Chapter 3

ICCT Colleges Foundations, Inc.
V.V. Soliven II Ave.

Cainta, Rizal
CCS DEPARTMENT
CHAPTER III
USES OF THE PROPOSED SYSTEM
Uses of the Proposed System
In this chapter it consists of User of the Proposed System, Cost of
Evaluation and Justification, System Flowchart, Business Flowchart, Office
Layout, Data Flow Diagram of the Proposed System and Program Flowchart.
USER OF THE PROPOSED SYSTEM
Administrator
DSWD Focal Person Student

Cainta, Rizal
CCS DEPARTMENT
To use the system, there are four (4) users that can access the system.
They have specific task and action to perform. Below are the task and action that
each user can perform.
User Task and Action
Administrator Full access to the record data system, stores student
information, enforcement of policies and practices regarding
creation, maintenance, disposal of records.
Focal Person Has access to the recording of student information in easy
way and to have an organize record, and also accurate
storing and retrieving of records.
Department of Has access to the system to help them into their task, and
Social Welfare also convenient of the management and organization of
and getting records.
Development
(DSWD)
Student Have access to help them save their information and no
need to always fill with the information that the school
monthly demanding unto them.

Cainta, Rizal
CCS DEPARTMENT
Cost of Evaluation and Justification
The cost of the proposed system has been listed down and broken down
to initial investment and the annual cost. These are estimated cost that must be
fulfilled for the system to run in good condition.
The initial investments of the proposed system are listed down below:
HARDRIVE
No. Description Price
1 Samsung GW2480 lps led Monitor 23.8" ₱8,140.00
2 320Gb 500Gb Hard disk 3.5inch for Desktop PC ₱995.00
3 AC Power Supply Adapter Cord Cable ₱90.00
4 Samsung 3000 2.4GHz 4D 1600DPI USB Wireless ₱171.00
Mouse
5 Samsung Desktop Keyboard Geniuine SB L-100 ₱350.00
6 Secure AVR 500watts 3 Socket 220v ₱250.00
7 Secure Power Supply 750 Watts ₱430.00
8 Epson L20 Printer ₱7,500.00
9 Epson Printer Ink ₱499.00
10 Hardcopy Bond Paper ₱350.00
Total Hardware Cost ₱18,775.00
Cainta, Rizal
CCS DEPARTMENT
SOFTWARE
1 Microsoft Visual Studio 2017 Enterprise Edition ₱12,999.00
2 Windows 10 Home Edition ₱6,550.00
3 Microsoft Office 2017 ₱2,695.00
Total Software Cost ₱22,244.00
After the initial cost has been paid, the annual cost must be paid. Below
are the lists of the annual cost:
ANNUAL COST
1 Microsoft Visual Studio 2017 Enterprise Edition ₱12,999.00
2 Windows 10 Home Edition ₱6,550.00
3 Microsoft Office 2017 ₱2,695.00
Epson Printer Ink ₱5,988.00
Hardcopy Bond Paper ₱4,200.00
Total Hardware Cost ₱32,432.00
Due to the system need to be maintained, the user must replace the
hardware material. The cost may be a little different in the list above due to
unfixed prices in the market.

Cainta, Rizal
CCS DEPARTMENT
System Flowchart
System flowchart symbolically shows how data flows throughout a system
and how event-controlling decisions are made. They are connected together to
show what happens to data and where it goes. The following flowchart represent
how the flow of each processes in the system.
The log In form will show; Username, Password and Position are
Required. If the requirements are correct then the main form will show, If not a
message will pop.

Cainta, Rizal
CCS DEPARTMENT
Cainta, Rizal
CCS DEPARTMENT
Organization Chart
This organization chart shows the management structure of a public
secondary school. This is a diagram that shows the hierarchical structure of an
organization. Usually a chart starts with higher or superior level and branches
downward to subordinate levels.
Principal
Head Teacher
Guidance Counselor
Administrative Teacher III Teacher II Teacher I

Assistant
Cainta, Rizal
CCS DEPARTMENT
Office Layout
Antonio C. Esguerra Memorial National High School, located at
Sampaguita Road, Lupang Arenda, Barangay Sta. Ana, Taytay, Rizal. For further
understanding of their school layout, a sketch was provided to represents the
school Facilities and rooms.

Cainta, Rizal
CCS DEPARTMENT
Data Flow Diagram of the Proposed System
A Data Flow Diagram (DFD) is a graphical representation of the “flow” of
student record system. A data flow diagram can be also be used for the
visualization of Data Processing DFD shows the interaction between the system
and outside entities.
This context-level DFD is then “exploded” to show more detail of the
system being modelled.
A DFD represents flow of data through s system. Data flow diagrams are
commonly used.
Student Faculty
Student Records
Management
Administration Department
Cainta, Rizal
CCS DEPARTMENT
Start
Home Page
Login
Student Faculty Administrator

Cainta, Rizal
CCS DEPARTMENT
Program Flowchart
This is a diagram which uses a set of standard graphic symbols to
represent the sequence of coded instructions fed into a computer, enabling it to
perform specified logical and arithmetical operations. It is great tool to improve
work efficiency.
Cainta, Rizal
CCS DEPARTMENT
Cainta, Rizal
CCS DEPARTMENT
Cainta, Rizal
CCS DEPARTMENT
Program Listing
Public Class Form1
Private Sub Button1_Click(ByVal sender As System.Object, ByVal e As
System.EventArgs) Handles Button1.Click
If TextBox1.Text = My.Settings.Username And
TextBox2.Text = My.Settings.Password Then
Form3.Show()
Me.Hide()
Else
MsgBox("Incorrect Username or Password! Please try again.. ",
MsgBoxStyle.Information, "Error")
End If
End Sub
Private Sub Button2_Click(ByVal sender As System.Object, ByVal e As
System.EventArgs) Handles Button2.Click

Cainta, Rizal
CCS DEPARTMENT
If MsgBox("Are you sure you want to exit?", vbYesNo, "Exit Program")
= vbYes Then
Me.Close()
End
Else
End If
End Sub
Private Sub LinkLabel1_LinkClicked(ByVal sender As
System.Object, ByVal e As
System.Windows.Forms.LinkLabelLinkClickedEventArgs) Handles
LinkLabel1.LinkClicked
Form2.Show()
Me.Hide()
End Sub
Private Sub CheckBox1_CheckedChanged(ByVal sender As
System.Object, ByVal e As System.EventArgs) Handles
CheckBox1.CheckedChanged
If CheckBox1.Checked = False Then

Cainta, Rizal
CCS DEPARTMENT
TextBox2.PasswordChar = "*"
Else
TextBox2.PasswordChar = ""
End If
End Sub
End Class
Public Class Form2
Private Sub Button1_Click(ByVal sender As System.Object, ByVal
e As System.EventArgs) Handles Button1.Click
My.Settings.Username = TextBox1.Text
My.Settings.Password = TextBox2.Text
My.Settings.Save()
MsgBox("Created account! ", MsgBoxStyle.Information, "Create")
Me.Hide()
Form1.Show()
End Sub
Cainta, Rizal
CCS DEPARTMENT
If MsgBox("Are you sure you want to exit?", vbYesNo, "Exit Program") =
vbYes Then
Me.Close()
End
Else
End If
End Sub
TextBox2.PasswordChar = "*"
Else
TextBox2.PasswordChar = ""
End If
Cainta, Rizal
CCS DEPARTMENT
End Sub
End Class
Public Class Form3
If MaskedTextBox1.Text = 123456789 Then
Form4.Show()
Me.Hide()
Else
MsgBox("Incorrect Accesscode! PLease try again..",
End If
End Sub

Cainta, Rizal
CCS DEPARTMENT
If MsgBox("You can visit on my Facebook account or my Gmail
account for Accesscode FacebookEmail: Mico_pogi@yahoo Gmail:
Christian_pogi@gmail.com ") Then
End If
End Sub
MaskedTextBox1.PasswordChar = "*"
Else
MaskedTextBox1.PasswordChar = ""
End If
End Sub
End Class
Cainta, Rizal
CCS DEPARTMENT
Public Class Form4
Private Sub Form4_Load(ByVal sender As System.Object, ByVal e
As System.EventArgs) Handles MyBase.Load
Timer1.Start()
Dim ofd As New OpenFileDialog()
ofd.Filter = "bild offnen (*.png) | *.png |ALL Files | *.*"
End Sub
Private Sub Timer1_Tick(ByVal sender As System.Object, ByVal e
As System.EventArgs) Handles Timer1.Tick
ProgressBar1.Increment(5)
If ProgressBar1.Value = ProgressBar1.Maximum Then
Form6.Show()
Me.Hide()
Timer1.Stop()
End If
End Sub
End Class
Cainta, Rizal
CCS DEPARTMENT
Public Class Form5
'TODO: This line of code loads data into the 'XtianDataSet.xtian'
table. You can move, or remove it, as needed.
Me.XtianTableAdapter.Fill(Me.XtianDataSet.xtian)
Timer1.Start()
Label10.Text = Date.Now
End Sub
Private Sub NameOfStudentToolStripButton_Click(ByVal sender As
NameOfStudentToolStripButton.Click
Try
Me.XtianTableAdapter.NameOfStudent(Me.XtianDataSet.xtian,
NameOfStudentToolStripTextBox.Text)
Catch ex As System.Exception
System.Windows.Forms.MessageBox.Show(ex.Message)
Cainta, Rizal
CCS DEPARTMENT
End Try
End Sub
XtianBindingSource.MovePrevious()
End Sub
XtianBindingSource.MoveFirst()
End Sub
XtianBindingSource.MoveLast()
End Sub
XtianBindingSource.MoveNext()
Cainta, Rizal
CCS DEPARTMENT
End Sub
Private Sub add_Click(ByVal sender As System.Object, ByVal e As
System.EventArgs)
XtianBindingSource.AddNew()
End Sub
Form8.ShowDialog()
End Sub
Private Sub Label10_Click_1(ByVal sender As System.Object,
ByVal e As System.EventArgs) Handles Label10.Click
End Sub
Private Sub Timer1_Tick(ByVal sender As System.Object, ByVal e
As System.EventArgs) Handles Timer1.Tick
Cainta, Rizal
CCS DEPARTMENT
End Sub
Private Sub ToolStripLabel1_Click(ByVal sender As System.Object,
ByVal e As System.EventArgs) Handles ToolStripLabel1.Click
Form6.Show()
Me.Close()
End Sub
End Class
Public Class Form6
Private Sub AddNewStudentToolStripMenuItem_Click(ByVal
sender As System.Object, ByVal e As System.EventArgs)
Form5.Show()
Me.Hide()
End Sub
Private Sub HELPToolStripMenuItem_Click(ByVal sender As
HELPToolStripMenuItem.Click
Cainta, Rizal
CCS DEPARTMENT
MsgBox("just contact us for more information dial 123456789")
End Sub
Private Sub LogoutToolStripMenuItem1_Click(ByVal sender As
LogoutToolStripMenuItem1.Click
Dim msg As String = "Do you want to logged it?"
Dim title As String = "ASSURANCE CODE"
If MessageBox.Show(msg, title, MessageBoxButtons.YesNo, _
MessageBoxIcon.Question, MessageBoxDefaultButton.Button1)
=_
Windows.Forms.DialogResult.Yes Then Form7.Show()
End Sub
Private Sub UserToolStripMenuItem_Click(ByVal sender As
UserToolStripMenuItem.Click
Form11.Show()
End Sub
Cainta, Rizal
CCS DEPARTMENT
Private Sub LogOutToolStripMenuItem_Click(ByVal sender As
LogOutToolStripMenuItem.Click
Form10.Show()
End Sub
End Class
Public Class Form7
MaskedTextBox1.PasswordChar = "*"
Else
MaskedTextBox1.PasswordChar = ""
End If
End Sub
Cainta, Rizal
CCS DEPARTMENT
Private Sub Button1_Click(ByVal sender As System.Object,
ByVal e As System.EventArgs) Handles Button1.Click
Me.Close()
Form6.Close()
Else
End If
End Sub
If MsgBox("You can visit on my Facebook account or my Gmail
account for Accesscode FacebookEmail: Mico_pogi@yahoo Gmail:
Christian_pogi@gmail.com ") Then
End If
End Sub
Cainta, Rizal
CCS DEPARTMENT
End Class
Public Class Form8
'TODO: This line of code loads data into the 'xtianDataSet1.xtian'
Me.xtianTableAdapter.Fill(Me.xtianDataSet1.xtian)
Me.ReportViewer1.RefreshReport()
End Sub
Private Sub BackToolStripMenuItem_Click(ByVal sender As
BackToolStripMenuItem.Click
Form5.Show()
Me.Close()
End Sub
End Class
Cainta, Rizal
CCS DEPARTMENT
Public Class Form9
e As System.EventArgs)
XtianBindingSource.MoveFirst()
End Sub
XtianBindingSource.MoveLast()
End Sub
XtianBindingSource.MoveNext()
End Sub
XtianBindingSource.MovePrevious()
End Sub
Cainta, Rizal
CCS DEPARTMENT
'TODO: This line of code loads data into the 'XtianDataSet2.xtian'
Me.XtianTableAdapter.Fill(Me.XtianDataSet2.xtian)
End Sub
Private Sub HOMEToolStripMenuItem_Click(ByVal sender As
HOMEToolStripMenuItem.Click
Form6.Show()
Me.Hide()
End Sub
Private Sub add_Click(ByVal sender As System.Object, ByVal e As
System.EventArgs) Handles add.Click
XtianBindingSource.AddNew()
End Sub

Cainta, Rizal
CCS DEPARTMENT
XtianBindingSource.EndEdit()
XtianTableAdapter.Update(XtianDataSet2.xtian)
MessageBox.Show("Sucessfully Save Data!")
End Sub
Try
XtianBindingSource.RemoveCurrent()
Catch ex As Exception
MsgBox("Can't Delete the last column! ", MsgBoxStyle.Information,
"Error!")
End Try
End Sub
Private Sub ViewRecordToolStripMenuItem_Click(ByVal sender As
ViewRecordToolStripMenuItem.Click
Form5.Show()
Cainta, Rizal
CCS DEPARTMENT
Me.Hide()
End Sub
End Class
Public Class Form10
Form9.Show()
Me.Hide()
Else
End If
End Sub
End Class
Cainta, Rizal
CCS DEPARTMENT
Public Class Form11
Form5.Show()
Me.Hide()
Else
End If
End Sub
End Class

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ICCT Colleges Foundations, Inc.

V.V. Soliven II Ave.

USES OF THE PROPOSED SYSTEM

Uses of the Proposed System

In this chapter it consists of User of the Proposed System, Cost of

Evaluation and Justification, System Flowchart, Business Flowchart, Office

USER OF THE PROPOSED SYSTEM

DSWD Focal Person Student

each user can perform.

User Task and Action

Administrator Full access to the record data system, stores student

information, enforcement of policies and practices regarding

creation, maintenance, disposal of records.

Focal Person Has access to the recording of student information in easy

way and to have an organize record, and also accurate

storing and retrieving of records.

Social Welfare also convenient of the management and organization of

and getting records.

Student Have access to help them save their information and no

need to always fill with the information that the school

monthly demanding unto them.

Cost of Evaluation and Justification

No. Description Price

1 Microsoft Visual Studio 2017 Enterprise Edition ₱12,999.00

2 Windows 10 Home Edition ₱6,550.00

3 Microsoft Office 2017 ₱2,695.00

Total Software Cost ₱22,244.00

are the lists of the annual cost:

unfixed prices in the market.

System flowchart symbolically shows how data flows throughout a system

how the flow of each processes in the system.

message will pop.

This organization chart shows the management structure of a public

secondary school. This is a diagram that shows the hierarchical structure of an

downward to subordinate levels.

Administrative Teacher III Teacher II Teacher I

Antonio C. Esguerra Memorial National High School, located at

understanding of their school layout, a sketch was provided to represents the

school Facilities and rooms.

Data Flow Diagram of the Proposed System

A Data Flow Diagram (DFD) is a graphical representation of the “flow” of

and outside entities.

This context-level DFD is then “exploded” to show more detail of the

system being modelled.

Student Faculty Administrator

This is a diagram which uses a set of standard graphic symbols to

represent the sequence of coded instructions fed into a computer, enabling it to

perform specified logical and arithmetical operations. It is great tool to improve

Public Class Form1

Private Sub Button1_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles Button1.Click

If TextBox1.Text = My.Settings.Username And

TextBox2.Text = My.Settings.Password Then

MsgBox("Incorrect Username or Password! Please try again.. ",

Private Sub Button2_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles Button2.Click

If MsgBox("Are you sure you want to exit?", vbYesNo, "Exit Program")

Private Sub LinkLabel1_LinkClicked(ByVal sender As

Private Sub CheckBox1_CheckedChanged(ByVal sender As

System.Object, ByVal e As System.EventArgs) Handles

If CheckBox1.Checked = False Then

Public Class Form2

ofd.Filter = "bild offnen (.png) | .png |ALL Files | ."