Project Scope St

1.       Project Objective
a.       To Plan, Organise and Execute a Grand Birth
b.       To conduct the event within the stipulated b

2.       Inclusions
a.      All guests will be presented with a personaliz
b.      All arrangements with respect to the event a
c.      All necessary permissions to be taken from lo
d.      Regular Work schedule updates & Budget Ex
e.      All Sourcing as well as hiring of resources to

3.       Exclusions
a.       Event Strictly by Invite Only
b.      No Casual Clothing for the Event Night
c.      No Pets Allowed for The Event
d.      Any changes in the number of invitees or ad

4.       Assumptions
a.      The ‘project scope’ is being prepared by "Par
b.      "PartyPlanners Ltd" is the leading party plan
c.       "PartyPlanners Ltd" is conducting this event
d.      Although the budget is prefixed at Rs. 8 lakh

5.       Constraints
a.       The Birthday Party is to be conducted exactl
b.      The fixed budget of Rs. 8 lakhs
c.       Availability of venues, A/V team, Security, Ca
 Project Scope Statement
se and Execute a Grand Birthday Party For A Local Celebrity in Mumbai
event within the stipulated budget of Rs. 8 Lakhs and Time constraint of 1 month

e presented with a personalized memento and a Thank you note

s with respect to the event are to be made by "PartyPlanners Ltd"
rmissions to be taken from local jurisdictional authorities
hedule updates & Budget Expenses to be sent to the Party sponsor as well as the celebrity PR team
well as hiring of resources to be done by "PartyPlanners Ltd"

y Invite Only
ing for the Event Night
for The Event
the number of invitees or additional requirement of facilities should be made before 20th April, 2013

pe’ is being prepared by "PartyPlanners Ltd"

Ltd" is the leading party planning & event management agency in Mumbai
Ltd" is conducting this event in accordance with a contract signed with the event sponsor
udget is prefixed at Rs. 8 lakhs, any cost overruns due to last minute requests by sponsor will be charged at rates decided by "Pa

rty is to be conducted exactly on 26th April, 2013 and cannot be tentative

t of Rs. 8 lakhs
enues, A/V team, Security, Catering and other resources
arged at rates decided by "PartyPlanners Ltd" as discussed in the contract
WORK BREAKDOWN SCHEDULE
BIRTHDAY
PARTY

Performers
 Risk
Risk
Categor Risk Name
Number
y

The guests find the party

Guests boring 1.1.

Guests Drunken brawl among guests 1.2.

Nature Rain 2.1.

Nature Earthquake or fire 2.2.

Food Not enough food 3.1.

Food Food is spoiled 3.2.

 RISK REGISTER
Probabilit Impact (1- Risk Response
Risk Score Mitigation / Prevention Strategy
y (1-3) 3) Strategy

Alternate between
Dance Music &
Entertainment Shows
Invite crazy friends, provide and Spot Toast
2 2 4 sufficient liquor Speeches

Don’t invite crazy friends, don't Handled by security

1 3 3 provide too much liquor Team & Call Local Police

2 2 4 Have the party indoors Move the party indoors

Keep updated with the Weather Implement the

forecasts and invite guests of the appropriate natural
1 3 3 same if needed disaster response plan

1 2 2 Have a buffet Order pizza

1 3 3 Store the food in deep freezer Order pizza

Action By Action When

Venue
Team Within 1 hour

Security
Head Immediate
Security
Team 10mins

Security As per disaster

Team response plan

F&B Team 30mins

F&B Team 30mins