Excel Class 1

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Features in Microsoft Excel - Level 1
TOPICS
Save Time using Keyboard

Formatting in Excel, Paste Special and Conditional Formatting
Basic Functions in Excel
Magic of Formulae in Excel - Cell Referencing

Date and Time Functions
Key Combination Shift Ctrl Alt
Left Arrow Select Lef Move Lef Area
Right Arrow Select Right Move Right Area
Up Arrow Select Up Move Up Area
Down Arrow Select Down Move Down Area Drop down list
Space Bar Select Row Select Column
Home Start Of Worksheet
End End Of Worksheet
Page Up Previous Worksheet
Page Down Next Worksheet
+ Insert Cell / Row / Column
- Delete Cell / Row / Column
1 Employee Designation Year of Joining

HR_00001 HR Executive 1999
Ac_00002 Accounts Asst. Manager 2000
Ad_00003 Admin Senior Executive 2001
Ma_00004 Manufacturing Engineer 2002
Op_00005 Operations Associate 2003
Sa_00006 Sales Sales Asst. 2004
Pa_00007 Packaging Senior Manager 2005
Ma_00008 Manufacturing Labor 2006
Ac_00009 Accounts Executive 2007
Ad_00010 Admin Executive 2008
Pa_00013 Packaging Labor 2011
Sa_00014 Sales Sales VP 2012
Ma_00015 Manufacturing Senior Engineer 1999
Ac_00016 Accounts Executive 2000
Ad_00017 Admin Executive 2001
Ma_00018 Manufacturing Senior Engineer 2002
Op_00019 Operations Senior Associate 2003
Pa_00020 Packaging Labor 2004
Ad_00024 Admin Manager 2008
Ac_00028 Accounts Senior Manager 1991
Ac_00046 Accounts Manager 2011
Sa_00074 Sales Sales Head 2006
Ad_00077 Admin Receptionist 2009
Shift Ctrl
Select All
Salary before Tax (INR) Income Tax (INR) Salary after Tax (INR)
673,607 67,361 606,246
368,404 36,840 331,564
638,138 63,814 574,324
109,845 10,985 98,861
562,820 56,282 506,538
497,269 49,727 447,542
2,030,658 203,066 1,827,592
267,119 26,712 240,407
890,694 89,069 801,625
225,425 22,543 202,883
873,383 87,338 786,044
872,703 87,270 785,433
320,132 32,013 288,118
6,708,261 670,826 6,037,435
4,729,740 472,974 4,256,766
750,232 75,023 675,208
357,300 35,730 321,570
4,518,628 451,863 4,066,765
580,185 58,019 522,167
476,374 47,637 428,737
683,996 68,400 615,596
219,652 21,965 197,687
6,440,629 644,063 5,796,566
6,614,712 661,471 5,953,241
682,789 68,279 614,510
4,998,420 499,842 4,498,578
178,360 17,836 160,524
9,260,302 926,030 8,334,272
7,118,490 711,849 6,406,641
326,438 32,644 293,794
130,522 13,052 117,470
9,079,996 908,000 8,171,997
384 38 345
352,824 35,282 317,541
6,285,786 628,579 5,657,208
734,022 73,402 660,620
287,942 28,794 259,148
685,572 68,557 617,015
4,295,934 429,593 3,866,340
938,717 93,872 844,845
30,908 3,091 27,817
939,915 93,992 845,924
6,551,757 655,176 5,896,581
304,404 30,440 273,963
54,133 5,413 48,720
8,221,260 822,126 7,399,134
990,083 99,008 891,075
6,320,386 632,039 5,688,348
172,599 17,260 155,339
8,675,755 867,575 7,808,179
331,375 33,138 298,238
428,480 42,848 385,632
687,544 68,754 618,789
279,604 27,960 251,644
15,273 1,527 13,746
442,835 44,284 398,552
3,123,086 312,309 2,810,778
732,319 73,232 659,087
226,642 22,664 203,978
883,998 88,400 795,599
451,811 45,181 406,630
886,553 88,655 797,898
670,810 67,081 603,729
621,209 62,121 559,088
2,888,203 288,820 2,599,382
1,594,805 159,480 1,435,324
703,540 70,354 633,186
633,514 63,351 570,162
743,879 74,388 669,491
914,154 91,415 822,739
476,598 47,660 428,938
5,791,382 579,138 5,212,243
179,830 17,983 161,847
8,228,178 822,818 7,405,360
597,861 59,786 538,075
577,840 57,784 520,056
28,699 2,870 25,829
628,847 62,885 565,963
8,555,907 855,591 7,700,316
863,181 86,318 776,863
1,692 169 1,523
320,666 32,067 288,599
21,858 2,186 19,673
972,071 97,207 874,863
120,801 12,080 108,721
45,282 4,528 40,754
669,740 66,974 602,766
875,254 87,525 787,728
3,947,030 394,703 3,552,327
925,608 92,561 833,047
52,833 5,283 47,550
52,554 5,255 47,298
436,750 43,675 393,075
6,166,853 616,685 5,550,167
2,333,300 233,330 2,099,970
532,018 53,202 478,816
348,078 34,808 313,270
143,701 14,370 129,331
295,805 29,580 266,224
626,493 62,649 563,844
300,798 30,080 270,718
622,830 62,283 560,547
564,276 56,428 507,848
488,459 48,846 439,613
7,759,464 775,946 6,983,517
8,601,814 860,181 7,741,633
654,689 65,469 589,220
175,147 17,515 157,633
288,617 28,862 259,755
339,655 33,966 305,690
424,539 42,454 382,085
212,982 21,298 191,684
5,612,508 561,251 5,051,257
517,628 51,763 465,865
174,844 17,484 157,360
597,421 59,742 537,679
480,664 48,066 432,598
136,637 13,664 122,973
1,949,697 194,970 1,754,728
7,855,740 785,574 7,070,166
101,783 10,178 91,604
21,289 2,129 19,160
1,591,642 159,164 1,432,478
966,395 96,640 869,756
739,116 73,912 665,204
284,192 28,419 255,773
835,452 83,545 751,906
882,535 88,254 794,282
5,694,314 569,431 5,124,883
2,701,034 270,103 2,430,930
908,333 90,833 817,500
691,321 69,132 622,189
2,912,384 291,238 2,621,146
889,499 88,950 800,549
837,120 83,712 753,408
247,009 24,701 222,308
267,399 26,740 240,659
4,110,260 411,026 3,699,234
557,145 55,715 501,431
338,922 33,892 305,030
57,886 5,789 52,097
932,718 93,272 839,446
49,081 4,908 44,173
776,927 77,693 699,234
881,623 88,162 793,461
950,512 95,051 855,461
661,147 66,115 595,032
999,783 99,978 899,805
517,840 51,784 466,056
619,019 61,902 557,117
Format the below table to make the data more readable :-
Employee ID Department Employee Designation Year of Joining

00001 Accounts Asst. Manager 2000
00002 Accounts CFO 2002
00003 Accounts Executive 2007
00004 Admin Senior Executive 2001
00005 Admin Associate 2003
00006 Admin Manager 2006
00007 Admin Executive 2008
00008 HR Executive 1999
00009 HR Manager 2004
00010 HR Senior Executive 2005
Employee ID Department Employee Designation Year of Joining

00001 Accounts Asst. Manager 2000
00002 Accounts CFO 2002
00003 Accounts Executive 2007
00004 Admin Senior Executive 2001
00005 Admin Associate 2003
00006 Admin Manager 2006
00007 Admin Executive 2008
00008 HR Executive 1999
00009 HR Manager 2004
00010 HR Senior Executive 2005
Custom Format
Convert This
Date Thursday, January 01, 2015
Leading Zeros 1
Large Numbers 1,579,152.00
Add Text 5.56
Colors -51
Indian Format 123,456,789.00
Format Description
d,m,y For dates, months and years.
For Eg: If you write "dd" date will be "01", if 3 times "ddd" then weekday as "Thu" and if 4 ti
# Pound sign does not dislpay extra zeros.
[WHITE], [YELLOW], [COLOR One comma "," to display number in Thousands and two comma ",," to display number in M
n] n is the value from 1 to 56 and nth value from color palette
1.58
001.58
Ctrl + C
Ctrl + 1 Alt + E + S
DOJ Time Salary before Tax (INR) Income Tax (INR)

13/10/19 23:20 568404.14537612 $ 56,840.41
14/10/19 1009845.31669254 $ 100,984.53
15/10/19 -23456.00000000 $ 89,069.39
16/10/19 638137.76794253 $ 63,813.78
17/10/19 562819.90539676 $ 56,281.99
18/10/19 267118.61319094 $ 26,711.86
19/10/19 225425.03854665 $ 22,542.50
20/10/19 673606.60815556 $ 67,360.66
21/10/19 497269.00339093 $ 49,726.90
22/10/19 2030657.71817787 $ 203,065.77
23/10/19
Salary before Tax (INR) Income Tax (INR)
568,404 56,840
1,009,845 100,985
890,694 89,069
17/01/2020 638,138 63,814
562,820 56,282
267,119 26,712
225,425 22,543
673,607 67,361
497,269 49,727
2,030,658 203,066
To This
01-Thursday-Jan-2015
0001
1.58 M
5.6 Kg
-51
123,456,789.00
"01", if 3 times "ddd" then weekday as "Thu" and if 4 times "dddd" then "Thursday".
Thousands and two comma ",," to display number in Millions
lue from color palette
###.00
000.00
To copy
Salary after Tax (INR)

511,564
908,861
801,625
574,324
506,538
240,407
202,883
606,246
447,542
1,827,592
Salary after Tax (INR)

511,564
908,861
801,625
574,324
506,538
240,407
202,883
606,246
447,542
1,827,592
Custom Format To Open Custom Type

dd-dddd-mmm-yyyy Format box:
Right Click on any cell >
0000 Click Format Cells >
#.00,, "M" Select Custom Type
#.0 "Kg"
[Blue]#;[Red]-#;[Black]0;[Green]@
##\,##\,##\,##0.00
Deaing with Preceeding zeros
Customer_iD
000001
Deaing with Preceeding zeros 000555

Date 876543
large numbers 087654
conditions
color by custom formatting
General
Number
Currency
Accounting
Date
Time
Percentage 85%
Fraction 1/2
Scientific 1.23E+06
Text 0000001 1
Special (8765) 431-1357
Custom
ith Preceeding zeros Date
Sunday, 13/Oct/2019 October
D 10
DD 10
DDD Wed
DDDD Wednesday
M 10
MM 10
MMM Oct
MMMM October
YY 19
YYYY 2019
#.00,, "M" #.0, "kg" [>999]#.0, "kg"; #.0 "gm"
large numbers Qty Qty
1.58 M 1.0 kg 1.0 kg
1.2 kg 1.2 kg
12.3 kg 12.3 kg
2.3 kg 2.3 kg
.4 kg 400.0 gm
.8 kg 800.0 gm
1.0 kg 1.0 kg
1.8 kg 1.8 kg
.6 kg 600.0 gm
4.6 kg 4.6 kg
[Red][>999]#.0, "kg";[Green] #.0 "gm" Number
Qty Zero
1.0 kg 123,456,789 Negative
1.2 kg Text
12.3 kg 1,000,000
2.3 kg
400.0 gm
800.0 gm
1.0 kg
1.8 kg
600.0 gm
4.6 kg
# [Blue]#;[Red]-#;[Black]0;[Green]@
0
-# 23
@ -45
0
abc
#NAME?
(813) 068-3244
4.1kg
3.8kg
1/17/2020 2.3kg
8.2kg
3.8kg
2.1kg
4.5kg
6.7kg
3.6kg
7.4kg
9.8kg
5.6kg
2.4kg
2.72m
13.02m
4.74m
2.15m
8.55m
5.22m
17.82m
25.42m
23.58m
11.63m
18.73m
17.47m
18.33m
4.00m
.02m
17.12m
6.34m
5.56m
Code Description
Digit placeholder that displays insignificant

0
zeros.
Digit placeholder that represents optional

digits and does not display extra zeros.
#
That is, if a number doesn't need a certain
digit, it won't be displayed.
Digit placeholder that leaves a space for

insignificant zeros on either side of the
? decimal point but doesn't display them. It is
often used to align numbers in a column by
decimal point.
@ Text placeholder
Example
#.00 - always displays 2 decimal places.
If you type 5.5 in a cell, it will display as 5.50.
#.## - displays up to 2 decimal places.
If you type 5.5 in a cell, it will display as 5.5.
If you type 5.555, it will display as 5.56.
#.??? - displays a maximum of 3 decimal places

and aligns numbers in a column by decimal
point.
0.00; -0.00; 0; [Red]@ - applies the red font color

for text values. #.00
50.5 50.50
50.55 50.55
50 50.00
50.5555 50.56
50.55555 50.56
#.## #.???
50.5 50.5
50.55 50.55
50 50.
50.56 50.556
50.56 50.556
Conditional Formatting
Rules Highlight Cells Rules Top/Bottom Rules Data Bars
Sales Greater than 6,000 Top 5 in Green Color Bars as per the Range
Criteria's in Green Color Ratio
2010 2011 2012

Product1 8,830 5,310 12,000
Product2 11,529 2,000 6,319
Product3 5,000 9,000 5,288
Product4 6,224 6,336 7,179
Product5 5,212 5,597 7,312
Product6 5,169 8,848 7,370
Product7 4,413 8,292 5,043
Product8 11,276 5,857 9,601
Product9 10,431 5,935 5,440
Product10 8,672 6,852 9,241
2010 2011 2012

Product1 8,830 5,310 12,000
Product2 11,529 2,000 6,319
Product3 5,000 9,000 5,288
Product4 6,224 6,336 7,179
Product5 5,212 5,597 7,312
Product6 5,169 8,848 7,370
Product7 4,413 8,292 5,043
Product8 11,276 5,857 9,601
Product9 10,431 5,935 5,440
Product10 8,672 6,852 9,241
Highlight Cells Rules

Customer Name Sales Amount Profit
Lane Daniels $1,535.0 $248.0
Alvarado Kriz $2,544.0 $103.0
Moon Weien $1,100.0 $211.0
Sanchez Bergman $2,100.0 $373.0
Lane Daniels $2,931.0 $328.0
Carter Barreto $1,070.0 $211.0
Mcconnell Tom $2,700.0 $491.0
Dennis Holloman $2,165.0 $178.0
Wall Olsen $2,966.0 $422.0
Shepard Witt $2,025.0 $387.0
Data Bars
Lane Daniels $1,535.0 $248.0
Moon Weien $1,100.0 $211.0
Lane Daniels $2,931.0 $328.0
Wall Olsen $2,966.0 $422.0
Shepard Witt $2,025.0 $387.0
Icon Sets
Lane Daniels $1,535.0 $248.0
Moon Weien $1,100.0 $211.0
Lane Daniels $2,931.0 $328.0
Wall Olsen $2,966.0 $422.0
Shepard Witt $2,025.0 $387.0
Color Scales Icon Sets Formula
Color Scaling from Green Greater 8K (Upwards)
7K to 8K (Average) If value Greater than 7000,
to Red Below 7K (Downwards) hightlight it
2013 2014 2015 Target

6,404 7,071 7,071 7,000
8,330 5,172 5,172 6,000
7,959 7,683 7,683 5,000
6,095 7,100 7,100 8,000
9,742 5,935 5,935 7,000
6,361 5,554 5,554 6,000
6,710 6,281 6,281 5,000
6,003 5,439 5,439 8,000
8,565 6,845 6,845 6,000
9,695 8,213 8,213 5,000
2013 2014 2015

6,404 7,071 7,071
8,330 5,172 5,172
7,959 7,683 7,683
6,095 7,100 7,100
9,742 5,935 5,935
6,361 5,554 5,554
6,710 6,281 6,281
6,003 5,439 5,439
8,565 6,845 6,845
9,695 8,213 8,213
Top/Bottom Rules
Lane Daniels $1,535.0 $248.0
Moon Weien $1,100.0 $211.0
Lane Daniels $2,931.0 $328.0
Wall Olsen $2,966.0 $422.0
Shepard Witt $2,025.0 $387.0
Color Scales
Lane Daniels $1,535.0 $248.0
Moon Weien $1,100.0 $211.0
Lane Daniels $2,931.0 $328.0
Wall Olsen $2,966.0 $422.0
Shepard Witt $2,025.0 $387.0
Formula
Lane Daniels $1,535.0 $248.0
Moon Weien $1,100.0 $211.0
Lane Daniels $2,931.0 $328.0
Wall Olsen $2,966.0 $422.0
Shepard Witt $2,025.0 $387.0
Conditional Formatting
helps you to change the
appearance of a cell
when a cell meets
certain criteria or rules.
TRS FOR TECHNOLOGY & STEEL COMPANIES
Source:DataStream
Currency: INR
Calculate the Sum, Count, Average, Maximum and Minimum in the space provided below. The formula
Over-arching principle : Use one formula to populate the entire first table
Date TATA STEEL RELIANCE JSW

1-May-12 295 1245 728
2-May-12 296 1350 729
3-May-12 298 1400 732
4-May-12 305 1100 738
5-May-12 318 950 745
6-May-12 310 1100 742
7-May-12 305 1250 741
8-May-12 300 1275 740
Descriptives
Total
Count
Average
Maximum
Minimum
m in the space provided below. The formulae should be draggable horizontally.
Product Sales %age
A 1385
B 500
C 634
D 1062
Total 3581
Convert the USD figures to Exchange

Rate>> 65.5 70 INR
appropriate currencies using the
given exchange rate USD GBP
50
100
25
150
75
1 dol = 65 rup
1 gbp = 70 rup
Date and Time Functions Examples
DATE("year","month","day")
DATEVALUE("date_text")
DAY(serial_number)
MONTH(serial_number)
YEAR(serial_number)
DAYS360(start_date,end_date,False)
NOW()
TIME("hour","minute","second")
TIMEVALUE((time_text)
TODAY()
WEEKDAY(serial_number,[Return_type])
WEEKNUM(serial_number,[Return_type])

Excel Class 1

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Excel Class 1

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Save Time using Keyboard

Basic Functions in Excel

Magic of Formulae in Excel - Cell Referencing

1 Employee Designation Year of Joining

Employee ID Department Employee Designation Year of Joining

Employee ID Department Employee Designation Year of Joining

DOJ Time Salary before Tax (INR) Income Tax (INR)

Salary after Tax (INR)

Salary after Tax (INR)

Custom Format To Open Custom Type

Deaing with Preceeding zeros 000555

Digit placeholder that displays insignificant

Digit placeholder that represents optional

Digit placeholder that leaves a space for

#.00 - always displays 2 decimal places.

If you type 5.5 in a cell, it will display as 5.50.

#.## - displays up to 2 decimal places.

If you type 5.5 in a cell, it will display as 5.5.

If you type 5.555, it will display as 5.56.

#.??? - displays a maximum of 3 decimal places

0.00; -0.00; 0; [Red]@ - applies the red font color

2010 2011 2012

2010 2011 2012

Highlight Cells Rules

2013 2014 2015 Target

2013 2014 2015

Date TATA STEEL RELIANCE JSW

Convert the USD figures to Exchange

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