ROMEO S. GRANDE JR.

Address: Brgy. Sto. Nino, Claveria, Cagayan Valley, Philippines

Mobile No. +63 9477343365 / + 63 9282801526
E.Mail: s.jayare_24@yahoo.com

Profile Summary & Career Objective: Efficient and dedicated Secretary having 10 years of experience in
Engineering & Construction Sector, Manufacturing and Sales related industry, 10 years in Saudi Arabia and
1 yr& 5 mos. in Manila. Thus, to obtain a position in a dynamic company in which I am able to utilize my skill
s and abilities, to acquire ideas and experience as well towards a successful career path.
Position Applied for: Executive Secretary / Project Secretary / Office Secretary / Administrative Offic
er / Clerk/Procurement Officer

I . WORK EXPERIENCES

Company /Address Position From- To

Almdarij Int'l Marketing Company Ltd. Procurement Officer Sept.27,2017 to April 21,2018
Jeddah Saudi Arabia

Work Descriptions:

Outsource, negotiate and purchase products/ materials for client’s request ( Oil & Gas Industries,
Petro Chemical, Water Treatment Plant & Power Generation Plants, Light & Heavy Industries
Companies. Products & materials are supplied by local & foreign manufacturers and suppliers from
North & South America,- USA, Brazil, Mexico, Canada as well as European Countries- Czech Repub
lic, Turkey, Germany, Italy, France, U.K, Switzerland, Poland & Cyprus including Asian Countries
from like China, Taiwan, Japan, India and the Middle East ( UAE ).
Coordinate through email & phone call to the end user regarding product or material specifications.
Submit technical offers to the client with the approval of Sales Engineer and Sales Manager.
Process purchase order and payment to the supplier in coordination with accounts department.
Responsible in verifying of supplier’s bank details prior to process the payment.
Evaluate vendor’s quote to ensure that it is in line with the technical requirements of the clients or
end user.
Coordinate with the supplier and logistic partners on all shipping and customs requirements prior for
goods collection schedule or dispatch date. Documents are as follows; Certificate of Origin, Sales
Invoice, Proforma Invoice, Packing List, Material Handling Certificate, Fumigation Certificate ( if requi
red by the customs), Hazardous Certificate if required and attestation with the documents.
Solicit quotations from various forwarding companies and evaluate the most competitive offer & fast
and reliable as well.
Tracking Shipment Progress.
Prepare goods receipt note, statement of account, liquidate invoices & petty cash to the accounts
Department.
Maintain good relation with the supplier’s in order to avail discount.

General Agencies & Contracting Secretary to Section Manager Jan. 30, 2016 -Feb.23, 2017
P.O Box 30013 Yanbu Al Sinaiyah, for Roads Planning, Contracts & Studies
Kingdom of Saudi Arabia ( FINISHED CONTRACT )

Client: Royal Commission for Jubail & Yanbu - Roads Department

Yanbu Industrial City, Saudi Arabia

1
Work Descriptions:

Prepare various types of correspondence & forward to concern Department in Royal Commission
and/ or to Contractors.
Receives, sorts and distributes incoming mail.
Maintain Log of incoming & outgoing letters of Section Manager.
Coordinate with the concerned Contractors on the issuance of Deficiency Notice issued by RC
Roads Dept. Inspectors.
Preparation of monthly report with pictures in PowerPoint presentation format in collaboration with
the Work Control Division.
Preparation of Daily Vehicle & Equipment Utilization Report in coordination with the General Service
Manager.
Gathering of monthly activities report of Royal Commission, Roads Department Inspectors.
Downloading & Archiving of daily site inspection photos from Inspectors and send to Work Control
Department for Work Order Request.
Closing of Work Orders through Oracle System.
Prepare Internal Purchase Request and Purchase Request Orders and obtain the approval to Project
Manager/ Construction Manager and submit to Executive Director's Office for approval through
Procurement Office.
Printing & filling duties.

General Agencies & Contracting Project Secretary May 02,2015- Jan. 2016
P.O Box 30013 Yanbu Al Sinaiyah, ( Support Staff )
Kingdom of Saudi Arabia

Client: Royal Commission for Jubail & Yanbu - Roads Department

Yanbu Industrial City, Saudi Arabia

Work Descriptions:

Provide full secretarial & administrative support to the project team to ensure the smooth running of t
he project operations.
Prepare various project correspondence.
Convey information, instructions and advise by the Managing Director to the concerned
Key Personnel
Project Managers, Section Manager, Construction Managers).
Taking Minutes of meeting.
Maintain of all incoming & outgoing letters from/ to Royal Commission.
Perform recording, printing & filling duties.

General Agencies & Contracting General Secretary January 24, 2015- Apr. 2015
P.O Box 30013 Yanbu Al Sinaiyah, ( Re-assigned due to shortage of manpower )
Kingdom of Saudi Arabia * Company Main Office

Work Descriptions:

Review and analyze documents from various departments- Administration & Personnel Department,
Accounts Dept., Engineering/ Project Dept., Operation & Sales Dept., Procurement Dept., Safety
Dept., and Workshop Dept. prior to submit to the Managing Director.
Convey information, instructions and advice by the Managing Director to the concerned
(Top Management) Department Heads, Project Managers, Construction Managers, QC Managers,
Admin Managers, among others.
Prepare business correspondence as required by the Managing Director.
Arrange travel documents, ticket & hotel reservations for the Managing Director and VIP’s.
Responsible for scheduling of meetings and appointments for the Managing Director.
Receive, direct and relay telephone messages and fax messages to the Concerned Department.
Maintain the general filing system and file all correspondence.
Receives telephone calls and visitors, answers routine questions, takes messages and rely to the
appropriate person.
Taking minutes of the meeting.
Perform other related duties as required.
2
Company /Address Position From- To

General Agencies & Contracting Project Secretary/ October 2013- January 23, 2015
P.O Box 30013 Yanbu Al Sinaiyah, Doc. Controller (Re-assigned due to shortage of manpower )
Kingdom of Saudi Arabia

Client: Royal Commission for Jubail & Yanbu - Civil Construction Department
Yanbu Industrial City, Saudi Arabia

Work Descriptions:

Provide full secretarial & administrative support to the project team to ensure the smooth running of t
he project operations.
Prepare various project correspondences, submitting work permits, material submittals, RFI’s.
Taking minutes of meeting and maintain records for the operations and project team.
Develop & maintain document control process on all incoming & outgoing correspondence from
Royal Commission for efficient management.
Perform recording, printing & filing duties.

General Agencies & Contracting Sec. to Managing/Exec. Director Nov.07, 2008- Sept. 2013
P.O Box 30013 Yanbu Al Sinaiyah, (Re-assigned due to shortage of Manpower )
Kingdom of Saudi Arabia * Company Main Office

Work Descriptions:

Prepare routine correspondence and routes completed correspondence for signatures.

Review outgoing correspondence for proper format, enclosures, grammar, etc.
Receives telephone calls and visitors, answers routine questions, and takes messages and relay to
the appropriate person.
Receives and consolidates information/ reports from various sections prior for submission/ relying to
the Executive / Managing Director.
Record and files all important documents of the ED/ MD in a systematic way and ensure its
Confidentiality and proper safekeeping.
Handle and screen incoming and outgoing calls of the Managing Director/ ED.
Keep track of the schedule and meetings of the Managing Director/ ED. Arrange/confirm
appointments as well.
Arranged travel documents and reservations for the MD/ ED /PD/DGM, VIPs and Guests;
Handle tickets & hotel bookings and car service as requested.
Prepare for bank remittances/ money transfer for the Managing/ ED Director with the help of
assigned cashier.
Communicate verbally and in writing to answer inquiries and provide information’s (request for
quotation material request, manpower requisition, purchase order, rental orders, invoices, billings &
other business related correspondence.
Maintain a data record of all outgoing and incoming documents, faxes, memos, e-mails, etc.
Record minutes of meetings and ensure proper distribution of such to all concerned departments.
Managing couriers & express mailing request through DHL, FEDEX, ARAMEX, UPS, SMSA.
Coordinate with the consultants on the implementation of ISO 9001: 2008.
Arrange trainings & seminars for staff & engineers. ( ACTS, ACI, OSHA ).
Prepare & review contract agreements. (Contract/Subcontract Agreement for Civil Works,
Agreement of Concrete & Asphalt Supply, Materials Supply, Manpower Supply.
Taking Minutes of Meeting. (Client’s meeting, staff meeting, project site meeting, project site meeting
& higher management meeting
Perform other duties as may be assigned from time to time.

R-cycle Motors Sales Secretary May 2007- July 2008

Pasig City, Philippines

Work Descriptions:

Maintained office records by setting up file recording and posting relevant data, monitoring daily
Sales and collection as well as stock inventory.

3
 Perform clerical duties as assigned.
Negotiate Sales contracts to the customer.
Reporting directly to the Branch Manager regarding sales and customer feedbacks & complaints.
Established better communication links with the customers.
Responsible for systematic filling, transmitting of documents and other correspondence (Process and
prepare Clients Ledger and invoices)
Taking the minutes of meeting.

Universal Robina Corporation Factory Worker May 2006- Nov. 2006

Brgy. Rosario Pasig City, Philippines

Work Descriptions:

Operating production line equipment.

Carrying out basic testing and quality checks ( weight, sealing, packaging, print label )
Storing goods and raw materials in the warehouse using forklift equipment.
Reporting equipment faults to maintenance staff.
Cleaning and maintaining work areas and machinery.

II. EDUCATIONAL ATTAINMENT

School School Year

Tertiary : Cagayan State University 2002- 2006

Course : Bachelor of Arts in English
AB- English
Certificate : Professional Units in Education May 2018- Jan. 2019
Secondary : Claveria School of Arts and Trades 1997- 2001
Elementary : Luzon Elementary School 1991- 1997

III. SEMINARS/ TRAININGS ATTENDED

Seminar Workshop on Hypothesis Testing July 27- 29, 2018

Sanchez Mira, Cagayan Valley, Philippines

Seminar- Workshop on Psychological and Development Reading July 21-23, 2018

Sanchez Mira, Cagayan Valley, Philippines

Fire Emergency Drill April 19, 2013

GAC Complex, Yanbu Industrial City
Saudi Arabia

Health, Safety & Environmental Training January 29, 2013

& Drilling
GAC Complex, Yanbu Industrial City
Saudi Arabia

International Standard Organization (ISO) 9001:2008 Oct. 30- 31, 2011

IQA- Internal Quality Auditor’s Training
GAC- Conference Room
Yanbu Industrial City, Saudi Arabia

International Standard Organization (ISO) 9001:2008 October 10, 2011

One Day in House Foundation Training
GAC- Conference Room
Yanbu Industrial City, Saudi Arabia

4TH Sangguniang Kabataan Congress

Pansol, Calamba City, Laguna Philippines April 27- 29, 2006

3rd Sangguniang Kabataan Congress May 27- 30, 2005

4
 Legend Hotel , Puerto Princesa City, Palawan, Philippines

2nd Sangguniang Kabataan Congress May 19- 21, 2004

Development Academy of the Philippines, Tagaytay City, Philippines

1st Sangguniang Kabataan Congress May 9- 11, 2003

Teachers Camp Baguio City Philippines

IV. Skills

Sounded knowledge of Secretarial & Administrative works.

Proficient in MS Office/ Word, Excel, Power Point, MS Outlook, Oracle Data Base System
Customer Service Oriented.
Familiar with ISO 9001:2008 (Quality Management System, Quality Assurance Policies & System
Operating Procedures.
Competent in Business English.
Ability to work with the Top Management (CEO/ Directors, Managers, Dept. Heads).

V. PERSONAL DATA

Name : Romeo S. Grande Jr.

Age : 34
Birth Date : Nov. 21, 1984
Civil Status : Married
Nationality : Filipino
Language Spoken/Written : English, Arabic, Tagalog, Ilokano
Passport Number : EC7698246 valid until 11 May 2021
Holding Saudi Driving License : Expiration Date 06/24/2019
Holding Philippine Driving License : Valid until Nov. 21, 2021
Years of Experience : 10 years- Overseas ( Saudi Arabia )
1 yr. 5 months- Local ( Philippines )

VI. CHARACTER REFERENCES:

Allan Tomas Filamor Pambid Jr.

Master Teacher I Teacher II
Dept. of Education Dept. of Education
Claveria Rural & Vocational School Division of Sta. Marcela, Apayao, Philippines
Mobile No. 09291454318 Mobile No. 09275153427

I hereby declare that all statements made hereinabove are true and correct.

ROMEO S. GRANDE JR.

APPLICANT