Jobi Thomas

Human Resource Manager

KLM Group of Companies
123 Main Street
Townsville, MA 34567

May 20, 2013

Subject: Maternity Leave Letter

Dear Mr. Thomas,

I would like to request for a two months’ maternity leave, commencing from May 30, 2013. I am
an 8 month pregnant and my delivery is due in the mid of April. My tentative date of joining would
be July 01, 2013. But in case of any impediment, I will update you on priority about the extension
of my maternity leave.

I have attached all the maternity details, including the required medical forms, applications and
other details. Please find them enclosed and let me know if anything is missing. I would like to
avail the entire maternity leave benefits as per our company’s maternity policy.

I understand the front desk’s role in the day to day activities of our company and my absence for
longer period of time will require you to appoint a temporary front desk officer. I have already
completed all the pending tasks and arranged the necessary folders properly. However, I am
more than happy to train the substitute front desk officer during the transition.

I would be really thankful if you kindly confirm my maternity leave, tentative date of joining and
the medical benefits.

Looking ahead for your approval and thank you so very much for your time and consideration.

Yours Sincerely,

Sarah Jones
Front Desk Officer