ACI LIMITED

MINUTES OF S&OP MEETING, OCTOBER, 2019

Participants:

The number of Meetings and the attendance of Participants during the period of 2019 are as follows:
SL. Name Designation Short Meeting Meeting Attendance
Code Held Attended
01 Mr. Imam Ahmed Istiak Director, Operations IAI 9 9 √
02 Mr. Hammad Ali Talukder Director, FMO HA 9 7 √
03 Mr. Md. Muhsin Mia Director, MO MM 9 8 √
04 Mr. Niaz Mohammad Sohel GM, Production NS 9 9 √
05 Mr. Md. Omar Faruque GM, Production OF 9 9 √
06 Mr. Md. Altaf Hossain GM, QA AH 9 9 √
07 Mr. Brahmmarpan Pikaso DGM, SCM BP 9 8 √
08 Mr. Md. Shariful Islam Sr. MM, Langerhans SI 9 6 √
09 Mr. Monzur-E-Khoda Sr. MM, Synergy MK 9 7 √
10 Mr. SK. Raquibur Rahman Manager, IM RR 9 8 √
11 Mr. Mahmud Hasan Khan MM, Neoronta MH 9 7 √
12 Mr. Sowmitra Kumar Sen MM, Symbiota SS 9 7 √
13 Mr. Md. Mazharul Islam MM, Biotech MI 9 6 √
14 Mr. Syed Mohammad Khalilullah Manager, SCM SK 9 8 √
15 Mr. Md. Aminur Rahaman AM, Planning & SCM AR 9 9 √
16 Mr. Md. Mazed Abdullah AM, SCM MA 9 9 √
17 Mr. Md. Iqbal Hossain Shameem Sr. Exe, SCM IH 9 8 √
18 Ms. Konica Arju Leeza Sr. Exe. SCM KA 9 9 √
19 Mr. Al Imran Ahmed Exe. SCM IA 9 8 X

Venue : 13th Floor Meeting Room, Simpletree, Anarkali, 89 Gulshan Avenue, Dhaka.
Meeting Held on : 10th Oct, 2019
MOM Circulated on : 13th Oct, 2019
Minutes Taken By : Md. Aminur Rahaman, Assistant Manager, Planning & SCM
CC. : Chief Operating Officer

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 ACI LIMITED
Minutes of the Meeting:
# TDiscussion
opic Point R&R
1 The meeting has confirmed the prev ious meeting minutes.
2 PO Related Issues:
2.1. From Req.-906, LC of Disposable Pen for 3m l Cartridge is to be completed by Sep'19
SK
Oct'19.
2.2. From Req.-907 , LC of T hy m ol Cry stal is to be completed by Sep'19 Oct'19. SK
2.3. From Req.-908, LC of 4 Materials are y et pending and to be completed by Sep'19 Oct'19. SK
2.4. Narcotics approv al of T ram adol HCl procurement to be ex pedited with special care to make
SK
it av ailable ASAP.
2.5. Decision of Opening LC of Zephex T anker to be settled immediately to av oid shortage during
SK
Stock Buildup of MDI Products.
3 Shelf-Life Issues:
3.1. To consume 1250 KG Dried FS, FA & ZS MH Blended T R Pellets (#1 1 04025), production
of Fem izin-T R will be continued and be completed by Aug'19 Nov '19, if manufactured OF
uninterrupted.
3.2. Marketing will facilitate to liquidate the ex isting stock of Re-packed Lacticon Dispersible
Granules. Further m anufacturing will be started after 3 Month Stability Study and getting SS
Marketing consent.
4 Production & Capacity Related Issues:
4.1. To cater the projected demand of ORS, it is required to install new ORS Machine, for which CEP
IAI
will be raised with proper justification after observ ing the Market response for 2-3 Months.
4.2. Production will ev aluate the requirement and feasibility of new wrapping foil M/C
OF
installation for efferv escent tablets to reach on a workable decision by Sep'19 Oct'19.
4.3. By Sep'19 Oct'19, Production will build-up sufficient M/C of 17 6 Focused SKUs in case of
NS/OF
stable demand and no RMPM shortage.
4.4. By Sep'19 Oct'19, Production will ensure smooth supply of DPI SKUs and prov ide sufficient
NS/OF
M/C.
4.5. To get rid of the turbidity form ation in Hex iscrub Solution , SCM will collect feedback on
QA Query as well as ex plore alternativ e source of Am m ony x LO. Meantime, Production will run SK/NS
some trial batches for alternativ e solution.
4.6. To minimize the risk of short supply and ensure smooth supply in future, alternativ e
IAI/MM
m anufacturing site for all T oll Manufacturing Sites are to be ex plored.
5 Shortage Issues of RM, PM & FG:
5.1. SCM will procure 1 KG Cefditoren for new source dev elopment purpose. SK
5.2. Before launching new SKUs with the ex isting stock of Disposable Pen for 3m l Cartridge,
NS/AH
approv al must be taken from DMO.
6 Dem and Related Issues
6.1. Marketing has requested Production to consider the demand of Xcel Plus T ab in Nov '19 and
OF
Jan'20 as 20,000 Pack/Month and act accordingly .
6.2. Marketing has requested Production to dev elop a stock of 50,000 Pack of Preg-CI ASAP. OF
6.3. Marketing has requested Production to consider the demand of Cora DX Vita as 200,000
OF
Pack/Month from Feb'20 to Apr'20.
6.4. Campaign Programs to be rechecked and rev iewed with Marketing. AR
6.5. Winter Demand from Dec'1 9 to Feb'20 to be rev iewed with Marketing. AR

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 ACI LIMITED
Sample Tracking Status for New Source Development
SAMPLE TRACKING STATUS
RM PM
Particulars Sample Status Status Sample Status Status
Received Declared Pending Received Declared Pending
2017 135 135 0 800 800 0
2018 144 144 0 1440 1381 59
Jan-19 4 4 0 111 110 1
Feb-19 11 11 0 102 95 7
Mar-19 30 30 0 87 72 15
Apr-19 0 0 0 111 98 13
May-19 7 7 0 34 26 8
Jun-19 25 25 0 162 158 4
Jul-19 23 23 0 230 211 19
Aug-19 8 7 1 87 69 18
Sep-19 9 4 5 102 94 8
2019 117 111 6 1026 933 93
Total 396 390 6 3266 3114 152

L/C Progress Status Report 13th Oct’19

Parameter Req-905 LC Req-906 LC Req-907 LC Req-908 LC Req-909 LC Req-910 LC
Jun-19 182 4 181 0
Jul-19 178 155 151 23 146 0
Aug-19 176 174 145 138 146 60 125 0
Sep-19 176 176 145 144 141 132 111 70 140 0
Oct-19 176 176 145 144 141 140 107 103 119 71 127 0
Nov-19
Dec-19

Pending 0 Pending 1 Pending 1 Pending 4 Pending 48 Pending 127

Pending Materials

M R M R M R M R M R M R
DisposibleAtPen
Signing
for THYMOL
3ml Cartridge
USNF
At Signing
TRAMADOLPending
HCL BP
GLYCERINE
Pending
BP/USP
HARD FATPending
USNF (SUPPOCIRE A-64)
ZEPHEX 134A
Pending
(FOR MDI PLANT)

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 ACI LIMITED
Activity Status of Procurement Team on Req.-906

Total Requirement Justification Approved BL Approved LC Approved LC Pending

Mazed 44 44 44 44 0
Iqbal 34 34 34 34 0
Konica 45 44 44 44 1
Imran 22 22 22 22 0
Total 145 144 144 144 1

Activity Status of Procurement Team on Req.-907

Total Requirement Justification Approved BL Approved LC Approved LC Pending

Mazed 45 45 45 45 0
Iqbal 34 34 34 33 1
Konica 31 31 31 31 0
Imran 31 31 31 31 0
Total 141 141 141 140 1

Activity Status of Procurement Team on Req.-908

Total Requirement Justification Approved BL Approved LC Approved LC Pending

Mazed 23 21 21 21 2
Iqbal 31 30 30 30 1
Konica 30 30 30 30 0
Imran 23 22 22 22 1
Total 107 103 103 103 4

Activity Status of Procurement Team on Req.-909

Total Requirement Justification Approved BL Approved LC Approved LC Pending

Mazed 45 38 38 23 22
Iqbal 26 22 22 16 10
Konica 27 26 26 21 6
Imran 21 21 21 20 1
Total 119 107 107 80 39

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