Private & Confidential Updated 15/08/2019

Take Stock Meeting No: 28. 26th July 2019. Location: Plot H, GG

Present: Teh Teck Seong (TTS), Leong Tat Fatt (LTF), Lim Kee Yik (LKY), Aloysies Arrokiam
Nathan (AAN), Kevin Ng Seng Lee (NSL), Syerifaizal (SF), Nelson Lee Kim Tan (LKT),
Goh Seng Ong (GSO), Mohamad Nazri (MN), Neo Kian Seng (NKS), Poh Soon Ping
(PSP), Yeo Siang Chuan (YSC), Melissa Nee Kah Yen (NKY), Yusthieles (YUS), Lim Hui
Yan (LHY), Kingsley Chieng Chew Hui (CCH), Foong Choi Wan (FCW), Goh Poi Ann
(GPA), Vernon Wong Kam Fei (VW), Lim Jia Jun (LJJ)
Apologies: Szeto Wai Loong (SWL), Loh Kye Li (LKL), David Kong (DK), Lee Chan Kit (LCK),
Muhammad Afiq (MA), Mohd Sobrie (MSO), Steven Lo (SL), Goh Kong Beng (GKB),
Ng Hon Song (NGS), Yong Kok Lim (YKL)

Matters Arising/Issues Actionee Status/Feedback/Next Steps

1. GE Structure and Business

Unit/5 Year Business Plan

1.1 TTS briefed on status of GBV. Every Info TTS & LTF have prepared a
Business Unit is to come up with a Business Plan
strategy to reach their respective order
book.

1.2 TTS briefed that BU is actively Info

participating in a few outride tenders
which are on final stage and likely to
secure by this year:
1. Hicom Gamuda RSKU Super • Pending issuant of LOA
Structure

1.3 GL Project that have been awarded to Info

GE for 2019:
1. CO4 (KK257) • LOA received
2. Plot H (Gamuda Garden) • LOA received
3. Hicom Gamuda RSKU Sub • LOA received
Structure

1.4 Projects in the pipeline: Info

1. Ikan Emas (Retro group) • Tender closed.
2. Bandar Malaysia • Under negotiation
3. TRX Residence • Tender closing on 20/8
4. TA3 & TA4 – TA Global • Tender closing on 20/10

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Matters Arising/Issues Actionee Status/Feedback/Next Steps

1.5 TTS informed that according to QMM Info Next QMM targeted on 8/8/19
period ending 31/12/18, the following
Project have recorded cost overrun:
i. KJHP
ii. SCM
iii. PB
TTS reminded it is important for every
SPM to have a tight control of cost
spend within the budget. The cost
centre that need attention are:
i. Staff overhead
ii. Plant & Machineries
iii. General Labour
iv. Material wastage

1.6 TTS informed all to be more cautious Info

when selecting subcontractor not
working with GBU before. Study their
respective back ground and
performance of past Projects. GBU
need to have a group of capable and
experience subcontractors to work with
in order to avoid unnecessary work
delay and poor quality of works.

1.7 Build up adequate team to run the All As table below

targeted project. TTS informed that
recruitment of staff is temporary
stopped as KJHP staff are anticipated to
gradually demob by beginning of April
19. Except for staff with certain skill set
that GBV still lacking will be considered
such as SPM, CM and Architecture Head
and supervisor.

Headcount (as of 1st June 2019) To be updated by LTF

Description Required Present Shortfall
Project Manager 10 9 1
Construction Manager 16 14 2
Safety Manager 13 9 4
Other 213 154 59
Total 255 186 69

1.8 C&C to present the payment status of FCW

projects and AF for KJHP and Stonor by
next meeting.

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Matters Arising/Issues Actionee Status/Feedback/Next Steps

2 Develop Our People

2.1 For future staff promotion, SDOC All Committee members: -

discussions have to be carried out. To LTF, LKY, LCK, GPA, GSO, LKT &
form a committee to develop people PSP lead by TTS. All SPM/PM to
under SDOC. The committee will meet assign 2019’s Project and
half yearly to monitor the performance Individual KPI for their staff by
of the candidates and those with 15th June 2019. LKY, PSP and
potential to be discussed. NSL have submitted. NKS & LKT
to submit by 5th July 2019.

2.2 LTF presented the Management All All SPM/PM to nominate staffs
Programme for the Management
Programme

3 Building BU OST

3.1 Tracking of Order Book

Gamuda Building Order Achieved Balance

Venture Book
‘RM billion’
Conventional 0.5 0 0.5

3.2 Project Financial analysis was presented Info To analyse every 3 months.
by FCW FCW to present by next
meeting.

4 KPI Weightage (2019)

4.1 The weightages are as below: - Info Instruction not to participate

Order Book : 70% conventional tender only focus
on IBS Tender.
Earning : 30%
Profit Margin 8%

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Private & Confidential Updated 15/08/2019

Matters Arising/Issues Actionee Status/Feedback/Next Steps

5 DIGITAL WORK
TANSFORMATION

5.1 BIM
Training & Accreditation
1. All BIM staff to attend training
with MyBIM Centre by CIDB to
be accredited by end of 2019
AAN M&E – Course is in June and
Oct. RM1,500 per person (has
been approved by Dato’ Ubull)
C&S staff to attend.

2. To fully implement BIM on Info Projects with BIM: -

client-initiated projects. 1. SCM2
2. GG (Plot H)
3. C04

All PM/SPM’s to send their

logistic plan to AAN to check
using BIM.

3. Setup BIM team AAN BIM team recruitment in

progress as table below.

Project Require Hired Remaining

Base
BIM Coordinator 1 1 0
Planner 4 3 1
BIM Engineer – C&S 4 4 0
BIM Engineer – Arch 1 1 0
BIM Engineer – M&E 3 3 0
TOTAL 13 12 1
*Hardware & Software purchases will be done concurrently.
5.2 TTS requested Safety Department to MN Completed 3 modules – Plan to
embark on BIM to identify hazards at conduct Practical assignments
site and come out with preventive for project using BIM System:
action. MN to find out how BIM can
assist QSHE 1. Logistic and Safety
Planning Using BIM
Module.
2. Course Module - Online
Navisworks Beginners
3. Course Module -
Navisworks Manage –
Intermediate.

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Private & Confidential Updated 15/08/2019

Matters Arising/Issues Actionee Status/Feedback/Next Steps

5.3 FieldView Info MA presented Fieldview
Implementation Status
(covering Site diary and NCR
closure) of respective projects.

YSC/MA YSC and LHY informed that pre-

discussion is conducted for
setting up Defects
Management Status Tracking
and Update (Before Handover
to Client) in FieldView.
Further discussion will be
carried out for the design of the
Presentation in Tableau.

YSC/MA YSC informed that Panel

Inspection Checklist
(Communication between GE
and GIBS only) is prepared and
ready to be used in Fieldview.
Further discussion with GIBS
team will be conducted for
minor amendment.

5.4 BIM Training Info BIM Team to conduct training

on Fundamentals of BIM and
Basic Revit to Site Operations
Staff on 6th August 2019.

6 QSHE

6.1 QLASSIC Assessment to be conducted SF 1. New propose date for

at RSKU Bandar Kundang QLASSIC Assessment is on
16th August 2019.

6.2 QLASSIC (Info) SF Works Ministry to make

Qlassic certification
mandatory to all upcoming
developments by 2020 as
outlined in the National
Housing Policy 2.0
(NHP2.0).

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Private & Confidential
Matters Arising/Issues
6.3 IBS Joint Treatment QAQC Control
Mechanism
6.4 IBS Installation Accreditation Training
by CIDB for GE-BU staffs update until
June 2019.
6.5 CIDB start to do enforcements in
accreditation skill works exp. Site
supervisor and other skills work trade.
6.6 GBU standard for setting up project
6.7 Safety management in IBS Construction
Updated 15/08/2019
Actionee Status/Feedback/Next Steps
SF 1. SOP developed for IBS
installation works.
MN Next training plan focus to all
IBS Installer Sub Contractors
and GE Staff Target date mid of
Sept (Later will inform by CIDB).
Target 30 participants –
RSKUPB (2), KKC04 (5), IBS
Banting (20) & subcon-ASN (3).
Info All Sub-contractors under GE
are advisable to attend the
training conducted by CIDB.
Mr. Teh reminded to C&C
Department to looks on this.
SHASSIC assessment by CIDB
for RSKUPB had been
conducted on 20/6/2019-Result
received from CIDB on
5/8/2019 achieved Result 5
Stars (90%).
LTF Hand book stating common
standards of practise in BU for
the following:
a. Site Office Building Set up
b. Document
c. Tool & Equipment
d. Construction accessories
e. List of machineries
LTF to setup committee and
arrange for workshop on 28th
August 2019.
Info The briefing will conduct once a
month during SHE Committee
meeting.
1. 1st workshop 18/6
2. 2nd workshop 18/7
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Private & Confidential
Matters Arising/Issues
6.8 FSC (Federal Safety Commissioner)
accreditation audit. Our achievement of
FSC Accreditation determines
GAMUDA’s ability to be awarded with
projects in Australia.
Selected RSKU Selangor Cyber Valley to
be audited.
6.9 IBS - Installation Requirement.
6.10 IBS - Management of Panels.
6.11 IBS – C&C to include cost for defects
repair in project budgets and double
handling.
6.12 IBS – TTS reminded that storage of IBS
panels at site should be clean and neat.
6.13 Annual QSHE Management Review
6.14 IOI Quality Standard
Updated 15/08/2019
Actionee Status/Feedback/Next Steps
MN FSC Site audit target date on
Mid of September 2019 at
RSKU Cyber Valley for 4 days.
To check on physical site
compliances and site document
implementation.
RSKUCV FSC site audit target
date on 2nd September 2019
LTF, LKT, NKS LTF, LKT & NKS to prepare write
up on IBS Installation
Requirement for tower
crane/crawler crane.
To present by next meeting.
All LHY informed all PM/SPM’s to
monitor the number of panels
being installed and keep GIBS
inform toward the end of
installation work to check the
balance available stock is
adequate.
NKS NKS to give a write up by 2nd
August 2019
Info TTS informed that the IBS
storage yard has to register for
safety
SF SF presented the findings of the
Annual QSHE Management
Review
GPA GPA to arrange for site visit to
study IOI Quality Standard.
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Private & Confidential
Matters Arising/Issues
7 HR
7.1 Personnel Requisition Form (PRF)
NKY highlighted that HRBP are not
aware on the hiring as this only go thru
the recruitment team.
7.2 Staff Resignation
7.3 Performance Assessment
7.4 NKY mentioned that interns were
requested to work longer hour as well as
work on weekend and line manager
suggested to compensate the intern in
allowance instead of replacement leave.
7.5 NKY informed that there is a staff will be
demobbed by 1 Aug 2019 from PDP SBK.
Suggested to arrange to meet up the
staff in person to gauge his suitability.
8 Others
8.1 Double Handling of IBS & Skim product
The next meeting will be on 29th August
2019, 2:00 pm at Cyber Valley.
Updated 15/08/2019
Actionee Status/Feedback/Next Steps
All NKY informed that all request
for personnel are to be done
through HRBP and not direct to
Recruitment.
To submit PRF through GES. Will
nominate the representative if
the SPM/PM unable to raise the
PRF via GES.
All NKY highlighted, resignation
shouldn’t be submitted to HR
last minute as HR is unable to
prepare the necessary in time.
All NKY reminded that the
Performance Assessment will
begin next month
All To follow the company policies.
All NKY will talk to the staff before
arrange the meet up with LTF.
TTS emphasized that staff who
transferred to building unit
should stay longer.
NKS NKS to present the cost of
double handling of IBS
elements and skim products for
IBS joints by next meeting.