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Urdaneta City University
Student Handbook
2017
CITY OFFICIALS
Hon. AMADEO GREGORIO “BOBOM” E. PEREZ IV
City Mayor
Hon. JULIO F. PARAYNO III

City Vice-Mayor
City Councilors
Hon. JIMMY D. PARAYNO
Hon. MARIA TERESA SOCORRO P. NAGUIAT
Hon. MAURA JENNIFER G. GARCIA
Hon. PETER JASON I. AGSALUD
Hon. ANTONINO P. PEREZ
Hon. HERODOTUS E. SUMERA
Hon. DOMINADOR M. VILLANUEVA III
Hon. JESUS L. BASCO
Hon. BLESILDO F. SUMERA
Hon. FLORENCIO B. ADUCA
Hon. MICHAEL BRYAN M. PEREZ
BOARD OF REGENTS
HON. AMADEO GREGORIO E. PEREZ IV

Chairman
DR. ELIZABETH A. MONTERO

University President
CITY COUNCILOR MARIA TERESA PEREZ-NAGUIAT

Sangguniang Panlungsod Representative
MR. RUFINO RONALDO Z. SAN JUAN VI

Non-Government Organization (NGO) Representative
MDM. GLORIA R. TORRES

Superintendent, City Schools Division
DR. LIBRADA E. TABLADA

Professional / Business Representative
MDM. SARAH P. TOLENTINO

Alumni Representative
ENGR. JIMMY JUAN P. BAYACA

Representative, UCU-Personnel Association
MR. JOJO B. SHENKER
Representative, UCU-Student Council
MDM. JOCELYN V. ESPINO

Board Secretary
FOREWORD
Congratulations! By enrolling in Urdaneta City University, you have taken the first step towards success.
This Student Handbook 2017 Edition aims to orient you about your institution in general. The Handbook contains the
history, the mission, vision and objectives of the university. Likewise, academic and non-academic policies are stated.
Hence, you are encouraged to read the handbook as your guide during your stay in the institution and to abide by its
provisions.
Urdaneta City University, is defined by its holistic development approach to its students. The university aims to
produce well-rounded individuals who graduates as SMART Professionals. Along with the other stakeholders, its
mission is committed to produce Service-driven, Motivated, Achievement-focused, Responsive, and Transformed
Team Player individuals. Its VMGO commits to excellence, academic distinction along with corporate social
responsibility.
Aside from the norms stipulated in this Student Handbook, electronic bulletins, website posting, specific manuals and
published announcements are some of the conventional networks by which the university administration informs the
general public.
Governance of the university is vested on the university President, therefore, enrollment of any student at UCU
subjects him to this authority and signifies his willingness to conform to the prescribed policies set forth by the whole
academic community.
Actualizing One Vision… One Mission… and One Identity as one UCU.
TABLE OF CONTENTS
Part I. Introduction 1
Brief Background
Vision, Mission, Goals and Objectives
University Seal
UCU Thrusts
Statement of the Corporate Social Responsibility
Part II. Provisions
Section I. ADMISSION AND RETENTION 8
A. Admission
B. Academic Retention
C. Curriculum Revision and Implementation
D. Classification of Students
F. Student Scholarships and Grants
Section II. ACADEMIC RULES AND REGULATIONS 20
A. Academic Calendar
B. Class Hours
C. Academic Load
D. Grading System
E. Graduation Requirement
F. Citations/Awards
G. School Credentials
H. Tuition and Miscellaneous Fees
Section III. ACADEMIC FREEDOM AND STUDENT RIGHTS, DUTIES AND RESPONSIBILITIES
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A. Academic Freedom as the Right of an Individual Student
B. Duties and Responsibilities of Students
C. Rights, Duties and Responsibilities of Student
Section IV. STUDENT SERVICES 44
A. Office of Students Affairs and Services (OSAS)
B. Guidance Office
C. Pedro T. Orata Library
D. Multimedia Library
E. Laboratories
F. Wellness Center
G. University Disaster Risk Reduction Management Center (UDRRMC)
H. Friendship Center
I. SMART Training Center
J. Multi Faith Prayer Room
K. Enhancement Services
L. Sports Development Centers
M. Medical/Dental/Nursing Services
N. Security Services
O. Facilities and Maintenance Services
P. Food Services
Q. Social-conference, Workshop Halls

R. Student Parks
S. University Store
T. E-bulletin and UCU Student Portal Services
Section V. STUDENT PUBLICATION 59
I. Definition
II. Recognition
III. Printing and Circulation
Section VI. CAMPUS ORGANIZATIONS 61
A. General Policies
B. Specific Policies
Section VII. CODE OF DISCIPLINE 64
I. General Policy
II. Student Discipline
A. Types of Offenses
B. Conduct Outside the University
C. Disciplinary Sanctions
Appendices 73
Appendix A. List of University Officials

Appendix B. Urdaneta City University Hymn
Appendix C. Programs Offered
Appendix D. Board Resolution no. 416 s. 2017
Appendix E. CMO no. 9 s. 2013 (ENHANCED POLICIES AND GUIDELINES ON STUDENT AFFAIRS AND
SERVICES
Appendix F. CMO No. 23 s. 2009 GUIDELINES FOR STDENT INTERNSHIP PROGRAM IN THE
PHILIPPINES (SIPP) FOR ALL PROGRAMS WITH PRATICUM SUBJECT
Appendix G. CMO no. 63 s. 2017 (POLICIES AND GUIDELINES ON LOCAL OFF-CAMPUS ACTIVITIES)
INTRODUCTION
A. BRIEF BACKGROUND
UCU History
Urdaneta City University (UCU) started as a rewarding

concept of Dr. Pedro T. Orata, world renowned educator and a Ramon
Magsaysay awardee to establish an educational complex that will provide
basic education all the way through higher education in a single compound. Its
humble beginning contrasts its current status as a fast growing and pioneer
local university in the province of Pangasinan. It started maximizing available
resources to provide education to knowledge-hungry youth and young adults,
believing on the principle of EDUCATION FOR ALL.
Indeed, as one of the first community colleges in the Philippines, UCU,

formerly known as Urdaneta Community College (UCC) and City Colleges of
Urdaneta (CCU), is a concrete and genuine proof of Dr. Orata's solid
expression of his great love, faith and concern for the poor but capable and
deserving Filipino youth who cannot afford collegiate schooling in the cities.
Believing that the rural people are entitled to equal opportunities and access to
higher education with those in the cities, he founded Urdaneta Community
College in 1966 with Mayor Amadeo R. Perez Jr. and with the strong support
of the Sangguniang Bayan using the proceeds of the 1966 town fiesta
celebration. Noteworthy was the contribution of Dr. Leoncio Ancheta, first dean
of UCC who assisted Dr. Orata in laying the groundwork for the College's
formal operations. Patterned after the archetypal community colleges of United
States of America, the College started with an enrolment of one hundred forty-
four (144) students, who came from the rural areas. Apparently, most of the
first students earned their way through college by driving tricycles before and
after classes, working in the farms, and serving as part-time maids and
salesladies.
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The College commenced its operation with the provisional permit to open a
two-year General Education course granted by the Secretary of Education on
February 4, 1966. The Secretary further approved the program for Non-formal
Education; hence, short-term courses in agriculture and retail business for
adults were also offered to assist students in enhancing their earning
capabilities.
After two years, the first batch of General Education, 84 members, graduated.
This paved the way to the opening of a four-year Education program which
was granted in 1968.
Adhering to the philosophy of keeping pace with the changing needs in the
academe, UCC offered courses in Midwifery (1973), Nursing (1975), Computer
Education (1990), Graduate School (1995), Commerce and Accountancy
(1996), and Caregiver Training Program (2002).
Undoubtedly, the College is a unique

institution. While it is a higher learning institution of the Urdaneta City, it
remains self-sufficient to a steady growth. During its infancy, the facilities of
the Urdaneta Community High School now known as Urdaneta City National
High School (UCNHS) were utilized for its operation. This was based on Dr.
Orata's principle of resource maximization and not to wait and stay idle while
government is contemplating on the provision of basic services. Otherwise,
school children and public high school students in very remote places all over
the country might be waiting until doomsday for a chance to go to school or to
continue their schooling.
As the College grew and gained wide acceptance not only among the people
of Urdaneta but even in neighboring towns, provinces, and cities, it survived
supremely well so that it was able to acquire and build its own facilities.
UCC proved its worth despite its limited resources. Many times, the College
managed to be one of the top performing higher learning institutions in the field
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of education, nursing and midwifery not to mention the high rate of board
passers for the past few years. With this, it continues to attract students as far
as Abra, Aurora, Isabela, Ilocos, Nueva Vizcaya, Tarlac, Quezon, Mt.
Province, Pampanga, and other neighboring provinces.
When Urdaneta became a city on March 21, 1998, UCC likewise recognized
the need to adopt a new name. Consequently, in 2001, Mayor Amadeo R.
Perez, Jr. broadened the school's educational services and changed its name
to City College of Urdaneta by virtue of Sangguniang Panlungsod Resolution
No. 61 which took effect in November 2001. In 2005, the name was further
amended as the City Colleges of Urdaneta. On January 13, 2004, the
institution became the first Character School in Region I, inculcating in its
students the need, not just for academic excellence, but more importantly, for
character transformation.
To further reflect its commitment to quality higher education, CCU was

declared as Urdaneta City University by virtue of BOR Resolution No. 154, s.
2006 and was confirmed as such by the Sangguniang Panglunsod of Urdaneta
on May 8, 2006 by virtue of Sangguniang Panlungsod Resolution No. 234-06-
A and City Ordinance No. 98 s. 2006 on September 4, 2006.
This change of status as an academic institution ushered in an era of

unprecedented growth for the institution in terms of programs offered, facilities
built, local and international linkages established, strengthened research
capabilities, and student enrolment. During this time, courses in Engineering
and Architecture, Criminology, Mass Communication, Social Work, Pharmacy,
Library and Information Science, Psychology, Tourism, Hotel and Restaurant
Management, Political Science, post-graduate and additional graduate
degrees, and special programs in foreign languages were included in the
roster of its academic programs. The College of Law was likewise established
offering the degree Juris Doctor. To date, there are 12 graduate school
programs, 32 baccalaureate degrees, and 6 diploma courses offered in the
university.
With five decades of service, UCU now boasts of an enrolment of more than
9,000 students. Previous years had seen this grow to 12,000 enrollees, but
with the full implementation of the K to 12 program, this number reached more
than 9,000. However, the university firmly believes that after 2018, there will
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be an influx of students who will enroll in the various programs of the
university.
From the borrowed classrooms, the university has now expanded to 28

buildings. A newly-refurbished library, student centers, an audio-visual room, a
multi-media library, an amphitheater, a gymnasium, fitness centers, a wellness
center, moot court and renovated rooms are just some of the features that
UCU could now lay claim to. Simulation rooms, mock hotels, and specialized
laboratories for various courses provide meaningful activities that equip
students with the requisite skills in their profession.
Linkages with local and international partners have likewise enriched the
university with manpower, programs and facilities that augment its existing
resources. Of note are the sewage treatment facility donated by France-based
Ecoglobal Co., and the four-storey building from Resorts World Philippines.
Further, the United Nations has signified its intent to donate five buildings to
the university.
As the only local university accredited by ALCU-COA in the province where

people can avail an affordable tertiary education, the University is located in
San Vicente West, Urdaneta City. It originally occupied 1.5 hectares but later
expanded to three hectares of land which continues to develop with newly-built
and refurbished academic buildings catering to varied curricular programs of
19 colleges, schools, and departments. As a local university, it continues to
serve significantly as a potent source for the labor market.
From the time of its birth up to the present, the university continues to serve as
a reservoir and source of manpower needs for the city, nearby towns, and
neighboring provinces, and has now expanded its sights to global
perspectives.
B. VISION, MISSION, GOALS AND OBJECTIVES
VISION:
A dynamic university that envisions to be a center of development and
excellence in producing SMART professionals.
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MISSION:
Committed to establish a SMART university where stakeholders and its
environment are:
S ervice driven- taking the initiative to provide for the needs of

Stakeholders and the society
M otivated- having the enthusiasm to give one’s best.
A chievement focused- committing one’s self to excellence
R esponsive- highly conscious of needs of the society and Mother Earth
T ransformed Team Player- a dynamic member of the global society
GOALS:
Actualizing One Vision… One Mission… and One Identity as one UCU.
OBJECTIVE
To Aim High and be Amazing
C. UNIVERSITY SEAL
Composed of an open book and torch from which sunrays emanate, the
university seal is a fitting embodiment of the strength and endurance that the
institution has maintained since its inception in 1966 as one of the first
community colleges in the country.
The book’s yellow border signifies UCU’s pledge to its students of providing
transformative education, inculcating in them the golden ideals of character
building. This is made manifest in the university’s emphasis of valuing hard
work, of perfecting one’s chosen craft, of continuing one’s quest for knowledge
and wisdom, and of practicing one’s service-orientedness.
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Encased in this gilded edge, the open book echoes the founder’s philosophy of
ensuring that quality is equitable and accessible to people from all walks of life.
The different gradations of blue and red represent the synergistic fusion of the
efforts of various individuals-from the non-teaching staff, the faculty and up to
the administrators- who work for the continuous improvement of UCU.
The torch with its red flame symbolizes the students of the University who are
passionately committed to enhance and hone their full potentials- in the
academic field, in technical and skills training, and in cultural and social
enrichment.
This intense zeal is further reflected in the sun’s golden rays, arising out of the
university’s dedication to banish the cobwebs of ignorance through education.
UCU believes that like gold which will never tarnish, quality education is a gift
that the university will forever endow to humanity. Hence, the sun’s rays move
outwards, following the University’s desire to reach out, as an institution and
through its students, especially in promoting community development, nation-
building and global brotherhood.
D. UCU’S THRUSTS
All activities and programs of the University revolve around the three-pronged
thrust of Unity, Competence and Unwavering Character. These three core
elements embody UCU’s commitment to an individual’s search for self-
actualization, academic and skills proficiency, and cooperative existence.
Each of the thrusts is concretely discussed below.
1. Unity
The University encourages co-curricular and extra-curricular activities that will
promote unity and cooperation among the stakeholders. UCU realizes through
these activities that more than celebrating each unique facet of its members, it
likewise foster cooperation and teamwork, and serve as unifying medium,
linking one part of the academic community to another part.
2. Competence
Academic and skills competence are the guiding goals of the University’s
curriculum. This is why the curricular offerings of the University are all geared
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to promote academic improvement of the students and to develop the skills
and trainings necessary in the course they have taken.
3. Unwavering Character
The Character program of UCU echoes its vision of bringing transformative
education in the academe. This was reinforced by its declaration as the First
Character College in Region I on January 13, 2004.
12 CHARACTER QUALITIES FOR SUCCESS
Finding practical uses for that

JANUARY RESOURCEFULNESS which others would overlook or
discard.
Knowing and doing what is
FEBRUARY RESPONSIBILITY
expected of me.
Allowing myself and others to
MARCH THRIFTINESS
spend only what is necessary
Earning future trust by accurately
APRIL TRUTHFULNESS
reporting past facts.
Making practical applications of
MAY WISDOM
truth in daily decisions.
Expressing joy in each task as I
JUNE ENTHUSIASM
give it my best effort.
Letting other know by my words
JULY GRATEFULNESS and actions how they have
benefited my life.
Recognizing and doing what
AUGUST INITIATIVE needs to be done before I am
asked to do it.
Taking personal responsibility to
SEPTEMBER JUSTICE uphold what is pure, right and
true.
Using difficult times to
OCTOBER LOYALTY demonstrate my commitment to
those I serve.
Quickly and cheerfully carrying
NOVEMBER OBEDIENCE out the wise direction of those
who are responsible for me.
Arranging myself and my
DECEMBER ORDERLINESS surroundings to achieve greater
efficiency.
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SECTION I
ADMISSION AND RETENTION
A. ADMISSION
As an educational institution, guidelines for efficient enrolment procedures are

taken into consideration to address the general welfare and comfort of the
students. In consonance with Dr. Orata’s philosophy of accessible education
for all, applicants may be admitted to UCU upon meeting the admission
requirements.
Prior to submission of pertinent documents, the client must undergo interview

at the Guidance Office.
1. Documentary Requirements – original and clear copy
a. For new students
 Form 138
 Birth Certificate (PSA Certified)
 Certificate of Good Moral Character (from their former school)
 Barangay Clearance
 2 copies 2x2 ID picture
 General weighted average (GWA) Requirements as may be set by the

College/Department concerned
 Parent’s undertaking for all courses
 For valedictorian and salutatorian, a certification duly signed by the

school head or principal is necessary.
 Psychological Exam
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b. For transferees
 Transfer credentials
 Certificate of Good Moral Character
 Certified true copy of grades
 2 copies 2x2 ID picture
 Parent’s undertaking for all courses
 Psychological Exam
2. Agreement on Provisional Admission of Transferees and Incoming

Freshmen Students
All transferees and incoming freshmen with poor academic performance (i.e.,
habitual incurrence of incomplete or failed grades, dropping out without
permission, and/or has a GWA of 75-79) shall report to the Dean of the
concerned college/department prior to admission.
The concerned students shall sign an undertaking duly noted by the

parent/guardian and shall assure said college/department that they shall not
repeat their previous unsatisfactory academic performance. Failure to do so
shall serve as basis for an appropriate action deemed proper by the Office of
the University Registrar, subject however to review by the University Academic
Council.
Further, student-transferees shall submit a copy of their grades to the College

Dean after every semester for evaluation.
3. Accrediting the Subjects of Transferees
a.) Subjects with the same descriptive title and/or similar course content
with the same number of units similar to those stated in the curriculum
program of UCU shall be credited.
b.) The students shall be required to enroll additional units for subjects
with insufficient units.
9
c.) Any doubt arising therefrom shall be resolved by the Vice President for
Academic Affairs.
B. ACADEMIC RETENTION
As a rule, a student who had complied with the academic requirements shall
be qualified to stay as such in the University, enjoying all the rights and
privileges.
Wherever applicable, students, prior admission to their specialization/major is

dependent upon a Qualifying/Proficiency Examination administered by the
concerned department and grade requirement set by same. The
college/department shall promulgate duly approved rules and guidelines
relative to such qualifying/proficiency examination and grade requirement.
Likewise, students who incurred failing grades shall follow the Special
Provisions in such cases discussed in Section 2 of this handbook.
Registration Procedures
The registration period shall begin two weeks before the start of regular
classes, unless the University sets a different period. A student shall be
officially enrolled upon registration and payment of proper fees.
Officially enrolled students shall be included in the master lists of students per
subject. A student is not allowed to change or transfer class schedule unless
approved by the College Dean, the Registrar and Vice-President for Academic
Affairs (VPAA).
The registration procedure shall be posted in designated bulletin board/digital

bulletin.
Provision for Late Enrollees
Late enrollment of old students shall be allowed within one week after the
opening of classes. Likewise, said enrollees are requested to report to the
Registrar Office for validating the reasons for the late enrolment.
Approval by the Dean of the college, the University Registrar, and the Vice
President for Student Affairs and Services together with a written explanation
10
by the student is necessary prior to enrollment. A unanimous decision of the
above is needed for the student to be allowed enrollment.
Changing, Adding, and Dropping of Subjects
A student who wishes to change and/or add a subject shall duly accomplish
the prescribed form from the Registrar’s Office. A fee of 50.00 pesos shall be
charged for both services per transaction.
A student who drops out without permission from a subject/s during the prelim
term of the regular semester or Midterm of the middle term shall be given a
mark of Dropped.
A student who drops out without permission from a subject/s during or after the
Midterm of the regular semester or final Term of the middle term shall
automatically be given a failing grade and shall be required to pay the full
amount of corresponding tuition. (For further discussion of payments and
refunds, see Section 2, Tuition and Miscellaneous Fees)
A student who withdraws with permission shall be given an OD (Officially

Dropped) mark instead of Dropped or Failed.
1. Shifting of Course/Major
A student who wishes to shift his course shall secure and accomplish four
copies of shifting form from the Office of the Registrar. The accomplished form
shall be subsequently signed by and furnished to the Guidance Office, Dean of
the previous department, Dean of the receiving department and Office of the
Registrar.
C. CURRICULUM IMPLEMENTATION
1. The University Academic Council with the concurrence of the Board

shall have the right to adopt or impose a new curriculum or amend or
revise existing one.
2. New curriculum shall cover only new students or freshmen while old
students shall follow the same curriculum that they had started.
3. If a student fails to finish the course within the prescribe maximum

number of years of his curriculum, he shall automatically follow the
11
new curriculum, except in the case of a graduating student; in which
case, said student shall continue with his old curriculum.
D. CLASSIFICATION OF STUDENTS
Undergraduate students enrolled at UCU are classified:
1. According to year level in the curriculum
a) Freshmen – I
b) Sophomore – II
c) Junior – III
d) Senior – IV
e) Terminal – V
2. According to academic load
a.) A REGULAR STUDENT has enrolled the full academic load specified
in the curriculum of his course.
b.) An IRREGULAR STUDENT has an academic load less than what is

specified in the curriculum.
3. According to length of stay
a.) A NEW STUDENT has no previous academic records in the

University.
b.) An OLD STUDENT has previous academic records in the University.
4. Other classifications
a.) A TRANSFEREE comes from another academic institution and has

transferred to UCU for his studies.
b.) A SECOND DEGREE student has already earned a previous degree

and is pursuing another degree program.
c.) A CONTINUING PROFESSIONAL DEVELOPMENT STUDENT has

earned a degree but has enrolled additional units in the University.
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d.) A MIDDLE TERM GRADUATE needs only maximum of twelve units
in order to graduate which shall be enrolled during the middle term.
e.) A STUDENT ASSISTANT is a recipient of service scholarship that

requires at least 20 hours of service per week in the department he is
assigned in the University.
f.) A CONDITIONAL STUDENT has been granted provisional admission

to the University and whose stay is dependent upon compliance of
certain conditions.
g.) A WORKING STUDENT is enrolled in the university and at the same

time employed on a regular status whether in the government or
private enterprise.
h.) RETURNING STUDENT is one who has been issued transfer

credentials and decided to re-enroll in the University.
i.) CROSS ENROLEE is a student from another school who is admitted

to enroll in some subjects after presenting a permit from the Registrar
of the school he/she is principally enrolled.
E. STUDENT SCHOLARSHIPS AND GRANT
The University provides the following scholarships and grants to the

students as facilitated by the Scholarship Coordinator at the Office of
Student Affairs and Services (OSAS).
Type of Scholarship Tuition Waived
1. Entrance Scholarship
(Valid for one semester only)

 Valedictorian 100%
 Salutatorian 50%
Documentary Requirements:
Certification duly signed by the Principal or School Head
Form 137/138
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Registration form
2x2 picture
Application form
2. Academic Scholarship/s
President’s List 100%
GWA of 92 or higher (1.0-1.45)

With no grade lower than 90 or 1.75
Must not have committed any offense within the University or in any
official function or supervised activities.
Dean’s List 50%
GWA of 89-91 (1.46-1.75)

With no grade lower than 88 or 2.0
Must not have committed any offense within the University or in any
official function or supervised activities
.
Application form
2x2 picture
Clear copy of grades of previous semester- (original classcards must be
presented for verification)
Clear copy of Registration Form
3. Service Scholarships
A. Student Assistants 100%
A letter of Intent duly signed by the parent or guardian
Application form
2x2 picture
Certificate of Indigency
Barangay Clearance
Form 137/138 or Grades (previous semester)
Registration Form
B. Athletes, Performing Arts and Cultural Scholars
4 years of service 100%
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1 year of service 25%
Note: Students who are scholars under this program who shall FAIL OR
DROP 35% of his enrolled subjects shall be automatically deloaded or can
only enroll a maximum of 18 units for the next semester.
Provided, such scholar shall not have been filed a major offense or committed
any offense within the University or in any official function or supervised
activities fully documented or such complaint shall be in written form duly
acknowledged by proper authorities.
Documentary Requirements
Application form
2x2 picture
Endorsement letter from the adviser/duly signed by the respective
College Dean
Copy of the official list of members
Grades (previous semester)
Registration Form
4. Sangguniang Kabataan Scholarship
Applicable only to SK Officials of Urdaneta City
SK Chairman – 100%
SK Kagawad – 50%
Application form
2x2 picture
Certification from DILG
Oath of Office
Form 137/138 or Grades from previous semester (GWA of 83 or
higher)
Registration Form
Must have no failed/dropped/incomplete marks.
5. Barangay Official Scholarship 20%
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Application form
2x2 picture
Birth certificate / marriage contract
Oath of Office
Form 137/138 or Grades from previous semester (GWA of 83 or
higher)
Registration Form
Shall be open only to Urdaneta City barangay officials themselves or their

spouses and/or children.
6. UCU-SP Educational Grant
Endorsement letter from sponsoring SP official
Application form
2x2 picture
Grades (previous semester)/Form 137/138
Registration Form
Student must have a cumulative grade point average (GPA) of 83, with no
failed/dropped/incomplete marks.
7. Loyalty Benefit
Only one (1) student shall claim the loyalty benefit in the following manner:
No. of Family members
2 25%
3 50%
4 75%
Applies to brothers and sisters or parents and children who are simultaneously
enrolled in the university in one semester.
The student who will avail of the benefit must have no
failed/dropped/incomplete marks.
Application form
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2x2 picture
Birth certificates of all enrolled siblings and parent or guardian
Registration Form
8. UCU Student Council President - 100%
Certification from Student Council Adviser duly signed by the VP-OSAS
Application form
Oath of Office
2x2 picture
Registration Form
9. Editorial Board Scholarship

Editor in chief 100%
Associate editor 50%
Section editor 25%
Editorial Board Members 25%
Application form
2x2 picture
Endorsement letter from the adviser duly noted by VP-OSAS
Official list of members from the adviser
Registration Form
Copy of the publication
10. Permanent University employees 20%

Permanent City Government employees 10%
Service Record from HRMO
Application form
2x2 picture
Grades (previous semester) with a GWA of 83 or higher
Registration Form
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Birth Certificate (for employee’s children)

Permanent University Employees – 20% percent regardless of the number of
years in service.
City Government employees- 10% percent regardless of the number of years
in service.
11. Beneficiaries of Urdaneta City PNP/ BFP 20%
Service Record of parent from Urdaneta City HRMO(permanent
status)
Application form
2x2 picture
Birth Certificate
Registration Form
Grades from previous semester (GWA of 83 or higher)
12. AFPEBS-UCU Educational Benefit Program 75%
Certification from AFP
Application form
2x2 picture
Birth Certificate
Registration Form
Submission of clear copy of the check paid by AFP
as proof of payment.
13. Alternative Learning System (top 3 slots) 100%
Documentary Requirement
Endorsement from DepEd indicating the rank obtained
Application form
2x2 picture
Certification
Grades (previous semester) /From 137/138
Registration Form
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14. Alumni Scholarship
Application form
2x2 picture
Recommendation letter from the Alumni President
Grades from previous semester (GWA of 83 or higher)
Registration Form
Note: percentage of scholarship shall be determined by the

Alumni Association
15. Person With Disability Benefit 20%
Application form
2x2 picture
Letter of Recommendation from the CSWD
Photocopy of the PWD ID issued by the CSWD
Registration Form
Below are the Procedures in Applying for /Filing Scholarship.
1. Secure application form at the OSAS

2. Submission of documentary requirements
3. Validation of documents and initial interview by the scholarship
coordinator
4. Approval by the University President of all applications recommended
by the VP-OSAS
5. Release of the claim stubs to be presented to the Accounting Office
for the necessary discount
Note: Incomplete documentary requirements will not be processed and will be

marked pending on the list of the scholarship coordinator.
Grantee can only avail of one scholarship grant, at his preference or whichever
is highly beneficial to him. Finally, unless otherwise stated, all above-
mentioned scholarships must be renewed every semester.
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SECTION II
ACADEMIC RULES AND REGULATIONS
A. ACADEMIC CALENDAR
The University’s academic year is composed of two semesters (a minimum of

18 weeks per semester) and one middle term.
B. CLASS HOURS
1. Generally, one unit credit of lecture is equivalent to one class hour and
one unit credit of laboratory is equivalent to 3 hours.
2. The student is given a grace period of 15 minutes from the start of the
class hour to enter his classroom. Beyond the allotted period means
the student shall be marked absent for that session.
Due to unavoidable circumstances, if the instructor is not yet around within 15

minutes, the students may go to their next subject.
C. ACADEMIC LOAD
1. General Policy
The student shall enroll the subject load approved in the curriculum of the
program he is enrolled in. No student may be permitted to carry a study load
more than the prescribed units in his course.
A student enrolled during the middle term shall be allowed a maximum of nine
(9) units academic load. Graduating students however shall be allowed to take
a maximum twelve (12) units academic load in the middle term.
2. Special Provisions
a. For Graduating Students
For exceptional cases, a graduating student may be allowed maximum

additional academic load of six (6) units in excess of the normal load specified
in the curriculum for the school term.
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Moreover, a student enrolled in Internship/OJT/Practicum/Field Instruction
shall be allowed to take additional (6) units if the same are scheduled during
Saturdays/Sundays and/ or 5:00 onwards on weekdays.
b. For Student Assistants
Student assistants shall be permitted to enroll a maximum of 18 units only per

semester and a maximum of 6 units only during the middle term.
They shall be required to render at least 20 hours of service per week to the
respective office/department where they will be assigned.
c. For Student with Failed Grades
Notwithstanding the conduct of Assessments/Proficiency or other University’s

retention policies, a student who failed at least two (2) subjects shall be
deloaded accordingly in the succeeding semester as may be provided by the
Dean.
If a student fails a subject which is a pre-requisite of the other, he shall not be

allowed to take the latter unless he has passed the subject he has originally
failed in.
3. Subject Sequence
The subject sequence prescribed in the approved course offerings of the

University shall be followed. A student shall be permitted to take advance
subject(s) only if he has satisfactorily passed the pre-requisite subject(s).
4. Subject Substitution
The following are the guidelines in requesting for subject substitution:
a. The subject substituted must have the same number of units and allied to
the required subject.
b. The same is part of the old curriculum and will not be offered anymore in
any of the programs in the University.
c. The request must be recommended by the Dean, noted by the Registrar,

and approved by the Vice-President for Academic Affairs.
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d. The person in-charge of the records should be provided a copy of the
approved request.
5. Cross Enrollment
A graduating student who wishes to cross-enroll shall secure a permit from the
University Registrar. He may be allowed to cross-enroll provided that the
subject:
a. As much as possible, it is a minor subject;

b. Must have the same course description and number of units;
c. Must not be offered in the University during the semester; and
d. Must be taken up urgently
6. Tutorial Classes
a. As a policy, the University discourages tutorial classes. However, a

student may request for a tutorial class for meritorious reasons sufficiently
shown as recommended by the dean and with the approval of the Vice
President for Academic Affairs.
b. Students enrolled under tutorial classes shall pay the tuition and
miscellaneous fees and the per hour rate of the Instructor/Professor.
c. A candidate for middle term graduation has to apply to the Registrar’s

Office for tutorial classes subject to the approval of the concerned College
Dean.
7. Competency Appraisal Program
To ensure and maintain high board passing rate, students whose program
requires board examination shall undergo Competency Appraisal classes and
the same shall be part of the College curriculum. The College shall promulgate
rules and regulations relative to the conduct of Competency Appraisal. This is
applicable for all board courses.
8. Off-Campus Activities
In reference to all curricular and non-curricular activities authorized by the

university undertaken outside the premises of this institution, strict adherence
to the stipulations indicated on CMO No. 63 s. 2017 (Policies and Guidelines
22
on Local Off-Campus Activities) and CMO No. 26 s. 2015 (Policies and
guidelines on Educational Tours and International Field Trips) shall be
followed.
The lists of curricular and non-curricular activities including the checklist of

requirements are hereto attached. (Please refer to Appendix F )
D. GRADING SYSTEM
1. Computation of Grades
As a policy, the University adopts averaging grading system. Subject to the

provision of proficiency and/or qualifying examinations, the student’s final
rating is computed by using the following formula:
PG = CS (50%) + EXAM(50%)
MG = CS (50%) + EXAM(50%)
TFG = CS (50%) + EXAM(50%)
FG = (PG + MG + TFG)/ 3
A student who missed any quiz, recitation or class activity shall automatically
be given a grade of 65 for said activity. However, meritorious cases shall be
given due consideration by the faculty concerned and a make-up quiz or
activity shall be decided by the faculty.
a. General Computation
A student’s grade is computed based on two general criteria: the class

standing and the periodic examination.
The student’s class standing has a weight of 50%. It includes quizzes, seat
works, class reports, experiments, laboratory outputs, projects, assignments
and others. Attendance is also included in the class standing.
Fifty percent of a student’s grade comes from the periodic examinations. There
are three major examinations during the semester: preliminary, midterm and
final.
The student’s scores are transmuted following the transmutation table for the
conversion of grades duly adopted by the University Academic Council.
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Computation of General Weighted Average (GWA)
The GWA may be obtained using this formula:
1. Multiply the credits for each course by the corresponding grade merited in
each course
2. Add the points to get the total
3. Divide the total points by the number of credit units during the semester.
Indices are computed to two decimal places.
Only grades in academic courses are included in the computation of semestral

or cumulative GWA. Grades for NSTP, ROTC and courses with zero units are
not included.
b. Examination
There are three major examinations during the regular semester namely:
preliminary, midterm, and final and two examinations during the middle term
namely midterm and final. However, whenever necessary as the BOR may
determine, the University may change the frequency of administering major
examinations.
2. Unless otherwise approved by the concerned University officials, no

examination shall be conducted outside the campus, and the faculty or the
substitute, not a student shall personally administer the examination.
3. No student may be allowed to take the examination without the permit duly
issued by the University. The permit shall only be valid for the particular
examination indicated and strictly non-transferable.
4. All examinations should be written or have a written component. This is

compulsory except for laboratory subjects, or in cases duly approved by
the respective College Deans.
5. A student who has manifested academic excellence during the Prelim

exam and Mid-term exam MAY BE EXEMPTED in the final Examination.
6. A student who misses an examination shall proceed to the OFFICE of the

STUDENT AFFAIRS for an explanation of his absence. If his reason is
valid, he shall be asked to follow the procedure discussed in the next item.
24
If his reason for missing the examination is not valid, the student shall be
given a grade of 65 for said examination.
7. Completion Examination. A student who failed to take the final

examinations shall be given ten (10) days after FINAL Examination to avail
of a special exam. Failure to comply shall mean an incomplete grade
which will be completed on a date scheduled by the College Dean. A
reasonable fee of One Hundred pesos (Php 100.00) shall be paid at the
Cashier’s Office for each subject missed; however, such amount shall
increase if the Board deems it proper.
2. Attendance
Students are required to attend their classes from the first day of school.
The standards of attendance should be maintained to prevent the giving of
school credits to students who do not meet the minimum attendance
requirements. The checking of attendance is the responsibility of the faculty.
On the other hand, it is the responsibility of the student to keep track of his
absences so that he knows when his class card may have been submitted to
the Office of Student Affairs and Services and thus he can claim it before he
goes back to class.
A. Tardiness
A student is given a grace period of 15 minutes from the start of the class hour
to enter his classroom, in which case, he will be marked TARDY. Four tardy
marks shall be equivalent to one absence.
If a student comes in late beyond the allotted grace period, he shall be marked
absent for that session.
B. Absences
Each student is expected to attend his classes regularly and punctually, and is
required to attend 80% of the prescribed number of classes in the given
semester.
No student who has been absent for three (3) class periods, and for each
absent thereafter, shall re-enter the class without a readmission slip issued by
the Office of the Student Affairs and Services.
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When a student has accumulated the number of absences midway the
allowable limit, or on the 5th , 10th , and 15th absences, the faculty is tasked to
surrender the class card of the student to the Office of the Student Affairs and
Services who will notify the parent/guardian of the student concerned. During
the middle term, the class card is submitted after every absence. The student
may not go back to his class without first securing his class card from the said
office.
The table below shows the relation between the absences in a particular
subject and the automatic failure due to absences
LECTURE
UNITS OF CREDIT Max. No. of Absences Automatic FA Remarks
(Computed per hour)
5 units 18 19th FAILED
1 unit 4 5th FAILED
Note: Final rating is equivalent to 70%, remarks will be FAILED due to

absences (FA).
For subjects with laboratory, the subsequent table below shall apply.
LABORATORY
UNITS OF CREDIT Max. No. of Absences Automatic FA REMARKS
(Computed per hour)
2 units (6 hrs) 22 23th FAILED
1 unit (3 hrs) 11 12th FAILED
1 unit (2hrs) 6 7th FAILED
Moreover, students enrolled in OJT, practicum, RLE and the like are required
to follow the departmental policies on attendance.
The maximum number of absences per subject includes those which may be
accumulated or consecutive. Beyond the maximum number of absences, a
student shall automatically receive a Dropped mark if this is before the Prelim
exams and a Failed rating if this is after the Prelim exams. This provision
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should be viewed, not as a privilege, but as allowance for possible incurred
absences due to illness or other grievous reason.
The following provisions shall likewise be considered:
 A student who incurs an absence during a quiz or class activity shall

automatically get 65% for the quiz. This includes students who leave
the class after the roll call and do not return or who return only at the
end of the period and a student who absents from a class in order to
attend other activities in an unofficial capacity, and shall be held
responsible for the lessons/quizzes made.
 However, a special quiz may be given if the absence is due to
participation in academic and extra-curricular activities and if there are
certificates to support claims of medical concerns and illness, and
death of immediate family members.
3. Completion of Grades
An incomplete grade is given to a student who has missed the final
examination/s or who lacks final requirement/s such as project study,
feasibility, research and make-up duties for RLE and OJT in order to pass the
course.
A student with incomplete grade is responsible for the completion of his grade
within a period of 30 days only. Research, feasibility or project studies are to
be completed 30 days from the date of final defense.
Failure to do so shall mean a waiver of the earned grade and the concerned
student is automatically marked FAILED in that subject by the Registrar’s
Office.
Note: Make-up duties/completion of cases/OJT/practicum shall be within one

semester only.
The Vice President for Academic Affairs and the Chair of the Committee on
Excellence shall set the schedule for the completion of grades.
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E. GRADUATION REQUIREMENT
For a student to be included in the graduation ceremonies, he should have

successfully completed all the required units set in the curriculum of his
course. Further, the student should be cleared of his financial and other
obligations to the University, with his records duly deliberated on by the
Academic Council, before proper conferment by the BOR.
1. Credentials
A student who expects to graduate must apply for an evaluation of his
academic records one school year preceding his expected graduation. A
candidate for graduation must file an official application for graduation with the
Registrar’s Office before the midterm examination of the last semester in the
University.
2. Residency Requirement
Residency refers to the number of years or terms required for a student to
finish a course. As a general policy, regular students in non-degree and
degree programs are granted two (2) years and four (4) years/ five (5) years
respectively to complete their program.
A degree shall only be conferred to a student who has taken the last curricular
year of the course in the University. Therefore, transfer students must have at
least one (1) year residency in the university to be conferred the degree.
F. CITATIONS/AWARDS
1. Academic Citations
A student who is qualified for the President’s List or Dean’s List shall follow the
prescribed procedures indicated in the scholarship grant for students.
Qualifications for the citations are as follows:
A. President’s List
 Students must have enrolled the required number of units in the
curriculum.
 The student must have a GWA of 92 or higher
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 He must not have a grade lower than 90 or its equivalent in any
academic subject except NSTP subjects.
 No failed or incomplete or dropped subjects including NSTP.
 Must not have committed any violations as prescribed in the Students
Code of Discipline.
B. Dean’s List
 Students must have enrolled the required number of units in the
curriculum.
 The student must have a GWA of 89 – 91
 He must not have a grade lower than 88 or its equivalent in any
academic subject.
 No failed or incomplete or dropped subjects including NSTP.
Code of Discipline.
A transferee who wishes to apply for an academic scholarship shall complete

his one – year residency in the University. However, third year transferees
shall no longer be qualified for the above citations
3. Graduation Citations
A. Academic Distinctions
The University shall recognize students who excelled academically during their
stay at the school. Graduating students qualified for academic distinction shall
meet the prescribed final rating as follows:
Cum Laude 89 – 92
With no grade in any subject below 86 or its equivalent
Magna Cum Laude 93 – 95
Summa Cum Laude 96 – 99
Further, the above mentioned honors are subject to the following conditions:
1. That all grades earned in all subjects except those excluded by law taken in
the University or in other schools shall be included in the computation of the
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GWA. Likewise, all subjects shall be given consideration in determining the
qualifications of the Candidate for honor.
2. That a candidate for graduation with honors must have taken not less than
the prescribed load of the curricular offering of his course during the regular
semester and/ or six (6) units during each middle term.
3. That Student Assistants who are candidates for graduation with honors
must have taken not less than 18 units of credit each semester and six (6)
units during each middle term.
4. That students must have a residence equivalent of at least three (3) years
for a four year course and four (4) years for a five (5)-year course of the entire
course they are enrolled in.
5. That only students who have completed all academic requirements for their
degree as of the date of conferment will be granted academic honors.
6. That the conferment of hereto awards is the sole discretion of the University
and if the awardee is found unworthy; not qualified to receive such award, the
University may declare forfeiture of the same.
7. Must have not committed any violations as prescribed in the Student’s
Code of Discipline.
8. The student should apply/secure an application for recognition from the
Office of the Registrar.
B. Special Awards
Students who had shown exemplary performance in their extra-curricular

activities shall be recognized.
However, all awards that shall be given to deserving students must be subject
to the following conditions:
1. That the student shall meet all the requirements set for the award.
2. That there must be a written approval from the recommending
officer/adviser/coach/managers/supervisors/chief nurses/cooperating teachers.
3. That the student shall undergo and pass the strict screening and
deliberation process of the Committee on Awards and Members of the
Academic Council
4. That the University President shall approve all awards for conferment.
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The following are the awards given to deserving students:
1. Proficiency in Teaching Award ( College of Education )

 No grade lower than 83 in professional, major subjects, content
course, and enhancement subjects
 Minimum of three years of residency in the University
 GWA must not be lower than 86
 No failed/dropped/incomplete mark in all subjects
 Must have not committed any violations as prescribed in the Student’s
Code of Discipline
 Recommendation from the cooperating school
2. Proficiency in Clinical Practice/Community Health Service (Nursing,

Midwifery and Caregiving)
 No grade lower than 83 in all subjects
 Minimum of three years of residence in the University for College of
Nursing: two years residency for Midwifery and six months residency
for Caregiver.
 Should be recommended by the Clinical Instructor and the Chief
Nurse/RHU Head Midwife/STAC Coordinator of the affiliating hospital
and community.
 No Failed/dropped/incomplete mark in all subjects
 Must not have committed any violations as prescribed in the Student’s
Code of Discipline
 Recommendation from the Hospital/RHU
3. Proficiency in Office Practice (Accountancy and Business
Administration, Office Administration, Computer Secretarial)
 No grade lower than 83 in major subjects (for College of Accountancy
and Business Administration only).
Accountancy and Business Administration and Office of
Administration; and two years residency for Associate in Computer
Secretarial.
 Should be recommended by the immediate superior/supervisor in the
establishment in which he had his OJT
 The grade in practicum/OJT is 94 and above
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Code of Discipline
 Recommendation from the industry partner.
a. Proficiency in On the Job Training/Practicum

(HRS/HRM/TOURISM/PSYCHOLOGY)
 No grade lower than 83 in major subjects.
HRM/TOURSIM/PSYCHOLOGY and one year residency for Associate
in HOTEL AND RESTAURANT MANAGEMENT.
establishment in which he had his OJT.
 The grade in practicum/OJT is 90 and above.
 No Failed/dropped/incomplete mark in all subjects.
Code of Discipline.
b. Proficiency in On the Job Training (Criminology)

Criminology.
 Should be recommended by the head of office or agency in which he
had his/her OJT.
 No Failed/dropped (unofficial) mark in all subjects.
Code of Discipline.
c. Proficiency in On the Job Training (Engineering)

 No grade lower than 83 in major subjects (for College of Engineering).
Engineering.
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Code of Discipline.
d. Proficiency in On the Job Training (IT and ACT)

 No grade lower than 83 in major subjects (for College of Computer
Studies).
Computer Studies.
Code of Discipline.
4. Proficiency in Field Instruction (BS Social Work)

 No grade lower than 83 in major subjects (for College of Social Work).
Social Work.
 Should be recommended by the immediate Agency and School
supervisor in the establishment in which he had his OJT.
Code of Discipline.
5. Proficiency in Journalism (AB Comm)

 Minimum of three years of residence in the University.
 Should be recommended by the immediate supervisor or head of
office in the establishment in which he/she had his/her OJT.
 No Failed/dropped /incomplete mark in all subjects.
Code of Discipline.
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6. Proficiency in OJT (Pharmacy)
 Minimum of three years of residence in the University.
 Should be recommended by the immediate supervisor or head of
office in the establishment in which he had his OJT.
Code of Discipline.
C. College Level/Departmental Awards

Code of Discipline.
 Should be recommended by the adviser.
 Should have rendered relevant and significant
services/accomplishment to the College.
D. Extracurricular Awards
1. Leadership Award
 Should have no grade lower than 83 in all subjects
 Should be recommended by the adviser of the Student Council/Deans
and Advisers of the different campus organization.
 Should have accomplished relevant and significant projects and
programs supported by pertinent documents.
 Should have at least three (3) years of residency in the University.
Code of Discipline
2. Service Award
 Should be recommended by the adviser of the Student Council/Deans
and Advisers of the different campus organization.
 Should have accomplished relevant and significant projects and
programs for the university supported by pertinent documents.
 Should have at least three (3) years of residency in the University.
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code of discipline
3. Cultural Award
 Should be an active member of the Performing and Cultural Arts
Group (PCCA, ME, DBC) or any other recognized cultural group in the
University.
 Should have participated in the cultural programs of the University and
including outside activities.
 Recommended by the respective Adviser.
 Should have served the group for at least two years.
Code of Discipline
4. Athletic Award (for Graduating students only)
 Should be an active member of any athletic team in the University.

 Should have participated in any local /regional and national
competitions.
 Should be recommended by the Head of Sports Development and
noted by the respective Deans.
 Should have at least one year of residency in the University.
Code of Discipline
E. Other Awards:
1. Loyalty Award
 Given to the family who had patronized the university in the completion
of degree courses of all their children or even the parent themselves
2. Community Development Award (Extension Service Award)

 Should have rendered outstanding service to the University and the
community.
 Minimum of three years of residency in the University.
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 Should have no Failed/Dropped/Incomplete marks.
 Should be recommended by the civic organization or agency where
the extension is conducted.
Note: This award maybe given to either a group or an individual
3. Research Award
 Participated and presented research paper in the University Research
symposium
 Participated and presented a research paper in the Local/Regional
and National level.
 Must have published their research paper in the Research Journal
 Recommended by the Chairman for Oral Examination Committee and
noted by the Dean and approved by the Vice President for Research
and Extension.
 Minimum of three years of residency in the University.
 Should have no Failed/Dropped/Incomplete marks.
4. Journalism Award
 Should be a bona fide and productive member of the official University
paper.
 Should have at least 2 years active membership in the University
paper.
 Should not have been involved in articles proven to be libelous or
plagiarized.
 Should be recommended by the University Paper Adviser.
Code of Discipline
5. Special Achievement Award

 Actively participated in local/regional and national competitions and
other activities.
 Should have brought glory and pride to the University with his
accomplishments.
 Should be recommended by the coach or adviser.
Notwithstanding the preceding paragraphs, upon recommendations by the

University Academic Council and duly affirmed by the BOR, the University
36
shall promulgate additional requirements or amend the foregoing and may
further grant awards other than hereto stated.
G. SCHOOL CREDENTIALS
Every student of the University is entitled to obtain his academic records. The
student shall be advised to follow general provisions below:
1. Appropriate application forms and clearances are required in the release

of University credentials. As a rule, the issuance of University credentials
must be applied for (3-5) working days prior to the release.
2. The student shall personally request for his academic records. In case
of his absence or unavailability, the student should prepare and submit an
authorization letter for his representative. The student requesting the
documents and the representative/s shall present a valid identification card
to the Registrar’s Office.
3. University officials and faculty members may be permitted to request

information on the academic performance of a student provided that:
a. Information shall be used in evaluation for academic distinctions and

guidance services.
b. Information shall be used for verification of grades.
4. Request for academic information from a company or firm to whom a

student has applied for employment or where he is employed will be
honored for verification purposes only. The same consideration is given to
recognized organizations or government agencies supporting the student
concerned.
5. No transfer credential or official transcript of records shall be released

unless admission credentials (Form 138 for freshmen students or original
Transcript of Records for transferees and second degree earners) are
submitted to the Registrar’s Office. Further, settlement of all
accountability/monetary obligations to the University is deemed necessary
prior to the release of any legal documents
Procedures in the Issuance of University Credentials
37
Transfer Credentials
1. A Transfer Credential is issued to a student who wishes to transfer to

another University and is issued only once.
2. Transfer credentials are released immediately to students who have
obtained the necessary clearances. Release of transfer credentials is
considered a formal separation from the University and readmission to the
University shall only be in accordance with existing policies. A student who
was not able to use his transfer credentials to another school and wishes to
return to UCU is required to surrender the documents issued to him.
3. Before a transfer credential is issued, it shall be necessary for the student to
submit duly accomplished clearance and to pay the required amount.
4. The UCU personnel in charge of issuing the transfer credential must
ascertain that all subjects and grades are accounted for.
Transcript of Records
1. The preparation and issuance of Official Transcript of Records is to be
accomplished by those in charge of request.
2. The concerned student shall always indicate the purpose for which the
Official Transcript of Record will be used (e.g. for employment purpose/for
board exam, etc.)
3. Appropriate clearances are required prior to the release of OTR
4. The student is required to pay the required fee for his Transcript of Records.
Diploma
The diploma of a graduate of any Baccalaureate/Diploma program shall be
issued only once. However, loss of diploma associated to exceptional cases
due to natural calamity, disaster or fire, a second copy will be released upon
presentation of legal documents to prove his claim.
H. Tuition and Miscellaneous Fees
Assessment of fees and other miscellaneous fees must be secured from the
accounting office and may be paid in cash upon enrollment or by installment
basis. The following must be followed.
1. At least twenty five percent (25%) of the basic University fees or whatever
amount determined by the University must be paid upon enrollment.
38
2. The remaining balance after deducting the first payment shall be divided by
three, the result of which is the amount to be paid on or before the Prelim,
Midterm, and Final Examinations.
3. All tuition and other school fees must be paid on or before the Final
Examinations.
Refunds:
As a matter of policy the University does not refund miscellaneous fees paid
by the student.
Tuition fees however may be refunded with the following conditions:
1. If a student is dropping out he/she shall duly inform the Registrar and fill out
a dropping form.
2. If the student drops out during the enrollment period or during the first week
of classes, the entire tuition paid shall be refunded.
3. If the student drops out during the second week of classes or within the
Preliminary Examinations, 50% of the assessed tuition shall be paid.
4. If the student drops out after the Preliminary Exams or within the Midterm
Examinations, all fees computed for the semester shall be charged whether or
not he/she attended classes.
5. Refunds shall be given via an approved voucher of the City Government of
Urdaneta.
Checks as Payments:
Only Government checks are honored as payment of tuition and other
University fees. As per COA regulations, personal checks shall not be
accepted as payment of University fees.
I. Personal Insurance
As a matter of policy, all students have personal accident insurance that
includes accidental death or disablement and accidental medical
reimbursement.
The following procedures must be observed in the availment of insurance

benefits:
39
1. Submission of a letter addressed to the Vice-President for Finance duly
noted by the College Dean on the incident that includes pertinent
documents such as accident report, police report, medical receipts,
certified true copy of death certificate and other related documents
deemed necessary.
2. Verification and evaluation of documents submitted by the insurance
company.
3. Release of check at the cashier’s office
Note: Exclusions from the insurance coverage are stipulated in the contract.
As such, disapproval of claims shall be the sole discretion of the insurance
company.
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Section III
ACADEMIC FREEDOM AND STUDENTS RIGHTS, DUTIES
AND RESPONSIBILITIES
Art. XIV, Sec. 5 (2) of the Philippine Constitution provides for academic
freedom. However, the following implementing rules and guidelines governing
the exercise of the same in the University are hereby stipulated.
A. Academic Freedom as the Right of an Individual Student

The Philippine Constitution guarantees every student of all higher learning
institutions the right to enjoy academic freedom. Specifically, a UCU student
enjoys the following:
1. The right to freely choose his course and to pursue this until graduation
provided he has complied with the academic requirements and rules of
conduct of UCU;
2. The right to pursue his studies regardless of his social status, political and
religious beliefs, and to be free, in his pursuit thereof, from unreasonable
interference of any kind from whatever source in the academic community.
3. The right to appropriate and effective use of the school’s facilities, as long
as the student complies with the established policies for their use;
4. The right to sponsor, attend and participate in seminars, workshops,
dialogues or similar activities that promote student welfare and which deal on
matter of general concern without fear of any disciplinary action subject to
institutional regulations and to Constitutional limitations on the freedom of
assembly;
5. The right to form and join student organizations or societies subject to well
objectives do not contradict institutional policies, and which have complied with
accreditation procedures of the Office of the Student Affairs and Services (see
Chapter VI, Student Organizations, Recognition and Accreditation
Procedures);
6. The right to free expression-both spoken and written- regarding the
University, its policies and programs, provided the statements and written
materials are not prohibited by law.
7. The right to free peaceful assembly to voice out opinions or petitions
regardless of grievances, subject to limitations on the right of assembly,
freedom of expression and speech and other established laws, and upon
compliance of college policies in organizing assemblies; and
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8. The right to be informed of or to have access to all data pertaining to his
financial account and academic performance.
The exercise however of the foregoing rights shall be in accordance with the
existing rules and regulations. Any concerted action by the students shall
require corresponding permit as provided by law; that it should be peacefully
conducted and not meant to disturb classes nor infringe on the rights of other;
provided, after all peaceful means of settling disputes/issues are exhausted.
Contravention hereto shall be dealt with accordingly.
B. Rights, Duties and Responsibilities of Students

– In addition to those provided for under existing laws, every student shall:
1. Exert his utmost ability to develop his potentialities for service, particularly
by undergoing an education suited to his abilities, in order that he may become
an asset to his family and to society.
2. Uphold the academic integrity of the University, endeavor to achieve
academic excellence and abide by the rules and regulations governing his
academic responsibilities and moral integrity.
3. Promote and maintain the peace and tranquility of the University by
observing the rules and regulations as well as The Code of Discipline, and by
exerting efforts to attain harmonious relationships with fellow students, the
teaching and academic staff and other University personnel.
4. Participate actively in civic affairs in the promotion of general welfare,
particularly in the social, economic and cultural development of his community
and in the attainment of a just, compassionate and orderly society.
5. Exercise his rights responsibly in the knowledge that he is answerable for
any infringement or violation of the public welfare and of the rights of others.
6. Promote positive and well-rounded role models that show high respect
among men, women, Persons With Disabilities/Persons with Special
Needs, Indigenous People and persons belonging to the LGBTQ
community.
7. Respectful of others’ choices regarding gender identity.
8. Giving priority to Persons With Disabilities/Persons with Special Needs,
pregnant women and senior citizens in terms privileges, class scheduling,
room assignments and to all other services of the university.
9. Promotes inclusive education among Persons With Disabilities/Persons
with Special Needs and Indigenous People.
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10. Upholds equal opportunities to all in reaching common goals thereby
discouraging all forms of discrimination.
11. Strongly encourages participation of students in curricular and extra-
curricular activities of the university and show support to university
projects.
12. Become a part of the SMART UCU community that promotes holistic
development of the individual that embraces healthy attitudes and values,
wellness, cultural consciousness, understanding and appreciation of the
natural and built environments.
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Section IV
STUDENT SERVICES
A. OFFICE OF THE STUDENT AFFAIRS AND SERVICES (OSAS)
VISION
To uphold the vision of the university to develop SMART (service driven,
motivated, achiever, responsive and transformed team player), students
equipped with life skills of the country.
MISSION
To provide exceptional student-centered programs and services for the holistic
and well-rounded development of students who can contribute positively to the
VMGO of the university and who are suited to the aims of the country and of
humanity.
GOAL
The Office of Student Affairs and Services (OSAS) undertakes the
responsibility of implementing programs and likewise, the Office shall ensure
the delivery of exceptional services that will enhance the academic
experiences of students and relate to the attainment of their full potential.
OBJECTIVES
1. Create Opportunities for pro-active participation of students through the
conduct of varied activities that are supportive of the VMGO of the
university.
2. Deliver Services that relate to student welfare and student development,
as well as ascertain implementation of institutional programs, policies,
rules and regulations that serve as a distinct mark of the university.
3. Celebrate Achievements of students both in academic and non-academic
aspects of their university life balanced by the exercise of accountability,
social responsibility and spirits of volunteerism.
4. Offer Scholarships to deserving and less privileged students of the
community and build a network of linkages that will assist the university in
providing the same.
Pursuant to the pertinent provisions of the University Code, the OSAS has the
following functions:
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1. Provide the direction in the planning, implementation, coordination,
monitoring and evaluation of various institutional student programs and
services that enhance the learning processes and atmosphere of students in
terms Admission and Retention, information and orientation, guidance and
counseling, career and job placement services, scholarship and financial
assistance and others that pertain to student welfare.
2. Provide and coordinate the provision of opportunities for the well-rounded
development of students through the different student development programs
that include organization of student council, interest clubs and other
organizations; responsible student publications and student discipline.
3. Provide assistance to graduates of the University through referrals,
recommendations and endorsements for placement and employment;
4. Establish networks and linkages with other institutions of higher learning,
both public and private;
5. Submit annual action plans and quarterly/annual accomplishment reports to
the Office of the President; and
6. Do other functions upon directive of higher authorities.
B. GUIDANCE OFFICE
The Guidance Office is committed to bringing the values of self-awareness
and self-direction to the students. It aims to assist students in solving their
problems, academically and/or psychologically.
In view thereof, a comprehensive guidance and counseling program shall

assist students to adjust in their personal/social, educational and career
development brought about the changes in their school, friends and
instructors.
The guidance and counseling program will provide the knowledge and skills
needed to adjust positively in their endeavors of looking forward for a career
after years of stay in the university. Furthermore, such programs will be of
great help to students in understanding themselves and their roles in the
society that will make them a better person and good citizens in the
community.
THE GUIDANCE CURRICULUM
The guidance curriculum consists of structured developmental experiences

presented systematically through group activities from first year to
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graduation. The purpose of guidance curriculum is to provide all students at
all levels with knowledge of personal, social, academic, and career
development, to promote their positive mental health, and to assist them in
acquiring and using life skills. While counselors’ responsibilities include the
organization and implementation of the guidance curriculum, the
cooperation and support of the entire faculty and staff are necessary for its
successful implementation. The guidance curriculum is delivered through
such strategies as the following:
Classroom Activities. Counselors teach, team teach, or assist in teaching
guidance-curriculum learning activities or units in classrooms, the guidance
center, or other school facilities.
Group Activities. Counselors conduct group activities outside the classroom
to respond to students’ identified interests or needs.
INDIVIDUAL PLANNING:
Individual Planning consists of activities that help students explore, plan,
monitor, and manage their own learning as well as their personal, academic,
and career development. Within this component, students evaluate their
academic, career, and personal goals. The activities are generally delivered on
an individual basis, or by working with individuals in small groups or
advisement groups. Individual planning is implemented through such
strategies as the following:
1. Individual Appraisal: Counselors work with students analyzing and
evaluating students’ abilities, interests, skills and achievements. Test
information and other data are the basis for assisting students to develop
immediate and long-range plans.
2. Individual Advisement: Counselors work with students using personal-
social, educational, career, and labor market information in planning
personal, academic, and career goals. The involvement of students,
parents/guardians, and the school is critical in planning programs that meet
individual student needs.
3. Placement: Counselors assist students in making the transition from school,
school to work or school to additional education and training.
RESPONSIVE SERVICES
Responsive Services consists of activities to meet the immediate needs and
concerns of students, whether these needs or concerns require counseling,
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consultation, referral, or information. This component is available to all
students. While counselors have special training and skills to respond to these
needs and concerns, the cooperation and support of the entire faculty and
staff are necessary for the successful implementation of this component.
Responsive services are delivered through such strategies as the following:
1.Consultation: Counselors consult with parents, teachers, other educators,
and/or community agencies regarding strategies to help students.
2. Personal Counseling: Counseling is provided on a small-group or individual
basis for students expressing difficulties dealing with relationships, personal
issues, or developmental tasks. Personal counseling assists students in
identifying problems, causes, alternatives, and possible consequences so
appropriate action is taken.
3. Crisis Counseling: Counseling and support are provided to students facing
emergency situations. Such counseling is normally short-term and temporary
in nature. When necessary, appropriate referral sources are used.
4. Referral: Counselors use referral sources to deal with crises such as suicide,
violence, abuse, and terminal illness.
SYSTEM SUPPORT
System Support consists of management activities that establish, maintain,
and enhance the total guidance program. This component is implemented
and carried out through activities in the following areas:
1. Professional Development
2. Staff and Community Relation
3. Consultation with Teachers
4. Advisory Councils
5. Community Outreach
6. Program Management and Operations
7. Research, Development, and Accountability
C. PEDRO T. ORATA LIBRARY

The Pedro T. Orata Library is dedicated to provide necessary books and
references for students in their research works and studies. It caters to the
needs of the students who want to enrich their knowledge and develop their
academic performance through the aid of reading materials. The library is
located at Pedro T. Orata Memorial Building 1. It is open from Mondays to
Fridays, 8:00 acm – 8:00 pm, Saturdays 8:00 am to 5:00 p.m. unless the
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University Library Council promulgates a different schedule. The use of the
University Library shall be in accordance with the library rules and regulations.
D. MULTIMEDIA LIBRARY
It houses digital and other multimedia materials that augment classroom
experiences. It likewise features digital materials originally produced by the
students and personnel of the university.
E. LABORATORIES
1. Speech Laboratories – The training ground for speech improvement and

development of the students. It houses equipment and resources for the
development of the speech competencies of students.
With a floor area of 64 sq.m, the Speech laboratories are located at the 3rd
Floor of Building 10. It has 30 student booths per laboratory with
corresponding headsets, and a console table for the instructor. Drill materials,
charts, and other multimedia materials are also easily accessed for speech
production activities. Microphones are also used for speech delivery.
2. Science Laboratories – These includes the Science Lecture Room,

Biology Lab, Chemistry Lab and Physics Lab that serves as setting for
scientific experiments and the venue for the application of scientific theories
and principles. The Laboratory has a floor area of 65 sq. meters that conforms
to the standard prescribed by CHED in constructing laboratories and is
particularly located at the ground floor of Building 9 facing the quadrangle
The Chemistry laboratories are furnished with four (4) sinks with adequate
water supply and are fitted with gas and electrical outlets. There are two (2)
acid resistant tables, which can be used by the students during their activity or
experiment. The floor is non-skid that allows conducive conduct of laboratory
sessions. In addition, the room is equipped with safety devices such as two (2)
fire extinguishers with respective signage on how to operate, record of refill
and expiry date. A first–aid kit box is also in place for emergency purposes
and safety of its users. Charts about basic laboratory instructions and
common laboratory operations are also provided in the laboratory room.
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Further, the Physics laboratory has adequate space; it is well-ventilated, well-
lighted and safe for use due to the presence of the following: two (2) swing-out
doors that serve as entrance and exit, one (1) exhaust fan and two (2) orbit
fans used during experiment/activity. There are four (4) work tables, electrical
outlets with voltages clearly indicated which can be used by the students
during their activity, laboratory demonstration and experiment. The
arrangements of laboratory furniture is convenient that allows conducive
conduct of activity. The room is equipped with safety devices such as two (2)
fire extinguishers with a signage on how to operate the said equipment and a
first-aid kit box. Charts about precautionary measures and first aid kit are also
provided in the said room. The laboratory room has two cabinets with glass
sliding door containing physics materials and apparatus such as weighing
scales, trolley, set of weights, dry seal, spark timer, resonance tube, spring
balance, triple beam balance and other equipment.
3. Computer laboratories – Building 9 houses the computers and other

resources needed in the application of computer related principles. The
university maintains six Computer Laboratories with four of them networked to
suit the needs of students in their hands-on training. Each laboratory has a
floor space of at least 2.0 square meters per student. A ratio of one (1) student
per terminal or workstation exists. There are at least 30 computer units,
expandable to 50 units per lab, ensuring at least nine (9) hours of individual
hands-on computer time for students. Each computer terminal or workstation
operates effectively for at least ten (10) hours a day and five (5) days a week,
and the computer time requirement translates to at least one computer per ten
(10) students enrolled in the ITE program, with the computers being
earmarked exclusively for their use. All software being used are all properly
licensed. A laboratory assistant is assigned for laboratory class with more than
thirty (30) students.
4. Typing Laboratory – It accommodates the facilities used for the practicum

in the Typing subject. The Typing Laboratory is located at the ground-floor of
Building 5 that caters to the College of Accountancy and Business
Administration students with 40 functional Olympia typewriters.
5. Clinical Skills Laboratories – These are educational facilities that provide

excellent hands-on learning opportunities to learn and develop the skills
essential to nursing and midwifery practice within a supportive environment
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that include the Nutrition Lab, Community Health Nursing Lab, Anatomy Lab
located at Building 6.
6. Commercial Cooking Laboratory- The Commercial Cooking Laboratory

located at Building 5 and has a standard measure of 1.5 m 2 per student. It
caters to the Culinary I & 2 classes, and Cookery NC II classes. It is fitted with
three (3) fully functional sinks, three (3) 4-burner gas ranges with attached
fume hoods. It is equipped with a refrigerator and freezer, two ( 2 ) ceiling fans,
three (3) stainless working tables and five (5) cabinets for storing table
appointments. The floor is fitted with tiles that are non-skid and not slippery. A
fire extinguisher is placed near the door, and warning signages are also
provided. A medicine cabinet is also available.
7. Food and Beverage Laboratory - The Food and Beverage Laboratory has
a standard measure of 1.5 m2 per student. It caters to the FBS and Bar
Management classes. A demo table with an overhead mirror is used for
demonstration purposes. It is fitted with 1 fully functional sink, and is equipped
with a fully operational Bar; two (2) air conditioning units; and Two ( 2 ) ceiling
fans. The laboratory has the capacity to accommodate 100 persons per
function. It has a connecting room that leads to the coffee shop which serves
as its extension area. Both rooms are fitted with 2 fire extinguishers, a fire exit
for each room. There are three (3) cabinets for storing utensils and table
appointments. It has a water dispenser machine, a food trolley, 5 High chairs,
sets of tables and chairs. The FBS laboratory is connected to the Coffee shop
and Commercial Cooking Laboratory.
8. Baking Laboratory- The Baking Laboratory has a standard measure of 1.5

m2 per student. It caters to the Bread and Pastry Production class. It is fitted
with 3 fully functional sinks, one (1) commercial oven; three (3) 4-burner gas
range with attached fume hoods. It is equipped with a Refrigerator and
Freezer. Two ( 2 ) ceiling fans, 3 stainless working tables, 3 cabinets for
storing baking utensils and table appointments. The floor is fitted with tiles. A
Fire extinguisher is always ready and on-standby. A medicine cabinet is also
ready.
9. Mock Hotel – It includes the Front Office Laboratory that has a standard
measure of 1.5 m2 per student. It caters to the Front Office and Tour guiding
classes. It is fitted with 1 fully functional air-conditioning unit, it has an area
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with counter that serves as Travel Agency area, Bell service area. It has a
Lobby area with fully furnished sala set, a computer unit, a filling cabinet, a
room status rack, key and mail rack, and an emergency exit with two fire
extinguishers. The Front Office area connects to the Housekeeping
Laboratory.
The Housekeeping Laboratory has a standard measure of 1.5 m2 per student.

It caters to the Front Office and Housekeeping classes. It is fitted with 1 fully
functional air-conditioning unit, It is equipped with 1 Queen size Bed, 2 singles
beds, with complete linens needed when making up a bed. It has a mini
kitchen, a standard bath room, (Lavatory, toilet seat and shower area ). It has
a closet and a stock room for the supply and utensils for needed in the model
Guest room. It has a side table and a vanity lamp, television set, with a DVD
player. A Room Boy Trolley is available with complete supplies and amenities.
10. Engineering and Architecture Laboratory- The centralized engineering

laboratory is a 345 square meter-building with mezzanine. It is sub-divided into
five laboratory areas exclusively for Electronics and Computer Engineering
laboratory, Mechanical Engineering Laboratory, Civil Engineering Laboratory,
Electrical Engineering Laboratory and Engineering/Architecture Drawing
Rooms. Moreover, a space for Laboratory Stocks office and the CEA Model
Room are likewise housed in this building.
The Electrical Engineering Laboratory contains Building Wiring Trainer
Module/Board, Electric Machine Drive and Training Systems (EMDTS) and a
separate working area for general purposes such as soldering, projects
making and for other laboratory works/experiments.
The Civil Engineering laboratory contains compressive and tensile
testing machines, hydraulic model dam, hydraulic tilting flume, hydraulic
workbench and accessories, soil oven, compaction molds and rammer, and
soil excavation trays. Likewise, chairs and working tables were provided for
laboratory works/experiments purposes.
The Mechanical Engineering Laboratory contains the shaper machine,
lathe machines, drilling machines, oxy acetylene and arc welding machine.
Enough working space for welding and acetylene works and other mechanical
laboratory works were also provided.
The Electronics and Computer Engineering laboratory is also known
as the CEA Model Room Laboratory. It contains five (5) computer units for NI
ELVIS, NI Lab View, HMI, Instrumentation, Microprocessor and MatLab
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experiments. Generally, the Laboratory Stocks office contains all tools,
instrument and equipment being used for Civil, Electronics, Computer,
Mechanical and Electrical engineering laboratories.
The centralized engineering laboratory is a 345 square meters building
with mezzanine. It is sub-divided into five laboratory areas exclusively for
Electronics and Computer Engineering laboratory, Mechanical Engineering
Laboratory, Civil Engineering Laboratory, Electrical Engineering Laboratory
and Engineering/Architecture Drawing Rooms. Moreover, a space for
Laboratory Stocks office and the CEA Model Room is likewise in-house into
this building.
11. Criminalistics Laboratory- The Criminalistics Laboratory is located at

Building 5 with a length of 15 meters and a width of 7 meters with the total
area of 105 square meters. It was subdivided into Observation Room;
Interrogation and Polygraph Examination Room; Dark Room; Ballistics and
Questioned Examination Room; and Personal Identification and Lecture
Room. It is equipped with state of the art laboratory equipment with LCD
projector, fire extinguishers and smoke detector.
The Interrogation and Polygraph Examination Room is well lighted and

well ventilated with enough furniture such as table, one chair for the subject
and one chair for the examiner. It is also equipped with one way mirror. It has
an area of 15,75 square meters ( 3.5 meters X 1.5 meters)
The Observation Room has enough space for the viewers with one
way mirror connected to the interrogation/polygraph room. It has an area of
15.75 square meters ( 3.5 meters X 1.5 meters)
The Darkroom is also well ventilated and well lighted, with a wide
space and it has four faucets with adequate water and has enough equipment
to be used for laboratory activities. It has an area of 21 square meters ( 6
meters X 3.5 meters)
The Ballistics/Questioned Document Examination Room is equipped

with equipment, well ventilated and well lighted to make students comfortable
for their examination activities. It has an area of 10.5 square meters (3.5
meters X 3 meters)
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The Personal Identification Room is designed for the use of the
students in fingerprinting activities.
The Lecture Room is located inside the laboratory room with enough
space for the students. It has ten (10) long tables, instructor podium, white
board, 50 chairs, elevated on the place of the speaker and equipped with LCD
projector. It has an area of 52.5 square meters.
Marksmanship, combat shooting activities and water survival activity

are conducted outside the institution.
12. Experimental Laboratory for Psychology- It is one of the specialized

laboratories where application of experimental methods to psychological
studies and processes are being conducted that employ human participants
and animal subjects to study sensation and perception, memory, cognition,
learning, motivation, emotion, developmental processes and social
psychology.
13. Pharmaceutical Laboratory- The Pharmaceutical Laboratory Room is

located in the Ground Floor of the Building 9. This room allows for the hands-
on training of students in actual laboratory work through performance of
laboratory experiments and activities. It is well-lighted with eight (8) long
fluorescent bulbs, and is equipped with two ceiling fans, two (2) exhaust fans,
and windows for proper ventilation. It is also equipped with accessible and
functional safety devices and first-aid facilities to wit: two (2) fire extinguishers,
a fume hood, a smoke detector, a sand bucket, an emergency shower area, a
first-aid kit and four (4) sinks. Each sink provides a continuous and adequate
supply of water. Four (4) electric sockets are also present near the sinks and
are properly labeled as to voltage. It is able to provide adequate working and
free spaces for the convenience of the faculty and students via its floor area of
64 sq. meters. It is also installed with two (2) chemical-resistant and fire-
resistant laboratory tables. Each laboratory table is provided with four (4) gas
outlets (color coded yellow), four (4) water inlets (color coded blue), a water
drain at the middle, a sink, a drying rack for glass wares, a cabinet beneath at
each end for the storage of gas tanks, and an electrical socket as a source of
electricity for equipment requiring electricity. Four (4) electric sockets are also
present near the sinks and are properly labeled as to voltage. Forty (40) locker
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units are also installed inside the laboratory for student use. This room is also
provided with two (2) doors for entrance and exit.
The Pharmaceutical Instruments Room is located in the Ground Floor of the
Building 9 and has a floor area of 64 sq. meters. This room houses the glass
wares and instruments being used by students in actual laboratory
experiments. Wooden cabinets with sliding glass doors are installed in this
room to contain the glass wares and apparatuses while six (6) wooden
cubicles with glass divisions are provided as a storage for the Pharmaceutical
equipments, namely the ointment filler, analytical balance, friabilator, digital
tablet hardness tester, polarimeter, spectrophotometer, and 3-in-1
disintegration / dissolution / suppository tester. It is well-lighted with eight (8)
long fluorescent bulbs, and is equipped with two ceiling fans, an air-
conditioning unit, two (2) exhaust fans, and windows for proper ventilation. It is
also equipped two (2) fire extinguishers and four (4) sinks. Each sink provides
a continuous and adequate supply of water. Four (4) electric sockets are also
present near the sinks and are properly labeled as to voltage. This room is
also provided with a refrigerator unit to store heat-sensitive chemicals and as a
temporary storage for Pharmaceutically prepared products and plant extracts
to prevent deterioration and spoiling. This room is also provided with two (2)
doors for entrance and exit.
14. Radio and TV Production Laboratory – This laboratory simulates the

set-up of radio and TV stations and provides learning opportunities for
producing radio and television shows. It is located at the 3rd floor of the
Building 10, the RTV Lab is in compliance with the laboratory requirements of
the BA Communication program as set forth in CMO No. 10, s. 2010.
The room has a floor area of 64 sq. meters with two swing-out doors that
provide for entrance and exit to the laboratory. Adequate houselights are
provided, with additional studio lighting for simulated TV productions.
The room is well-ventilated with two spans of windows to allow for natural
lighting and free flow of air. There are four ceiling fans that provide for fresh air
inside the room. There are safety devices such as fire extinguisher with
respective signage on how to operate the same, complete with information on
the record of refill and expiry date.
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Tables, chairs, and set furniture are arranged taking into consideration the
comfort and convenience of students during lessons and activities.
The RTV lab also features an air-conditioned RTV booth that houses the
production equipment for radio and TV. Recording and editing equipment and
software are also provided.
15. Tourism Simulation Laboratory- The classroom-laboratory for B.S

Tourism students became functional in November 2013. It is located right after
Gate 1 of the UCU campus. It measures 138 sq.m. The state of the art
laboratory is fully air-conditioned, composed of two classrooms for interactive
discussions, a travel agency simulation room, it showcase also airplane seats,
a museum that features regional attractions, maps, souvenirs and handicrafts
from around the world.
16. Physical Education, Sports and Recreational Laboratory - is located at

the back of the UCU Gymnasium which has an area of 70 sq.m. constructed in
the year 2009. The PESRL serves as a repository of all sports and protective
equipment used in recreational activities and trainings of PE students and
UCU Athletes. The PESRL is manned by efficient PEHM instructors who assist
in the maintenance and order of the facility that also offers a variety of Sports
and Recreational programs for PE Students and UCU personnel and training
programs for UCU Athletes like Strengthening and Conditioning Training,
Regular Training Program and Team Building activities.
17. Mock Court- is a Simulation Laboratory where hypothetical cases are tried
for the training of law students.
18. Model Rooms- Facilities that feature the key practices and simulate the
actual office and work conditions in various disciplines.
F. WELLNESS CENTER
It is a facility that is devoted towards the promotion of healthy living as well as

the prevention of illness and disease. The center promotes the practice of
traditional forms of medicine and healing as well as alternative medicine such
as acupuncture, bentosa and others.
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G. UNIVERSITY DISASTER RISK REDUCTION MANAGEMENT CENTER
(UDRRMC)
A university level committee that spearheads programs on disaster
management, disaster mitigation and disaster preparedness.
H. FRIENDSHIP CENTER
The Friendship Center has been built for the purpose of establishing fellowship
among the students and faculty by giving or donating a gift and exchanging it
with something from another student.
I. MULTI FAITH PRAYER ROOM

It is a quite location where people of different religious beliefs are able to
spend time in contemplation or prayer.
J. ENHANCEMENT SERVICES
1. SMART Resource Center - a university level committee that

spearheads programs that pertain to the academic branding of the
university.
2. Development Center – is one of the university level committees

created by virtue of BOR Resolution no. 293 s. 2011 that provides
additional learning opportunities through the conduct of remedial
sessions through peer tutoring, group dynamics, group discussion,
programmed instruction and collaborative teaching.
3. Committee on Excellence - is one of the university level committees

that conduct comprehensive enhancement and appraisal classes
customized according to the needs of the graduating students in
preparation for licensure examinations.
4. Training Office - is one of the university level committees that

spearheads the conduct of trainings, seminars, workshops to students
and employees of the university.
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L. SPORTS DEVELOPMENT CENTERS
Athletic facilities that include Gymnasium that provides a wide range of indoor
leisure activities such as basketball, volleyball, badminton and table tennis;
and two Fitness Gyms that house various exercise equipment like treadmill,
exercise bike, exercise balls, weights, jump ropes and strength training
equipment
M. ALUMNI RELATIONS OFFICE
The Alumni Relations Office is the link of the university to its alumni in order to
uphold the alumni's interests, welfare and needs.
L. SPORTS DEVELOPMENT CENTERS
Athletic facilities that include Gymnasium that provides a wide range of indoor
leisure activities such as basketball, volleyball, badminton and table tennis;
and Two Fitness Gyms that houses various exercise equipment like treadmill,
exercise bike, exercise balls, weights, jump ropes and strength training
equipment
M. MEDICAL/DENTAL/NURSING SERVICES
The medical/dental and nursing services of the University, as facilitated by the
University clinic, are geared towards offering health-related assistance to the
students. The office promotes physical fitness, personal hygiene, and health
consciousness to every member of the University. Freshmen and transferees
are required to undergo medical and dental check-up during their first
semester. Old students are encouraged to avail of the services as needed. As
a matter of policy, no medical certificate is issued without consultation.
N. SECURITY SERVICES
The security force aims to ensure the maximum safety of every member of the
University. Further, it shall protect individuals from all harm and other security
related incidence that may occur inside the campus.
O. FACILITIES AND MAINTENANCE SERVICES

Refers to the manpower who are responsible for the operation and
maintenance of physical resources and environments of the university and
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campus buildings thus providing policies and guidelines in the proper use
thereof.
P. FOOD SERVICES
Refers to the canteen and cafeteria inside the university that are responsible
for the preparation of snacks and meals needed by the academic community.
Q. SOCIAL-CONFERENCE, WORKSHOP HALLS

These are where meetings and seminar workshops are held that include the
Audio Visual Room, Mini Theater, and Holding Area and are equipped with
audio visual facilities ideal for small or big groups. Meanwhile, Greenhomes 1
and 2 and the University Quadrangle are ideal for outdoor activities.
R. STUDENT PARKS
General student parks and student hang-outs which are wi-fi zone are
available inside the university where students could spend their vacant time for
socialization and other recreational activities.
S. UNIVERSITY STORE
School uniforms, departmental shirts, I.D laces, books and other school
supplies are available for sale at the university store located adjacent to the
university canteen. Likewise, faculty authored books are available at the CIM
Office.
T. E-BULLETIN AND UCU STUDENT PORTAL SERVICES

Facilities for easy access on important announcements, official activities of
the university, updates and the like are available to students and employees
whether they are inside or outside the campus.
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Section V
STUDENT PUBLICATION
I. Definition
Student publications are printed materials published independently by students

which include newspapers, magazines, newsletters, periodicals, handouts,
folios, or other publications whether printed, mimeographed, photocopied or
put in digital format, published by students for campus circulation.
II. Recognition
a. Official publications. The official publications of the university are

the University Scribe and Biyahe. They shall undergo the recognition
process required by the Office of the Student Affairs and Services
(OSAS) for all campus organizations.
b. Other publications. Only organizations recognized by the Office of
the Student Affairs and Services shall be considered by the Student
Publications Office for official recognition and for permission to publish
and circulate publications on campus.
c. Recognition procedure of other publications.
Upon being granted recognition from the OSAS, the student
organization presents its certificate of recognition from the sponsoring
unit/department to which it is affiliated.
The student organization presents a proposal which states a)the
purpose and intended content of the paper and which is in line with the
field of specialization of the sponsoring unit/department; b) the list of
the paper’s editorial board; c) proposed number of copies for
circulation and the target population; and d) budget proposal prepared
by the president and treasurer of the sponsoring group, duly noted by
the adviser(s).
III. Printing and Circulation
a. Student publications may be printed using the facilities of the

university or those of commercial establishments.
b. Any organization may use the existing funds of its sponsoring
unit/department for printing.
c. Circulation of publications not recognized by the OSAS and the
Student Publication Office (SPO) may be considered upon
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recommendation of both the Vice President for Student Affairs and
Services and the Adviser of the University Scribe.
Editorial Board and Staff Selection
All members of the editorial board and staff shall undergo the screening
process set forth in the Constitution and By-laws of the University Scribe.
60
Section VI.
CAMPUS ORGANIZATION
This section discusses the procedures and standards that relate to Campus
Organizations.
A. General Policies
`The creation and operation of the Campus Student Organizations in the
University are governed by the rules and regulations concerning their activities
within the campus.
1. Forming a Student Organization

a. Application and Filing
An initial membership of 25 students may apply to the OSAS to form a student
organization. Filing of application is not later than the first month after the
opening of the first semester.
2. Required Documents (to be accomplished in 2 copies)
a. A formal letter of application to the VP for Student Affairs and Services.

b. Proposed Constitution and By-Laws;
c. List of officers in matrix form with their names, respective positions, major,
year level, address, telephone numbers, birthdays, signature and ID
numbers.
d. Names, year levels, major, ID numbers and signature of at least 25
members including founding officer.
e. Organizational Chart
f. Master plan of proposed activities for one year that includes the goals and
objectives, brief description, budget proposal and source of income.
g. Clearance from the Office of the Student Affairs - Discipline Committee
stating founding members are with good moral character.
h. Name of one full time faculty adviser and/or part time co-advisers with the
letter of acceptance addressed to the OSAS.
3. Approval of Application
The applicants will be informed on the approval of its application within one
month from the date of submission. No student organization is allowed to
function without the proper approval of the OSAS.
4. Monitoring of Organization Activities
a. It shall be the responsibility of the OSAS to supervise and monitor the

operation and the activities of all recognized student organization for
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the purpose of providing needed guidance for the full attainment of
goals and objectives as envisioned in their approved Constitution and
By-Laws.
b. The OSAS shall meet with each student organization at least once
every month to discuss projects, plans, and problems and to assist the
organization in attaining its goals and objectives.
c. The OSAS reserves the right to disapprove any activity after
consulting with the organization concerned, if such activity violates any
institutional policy as well as rules and regulations set forth by OSAS.
B. Specific Policies
1. On Certificate of Recognition
A certificate of Recognition shall be given to the student organization for its

operation in the university upon full compliance with the requirements
prescribed. However, the certificate of recognition shall be effective for one
academic year and will have to be renewed every year while the organization
exists.
2. On Probation
All newly recognized student organizations shall be placed on a one year

probation status and shall abide by all the rules and regulations of the
university, the OSAS, SC and CSO. They are all entitled to all rights and
privileges of a duly recognized student organization and should pass the
probation period to qualify for full accreditation or recognition.
3. On Renewal of Accreditation
The OSAS shall approve a yearly renewal of accreditation of all student

organizations which will not be later than the opening of the first semester. Any
organization that does not renew its registration or fails the evaluation of the
Committee shall be automatically considered defunct.
4. On Revocation of Certificate of Recognition
Any student organization that violates and fails to comply with the university,
OSAS, SC and CSO should be investigated by the committee comprising of
VP-OSAS, SC and CSO chairpersons.
5. On membership
All undergraduate students and bonafide student shall be qualified for

membership in any student organization.
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6. On Officership
a. They should be full-time students with minimum academic load of 12

units.
b. They should not be under academic or disciplinary action.
c. Should have no failed/dropped or incomplete subjects.
d. All officers are expected to serve 2 full semester of their office.
Students who cannot complete their service will not be allowed.
e. Any student may occupy an elected position in only one organization.
f. Failure to maintain the requirement while serving as an officer means
that he has to vacate the position in the organization.
7. On approval of activities
Exceptional delivery of institutional student programs are ensured with the

guidance of the following provisions:
a. All activity proposals are submitted for recommendation by the VP-

OSAS duly signed by the secretary and president of the campus
organization duly noted by the Student Council President, Adviser and
the College Dean
Note: There are cases that the other Vice-Presidents are required to
recommend a proposed activity.
b. The proposed activity shall be accompanied by a transmittal letter
addressed to the University President, a resolution and budget
proposal.
c. Organizational planning shall be allowed during semestral break
d. No activity is allowed during examination week except if the activity is
a final requirement in the given course
8. On Grievance
In case of conflict within an organization, or between two or more

organizations, the SC and/or CSO may interfere and render a decision to be
approved by the OSAS.
9. On Selection of Faculty Adviser
a. Must be presently employed on a full-time basis in the university.

b. Should be knowledgeable in the particular field which the organization is
involved.
c. Letter of Acceptance of the position as the Faculty adviser, noted by the
respective Dean (whenever applicable) and to be submitted to the Office
of the Student Affairs and Services.
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Section VII
CODE OF DISCIPLNE
All students are governed by the policies on discipline set forth in this section.
A student who is accepted to study in Urdaneta City University recognizes the

existence of a contract whereby he agrees to bind himself to abide by the
policies, rules and regulations of the university and assumes all responsibilities
appertaining to his status as a student.
As mandated by pertinent and existing laws which state that the primary
continuing responsibilities and duties are retained by the parents/guardians
over their children, the Urdaneta City University however adheres to the
principles of “in-loco-parentis”. Thus, in pursuance of such, the administrators,
faculty and duly authorized University officials shall have the right and
responsibility to make apprehension and/or refer any violation of the Code of
Discipline to the duly constituted authorities.
I. General Policy
1. As a rule, students must wear their official IDs inside the campus at all
times. Further all students are required to use the Modern Access
Control System/turnstile in their entry and exit to and from the
University.
2. Lost ID should be reported to the OSAS for the approval of the
issuance of a new ID. Students are given one day after the date of lost
and is given temporary admission slip before acquiring a new ID.
Students who lose their ID for three times shall present an affidavit of
loss before being issued a new ID.
3. Students are liable for false information in their ID’s, registration forms
and other school documents. Any changes in status, address must be
requested in the form of a letter to the Registrar’s Office for updating.
4. No student is allowed to smoke in the University premises.
5. Students are expected to be polite and courteous inside the campus.
6. The University follows CHED orders; Radio and TV broadcast for the
suspension of classes in cases such as typhoon holidays etc.
Signal No. 1 or 2: Classes are not suspended, unless an announcement is

made by the President. Likewise, all personnel are to continue their
classes/work.
Signal No. 3 or 4: Classes and all activities are suspended. Likewise,

personnel are not required to report for work except in cases that necessitate
their presence in the university.
64
A. Official announcements shall be posted on the UCU Website.
B. All students shall be out by 9:00 pm unless authorized by a written permit
from the Office of the Student Affairs and Services.
C. Students who left their IDs shall approach the guard on duty, which will
verify the student’s registration form. The students will be given passes to
serve as their ID for the day.
D. No permanent reservation is allowed in the use of any school facility of the
University.
II. Student Discipline
Prohibited and Restricted Conduct
The following behaviors are prohibited or restricted by the Student Code of

Discipline. Violations of these policies, or assisting, or encouraging others in
the violation of these policies may lead to disciplinary action.
An attempt to commit any of these acts as well as assisting or willfully

encouraging any such act is considered a violation of university and may be
categorized as either a major or minor offense.
A. TYPES OF OFFENSES
- Major Offense
1. Cheating in any form during examination test or written reports including

reaction papers, experiment, and assignments. It includes but is not limited to
the following:
a. Unauthorized possession of notes or any denials relative to the
examination whether the students actually use them or not.
b. Glancing or allowing another to glance or look at her/his examination
paper.
c. Communicating with another student during an examination without
permission from the teacher.
d. Having somebody else take an examination in behalf of another
student, both parties will be held liable.
e. Plagiarism and other forms of academic dishonesty.
2. Vandalism or willfully destroying or committing act(s) of vandalism on

University property; defacing or tearing off any library book, magazines,
newspaper; damaging or carving tables, chairs, walls; writing, sticking on or
pasting any material on the walls, tables, chairs or other pieces of furniture;
breaking glass, windows, showcases, doors, laboratory equipment, materials,
or electrical, mechanical or electronic devices; tearing or using improperly the
curtains; removing or erasing or tampering with official notices,
65
announcements and posters on bulletin boards; destroying or tampering any
university property or committing similar acts.
3. Littering or improper disposal of rubbish at an inappropriate location.
4. Deliberate disruption of the academic function or a school activity which

tends to create disorder, tumult, breach of peace or serious disturbance not
necessarily connected with any academic function or school activity.
5. Physically assaulting or encouraging to assault any person within the

premises of the university; participating in any melee, such as but not limited to
brawls, fighting, stabbing, quarrelling, hazing or any act that injures, degrades
any fellow student or person attending the university; committing or soliciting
abortion or encouraging any person to commit or solicit the same.
6. Unauthorized bringing in, using, possessing or distributing illegal narcotics

or dangerous drugs or their derivatives inside the University premises or
outside the University during an academic function or school activity, and any
other violation of the provisions of R.A. 9165, otherwise known as the
“Comprehensive Dangerous Drugs Act of 2002”.
7. Bringing in or imbibing or dispensing liquor or any intoxicating beverage;

entering the university or attending academic functions or school activities in
the state of intoxication.
8. Unlawfully possessing or using explosives of any kind, chemical or

biological substance which can cause harm or injury, or any deadly weapons
such as but not limited to guns, knives, icepicks, darts, bolos, chako, knuckles,
pipes, wrench and the like.
9. Gross acts of disrespect in words or in deed that tend to put the University
or any administrator, member of the faculty, co-academic personnel, security
guards, maintenance personnel, students, and visitors in ridicule or contempt
including discrimination by any member against any individual on the basis of
race, color, religion, sex, sexual orientation, gender identity, disability or any
classification protected by law.
10. Threatening another with any act amounting to a crime, or with the
infliction of any injury or harm upon his person, honor or integrity.
11. Producing, possessing, distributing, publishing, exhibiting, and/or

disseminating literature, films, prints, plays, shows or similar forms which are
offensive to morals, contrary to law, public order, good custom, and university
66
policies.
12. Engaging in lewd, indecent, obscene, immoral or provocative conduct such

as passionate kissing, necking, petting and similar acts while within the
university premises or during a university function outside its premises.
13. Defaming any student, teacher, personnel or university authority or his

agents, including the name of the university; giving oral, or sending,
disseminating or posting any written or electronically transmitted message or
graphics or through social media, or demonstrating offensive gesture, which
causes a person or his reputation, or good name to be threatened, harassed,
maligned, besmirched, disgraced, degraded, insulted, ridiculed or defamed.
14. Stealing or interfering with an individual’s personal property, the property of

the university or of property in the possession of, or owned by a member of the
university community, extorting, or making unauthorized collections or
solicitations of money or property from any other student, personnel, faculty
member or administrator.
15. Forging, altering, tampering, falsifying and/or misusing university

documents, records, credentials, receipts, slips, markings, forms or
certifications; copying, reproducing or procuring any unauthorized, fake or
tampered university document, record, credential, receipt, slip, marking, form,
certification, identification card, and the like, or fabricating fake or spurious
copy or semblance of the same and using same for any school-related
purpose or for any other purpose that puts the good name of the university in
bad light; knowingly furnishing or using false or forged information in
connection with official university transactions, proceedings, investigations-
with fake or spurious documents, excuse letters, certifications, credentials,
markings, or identification cards or similar supporting materials; publishing
false information about the university, its officials, faculty members, personnel
and students.
16. Gambling in any form inside the University or outside the University during
an academic function or school activity.
17. Conviction before any court for a criminal offense involving moral turpitude,
against person or property other than through reckless imprudence.
18. Membership in a fraternity or sorority. This also includes membership in

any unrecognized organization that subscribes or participates in any violent
act.
67
19. Any kind of provocation that results in heated verbal or physical
confrontation between students and groups of students.
20. Willful failure to comply with summonses or notices issued for purposes of
investigation conducted in connection with discipline-related offenses.
21. Hazing or physical injuries, for the purpose of initiation, admission or

continuance of membership in any organization, society or group, whether
open or secret. For this purpose, the members who were present shall be
liable whether they actually participate in the hazing or not.
22. Unauthorized use of the university’s network facilities including using a

university facility for activities like symposia, fora, debates, practices and other
such similar activities without having first obtained the necessary permit
subject to conditions imposed thereof by proper authorities. However, approval
of the Registrar, respective Deans/Heads for the use of vacant classrooms for
class/ organizational meetings, practices during school hours shall suffice and
deemed valid.
23. Using without prior authority the name of the university in any ticket,
invitation, program, announcement or similar printed matters.
24. Abusive behavior or discourtesy towards the university officials, faculty

members, personnel, guards and duly elected or appointed Supreme Student
Council officers.
25. Perjury, defined as testifying falsely in any administrative proceeding, or

knowingly making untruthful statements in documents under oath when such
oath is required.
26. Lending ID to another or using someone else’s ID.
27. Giving a treat, money, gift or a token of any kind to a faculty member,
employee or official and/or any person acting on his behalf, in exchange for an
academic related favor or benefit and other similar acts such as but not limited
to, exemption from class attendance, quiz, exam, performance, exam
requirements, and other similar activities.
28. Coming to school or attending a school activity, occasion, or function in an

attire or grooming not appropriate for the said activity, occasion or function
and/or not in accordance with basic decency and good custom or with duly
established university/academic policy.
68
29. Violating any penal statute or rules and regulations or any valid order of
competent university authority and/or the UCU-SC.
30. Tampering with or misuse of emergency or fire safety equipment, including

emergency call devises, fire alarms, fire exits, firefighting equipment, smoke
detectors and sprinkler systems.
31. Habitual disregard or willful violation of established policies, rules or

regulations consisting in the commission of three (3) minor offenses of the
same kind or nature, or five (5) major offenses of different kinds or nature.
Minor Offense
1. Non-wearing of ID.
2. Refusal to present an ID when asked.
3. Third and succeeding loss of ID.
4. Third and succeeding failure to bring ID.
5. Smoking inside University premises or outside the University during

academic functions or school activities.
6. Playing cards inside University premises except collectible cards played in

designated places (classrooms, laboratories, offices, study areas, and Sports
Complex).
7. Violation of policies on the use of lockers.
8. Unhygienic use of university facilities.
9. Using of cellular phones and other electronic communication devices while

inside the classroom except if the use of such is for educational purpose.
10. Second and succeeding violations of policies on the use of university

parking lots.
B. CONDUCT OUTSIDE THE UNIVERSITY
Every student is always identified with the university to which the student
belongs. It is his responsibility to help maintain the good image of the
university by conducting himself in a manner suitable as a UCU-SMART
69
student. Accordingly, he should be conscious at all times that his conduct is
reflective of the values and direction the student gets in the university. While
outside the campus, he should observe established rules, conduct and norms
of behavior.
As such it is expected of him:
1. To uphold the academic integrity of the university, protecting at all times its
name, reputation and ideals.
2. To conduct himself with dignity and honor and to abide by all the rules and
policies set forth by authorities when representing the institution in any
approved activity. Likewise, he should conduct himself in the same manner
when using the name of the university.
3. To keep away from establishments of ill repute such as sauna parlors,

drinking places, gambling joints, pot session dens, and other similar places;
and to avoid associating with persons of questionable character and conduct.
4. Not to use, without prior authority, the name of Urdaneta City University in
any program, announcement or similar activity.
5. To restrain himself from any illegal drug activity such as using, possessing,
drug trafficking and any other prohibited activities.
6. To join any fraternity or sorority of any nature which purpose is contrary to

law and against public morals.
Even though the University cannot be held responsible for its students outside
the school premises, bad conduct of any of its students outside the campus
can be a cause for disciplinary action.
Violation of any of the foregoing shall be taken on a case-to-case basis and

the penalty shall be based on the facts and circumstances surrounding the
case.
C. DISCIPLINARY SANCTIONS
Any violation under this title, Code of Discipline, shall be subject to

administrative disciplinary action and the imposition of corresponding penalty
as may be determined by the Office of the Student Affairs and Services and
without any prejudice to other sanctions/measures that it may take under the
circumstances. Such disciplinary action and/or penalties are defined as
70
follows;
1. Warning. It is a notice to the student that continuation/repetition of specified

conduct may be a cause for other disciplinary action.
2. Reprimand. It is a severe form of formal reprimand by a person in authority.
3. Community Service. As a form of disciplinary measure wherein an erring

student shall serve for at least 72 hours in the maintenance services of the
university
4. Suspension. This entails exclusion from classes, and exclusion from other
privileges or activities from the campus as set forth in the notice of suspension,
for a definite period of time with reinstatement thereafter dependent upon
showing of observance during the period of suspension of terms as set forth in
the notice of suspension which in no case shall exceed fifteen (15) days.
5. Dismissal. It refers to permanent termination of student status without

possibility of readmission to any college of the university.
6. Other sanctions. Other sanctions which the school may impose are non-
readmission to the university; suspension in a particular class; invalidation of a
quiz, examination, term paper or any class work; cancellation of scholarship
and other privileges; in cases of vandalism, payment/restoration of the
destroyed public property shall be done by the erring student.
A student who is found guilty and shall undergo any disciplinary sanction
except that of warning and dismissal shall as a resultant effect be placed on
STRICT PROBATION-FINAL WARNING status by the Office of the Student
Affairs and Services.
1. For MAJOR Offenses
First Offense – Community service / case conference with parents

Second Offense – Suspension for not more than 15 working days / case
conference
Third Offense – Dismissal / case conference with parents
2. For MINOR Offenses
First Offense – warning from the OSAS with written apology

addressed to the offender / Guidance if necessary.
71
Second Offense – reprimand letter from the OSAS / case conference
Third Offense – Community Service
Procedure in Grievance Cases
The Office of the University Guidance Services through its Director shall be the
primary office in-charge of all complaints related to students, whether the latter
is the complainant or the respondent.
The Director of the Guidance Services is also designated as the Chair of the
Committee on Discipline who shall conduct an inquiry on the case filed at hand
and decide if further investigation is needed or promulgate a decision to
dismiss in the event of establishing fully the facts of the case.
The Director may recommend penalty or sanctions to the Office of the Vice
President for Student Affairs and Services who shall give the final decision for
the offense committed duly approved by the University President.
However, for grave offenses that affect the interest of the institution, the
University President shall give the Final decision.
Student Disciplinary Board
On the other hand, the Vice President for Student Affairs and Services, upon
his/her discretion may convene the Student Disciplinary Board to assist in the
investigation or be the primary investigative body.
The SDB convened shall conduct an impartial investigation of the particular

case and render a decision in the soonest possible time to be elevated to the
Office of University President for the final decision.
Composition of the Student Disciplinary Board are as follows:
Chair - VP of Student Affairs and Services

Members:
Director for Guidance Services/ Chair, Committee on
Discipline
The concerned Dean of the College where the student/s
belong
Dean of the College of Law
Chair, Committee on Gender and Development
72
APPENDIX A
URDANETA CITY UNIVERSITY OFFICIALS

ACADEMIC YEAR 2017-2018
ELIZABETH A. MONTERO, Ed.D

Name Position
JOSEPHINE S. LAMBINICIO, EdD Vice President for Academic Affairs
ROMEO B. ENRIQUEZ, CPA,MBA Vice President for Administration and Finance
FICER M. DOFREDO, MIT Vice President for Research and Extension
Vice President for Student Affairs
RICARDO S. GUANZON, MD, PhD.
Director, Guidance Office
EdD, RGC, RPm, RPsy, FPAFP
Program Head, Psychology
JOCELYN V. ESPINO, MAEd Executive Chair, Quality Assurance
MARICEL D. ERAMA, EdD University Secretary
Human Resource Management Officer for
RAQUEL S. ARCAINA, MAEd
Teaching Personnel
OIC, Office of the Administrative Officer
JOEY H. BARROGA, MBA Human Resource Management Officer for Non-
Teaching Personnel
HELEN F. DUPALE, EdD Officer-in-Charge, Graduate School
ATTY. CARLOS M. CARLOS,MBA Dean, School of Law
ELIZABETH P. TULIOC, EdD Dean, College of Teacher Education
ZOSIMA C. GARIN, EdD Dean, College of Nursing
WOODY G. ERAMA, PEE, MSEE,
Dean, College of Engineering and Architecture
MSME, MBA,
REMEDIOS A. PALAGANAS, CPA, Dean, College of Accountancy and Business
MBA Administration
REYVO P. SANNAD, PhD Crim Dean, College of Criminal Justice Education
ADELTRUDES B. CABURIAN, PhD.
Dean, College of Pharmacy
Pharm
CHERYLL A. ESCAÑO, MSW Dean, College of Social Work
Dean, School of Midwifery and Caregiving,
CHRISTOPHER R. BAÑEZ, PhD Overall OJT Coordinator
Chair, HealthWatch
RUBILYN R. NONALES, MIT Dean, College of Computer Studies
Dean, College of Arts and Languages,
RHEA M. AGIBUAY, MAELL
Adviser, University Publication
Dean, College of Hospitality and Tourism
RONDENIA O. CONTAPAY, MDM
Management
73
EDWIN R. FERRER, EdD., PhD., Executive Consultant, Center for Continuing
ThD., DPA, DBA Professional Development
PRINCESS SARAH M. QUINTANA, Head, Science and Math Department
EdD Chair, SMART Training Committee
JERRY C. DICHOSO, EdD Head, National Service Training Program (NSTP)
PRESCILA I. MARCELO, EdD Associate Dean, College of Education
Associate Dean, College of Nursing
APRIL G. ALAP, PhD NEd
Custodian, Clinical Skills Laboratory
Associate Dean, College of Criminal Justice
MAILYN D. CAMPOS, PhDCrim
Education
Associate Dean, College of Engineering and
JERMINE V. DACANAY, MIT
Architecture
FRAMELIA V. ANONAS, MDC Program Head, BA Communication
MARIA ELENA BASCOS-HIDALGO,
Program Head, BA Political Science
MPA
MARY JANE G. REYES, MAEd Program Head, BS Tourism
Program Head, BS Hotel & Restaurant
MARY ROSE A. UY, MBA
Management and Hotel and Restaurant Services
Program Head, BS Office Administration and
LOLITA L. MANANSALA, MBA
Associate Computer Secretarial
ARLY N. VISPERAS, DBA Program Head, BS Business Administration
LENDL LINBERGH S. SORIANO,
Program Head, BS Accountancy
CPA
Program Head, BS Electronics and
RHEALYN B. VALENZUELA, MSME
Communication Engineering
IRENE F. SALVADOR, MSME Program Head, BS Computer Engineering
ARCH. RUSSELL NIELS V.
Program Head, BS Architecture
MEIMBAN,
ENGR. ROYLAND A. ELIGER, Program Head, BS Electrical Engineering
ENGR. MARK OLIVER A.
Program Head, BS Mechanical Engineering
TABAYOYONG,
ARNEL B. OCAY, MIT Program Head, BS in Information Technology
Program Head, Associate in Computer
ANTHONY G. MARQUEZ, MIT
Technology
Program Director, Complementary & Alternative
DR. NNITA S. MANONGSONG
Medicine
Program Director, Complementary & Alternative
DR. HAE DEOK LEE
Medicine
Chair, Committee on Instructional Materials (CIM),
SHERELLE LOU S. ICUTAN, Adviser, Presidential Committee for Cultural and
MSMath the Arts (PCCA)
University Statistician
MARIA LEAH M. MANANGAN, EdD Chair, Committee on Excellence
74
JASMIN JANE R. RAMOS, MAEd Chair, Development Center
Chair, Productivity, Entrepreneurship and
VIRGINIA O. JAVIER, MPH
Sustainability Office
ALYSSA ASHLEY DIEGO-MALAG,
Chair, University Training Committee
Ed.D.
Coordinator, University Extension Program
JIMMY JUAN P. BAYACA, MAEd Chair, Disaster Risk Reduction Management
Group
Chair Maintenance and General Services
ENGR. ALEJANDRO N.
Chair, Planning & Development Office
GERLABAN,MPA
Physical Plant Facilities
Director, Security Management
ABDON A. RAMOS, EdD
Chair, GAD
Coordinator, Physical Fitness and Sports
HILARION V. OLIMPO, MAEd Development
Subject Head, MAPEH
OIC, Registrar
JOFIL Z. LOMBOY, MPA
Officer, Management Information System
University Librarian
VENERANDA C. SERNANDE, PhD
Program Head, BS Library Science
AMELIA C. FERNANDO, MD,MPH University Physician
Senior Staff Personnel, Office of the Student
ANILYN M. TABARA, MAEd
Affairs & Services
MARGIE A. CAWALO, MLIS Senior Librarian
VENER ABIETT L. CASTAÑAGA,
University Researcher
MSMath
LADI GEORGE L. GASCON, MDM Adviser, Student Government Organization
Coordinator, Review and Professional
RODNEY E. SALAGUBANG, MAN
Enhancement Program, College of Nursing
ANNALISA A. TELLES, MAN Coordinator, Level l-lV, College of Nursing
Coordinator, Manila Affiliation-College of Nursing
LOUIE D. JUGUILON, MAN
Coordinator, SMART Volunteer
ANNETTE C. DOMINGUEZ, MAN Coordinator, SMART Volunteer
Field Study Coordinator, College of Teacher
JULIE B. DELA CRUZ, MAEd
Education
Field Study Coordinator, College of Teacher
GERDALITZ G. MINGARINE, EdD
Education
JOSEPH D. MIRANDA, MSCrim Custodian, Criminalistics Laboratory
DAISY S. SORIANO Custodian, Pharmaceutical Laboratory
Custodian, Engineering and Architecture
RICHARD MYRICK T. ARELLAGA
Laboratory
VIRGILIO T. SAMPAYAN OIC, Security
75
APPENDIX B
URDANETA CITY UNIVERSITY HYMN
LET’S PRAISE OUR DEAR ALMA MATER

WITH GRATEFULNESS AND SINCERITY
URDANETA CITY UNIVERSITY
SHINE BRIGHTLY IN THE SKY
WE GIVE TO YOU OUR LOYALTY

WE WILL SUPPORT AND STAND BY YOU
YOUR NOBLE CAUSE WILL BE REMEMBERED
WE WILL CARRY ON FOREVER MORE!
YOUR LIGHT WILL ALWAYS SHINE

IN OUR HEARTS
YOUR LEGACY WE WILL SING
WE WILL PROCLAIM YOUR MISSION AND VISION
TO OUR CITY YOU ARE A BLESSING.
Coda:
UCU, WE DEDICATE TO YOU
OUR COMMITMENT FOR WE LOVE YOU!
* Words and Music by:

Dr. William Hollis
76
APPENDIX C
PROGRAMS OFFERED
Graduate & Post Graduate Programs:

Doctor of Education
Major in Educational Management (Ed.D.)
Major in Supervision and Administration
Doctor in Public Administration (DPA)
Master of Arts in Education (MaEd)
Major in:
Educational Management (MAEd)
Science (MASci)
Guidance and Counseling (MAGC)
Mathematics (MAMath)
Master in Early Childhood Education (MAECEd)
Master in Special Education (MaSped)
Master in Physical Education and Sports (MPES)
Master in Business Administration (MBA)
Master of Arts in Nursing (MAN)
Master in Public Health (MPH)
Master in Public Administration (MPA)
Major in Local Governance (MPALG)
Graduate Certificate in Local Governance
Certificate in Local Governance
Undergraduate Programs:
Bachelor of Elementary Education
 Generalist
 With 27 units in Special Education
 With 27 units in Early Childhood Education
Bachelor of Secondary Education
Major in:
English, Filipino,
General Science,
Math, PEHM, Social Studies
Bachelor of Science in Accountancy
Bachelor of Science in Accounting Technology
77
Bachelor of Science in Business Administration
Major in:
Business Economics, Marketing Management,
Financial Management,
Human Resource Development Management,
Management Accounting,
Operations Management
Bachelor of Science in Office Administration
Bachelor of Science in Psychology
Bachelor of Science in Criminology
Bachelor of Arts in Political Science
Bachelor of Arts in Communication
Bachelor of Science in Hotel and Restaurant Management
Bachelor of Science in Tourism Management
Bachelor of Science in Information Technology
Bachelor in Library & Information Science
Bachelor of Science in Architecture
Bachelor of Science in Computer Engineering
Bachelor of Science in Electronics Engineering
Bachelor of Science in Mechanical Engineering
Bachelor of Science in Electrical Engineering
Bachelor of Science in Civil Engineering
Bachelor of Science in Social Work
Bachelor of Science in Nursing
Bachelor of Science in Pharmacy
Bachelor of Science in Midwifery
Bachelor of Science in Alternative Medicine
Associate in Computer Technology (ACT)
Diploma in Midwifery
Certificate in Teaching (for College of Education)
Diploma in Computer Secretarial (Comp Sec)
Health Care Services NC II
Diploma in Hotel & Restaurant Services
Caregiving NC II
78
Continuing Education Program Courses of the Graduate School
Certificate in Guidance and Counseling
Certificate in Physical Education and Sports Management
Certificate in Special Education
Certificate in Early Childhood Education
Certificate in Community Health Education
Certificate in Science Teaching
Certificate in Mathematics Teaching
Certificate in Filipino Teaching
Certificate in English Teaching
Certificate in Alternative Learning System
Certificate in Educational Management
Certificate in Public Administration
Certificate in Business Administration
Certificate in Social Work
Executive Course in Legal Management
Executive Course in Leadership and Organizational Management
Executive Course in Human Relation and Values Formation
Executive Course in Fiscal Management
Executive Course in Program/Project Management
Executive Course in Teaching Methodology
Certificate in Agribusiness
79
APPENDIX D
EXCERPTS FROM THE MINUTES OF THE MEETING OF THE URDANETA

CITY UNIVERSITY (UCU) BOARD OF REGENTS (BOR) HELD AT THE CITY
MAYOR’S OFFICE, CITY HALL, URDANETA CITY
HON. AMADEO GREGORIO E. PEREZ, IV. (Presiding officer)

City Mayor/Chairman
DR. ELIZABETH A. MONTERO

CITY COUNCILOR MARIA TERESA PEREZ-NAGUIAT

Sangguniang Panlungsod Representative
MR. RUFINO RONALDO Z. SAN JUAN VI

Non-Government Organization (NGO) Representative
MDM. GLORIA R. TORRES

Superintendent, City Schools Division
DR. LIBRADA E. TABLADA

Professional / Business Representative
MDM. SARAH P. TOLENTINO

Alumni Representative
ENGR. JIMMY JUAN P. BAYACA

Representative, UCU-Personnel Association
MR. JOJO B. SHENKER

Representative, UCU-Student Council
MDM. JOCELYN V. ESPINO

Board Secretary
80
Resolution No. 416 s. 2017
APPROVING THE 2017 REVISED UCU STUDENT HANDBOOK
WHEREAS, BOT Resolution No. 312 s. 2012, approved the 2012 UCU
STUDENT HANDBOOK;
WHEREAS, the student handbook is an indispensable document which is

essential in the operation of the University for it contains
guidelines governing the conduct of students and provides direction to them,
among others;
WHEREAS, said essential document contains vital information which help

equip students, members of the academe, and the other stakeholders with
operational knowledge of the university, especially on matters of student
discipline, academic freedom, curricular programs and disciplines, among
others.
WHEREAS, the various changes occurring in the University necessitates

revision of the aforesaid document;
WHEREAS, this body, after a complete perusal of the contents of the 2016
revised UCU Student Handbook, has found that said document is in order and
in accordance with the provisions of the law;
Wherefore, on the motion of Mr. Rufino Ronaldo Z. San Juan VI, NGO
Representative, duly seconded and approved by all herein assembled, it was
RESOLVED AS IT’S HEREBY RESOLVED TO APPROVE THE 2017

REVISED UCU STUDENT HANDBOOK IN ITS FINAL FORM.
RESOLVED FINALLY THAT THIS STUDENT HANDBOOK SHALL BE

DISSIMINATED TO ALL STUDENTS AND FACULTY OF THE UNIVERSITY
81
APPENDIX E
CMO No. 9 s. 2013
ENHANCED POLICIES AND GUIDELINES ON STUDENT AFFAIRS AND
SERVICES
82
83
84
85
86
87
88
89
90
91
92
93
94
95
Appendix F
CMO No. 23 s. 2009

GUIDELINES FOR STDENT INTERNSHIP PROGRAM IN THE PHILIPPINES
(SIPP) FOR ALL PROGRAMS WITH PRATICUM SUBJECT
96
97
98
99
100
101
102
Appendix G
CMO no. 63 s. 2017 (POLICIES AND GUIDELINES ON LOCAL OFF-

CAMPUS ACTIVITIES)
103
104
105
106
107
108
109
110
111
112
113
114
115
CONFORME
I have read the contents of this Student Handbook and

abide by the sanctions contained therein.
______________________________________________________
Student’s signature over printed name
______________________________________________________
Parent’s signature over printed name
Date issued: ___________________________________________
Note: Please detach and submit immediately to the

Office of Student Affairs and Services
Date: ______________________
S M A R T PLEDGE
WE, the OFFICIALS, EMPLOYEES and STUDENTS of URDANETA CITY

UNIVERSITY, do hereby pledge to commit ourselves to establish a SMART
university where stakeholders and it’s environment are:
Service-driven – taking the initiative to provide for the needs of the

stakeholders and the society
Motivated – having the enthusiasm to give one’s best
Achievement-focused – committing one’s self to excellence
Responsive – highly conscious of needs of the society and

Mother Earth
Transformed Team Player – a dynamic member of the global society
We vow that all our efforts shall lead to ONE VISION…ONE MISSION… and
ONE IDENTITY… as ONE UCU.

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This Handbook belongs to:

Course: __________________________Year/Section: __________

Home Address: _________________________________________

Telephone Number: _____________________________________

In case of emergency, please notify:

Name: _______________________ Relation: _________________

Address/Telephone Number: ______________________________

Hon. JULIO F. PARAYNO III

HON. AMADEO GREGORIO E. PEREZ IV

DR. ELIZABETH A. MONTERO

CITY COUNCILOR MARIA TERESA PEREZ-NAGUIAT

MR. RUFINO RONALDO Z. SAN JUAN VI

MDM. GLORIA R. TORRES

DR. LIBRADA E. TABLADA

MDM. SARAH P. TOLENTINO

ENGR. JIMMY JUAN P. BAYACA

MDM. JOCELYN V. ESPINO

Part II. Provisions

Section I. ADMISSION AND RETENTION 8

C. Curriculum Revision and Implementation

F. Student Scholarships and Grants

Section II. ACADEMIC RULES AND REGULATIONS 20

H. Tuition and Miscellaneous Fees

A. Academic Freedom as the Right of an Individual Student

B. Duties and Responsibilities of Students

C. Rights, Duties and Responsibilities of Student

Section IV. STUDENT SERVICES 44

A. Office of Students Affairs and Services (OSAS)

G. University Disaster Risk Reduction Management Center (UDRRMC)

I. SMART Training Center

J. Multi Faith Prayer Room

L. Sports Development Centers

O. Facilities and Maintenance Services

Q. Social-conference, Workshop Halls

T. E-bulletin and UCU Student Portal Services

Section V. STUDENT PUBLICATION 59

Section VI. CAMPUS ORGANIZATIONS 61

Section VII. CODE OF DISCIPLINE 64

Appendix A. List of University Officials

Urdaneta City University (UCU) started as a rewarding

Indeed, as one of the first community colleges in the Philippines, UCU,

Undoubtedly, the College is a unique

To further reflect its commitment to quality higher education, CCU was

This change of status as an academic institution ushered in an era of

From the borrowed classrooms, the university has now expanded to 28

As the only local university accredited by ALCU-COA in the province where

B. VISION, MISSION, GOALS AND OBJECTIVES

S ervice driven- taking the initiative to provide for the needs of

Each of the thrusts is concretely discussed below.

12 CHARACTER QUALITIES FOR SUCCESS

Finding practical uses for that

ADMISSION AND RETENTION

As an educational institution, guidelines for efficient enrolment procedures are

Prior to submission of pertinent documents, the client must undergo interview

1. Documentary Requirements – original and clear copy

a. For new students

 Birth Certificate (PSA Certified)

 Certificate of Good Moral Character (from their former school)

 2 copies 2x2 ID picture

 General weighted average (GWA) Requirements as may be set by the

 Parent’s undertaking for all courses

 For valedictorian and salutatorian, a certification duly signed by the

Course: ________________Year/Section:

Name: _______ Relation: _