Scribd Logo
Upload

Welcome to Scribd!

  • Tip: To Write and Not To Write

    Uploaded by

    HoaPhan
    3 views2 pages
    The document provides tips for effective writing. It advises writers to establish a clear purpose before writing by determining if the goal is to request information, share information, or persuade. Content should be structured logically by planning, only including relevant information, and ordering ideas clearly. Sentences should be short and simple with plain language. Jargon and long words should be avoided. Cross-referencing other documents is acceptable but the writing must make sense on its own for future readers.

    Original Description:

    It instructs how to write the key word, how to take note what is necessary, and which not to write.

    Original Title

    Tip: to write and not to write

    Copyright

    © © All Rights Reserved

    Available Formats

    PDF, TXT or read online from Scribd

    Did you find this document useful?

    Is this content inappropriate?

    Report this Document
    The document provides tips for effective writing. It advises writers to establish a clear purpose before writing by determining if the goal is to request information, share information, or persuade. Content should be structured logically by planning, only including relevant information, and ordering ideas clearly. Sentences should be short and simple with plain language. Jargon and long words should be avoided. Cross-referencing other documents is acceptable but the writing must make sense on its own for future readers.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    3 views2 pages

    Tip: To Write and Not To Write

    Uploaded by

    HoaPhan
    The document provides tips for effective writing. It advises writers to establish a clear purpose before writing by determining if the goal is to request information, share information, or persuade. Content should be structured logically by planning, only including relevant information, and ordering ideas clearly. Sentences should be short and simple with plain language. Jargon and long words should be avoided. Cross-referencing other documents is acceptable but the writing must make sense on its own for future readers.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    of 2

    To write or not to write

    Many of us churn out paper at an alarming rate. How often do we ask whether it is really
    necessary? Could you do the business over the phone or by e-mail?

    Establish your purpose in writing

    Before you write ask yourself why you are writing:

     Is it a request for information?


     Is it to pass on information?
     Is it put something on the record?
     Does it seek to persuade?

    Structure your content logically

    Your reader needs to understand clearly your purpose in writing and the information you are
    conveying:

     Plan before you write


     Include only what is relevant
     Order it logically
     Ensure a clear beginning, middle and end

    Follow the basic principles of good communication

     Keep the sentences short and simple


     Use plain language
     Do not use bureaucratic or public service jargon
     Paragraphs should not be too long and the sentences must convey related thoughts
     Do not use language or long words to ‘impress’ your reader

    Sentences

    In these days of mass communication when people are bombarded with information, either
    sought or unsolicited, through a multiplicity of mass media, confusion is a possible or even
    probable outcome if the sentence does not make itself immediately clear. (If you see what we
    mean?)

    In other words – avoid bombarding people with too much information. A sentence is more likely
    to succeed in getting the message across if it is short and contains one thought.

    Words

    Words may not mean the same thing to the reader as they do to you. Also the simpler the better,
    some people think using three words is better than one – not so. For example:
     The hospital has accommodation capacity for 500 inpatients = the hospital has 500 beds

    Beware of using health system language when communicating with people who are
    unfamiliar with the health system:

     Activity – the number of people treated


     WTE – whole time equivalent refers to staffing levels

    On the record

    Written documents must stand the test of time. A researcher in 20 years should be able to pick up
    any letter, report or minutes and make sense of it. All written work should make sense in its own
    right. That does not mean that that you cannot refer to other documents but do make sure that
    cross referencing is clear.

    You might also like