluation of the workers.
In MB Sugars the personnel manager takes all the above responsibilities and undertakes the
activities concerned with him .Suitable candidates are selected to a particular job according to
their qualification and experience. There is no necessary to give training to the workers on
separate machine other than actual production process. Hence training is given on the job only.
Manager and supervisor are continuously inspecting every worker to access their performance
and there is a better scope for hard workers.
TIME OFFICE SECTION
Time office section perform fuctions like:
1) Distribution of salary according to the workers attendance
2) Sanctioning of leaves to workers.
3) Maintaining working bell.
4) It maintains present absent and overtime record daily

5) It report daily Attendance To concerned section.
6) Showing the absent report to the HOD
7) It maintains salary register book
8)Sequencing the punching cards
9)Siren maintenance (signal value )
10)Observation of employees
11)Accepting leave letter application
12)providing gatepass
.FACILITY TO WORKERS
1. Availability of quarters.
2. Providing 2 wheelers for employees who are visiting the field to supervise and check the
availability cane.
3. Executive levels are provided with 4 wheelers.
4.Weekly one holiday of any in a week
NATIONAL HOLIDAYS
The industry can give the leave for the national holidays; fair days of nationalholidays should be
given to the employees, such as Independence Day, Republic Day,and Gandhi Jayanti etc.
Wage & Salary administration

There are 150 workers working in this factory. In this industry all are working on weekly wages
as well as monthly salary. There are different salary system for different categorie of workers.
Basic pays for different categories are as
1.unskilled – 6000/m
2. Semiskilled- 6500/m
3. Skilled- 7200/m
4. contract labours – 205/ day for women and 300/day for men
Salary calculation followed as
Basic + DA + HRA + Conveyance Allowances +Medical + Travelling Exp
DA is allowed at 5% and changes every 6 Month, and Gratuity is given to employees who work
for 5 or more years in organization.
Plan of wage & salary administration seeks to achieve the following objective:-
1.To establishing a fair and equitable compensation offeringsimilar pay for similar work.
2.To attract competent and qualified personnel
.3.To improve motivation and moral of employees.
4.To improve union management relations
.5.To minimize the chance of favoritism while assigning thewage rate
6.To satisfy people, to reduce the incidence of quitting,grievance and factions over pay.
Security Office
The security section is operating under the HR department. It is also working in 2 shifts as
mentioned under time office section. There are total 8 guards working in this section. The main
works of this section are as follows:
• They are maintaining peace and discipline within the factory area.

• Time maintenance of worker
. • They check the incoming materials as per the vouchers, if they are right, they will records
inwards and seal the bill and leave inside.
• If outgoing material from the industry that person must and should have gate pass and it will be
entered in outwards.
Performance Appraisal
The effectiveness of staffing function needs to be ascertained by evaluation the performance of

employees in terms of the job requirements. Performance appraisal or employee appraisal in the
systematic process of measuring and evaluating employees with respect to their performance on
the jobs and there potential for development. Although performance appraisal is of often
described as merit rating, strictly speaking, rating is only one form of personnel evaluation.
Performance appraisal is a more comprehensive process which combines formal ratings with
supplementary observations, records and evaluation. Performance appraisal is expected to serve
various purposes in an organization structure. Broadly speaking performance appraisal is
necessary.
(i) To monitor the efforts of individuals;
(ii) To integrate and co-ordinate Endeavour;
(iii) To provide protection and feed back to individual;
(iv) To provide a means of correcting or commending the efforts of individuals;
(v) To provide an equitable and consistent basis of distribution rewards and penalties;
No of employees and their Roles and Responsibility
In HR Depatment there are total number of employees are 5 employees
1. HR Manager – A.S. kothavale
2. Assistant Manager – B.S. Devere
3. HR Executive - Bharath Ahire

- Nilesh Kothare
- Vikas Madivale
COMPANY’S POLICIES:
The Human Resources Policy and Procedures Manual establishes a framework and sets standards
that guide how we should conduct ourselves as employees and members This includes how we
perform our jobs, make decisions, interact with one another and manage the business.
The following Rules and Regulations shall apply to all employees of the Company while in
Company’s premise at all times including break times and overtime :
Each employee must act in accordance with the company’s policies, orders, rules, regulations,
guidelines etc. applicable from time to time.
The Company expects each employee to maintain proper decorum. Employees are expected to
conduct themselves on the job in a manner that contributes to operating effectiveness,
productivity, safety and a harmonious work environment.
The duty must be performed in good faith and a brief reporting of the work done in the entire
day must be given to the head office.
Each employee must registers in and out time maintained for easy tracking and record
keeping.
No employee shall be under the influence of or using alcoholic beverages including drinking
such beverages during the work hours. Any employee arriving to work under the influence of
alcohol or an illegal substance will not be permitted to work.
You are required to be at your appointed work place and ready to begin work at the appointed
starting time. Irregular attendance or tardiness will not be tolerated and may result in termination.
Employees who will be late or absent from work must inform their CEO at least two (2) hours
prior to normal starting time.
Under no circumstances should employees leave the assigned work area early without express
permission from a CEO.
1:00 to 1:30 break times are assigned to have meals

Depending on the work load, Sundays can be cancelled by the Management on its own
discretion
If employees do not meet the company’s expectations of performance or conduct, necessary
corrective action may be taken. It is within management’s discretion to determine what measure
would be appropriate under each circumstance.
Should have to wear id card in office premises
Hours of Work: 9:30 Am to 6:00 Pm
Privilege / Earned Leave

Earned Leave will be credited in the account of an employee as on 31st December for the
period worked by him during that year.
The employee will be entitled to Earned Leave after working of minimum 240 days.
Earned leave shall be granted to the employee only after completion of one year of
service.
The application for availing earned leave should be submitted to the sanctioning authority on
the prescribed format at least one week in advance so as to enable the management to make
alternative arrangement.
In case of the death in family or on medical ground application for leave shall be made on the
same day.
The management can refuse any kind of leave to any person, or can cancel the sanctioned
leave or recall a person from leave if the presence of the employee is necessary.
The Earned Leave cannot be availed more than three times in a calendar year as provided in
section 69 of The Factory Act, 1948.
Holidays & Sundays prefixed & suffixed shall not be counted as leaves. However, intervening
holidays falling within the period of earned leave shall be part of leave.
Earned leave will be accumulated up to 18, beyond 18 balance leave will be encashed.
Earned Leave will not be granted to any employee during probation period.
Earned leave cannot be combined with casual leave or with any other kind of leave.
Earned leave cannot be availed for half day.
Casual Leave:
Two days casual leave in one month shall be admissible to all the employees.

If in urgency/emergency an employee is not able to take prior sanction before availing

of Casual leave, he shall inform his CEO within 24 hours of his having availed of this
leave.
Casual leave shall not be allowed for more than two days at a time.
Unacceptable Behaviour
Employees shall conduct themselves at all times with dignity and positive attitude. Employees
indulging in unacceptable behaviour are liable to strict disciplinary action, which includes, but is
not limited to reprimand, suspension and dismissal Sample list of unacceptable behaviour is as
follows though this is for guidance and is not limiting for consideration by the company
authorities
Neglecting work responsibilities during work hours
Indulging in private business, especially that which competes with the company.
Consistent tardiness or un excused absence
Punching another employee’s time card, or falsifying attendance and other records, or Stealing
and using other employees’ system passwords
Giving false, incomplete or misleading information to obtain days off
Failure to comply with the instructions of superiors
Theft, Stealing, damaging or destroying company’s or colleague’s property
Neglecting company property
Unauthorized use of company’s property.
Disciplinary Action
Depending on the circumstances and merits of the case, disciplinary action taken can
include
Verbal warning
Written warning
Reduction/change of duties/monetary or leave penalties
Suspension
Termination
Drawback and Suggestion

Conclusion

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M. B.

Sugars & Pharmaceuticals Limited

BASAVESHWAR ENGINEERING COLLEGE

DEPARTMENT OF MANAGEMENT STUDIES

Organizational Structure Study At

The M.B.Sugars & Pharmaceuticals Ltd,

BEC-Department Of Management Studies Page 1

An internship programme is a golden opportunity for learning and self-development of a student.

I wish to express my indebted gratitude and special thanks to Mr A.S.Kothavale, head of

BEC-Department Of Management Studies Page 2

Sl.No. Contents Page No.

2. Objectives of Organization Study

4. Overview of the HR/ Marketing/Finance department

 Elaborative information of the department

BEC-Department Of Management Studies Page 3

Organizational studies, sometimes known as organizational science, encompass the systematic

BEC-Department Of Management Studies Page 4

OBJECTIVES OF THE STUDY

The following are the specific objectives of the study

To familiarize with the organization

To understand the key business process carried out in the organization.

Understand how information is used in organization for decision making at various

To get practical exposure as the future HR.

What is Pharma Sugar

Being manufactured enroute a 'phospho-flotation process' in conjunction with a double-stage ion

BEC-Department Of Management Studies Page 5

Pharma Sugar is used as a sweetener in pharmaceuticals and in the production of tablets. It

BEC-Department Of Management Studies Page 6

BEC-Department Of Management Studies Page 7

 Glaxo Smith Kline Pharmaceutical Limited, India

Industry Manufacturing, Trading, Importer and Exporter of Pharma Grade Su

Total Number of Employees

Legal Status of Firm

Promoter Mr. Vijay Kumar B. Lodha

BEC-Department Of Management Studies Page 8

 Experienced R & D Department

Quality Measures / Testing

CIN No. U15420MH1996PLC096832

BEC-Department Of Management Studies Page 9

Packaging/Payment and Shipment Details

Payment Mode  Cash

Vision & Mission

BEC-Department Of Management Studies Page 10

The Quality Policy

 Longer shelf life

Our Global Customers –

BEC-Department Of Management Studies Page 11

BEC-Department Of Management Studies Page 12

Production R&D Sales & Engineering HR

Store Quality and Finance Technical Purchases Cane

1. Pressing of sugarcane to extract the juice.

BEC-Department Of Management Studies Page 13

5. Crystallizing the drying and packing the refined sugar

Purchase of capital assets: It requires approval of management. Considerable point while

1.Life duration of the assets.

2. Cost of the assets.

1.Receiving indent from the users Calling tenders if necessary.

2. Preparing purchase order.

BEC-Department Of Management Studies Page 14

2. Inspect it with ordered quantity, quality and any specification.

5. To make the purchase returns if the materials are rejected

6. Maintain minimum level of materials.

7. Informing purchase department when materials require. Materials Handled: