DURANT TRAILS HOA, INC.

Meeting minutes for September 21, 2010

Homeowner Forum: Mark Eisele(3204 Loyal Lane) visited our meeting and is interested
in becoming a board member. He volunteered to look into a speed trailer for Hiking
Trail. Bebee will follow up on Maria’s board status.

I. Call to order – Meeting called to order at 6:07pm

II. Designation of Quorum/Election of Officers
Attendees: Board Members – Bebee Arnold, Kevin Wagers, Johnny
Popson, Sue Reynolds, David Jares, Fred Wagers, Rebecca Kaiser, Jennifer Hicks
and Matoka Snuggs from Charleston Management.

III. Approval of Prior Meeting Minutes(May annual meeting)

a. August 2010 minutes were approved
IV. Treasurer’s Report…
a. All accounts are in good shape. We currently have about 849,000 in
assets.
b. If you would like to see the report call Charleston Management.
V. Management Report
a. We will continue to send overdue notices to homeowners who are late on
dues.

VI. Committee Reports

a. The Reserve, not present
b. Architectural Review, Bebee Arnold
i. All homeowners must submit requests before any outside changes
are made to their homes. We have had several incidences of non-
compliance. We will continue to remind homeowners in the
newsletters.
ii. Scouting lawn cut. Bebee will follow up with bank/broker on the
upkeep of the yard.
c. Communications, Sue Reynolds
i. The minutes and newsletter continue to be posted on the website.
ii. Board Contact list needs to be updated. Rebecca volunteered to
retype.
iii. Topics for upcoming Winter newsletter: Dues info, Safety/crime,
School info
d. Landscaping and Grounds, David Jares
i. Litchford/Diamond Hitch irrigation to be repaired
ii. Some plants were stolen in the same location
 iii. New plantings will be complete by November
iv. Lights installed after plantings
v. David will communicate with Beth concerning the entry way
upkeep. Once issues are clarified a new contract will be issued
with expectations.
vi. Playground issues: dog sign, lock and boards new to be replaced
e. Activities,
i. Fall yard Sale: Oct 9
ii. Fall Festival: Oct 16(rain date, Oct 23)
iii. First movie night on the lawn on Sept 18 was a huge success.
Currently planning another night in October.

f. Pool
i. Pool closes on Oct 1
ii. Caulk will be power washed
iii. Pool will be covered before “Trex” boards are replaced
iv. Need evaluate the need for guards during the month of Sept

VII. Unfinished Business

a. Club house
i. Survey is complete
ii. Architect report given by Kenneth Noel of Design Build. He
works with Gurkin Construction Group. He will make several
proposals with different scenarios for us to review
b. Pet Stations
i. We agreed to purchase two pet stations with bags only. Matoka
will order. The stations will be installed near the playground and
near the greenway. Sue Reynolds will stock the stations as needed.
VIII. New Business
a. 2011 Proposed Budget
i. Dues will remain the same. We will reduce the Capital Reserve
contribution by $11,000.
ii. Johnny made a motion to accept the 2011 proposed budget and
Kevin seconded the motion with all in favor

X. Next Board Meeting—October 19, 2010 6pm Charleston Management

XI. Meeting adjourned at 7:40

Action Items for Next Board Meeting:

Matoka:
*Playground issues: new lock, post replaced and dog sign
*Order two pet stations

Bebee:
*follow up with Bank/Broker re Scouting lawn care

Rebecca:
*Yard Sale
*Fall Festival
*Retype board contact list
*New Movie Night Info

Sue
*Minutes
*Send to Kevin to post

Kevin
*Post budget online in the board/minutes section

David
*Talk with Beth about entry way expectations