Professional Documents
Culture Documents
CHAPTER I
INTRODUCTION
Attendance System is consist of a pen and paper. Nowadays schools have already
Attendance System. The Old Attendance System is basically consisted of paper and
a pen, you will wait for your turn to sign and it will kill most of the time or doing a roll
call, These strategies are however time consuming, stressful and laborious. But if
you used it with RFID Attendance will be a piece of cake, you will just tap your ID
and you will be automatically listed in the attendance with the current time. The
advantage of RFID is you cannot cheat the time you logged in because it is
to errors or being manipulated by anyone and above all aids in better management
student performance in a particular course.it helps a lot not only the student but also
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for the teacher to make easier for them to monitor student everyday.when they go
to school.
The World Citi Colleges Antipolo Campus was established on June 17,
2000, by Mrs. Virginia Datiles Vda. de Lizardo, located at 156 M. L. Quezon Ave,
Antipolo, 1870 Rizal, with currently more than one thousand (1000) students from
The school teacher other task is to manage and monitor the student’s
attendance which is done manually by (1) Students filling up the paper with it’s
student’s name and signature. (2) Teachers roll calling everyday. Which the
proponent thought that this method is a time-consuming and gives the proponents
Attendance Monitoring system. The proposed system will automate the attendance
process using RFID technology for student’s identification and verifications such as
teacher’s everyday work. In which it requires a lot of time and work for the teacher.
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Also , the current system is facing problems such as (1) Time-Consuming, (2)
Time-consuming the teachers manually roll call the students or the students
manually fill-up their names and signatures one by one. The tendancy is that the
Human error there is always a potential for human errors. Teachers may
inaccurately check the student and Students may inaccurately fill up the signature
Time Validity If there is an event and every students are gathered in one place, the
teachers can’t identify if the time that is being filled up in the form is the exact time
Specific Problems
Antipolo.?
3. What are the relevant monitoring reports for World Citi Colleges Antipolo.?
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The General objective of this research study is to design and develop a RFID-
based Attendance Monitoring for Students intended for World Citi Colleges Antipolo.
with this; the proposed system will replace the existing manual attendance
monitoring process. Wherein, Teachers will roll call or the students will fill up on the
paper one by one. The specific objectives of the proposed system are as follows:
Specific Objectives
1. Develop a RFID-based room student attendance that monitors the World Citi
Colleges Students.
2. Design an Interface that can store the data of the Student’s Room
Attendance.
intended only for World City Colleges Antipolo. Wherein, it refers to the Attendance
Monitoring that covers the Students registration and Room Attendance. The said
the adaptation of RFID-based technology that can reduce possible human errors
and time-consuming.
1. The System that can monitor the attendance of World Citi Colleges
2. The System that can send a text message to the parents that the class
has started.
1. The Developed System cannot send a text message to the parents that
The following are the people who will be benefited from the proposed system:
To the teachers. The proposed system helps the teachers in terms of automating
the current system, reducing paper works and labor cost, and could easily trace the
student’s records for a more efficient process. And most importantly it can overcome
To the students. The proposed system could easily help them on their attendance.
They will not wait for their turn in the attendance anymore and waste their time.
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To the parents. The proposed system will inform them by giving them a text
message coming from the system that their son is already at class. In this way they
Definition of Terms
The terms listed below are defined by the proponents in the way of their
RFID Technology
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CHAPTER II
This chapter is referring to a review of the current system that the researcher
had done previously and the review of the system that will be developed.
daily basis in both private and public sectors, the ghost worker syndrome that has
become a menace across all tiers of government, employers concern over the levels
which is unique and does not change in one's entire lifetime. (C.O, A.O, O.O, & E.O,
2013)
During enrolment, the fingerprint of the user captured and its unique features
extracted and stored in a database along with the user's identity as a template for
the subject. The unique features called minutiae points were extracted using the
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Crossing Number (CN) method, which removes the ridge endings and bifurcations
from the skeleton image by examining the local neighborhoods of each ridge pixel
again and the extracted features compared with the template in the database to
and Microsoft’s Structured Query Language (SQL) Server 2005 as the backend.
The experimental result shows that the developed system is highly efficient in the
execution time for the designed system was 4.29 seconds as against 18.48 seconds
for the existing system. Moreover, the result shows a well-secured and reliable
minutiae points. The system extracts the local characteristic of a fingerprint, which
registration and verification processes. For improved quality control during the
success of the operation. The matching score was specified so that only sets of
minutiae data that exceed the score will be accepted, and data below the score will
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method was used for matching the minutia points before attendance is recorded.
lecturers, paper and generating the report at the required time. The system can
record the clock in and clock out time of students and workers in a very convenient
manner using their fingerprint to prevent impersonation and reduce the level of
absence. Also, it reduces most of the administrative jobs and minimizes human
errors, avoids proxy punching, eliminates time-related disputes and helps to update
and maintain attendance records. (C.O, A.O, O.O, & E.O, 2013)
characteristics has been widely used in a various aspect of life for different purposes,
most importantly as regards this study the issue of employee attendance. The main
aim of this paper is to develop an accurate, fast and very efficient automatic
technique and the system that automates the whole process of taking attendance,
random sampling technique. The results, however, show that the fingerprint
biometric identifier was found suitable for the employee attendance management
students and staff attendance and produce more accuracy. Future work on this
project would include the creating of a matching algorithm that uses to mention and
maintain the different type of leave such as on duty leave, leave without pay,
medical leave and soon. Also timely update the leave of each employee when it
takes to leave. The efficient matching algorithm has to be developed in theory and
code so that our goal of getting faster and more accurate matched image than with
the increase in security breaches and transaction fraud. The validity of fingerprints
persons have the same arrangement of pattern, and the patterns of any one
individual remain unchanged throughout life. Using fingerprint for identification and
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fingerprint is the same, and this will overcome the limitations of the existing system
where one person can sign for another. Using this system, No one can thump print
managed by this system. The thump print of employees can be enrolled and verified
by using the system. No one can thump print for another. Absentees can be easily
identified and necessary measured can be taken to improve attendance. The thump
another employee, the system will disallow and record invalid entry for that
Dalah, 2014)
attendance management of its employees. This will provide the necessary security
and skills that is required for the progress of the organization. Different techniques
are being applied for managing the attendance of employees, but they have been
found not to solve the problem of employee attendance. Employees come to work
late and leave early, some sign attendance for others and some does not come to
work but still receive wages/salaries. These problems can be solving by using
individual. The system has been integrated using fingerprint biometric technology
employees, which will greatly improve the progress of organizations. (Chiwa, 2014).
and students in general. The system will facilitate institutions! Organization to make
attendance individual in time along with data information thumb impression will be
taken as a signature for the system entry. Main design and challenge in this system
defined as a single curved segment, and a valley is a region between two adjacent
ridges. The minutiae, which are the local discontinuities in the ridge flow pattern,
provide the details of the ridge-valley structures, like ridge endings and bifurcations.
There are 50 to 150 minutiae on a single fingerprint image. Features such as the
type, direction, and location of minutiae are taken into account when performing
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minutiae extraction. The work of Galton defined a set of Galton Features for
fingerprint identification, which since then, has been refining and extended to include
additional types of fingerprint features. However, most of these features are not used
in automatic fingerprint identification systems. Instead, the set of minutiae types are
restricted into only two types, ridge endings, and bifurcations, as other types of
minutiae can be expressed in terms of these two features types. Ridge endings are
the points where it curves terminate, and bifurcations are where a ridge splits from
a single path to two paths at a junction. In this research, we will be dealing mainly
with ridge endings and bifurcations. There are various types of approaches
proposed in the literature for both image enhancement, and minutiae extraction from
determining the best method to develop for this research. In particular, the fingerprint
implemented to understand how the enhancement algorithm works and how well it
performs. Once a reliable minutiae extraction technique has been implemented and
tested, this can be used as the basis of statistical analysis of fingerprint minutiae.
The work of Tu and Hartley and Pankanti et al. can be examined in which an
analytical framework for analyzing system performance has been presented. Tu and
Hartley defined a means of forming a binary code from the set of fingerprint features
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and then performing a set of matching experiments on the database to estimate the
fingerprint data set. The results from these experiments can be used to help us
fingerprint minutiae. The main aim that this system would test whether attendance
by fingerprint is enough for identification. It is expected that the work in this system
will reach the stage of being able to thoroughly test the hypothesis.
fingerprint analysis. The system should be able to extract key features from a
fingerprint images and extracted feature sets. For this project, we provided with a
set of previously acquired fingerprints and a working fingerprint sensor with driver
software for Windows. Our expectation had fulfilled by most of the algorithm
development which executed in C# dot net and this work is done on a Windows PC.
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extensible work for any organization or company in this fast world. Keeping the view
of research still there is a lot of improvement work and flexibility for the coming
very vast, and even the under Microsoft products is trying to rule over the Information
Technology, so we hope that this project will be the point of interest for our
Biometrics
processing of payroll with the use of fingerprint reader and the webcam device. The
employee uses one finger to record his or her time of arrival and departure from the
office with the fingerprint reader. The DTR of employees is recorded correctly by the
system; the tardiness and under time in the morning and in the afternoon of their
official time is also computed. The system was developed using the Microsoft Visual
Development Kit (SDK) for the fingerprint reader and the webcam device. The data
were analyzed using the percentage technique and arithmetic mean. The study was
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tested for 30 employees using the fingerprint reader for biometric fingerprint
scanning (login and logout), and 50 employees were recorded and used for
processing the payroll, and the proposed system. Results of biometric fingerprint
scanning for the login and logout revealed that 90% of the employees had been
accepted for the first attempt, 5.84% for the second attempt, 3.33% and 0.83% for
the third and more than four attempts, respectively. The result of processing the
regular payroll (job order and contract of service employees) is 17.07 s and 5.08 s
respectively. The Employee Attendance and Payroll System (EAPS) showed that
the verification and identification of the employees in the school campus using the
This study focuses on the design and development of the system for
recording the employee's attendance and processing of payroll using the fingerprint
scanner for teaching and non-teaching staff in a tertiary institution. The system
the DTR and payroll of their employees. Also, the system uses the network to make
the features (recording of the attendance, printing the pay slip, generating of payroll)
and developed for teaching and non-teaching staff in a tertiary institution. The
system uses the fingerprint reader and the webcam device to facilitate the recording
of the DTR and generate payroll for the employees. The DTR of the employee was
recorded by the system reliably and accurately, and the system includes the
identification of fingerprint image, calculation of the time arrival and departure at the
school or office, and printing the DTR. Also, the system generated
Effectively the payroll and other reports such as pay slip and remittances of the
For further improvement of the study, the system needs to include the
the system. In matching of the fingerprint image stored in the database, the system
requires additional time using the sequential order particularly in a large number of
unique equivalent number to lessen the time of searching or matching the fingerprint
at Airports
part of its ongoing initiative to strengthen border security and to prevent undesirable
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foreign nationals from entering the country, according to a report by The Daily
photograph all arriving and departing passengers when being processed at the
immigration counters of the Ninoy Aquino International Airport (NAIA). The images
will then be cross-checked with the Interpol’s photo database to determine if they
match any of the photos of millions of wanted fugitives, terrorists, sex offenders and
Once the project becomes operational, the Philippines will be the first
Southeast Asian country to be connected to the Interpol data system, Morente said.
There are currently digital cameras installed at BI counters in all three terminals of
the NAIA, which are now being used by immigration officers to capture photographs
undesirable alien attempting to enter or flee the country,” Morente said, adding that
programmers from both agencies have been conducting dry runs and technical tests
prior to the launching of the so-called Fixed Interpol Network Database project. The
Sanction List, individuals in possession of stolen lost travel documents and missing
persons. Morente said the names of persons of interest who are currently in the
Interpol’s photo database were added to the BI’s blacklist. (Indico, 2016)
the Database Management Systems were used in the development of the system.
Thus, the overall functionality of the BAMS enables the users to enter data, change
and manipulate the data, get information, and store the data and the information.
Username and password are no longer needed since all transactions use a unique
employees' ease and improving work values. Likewise, the BAMS is essential in
can be improved to have a better and more advanced application. For future
peripherals such as keyboard, mouse, monitor, system unit (which contains the
CPU) and the biometric fingerprint reader, the suggested packaging should be all in
one. Also, you can carry it in single handling without compromising the features. 2)
The BAMS is helpful in monitoring the attendance of the employees especially for
the leave card in-charge, and it gives ease and it lessens the cost from the
government. Hence, the researcher highly recommends that the system should be
Municipal Office has 200 employees who are categorized into two types: Regular
Employee and Employee with Job Order. They use a manual system for their
payroll. Because of the numerous employees working in the municipality, they have
difficulty computing the salary for every pay period. Thus, an automated payroll
Payroll System for Noveleta Municipal Office was developed to provide accurate
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and efficient salary computation. It aimed to lessen the work done and time allotted
in doing the payroll. It provides security and easy file maintenance. It also generates
necessary reports. The proposed system was developed using Microsoft Visual
Basic.net programming language, Microsoft SQL Server 2005 for the Database, and
Crystal Reports v.9 for the report generation. (Atog, Cruz, & Marce, 2008)
systems with different purposes are used to cope up with the modern world. One of
the systems that are being developed is the payroll system which involves the
process of salary computation. During the early years, Noveleta was a barrio of
Kawit. Its restful atmosphere, brought by the sea, wind and beautiful sunset, and
prompted Gov. Gen. Jose Gandara to have it separated from Kawit to become an
independent town.Currently, the Municipal Office has 210 employees who are
categorized into two types: Regular Employee and Employee with Job Order (EJO).
Regular Employees are those included in the Plantilla Positions and receive
benefits, while EJO such as the Street Sweepers and Office Clerks are those who
do not receive benefits. Regular employees receive PERA, 13-month pay, ADCOM,
clothing allowance, and Productivity Allowance. Added benefits such as the RATA,
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Travel Allowance and Cash Gift are given only to the Office Heads. Employees
under the offices of the Department of Agriculture, MSWD, and MHO are also
regular employees, but they have different computation because their salary is
Laundry. Regular employees are given different kinds of leave, namely: vacation
leave, maternity leave, force leave, and sick leave. They are allotted with 1.25 days
of allowable leave per month.If the point is not fully consumed within the month, it is
added to points allotted for the succeeding months. The deductions from the salary
of each employee are Philhealth, GSIS, Withholding tax, Pag-ibig contribution, and
other loans. The current payroll system is done manually. It passes through different
attendance record of employees. They compute for the absences, tardiness, over
time, and under the time of each employee. The accounting office computes for the
deduction of each employee and produces copies which are given to the treasury
office. The treasury office handles the computation of salary and uses MS Excel to
compute and stored data. The basic salary given to regular employees depends on
their position. For the regular employee, there is a corresponding rate per position.
For the Employee with Job Order, the Mayor approves the submitted proposal of
salary rate given to them. Salary is distributed every 15th and last day of the month.
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The working days counted for the computation of salary every 15th day start from
the 26th day of the previous month until the 10th day of the current month. As one
of the government offices, Noveleta Municipal Office should offer good service for
incorporated
innovations and modern technologies. As a third world country, we are not really
into the newest technologies the other country might have but, we are pulling into it
as years went on. "The first rule of any technology used in a business is that
of the salary as per rules of the company, Income-Tax calculation and various
deductions to be done from salary based on the daily time record using the
tax and Provident Fund deductions. Another study, the main focus of the system
should handle employee’s records such as Employee List, Add New Employee, edit
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new Employee, Bonus and pay slip for the administrator. (Daigan , Pagara , &
Mabulay , 2017)
important factor for a company to use the software. It makes efficient use of the
Roosevelt). It has to have a payroll tax that's dedicated to Social Security. The social
security tax has been very successful over the years in raising almost all of our
elderly citizens out of poverty. Payroll system and in line with Employee monitoring
system is one of the most important systems that a company needs for it gives the
accurate and fast process of work. (Daigan , Pagara , & Mabulay , 2017)
were being upgraded to Regional Distributor and change its name as Pathfinder
City beheaded by Mr. Ryan Jun Cagaanan as Office Manager. The marketing aims
to be one of the most efficient and hardworking product distributors of the country.
It serves people for almost eight years; the main office of PM is located at EI
Biometric Attendance
for Novelete Municipal
Biometric Attendance
Management System
Management System
Monitoring System
of Pathfinder
System
FEATURES
Biometric
Technology
Payroll Management
Attendance
Monitoring
Network - Based
System
Table 2.1 shows the ideas and concepts taken from the literature
monitoring and payroll systems. Wherein the checked fields indicate the systems
capability, on the other hand, the blank fields indicate the systems incapability.
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CHAPTER III
finish the system and attain its objectives. Techniques and tools were used in each
INSTRUMENT USED
To obtain the necessary data in this study, the researchers used the
information and data needed in this study. Interview method was conducted to
ensure the responses to certain questions intended to obtain information about the
problem. With this method, the researchers can identify the existing problem of the
profile of the officials and queries for data gathering. It is a set of questions arranged
in a sequence.
Online Research
leave product of ideas that represent the proof of interests and studies, and possibly,
Interview
and answer format. The proponents had set a series of subsequent appointment
currently proposed system know about their attendance system goals. This
technique gives the researchers an insight into the interviewee's ideas. An interview
Development Academy Inc. regarding their present system that they are being used.
Questionnaire
to (1) collect suitable data or information, (2) generate similar and responsive to
the analysis, (3) reduce bias in formulating and asking the question, and (4) make
questions varied.
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Questionnaire
System?
3. What are the problems faced by the Administration about the existing
system?
4. There is a file security feature in the existing system? If yes, how does the
Waterfall Model
Process Model, the waterfall model describes a development method that is linear
and sequential. It has distinct goals for each phase of development. Phases are
processed and completed at one time and work well for smaller projects where
requirements are very well understood where feedback loops exist between each
Requirement
andGathering and
Analysis
System Design
Implementation
Testing
Deployment of
System
Maintenance
manage due to the model's rigidity – each phase has specific deliverables and a
review process. (3) Phases are processed and completed one at a time, or Phases
do not overlap. (4) This model works well for smaller projects where requirements
is challenging to go back and change something that was not well-thought out in the
concept stage. (2) Requires highly skilled developers/designers. (3) Modeling skills
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with high dependency. (4) Inapplicable to the projects where requirements are at a
The phases of the Waterfall Model Are Requirements, Analysis, Design, Coding,
flow of the current system that will serve as a guide in developing a new
system.
II. Analysis. The proponents analyze the user requirement target and
III. Design. The proponents created the flow chart based on the analysis and
IV. Coding. The researcher performed the actual coding based on the required
design using Visual Studio Enterprise 2017 as front-end and Microsoft SQL
V. Testing. The researchers test the program to ensure that it is error-free and
VI. Acceptance. The researcher turned over the program to the target user for
its implementation.
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Testing
Employee
Information
BIOMETRIC ATTENDANCE
MONITORING AND PAYROLL
INPUT SYSTEM OUTPUT
Attendance Report,
Absent Report, and
Payroll Report
Figure 3.2 illustrates the containing input and output's flow in the system.
In testing, the proponents evaluated the proposed system using the Black Box Test.
Employees Preferences are the proposed system's primary input. The system will
process these inputs to generate daily time records or reports and pay slip.
The table below shows the result of the systems log-in form, Time in and out
CHAPTER IV
This chapter explains the overview of the new system. This chapter includes
Overview
Development Academy Inc. provide fast, accurate and secured attendance system.
generating reports such as Daily Time Record (DTR) and Payslip. The new system
Security – The system is protected with the password in logging-in and fingerprint
persons.
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and payroll operation into an automated one. This will minimize the time consumed
Maintainability – The system could be adjusted at any instance for as long as the
user passes through the system’s security level. This attribute of the system also
provides flexibility.
Reliability – The system can generate accurate and timely reports such as daily
Business Rules
FINANCE
MANAGER
Payroll
Payroll Time Log
confirm
Reports validation
ation
OWNER
The figure 4.1 shows a context Data Flow Diagram that is drawn for a Biometric
the system. It also shows the external entities who will interact with the system, such
Process and the external entities, there is data flow (connectors) that indicate the
Faculty Information
FACULTY 1
REGISTRATION
Save Faculty
EDIT EMPLOYEE Information
INFORMATION Save Information
Edit Faculty and
Employee Get the data Faculty
Information Information List
Edit Faculty and Employee Information
OWNER
Save 2 Save Information
View own reports
Information
BIOMETRIC-
BASED Compare Data
Receive and view all the reports
ATTENDANCE
Multiple Time Log
Input Data
TIme Details
Attendance 3 confirmation
PAYROLL FINANCE
Record MANAGER
COMPUTATION
Validating TimeLog
Save the Computed payroll
Save the Validated
Time Log
PRINCIPAL
4
VALIDATE TIME
Receive the Attendance Report
LOG
Monitoring
Payroll Database
Data 5
Input data
GENERATE
REPORTS
Figure
Figure 4.2 illustrates 4.2 Top Level
the top-level data Data Flow Diagram
flow diagram of the proposed system:
Biometric Attendance Monitoring and Payroll System contain four processes, four
Based on the diagram, the faculty entity will go through the process of registration,
and once the registration process was done, the data store the updated Faculty
information list.
Finance Manager can edit the information from multiple time log storage and daily
time record storage and once the data was gathered from daily time record the data
Reports through the Generate Reports process, which takes Payroll and DTR details
as input will generate the Payroll Report, Attendance Record, and Teaching staff list
of absences report.
The Principal can also initiate the Generate report process by providing the Time in
System Boundaries
system being developed and the environment around it. It signifies the system that
will be accurately automated and the part in which security is being emphasized.
The system use case diagram shows the relationship of the actors, goals,
Figure 4.3 shows how the proposed system would operate. It explains the
System Flow
BIOMETRIC ATTENDANCE MONITORING AND PAYROLL SYSTEM
No
Review &
Input payroll
Registration Approve as
period hours
Register complete and needed
correct?
Review
completeness
Input
Fingerprint Yes
to scanner
No Review and
Overtime? Yes
Finalize
Contact Generate
employee Payroll
Report to the
Finance manager
Attendance
Record
Yes
Print Payroll
Phase
Figure 4.4 illustrates the workflow of the proposed system. It describes the flow of
activities between the Employee, Principal, Finance Manager and the Owner.
Technical Specification
Table 4.1 shows the list of classed used as reference in creating the class
diagram.
Records
Employee Username/Password
View User Attendance
Records
Table 4.1 represents list of classes that show the user level and its
limitation.
Class Diagram
Data Dictionary
designed system, where it shows the Data type, Primary key, Description and the
Sample data, wherein each of the given corresponds a major function to the system.
Primary Sample
Data element Data types Description
key data
Emp_Id varchar(50) Yes Identification number 20180000
Evangelio,
Emp_Name text No User's name
Ezekiel A.
Date data No Absent date 21/01/2019
Table 4.2 Gives employee id, name, and absent date data field, which
shows absent list.
Primary Sample
Data element Data types Description
key data
Identification
Deduction_Id varchar(50) Yes 1
number
SSS_EEP float No Employee Share 2
Pagibig_EEP float No Employee Share 2
Philhealth_EEP float No Employee Share 2
SSS_EER float No Employer Share 2
Pagibig_EER float No Employer Share 2
Philhealth_EER float No Employer Share 2
Table 4.3 shows the data field that regards deduction computations.
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Primary
Data element Data types Description Sample data
key
Identification
Emp_Id varchar(50) Yes 20180000
number
User's
L_Name text No Evangelio
lastname
User's
F_Name text No Ezekiel
firstname
User's middle
M_initial text No A.
initial
Gender
Gender text No Male
identification
Emp_Marital_Stat varchar(50) No Marital Status Single
Pag_ibig_No varchar(50) No Pagibig No. 91521187155
Phil_No varchar(50) No Philhealth No. 18025158969
SSS_No varchar(50) No SSS No. 04-0751449-0
User's gross
Gross Pay varchar(50) No 20000
pay
Department Elementary
Department text No
included Department
Position text No User's position Teacher
Session_Start time(7) No Work start time 8:00am
Session_End time(7) No Work end time 5:00pm
Emp_Img image No User's image 1x1.jpeg
User's 0x00F87E01C82
Emp_Bio image No
fingerprint id AE
Emp_Password varchar(50) No Password Frans123
User_Level varchar(50) No User level user
Total_Hrs varchar(50) No Total Hours 9
Employee
Status varchar(50) No Active
Status
Table 4.5 shows the employee’s daily time record data field in the
database
Primary Sample
Data element Data types Description
key data
Identification
Event_No varchar(50) Yes 1
number
Event_Name text No Event name Meeting
Date_Start date No Event start date 22/01/2019
Date_End date No Event end date 22/01/2019
Location text No Event location Faculty
Members text No Members included All
Primary
Data element Data types Description Sample data
key
Identification
Emp_Id varchar(50) Yes 20180000
number
Evangelio,
Name text No User's full name
Ezekiel A.
Re text No Reason Health condition
T_leave text No Leave type Sick leave
D_from date No Leave start date 24/01/2019
D_to date No Leave end date 25/01/2019
Leave total
Total_Days varchar(50) No 1
days
Leave_Type varchar(50) No Leave with pay Paid
Status varchar(50) No Approval Approved
Request date
Date_Created date No 22/01/2019
created
Table 4.7 shows the leave data field in the database, which regards
Primary Sample
Data element Data types Description
key data
payslip control
Control_No varchar(50) Yes 1
number
Identification
Emp_Id varchar(50) No 20180000
number
Evangelio,
Emp_Name text No User's fullname
Ezekiel A.
Payroll start
Pay_Start date No 01/01/2019
date
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Payroll end
Pay_End date No 15/01/2019
date
total hours for
Total_Hrs varchar(50) No 80
the period
employees
Hrs_Rate varchar(50) No 70
hour rate
sss total
SSS_Deduction varchar(50) No 100
deduction
philhealth total
Phil_Deduction varchar(50) No 100
deduction
pagibig total
Pagibig_deduction varchar(50) No 100
deduction
overall
Total_Deduction varchar(50) No 300
deduction
total tax
Tax varchar(50) No 0
deduction
employees net
Net_pay varchar(50) No 5600
pay
number of
Leave_With_Pay_Days varchar(50) No leave days with 0
pay
payroll
Date_Created date No generation 15/01/2019
date
generator Evangelio,
Prepared_By varchar(50) No
name Ezekiel A.
Table 4.8 shows the Payroll data field in the database, which regards
Primary Sample
Data element Data types Description
key data
Bracket varchar(50) Yes Tax Bracket 1
Min_Income varchar(50) No Minimun Income 0
Maximum
Max_Income varchar(50) No 250000
Income
Constant Tax
Constant_Deduction varchar(50) No 0
Deduction
Percent Tax
Percent_Deduction varchar(50) No 0
Deduction
Table 4.9 shows the Tax data field in the database, which regards Tax
Primary
Data element Data types Description Sample data
key
Identification
Emp_Id varchar(50) Yes 20180000
number
Evangelio,
Emp_Name text No User's fullname
Ezekiel A.
Time in and Time
Activity text No Activity description
out
Time_ time(7) No Time of activity 8:01am
Date_ date No Date of activity 22/01/2019
Remarks varchar(50) no time log remaks ignored
Table 4.10 shows the employee data field in the database, which regards
Primary
Data element Data types Description Sample data
key
Overtime_Id varchar(50) Yes Overtime Id 1
User's
Emp_Id varchar(50) No Evangelio, Ezekiel A.
fullname
Overtime
Total_Ot_Hrs varchar(50) No 7
Hours
Days with
Schedule_Day varchar(50) No Monday
Overtime
Table 4.11 the table shows the employees scheduled overtime/ overload.
Developers Contact
1 AboutUsFrm Owner
Information
Image Capturer For Owner, Finance
2 CaptureImage
Registration Manager, Principal
Fingerprint Confirmation
3 ConfirmFrm All
Form
Attendance Monitoring Owner, Finance
4 DTRFrm
Form Manager, Principal
Fingerprint Enrollment Owner, Finance
5 EnrollmentForm
Form Manager, Principal
Owner, Finance
6 EventsFrm Events Rgistration Form
Manager, Principal
7 MainFrm Main Dashboard Form All
User Account and
9 MyAcct All
Monitoring Form
Payroll Registration and Owner, Finance
10 PayrollFrm
List Form Manager
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Owner, Finance
11 PrintFrm Document Printing Form
Manager, Principal
Employee Registration Owner, Finance
12 RegFrm
Form Manager, Principal
Owner, Finance
13 Report Printing Preview Form
Manager, Principal
Server and Database
14 ServerFrm All
selection Form
15 SignFrm Account Signin Form All
Figerprint Verification
16 VerificationForm All
From
Table 4.12 shows the forms that the Owner, Finance Manager, Principal
Database
Server
Time in and
Slideshow Announcement
out
Figure 4.6 represents the screen transition of the user side of the designed
system. The Time in and out, slideshow, and announcement are the functions that
Database
Server
Login
Manage
About Us Leave Account Attendance Payroll Announcement
Employees
Delete
Payslip Deductions Announcement
Leave Tax
Figure 4.7 represents the screen transition of the Admin side of the
Manage Employees are the buttons that can be seen at the main menu or
dashboard, and those things that are under those buttons are the corresponding
things that can be done when the user clicks one of those buttons.
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Component Design
Figure 4.8 illustrates the Component Design of the new system. There are
four (4) user types, Owner of the Monlimar Development Academy, Principal,
Employee and the Finance Manager that can access the whole system.
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Screen Layout
Server Form
Figure 4.9 shows the server form where the administrator is required to
fill the Server address, Database Name, Username and password. Both admin side
Figure 4.10 shows the user side of the system it’s also shows the
interface where the employee enter his or her employee number and a pop-up form
that indicates the employee to scan his or her registered fingerprint to the device
and once the employee’s information was verified It will displays the name of the
employee, Job Description, schedule, and time in/out. The User Side form also
display the Announcements and queuing of first five who had their time in and out
Login Form
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entering. When the user enters incorrect ID Number or password, there will be an
error message box “Invalid Username/Password” will prompt in your screen. Forgot
Password is also available and it will require the employee number and the scanned
Dashboard
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Figure 4.12 displays the system dashboard where the users can choose
The Features above is not all available for the User. There is an Access
Level for every user level. As for the Owner all system features is available, for the
finance manager editing the user level and basic salary are restricted further in the
user level the principal level and lower is restricted on accessing the payroll
management and lastly the user level can only access my account and logout.
My Account
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The Figure 4.13 displays the My Account Dashboard where the users
can choose to view his or her Profile, Pay slip, Attendance Record, and Leave list.
Profile
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The Figure 4.14 shows the profile of the user includes the Employee
My Payslip
The Figure 4.15 the user can view the list of his or her previous pay slip.
My Attendance Record
The Figure 4.16 the user can view his or her Attendance. Every user has
this feature.
My Leave List
The Figure 4.17 the user can view and fill up a leave form. Every user
The Figure 4.18 the user can fill up his or her leave form. Every user has
this feature.
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Employee Attendance
The Figure 4.19 displays the Employees Daily Time Record and
Attendance for the day. This feature can be viewed by the finance manager,
The Figure 4.20 under Employee’s Daily Time Record List shows the
employee Attendance list. This feature can be viewed by the finance manager,
The Figure 4.21 under Employee’s Daily Time Record List shows the Employee’s
Absent Record List. This feature can be viewed by the finance manager, principal
The Figure 4.22 displays the Employee’s Attendance list for the day
includes information such as employee name, Time in/out, minutes late, minutes
under time, total hours, date and day. This feature can be viewed by the finance
Manage Employees
The Figure 4.23 displays the Register Employee Features and viewing of
Registered Employee and Employee over time. This feature is available for the
Register Employee
The Figure 4.24 above displays the registration for the new user the Id
number will automatically generated. The system requires the completion of the
Employee Information, Work Schedule and work Information so that the registration
for the new user can proceed to the next step. This feature is available for the
.
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Enrolment Fingerprint
The Figure 4.25 above displays the registration for the new user. In
enrolling Fingerprint the new user required to scan his or her fingerprint using the
device. The system will require 4 fingerprint samples for the registration this feature
is available for the finance manager, principal and owner user level only.
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Capture Image
The Figure 4.26 above displays the registration for the new user.
Employee Image is required for the registration the system can capture or browse
an Image. This feature is available for the finance manager, principal and owner
Registration Summary
The Figure 4.27 above displays the summary of the registration for the
new user. This feature is available for the finance manager, principal and owner
The Figure 4.28 above displays the list of registered employee includes
the employee information such as Employee Id, Name, Gender, employee type pag
ibig number, Phil health number SSS number, Gross Pay, department and Job
Description This feature is available for the finance manager, principal and owner
Employee Overtime
The Figure 4.29 above displays the list of registered employees and the
list of employees with overtime, additionally the figure displays the scheduling of
employees overtime/overload.
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Payroll Management
and tax management. This feature is only applicable for finance manager and
owner.
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The Figure 4.31 displays the list of payslip that is being generated by the
finance manager and/or owner the figure is accessible through figure 4.30
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Payslip Generation
The Figure 4.32 displays the list of employees that is applicable for
payroll generation having the active status. The figure also displays the range on
which the payroll is being generated and the payroll generation date.
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Deduction Management
The Figure 4.33 displays the list of deductions and the interface in which
Tax Management
The Figure 4.34 displays the list of tax brackets and the interface in which
Announcement
The Figure 4.35 displays the list, Adding, Editing, and Deleting, of
Announcement.
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Adding of Announcement
added in database.
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Editing of Announcement
edited in database.
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Deleting of Announcement
deleted in database.
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Leave List
The Figure 4.39 displays Interface for the leave list and viewing of
Generate Report
CHAPTER V
In this chapter, the summary and conclusion of the project study are being
presented by the proponents. Also included is the recommendation for the future
Summary
Conclusion
After all the studies, research, analysis and observation, the proponents,
The proponents have studied and looked into different consideration and
have analyzed every procedure within the existing system to occur with competent
Recommendation
Monitoring and Payroll System by using more advanced biometric technology and
adding a mobile application that will help the employee in monitoring their Daily Time