Example Project Plan Template

Special Events Start End

Time off 12/25 1/7
Holiday 11/9 11/9

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Start End % Compl.
Project Deliverable 1 10/16 10/31
Task 1 10/16 10/31 80%
Task 2 10/19 10/26 60%
Task 3 10/31 3/5 10%

Project Deliverable 2 10/31 11/20

Task 1 10/31 11/20 25%
Sub task 1 11/1 11/14 40%
Sub task 2 11/14 11/20 0%

Project Deliverable 3 11/20 12/16

Task 1 11/20 12/3 0%
Task 2 11/20 12/10 0%
Task 3 12/10 12/16 0%

Project Deliverable 4 5/10 1/19

Task 1 12/17 1/19 0%
Sub Task 1 12/30 1/19 0%
Task 2 5/10 5/30 0%
Task 3 5/31 6/20 0%
Task 4 6/13 7/4 0%

Project Deliverable 5 7/5 8/15

Task 1 7/5 7/18 0%
Task 2 7/19 8/1 0%
Task 3 8/2 8/8 0%
Task 4 8/9 8/15 0%

Page 1 of 6
 Example Project Plan Template

Special Events Start End Project Plan Template

Time off 12/25 1/7
Holiday 11/9 11/9

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Start End % Compl.
Project Deliverable 1 10/16 10/31
Task 1 10/16 10/31 80%
Task 2 10/19 10/26 60%
Task 3 10/31 3/5 10%

Project Deliverable 2 10/31 11/20

Task 1 10/31 11/20 25%
Sub task 1 11/1 11/14 40%
Sub task 2 11/14 11/20 0%

Project Deliverable 3 11/20 12/16

Task 1 11/20 12/3 0%
Task 2 11/20 12/10 0%
Task 3 12/10 12/16 0%

Project Deliverable 4 5/10 1/19

Task 1 12/17 1/19 0%
Sub Task 1 12/30 1/19 0%
Task 2 5/10 5/30 0%
Task 3 5/31 6/20 0%
Task 4 6/13 7/4 0%

Project Deliverable 5 7/5 8/15

Task 1 7/5 7/18 0%
Task 2 7/19 8/1 0%
Task 3 8/2 8/8 0%
Task 4 8/9 8/15 0%

Page 2 of 6
 Example Project Plan Template

Special Events
ect Plan Template Start End
Time off 12/25 1/7
Holiday 11/9 11/9

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Start End % Compl.
Project Deliverable 1 10/16 10/31
Task 1 10/16 10/31 80%
Task 2 10/19 10/26 60%
Task 3 10/31 3/5 10%

Project Deliverable 2 10/31 11/20

Task 1 10/31 11/20 25%
Sub task 1 11/1 11/14 40%
Sub task 2 11/14 11/20 0%

Project Deliverable 3 11/20 12/16

Task 1 11/20 12/3 0%
Task 2 11/20 12/10 0%
Task 3 12/10 12/16 0%

Project Deliverable 4 5/10 1/19

Task 1 12/17 1/19 0%
Sub Task 1 12/30 1/19 0%
Task 2 5/10 5/30 0%
Task 3 5/31 6/20 0%
Task 4 6/13 7/4 0%

Project Deliverable 5 7/5 8/15

Task 1 7/5 7/18 0%
Task 2 7/19 8/1 0%
Task 3 8/2 8/8 0%
Task 4 8/9 8/15 0%

Page 3 of 6
Project Plan Guide:
Project
•To Planinstructions,
delete these Guide: select this text box and then hit [Delete].
•To delete these instructions, select this text box and then hit [Delete].
Date Cells (H6:GU7)
Date
These Cells
cells(H6:GU7)
power much of the conditional formatting and allow the project plan to "float." All the cells are
Thesereferenced
indirectly cells powertomuch of the
cell G6, whichconditional
can be setformatting and allow
to a firm date the project
(ex. 2/1/2010) orplan to "float."
a reference (ex.All the cells are
=MIN([project
indirectly
dates])). referenced
Adjusting cell G6to cell
will G6,
shiftwhich can be
the entire set to a firm date (ex. 2/1/2010) or a reference (ex. =MIN([project
calendar.
dates])). Adjusting cell G6 will shift the entire calendar.
Task Cells (A10:F40)
Task
The Cells
tasks(A10:F40)
have three levels, deliverable, task and sub task. Each has a different conditional format in the Gantt
chartThearea.tasks have three levels, deliverable, task and sub task. Each has a different conditional format in the Gantt
chart area.
Deliverable Sections
Deliverable
The deliverable Sections
section(s) (ex. 15:19) can be copied and pasted as rows to add new deliverable sections below
The deliverable
the existing sections section(s)
if needed.(ex. 15:19) can be copied and pasted as rows to add new deliverable sections below
the existing sections
Within each deliverable if needed.
section you can add additional room for tasks by inserting a row above the light blue
Within
row (ex. 13).each
This deliverable section you
way the appropriate can add additional
conditional formattingroom for tasks
is added and no by formulas
inserting aare
row above the light blue
compromised.
row (ex. 13). This way the appropriate conditional formatting is added and no formulas are compromised.
Task s
ByTask s
entering a task in the B column the conditional formatting will make the associated bar a medium blue. By
entering a task inathe
By entering taskC in the B the
column column the conditional
associated bar will beformatting
light blue.will
Themake
bar istheshown
associated bar a medium
via conditional blue. By
formatting
entering
based on the a task
datesin the C column
entered (Cols the
D:E)associated bar willwith
cross referenced be light blue. Theacross
the calendar bar is the
shown
top.via conditional formatting
based on the dates entered (Colscan
Task dependence/precedence D:E)
becross referenced
managed with the
by creating calendar
formulas across the
between the data
top. cells instead of firm
Task dependence/precedence
dates (ex. =E11+5 vs. 2/10/2010). can be managed by creating formulas between the data cells instead of firm
dates (ex. =E11+5 vs. 2/10/2010).
Special Events (B2:E7)
Special Events (B2:E7)
Functionality was added to allow for up to five "special events" that will highlight the background color. This
Functionality
was intended was added
for non-task to allow
events for up
that may to five
need "special
to be events" that will highlight the background color. This
included.
was intended for non-task events that may need to be included.
Misc.
Misc.
- There is a current date indicator that will show the current date on the Gantt chart.
- There
- The Gantt is achart
current
barsdate
and indicator thatwill
the task list willhighlight
show the current date
according to % on the Gantt
complete chart.
status.
- The
- The Gantt
Page chart
Setup bars and
includes the taskrows
repeating list will highlight
of 2:9 accordingcolumns
and repeating to % complete status.
of A:G. To print a small section of the
chart- simply
The Page Setup
select theincludes
area of repeating rows of
the Gantt chart 2:9
(ex. and repeating
H10:AZ41) and setcolumns
it as the of Print
A:G. To print a small section of the
Area.
chart simply select the area of the Gantt chart (ex. H10:AZ41) and set it as the
- Hypothetically additional days can be added to the calendar by copy and inserting columns to the left of Print Area.
- Hypothetically
Column GU. Be sure to additional
check that daysthecan be added
formulas to the
in 6:7 andcalendar
4:5 haveby copy
been and inserting
copied columns to the left of
appropriately.
Column GU. Be sure to check that the formulas in 6:7 and 4:5 have been copied appropriately.
 "float." All the cells are
o "float."
erence (ex.All the cells are
=MIN([project
eference (ex. =MIN([project

itional format in the Gantt

nditional format in the Gantt

deliverable sections below

w deliverable sections below
a row above the light blue
gs aare
row above the light blue
compromised.
las are compromised.

ted bar a medium blue. By

ated
via bar a medium
conditional blue. By
formatting
np.via conditional formatting
top. cells instead of firm
data
e data cells instead of firm

he background color. This

the background color. This

.
art.
.
us.
rint a small section of the
print a small section of the
ea.
Area.
columns to the left of
g columns to the left of
priately.
opriately.
Version
Initial Version:
- Six month view
- Floating calendar via conditional formatting
1.0 - Special events (5) with background fill
- Deliverable, task and sub-task levels
- Current day indicator

Added % complete status for tasks

- Added highlighting of Gantt chart bars for %
1.1 complete
- Added highlighting of tasks that are behind plan