Professional Documents
Culture Documents
Section 1. The State shall insure and promote the Constitutional mandate that appointments in
the Civil Service shall be made only according to merit and fitness.
Example:
(2) Secretaries and other officials of Cabinet rank who hold their positions at the pleasure of
the President and their personal or confidential staff(s);
(3) Chairman and members of commissions and boards with fixed terms of office and their
personal or confidential staff;
Section 3. Any action denoting the movement or progress of personnel in the civil service shall
be known as personnel action such as promotion, transfer, reinstatement, reemployrnent, detail,
reassignment, secondment, demotion and job rotation.
Section 4. Unless otherwise provided herein, these rules shall likewise apply to appointments in
the third level
Section 1. The revised CS Form 33 which shall be in Filipino with English translation, shall be
used for appointments in the career and non-career service except those of casuals which shall
use the Plantilla Appointment Form.
a. Form. The appointment which must be in triplicate copies shall be in the prescribed CS
Form 33 (Revised 1998) for regular employees or the Plantilla Form No. 001 for casuals.
Original copies shall not be filled out using Xeroxed or photocopied forms. (As amended by
CSC MC. No. 15, s. 1999)
b. Signature of the Appointing Authority. The original copy of the appointment must be
duly signed and the succeeding two (2) copies thereof at least initialed by the appointing
authority.
c. Position Title. The position title indicated in the appointment shall conform with the
approved Position Allocation List and should be found in the index of Occupational Service
(IOS). The salary grade shall always be indicated after the position title.
For the Administrative Positions in the Administrative Services Group under the General
Administrative Service of the Position Classification Plan, the parenthetical positions should be
specified.
d. Employment Status. The employment status shall be indicated on the space provided
therefore. It may be permanent, provisional, temporary, substitute, co-terminous, casual or
contractual.
e. Date of Signing. The date of signing, which is the date of the issuance of the
appointment shall be indicated below the signature and the initials of the appointing authority.
f. Nature of Appointment. The correct nature of appointment shall be indicated on the
space provided therefor. The nature of appointment, which may either be original, promotion,
transfer, reemployment, reappointment, reinstatement, renewal, *change of status or demotion,
shall be indicated in the space provided for. (Amended by MC 6, s. 2007)
The Chairman and members of the Civil Service Commission shall publish once
every quarter a complete list of all the existing vacant positions in the Government
throughout the country, including the qualification standards required for each position
and, thereafter, certify under oath to the completion of publication.
Copies of such publication shall be sold at cost to the public and distributed free
of charge to the various personnel offices of the government where they shall be
available for inspection by the public: provided, that said publication shall be posted by
the Chief Personnel or Administrative Officer of all local government units in at least
three (3) public and conspicuous places in their respective municipalities and provinces:
provided, further, that any vacant position published therein shall be open to any
qualified person who does not necessarily belong to the same office with the vacancy or
who occupies a position next-in rank to the vacancy: provided, finally, that the Civil
Service Commission shall not act on any appointment to fill up a vacant position unless
the same has been reported to and published by the Commission.
Candidates for the following appointments shall no longer be subject to the screening of
the PSB:
ii. Appointment of faculty members and academic staff of state universities and
colleges who belong to the closed career service.
i. Personal Data Sheet. The appointee’s Personal Data Sheet (CS Form 212, Revised 1998)
which should be properly and completely accomplished by the appointee, shall be attached to
the appointment. Said PDS shall contain an authorization from the job applicant/employee that
the agency head or his authorized representative can verify/validate the contents therein.”
For appointment of substitute teachers, and renewal of appointment of contractual and casual
personnel, updated Personal Data Sheet shall be required.
Definition: The status of an economically active person with respect to his or her employment.
The employment status shall be indicated on the space provided. It may be permanent,
temporary, provisional, substitute, coterminous, casual or contractual.
1. Permanent status.
A permanent appointment shall be issued to a person who meets all the requirements for the
positions to which he is being appointed, including the appropriate eligibility prescribed, in
accordance with the provisions of law, rules and standards promulgated in pursuance thereof.
2. Temporary appointment.
In the absence of appropriate eligible applicants and it becomes necessary in the public interest
to fill a vacancy, a temporary appointment shall be issued to a person who meets all the
requirements (education, experience and training) for the position to which he is being
appointed except the appropriate civil service eligibility:
Provided, That such temporary appointment shall not exceed twelve months, but the appointee
may be replaced sooner if a qualified civil service eligible becomes available.
A substitute appointment is issued only if the leave of absence of the incumbent is at least three
(3) months, except in the case of teachers. This is effective only until the return of the former
incumbent.
5. Contractual – issued to a person who shall undertake a specific work or job for a limited
period not to exceed one year. The appointing authority should indicate the inclusive period
covered by the appointment for purposes of crediting services.
6. Casual – issued only for essential and necessary services where there are not enough
regular staff to meet the demands of the service
a. Regular permanent — issued to a teacher who meets all the requirements of the position.
b. Provisional — issued to a teacher who meets all the requirements of the position except the
eligibility.
1. Original – refers to the initial entry into the career and non-career service.
For those in the career service, the first six months of service following a permanent
appointment shall be probationary in nature and the appointee shall undergo thorough character
investigation.
A probationer maybe dropped from the service for unsatisfactory conduct or want of
capacity any time before the expiration of the probationary period. Provided, that such action is
appealable to the Commission. (As amended by CSC MC No. 15, s. 1999).
2. Initial - refers to all other appointments of persons entering the government service for the
first time (whether career or non-career) which ,are not covered by the definition of original
appointment.
4. Transfer – is the movement of employee from one position to another, which is of equivalent
rank, level or salary without break in the service involving the issuance of an appointment.
Transfer maybe from one department or agency to another or from one organizational unit to
another in the same department or agency. Provided, however, that any movement from the
non-career service to the career service shall not be considered a transfer.
An employee who seeks transfer to another office shall first secure permission from the
head of the department or agency where he is employed stating the effective date of the
transfer. If the request to transfer of an employee is not granted by the head of the agency
where he is employed, it shall be deemed approved after the lapse of 30 days from the date of
notice to the agency head.
If, for whatever reason the employee fails to transfer on the specified date, he shall be
considered resigned and his reemployment in his former office shall be at the discretion of its
head. The effectivity of the transfer shall be the day following his last day of service in the
former agency.
Heads of oversight agencies and their staff are prohibited from transferring to a
department/agency/office local government unit where they are assigned or designated to
oversee within one year after the termination of such assignment/designation.
This prohibition contemplates transfer of officials .of those office/units who are in a
position to exert pressure or influence on the new or accepting agency.
Reemployment presupposes gap in the service. (As amended by CSC No. 15, s. 1999).
No prior authority shall be required for the reemployment of a person who has been previously
retired and who has not reached the compulsory retirement of age of 65.
It is understood that one who has been exonerated or who has been illegally terminated
is deemed not to have left the service.
7. Renewal – refers to the subsequent appointment issued upon the expiration of the
appointment of the contractual, casual or temporary personnel, if a qualified eligible is not
actually available, as certified by the Civil Service Regional Director or Field Officer.
8. Change of Status:
Positions are upgraded in order to attain effectively the functions and duties
attached to the position and for the employee to perform an all-around adaptability in
meeting diverse work assignments.
In case a demotion involves reduction in salary but is non- disciplinary, a written consent
shall be secured from the demoted employee. Appointment as a result of voluntary demotion
shall be at the hiring rate for the class of the position.
2. Salary adjustment
3. Step-increment
A notice of such change or movement shall be submitted to the CSC Office concerned for
record purposes.
The following personnel movements which will not require issuance of an appointment shall
nevertheless require an office order by duly authorized official.
Reassignment in the first and second level positions in the career and non-career
service shall be governed by CSC MC No. 2 s. 2005
Reassignment of third level appointees shall be governed by the provisions of
Presidential Decree No. 1.
4. Job Rotation – is the sequential or reciprocal movement of an employee from one office
to another or from one division to another within the same agency as a means for developing
and enhancing the potentials of people in an organization by exposing them to the other work
functions of the agency.
The duration of the job rotation program shall be within the period prescribed by the
department/agency head but shall not exceed twelve (12) months.
Section 1. An appointment issued in accordance with pertinent laws and rules shall take effect
immediately upon its issuance by the appointing authority, and if the appointee has assumed
the duties of the position, he shall be entitled to receive his salary at once without awaiting the
approval of his appointment by the Commission. The appointment shall remain effective until
disapproved by the Commission. In no case shall an appointment take effect earlier than the
date of its issuance. in case of local government unit appointment requiring concurrence of the
Sanggunian Bayan, effectivity thereof shall not be earlier than the date of such concurrence.
Section 2. No appointment shall be made effective earlier than the date of issuance, except in
the case of change of status in view of having acquired a civil service eligibility or in case of a
teacher having acquired a valid certificate of registration and valid professional license.
However, the effectivity of the change of status should be the date of release of the result of the
examination and/or the date of issuance of appropriate license/s.
The effectivity of the change of status may be indicated as a footnote on the temporary
appointment provided that said temporary appointment has not yet expired.
Section 3. In the case of temporary appointment, the twelve months period of its effectivity shall
be reckoned from the date of issuance of the appointment and not from the date the appointee
assumes the duties of the position.
Section 4. No official or employee shall be required to assume duty without being furnished with
a copy of his appointment after it is issued by the appointing authority. The appointee shall
acknowledge receipt of the appointment by signing on the duplicate and other copies of said
appointment.
Section 5. The services rendered by any person who was required to assume the duties and
responsibilities of any position without an appointment having been issued by the appointing
authority shall not be credited nor recognized by the Commission and shall be the personal
accountability of the person who made him assume office.
Section 1. In addition to the common requirements and procedures, the following requirements
and guidelines shall also be observed and the necessary documents submitted, when
applicable:
i. A request for the correction of name, place and/ or date of birth and such other
personal information appearing in the records of this Commission must be filed at the Civil
Service Regional Offices or at the Central Office of the Commission, through the Office for Legal
Affairs, with the use of the proper form.
ii. The request must be accompanied by an authenticated copy of the birth certificate or
certificate containing information from the register of birth of the City or Municipality where the
requesting party was born.
iii. The birth certificate must contain information which were recorded or registered within
a reasonable period of time after the birth of the person making the request.
iv. A birth certificate containing information recorded long after the birth of the person is
not sufficient evidence to warrant a correction or change of information in the records of the
Commission in the absence of a court order.
v. The action on said request shall be in an appropriate resolution of the Civil Service
regional office
e. LGU Appointment. Appointment in local government units for submission to the Commission
shall be accompanied, in addition to the common requirements, by the following:
ii. Certification by the Municipal/ City Provincial Accountant/ Budget Officer that funds
are available.
ii. For Category II, appointee's performance ratings for the two rating periods during his
temporary appointment as certified by the appointing authority
iii. For Category lV, appropriate valid licenses, such as driver’s license from the Land
Transportation Office and operator's license from the National Tele-communications
Commission for Radio/ Radiophone Operators.
h. Licenses. When a license is required by special law for the exercise of a profession or
vocation an appointee must possess the necessary license before he may be appointed.
Examples of this are the licenses issued by the Professional Regulations Commission and the
Supreme Court.
References:
http://www.csc.gov.ph./
2. Department of Education
http://deped.gov.ph
3. Official Gazette
http://gov.ph