Introductory Letter

Name
Your Organization
Your Address
Date
Name of Addressee
Name of Organization
Address
Reference: Give a brief reason for the purpose of writing this letter. This can vary depending
on your needs. While some may be introducing a new product to their customers, several
others may be informing about their business to various other potential clients.
Salutation/Greetings:
Dear Mr./Ms./To whomsoever it may concern
In the introductory paragraph, you've got to mention about your company (if you're
introducing it to customers and clients). Include information like who owns the organization
and what has been phenomenal about this firm. In case, you're introducing your business to
new clients to attract funds for business expansion, you've got to begin with an emphatic
introduction stating firm's year of formation and establishment.
In case, you've given some documents along with this letter, state in brief about them in this
paragraph.
In the third paragraph, you can summarize your products USP or your firms' USP. You can
further thanks the addressee for considering his time and efforts to read your letter.
Lastly, give detailed address, contact number so that you can be contacted in case the client,
investor or customer wants to do business with you firm.
Yours sincerely,
(Your name)
rom:
Rebecca Taylor,
Johnson Services Ltd,
156, Harrison Road,
Birmingham.
To:
Mr. Richmond White,
General Manager,
Viceroy Hotel,
London.
14th February, 2005.
Dear Mr. White,

I would like to introduce our company, (Johnson Services Ltd), which has been in the
business of (providing house-keeping services) for the past (4 years).
We have a well-established track record and our services have always met with great
customer satisfaction. We offer great service at a very competent price and have never
been known to compromise on the quality of our service.
We would like to offer our (Services) to your (Hotel). (Mr. Brown), our (General
Manager) would get in touch with you next week, to discuss the details in person.
We look forward to a fruitful working relationship in the future.
Sincerely,
(Rebecca Taylor)
Mark Jenkins
Team Leader, Technical
Investa Pvt. Ltd.
283 - 28th Street
Massachusetts
Investa Pvt. Ltd.

474 – Wall Street
353 - 6th Street
Massachusetts
Reference: Introduction to the firm Investa Pvt. Ltd.
To whomsoever it may concern,
The purpose of this letter is to introduce you to the firm, Investa Pvt. Ltd., that has been
active in the investment business since the year 1990. We are proud to tell you that we have
some of the biggest clients spread all across Europe and US and we've been providing them
efficient services, ensuring that our investment strategies give them maximum returns.
Along with this letter, we've enclosed brochures, documents and information pamphlet about
our firm. After going through these information sources, you'll be able to know that we are
working in diversified investment fields like mutual funds, equity shares, life insurance, etc.
We offer our services after proper counseling with our clients and by charging a nominal fee.
We are fully aware that you must be investing in some other options of investment and you
might need time to think about our firm. We sincerely acknowledge your time and efforts for
reading this letter.
In case, you're interested to know anything about our firm, feel free to contact on the address
and contact details given in the brochure.
Thanking you,
(Signature)
Mark Jenkins
Dear Mr.Robinson,
I take immense pleasure in introducing to you Flex Mobiles Limited, a five year old
multinational company in the business of manufacturing mobiles. We have around 62 prime
offices globally in different states in UK. We are in the process of expansion internationally.
We undertake bulk operations and specialize in undertaking corporate offers to cater the
needs of different companies. Our sole aim is to provide exquisite and unheard of features to
the concept of mobile technology. Please find attached a copy of our company profile and our
achievements in the past.
I would like to arrange a personal introductory session to further emphasize on our company’s
merits. In this regard I wish to propose to call your office by the end of this week.
I look forward for the meeting and the association with your esteemed company.
Regards,
Smith Scott,
Managing Director.
Introduction Business Letter Sample

Dear Mr. Smith,
We're happy to introduce the grand opening of the Larson Public Relations Firm, serving the
greater Cottonwood City area. Getting the word out about your company to potential customers
and long-term clients is a struggle for many businesses. Without the right combination of publicity
and promotion, many businesses struggle to gain a foothold in the market. Larson PR is
dedicated to make each client as successful as it can be.
To give you a better idea of our services, I'm enclosing a recently prepared brochure on our
assets and strengths, with testimonials and references included. I'm happy to answer any
questions you may have about our firm. I can be reached at [phone number].
Sincerely,
Nora Larson
Laura Parker
Operations Manager
Allen Plastic Industries
3366 Oakdale Avenue North,
Robbinsdale, MN,
United States
(763) 520-7870
June 15, 2008
Catherine Brown
Administrative Officer
Vogue Perfumery Works
1410 East Bridge Street,
Redwood Falls, MN,
United States
(507) 644-60
Dear Ms. Brown:
I am writing this letter to introduce the company "Herald Publications" I have been
the customer of the company for last five years. The company specializes in printing
of annual reports, special issues to celebrate an occasion, project reports. John
Green and has his entire team is great to work with.
For a growing company like yours, this publication house will really help. Your
company has diverged in many areas and you constantly require some one to help
you out the publication of your reports. As you had discussed this with me in detail,
therefore I am introducing the company to you.
The entire staff and management of the company are thoroughly professional. They
stick to deadlines and deliver quality services. The company has gained good clients
in less time due to their effective working style and good service. My experience has
been really good. I am enclosing the brochure of the company along with two copies
of annual general report and special issue of our company's 10th anniversary for
your perusal.
You can contact John Greene on his phone at (612) 4567321 or mail him at john.
Greene@hotmail.com. I am sure this will help you in planning out your company's
special issue for silver jubilee celebration.
I am looking forward to meet you in person. I hope my introduction to Herald

publication will help you.
Yours sincerely
Laura Parker
Dear Andy:
I’ve enclosed a copy of our new corporate image brochure for our financial planning
company. New Bedford Financial Planning Services Inc. provides complete financial
planning consulting services through our staff of 50 financial services professionals.
The individuals who run this company have extensive experience in all forms of
financial planning. They and other senior staff members have done financial planning
for some of the country’s largest corporations, including: Mom’s Bagel Company,
General Hospital, Broughton & Brady Corporation, STL Hotels, and a host of others.
They have also completed financial planning services for many fast-growing small to
midsize companies.
Andy, we would be pleased to provide whatever financial planning services you may
need or, even on short notice, we will be pleased to offer you competitive quotations
for your entire financial planning program or any portion of it. We are certain that we
can earn the privilege of being your financial planning provider if you give us the
chance to compete.
At your convenience I would like to introduce you to some of the key members of our
staff. Please let me hear from you if you’d like to find out more about New Bedford
Financial Planning Services and what we can offer you.
Regards,
Dear Miss Pretext,
I want to introduce you to Excuses Inc.. I have been doing business with them
for quite some time. We have joint ventures concerning the fabrication of lies
and excuses -all ventures that you, too, might be interested in pursuing.
Excuses Inc. is opening an office in your area. Mr. Deception, who is to be in

charge of that location, is a good friend of ours, very personable, and extremely
knowledgeable about our industry.
To give you a better idea of Excuses Inc.’s activities, I’m enclosing a recently
prepared brochure.
When Mr. Deception contacts you, I’ll appreciate any cooperation you can give
him. I do think you’ll find several common business interests to pursue.
Sincerely,
________________________________________
Business letter of introduction example 2

Another reader was moving out of town and wanted an introduction letter to
introduce her clients to another hairstylist. Below is her request and my sample
for her.
I'm a hairdresser, we are moving out of state and I want to thank my clients as
well as give them a new hairstylist recommendation....not sure how to put it all
together.
________________________________________
Answer:
This is a sample letter that may help:
ACME Hair would like to thank you for being a great customer all these years.
We regret to inform you as of September 1st we will be closing. I am moving
back to Australia.
My assistant Debra is opening her own salon and I would recommend her as she
would still be able to provide the styling and service that you have grown
accustomed to at ACME Hair.
You can contact Debra for an appointment at 012345678 or go to her salon at

123 Hairstyle Road.
Thank you and all the best.
Regards,
Dax
Contact Name
Address
Address2
City, State/Province
Zip/Postal Code
OBJECT: WHAT [YOUR COMPANY] CAN DO FOR [YOUR CLIENT]
Dear [CONTACT NAME],
[YOUR COMPANY] has been developing [YOUR PRODUCTS/SERVICES] since [YEAR] and has
thus acquired an extensive expertise in [YOUR SPECIALITIES]. Having based ourselves on the
features demanded by large companies, we have created innovative, user-friendly applications
that are now available to small and medium-sized companies.
Our keen knowledge of the [SPECIFY] industry has helped us develop solutions that answer the
needs of today's clients. These solutions allow you to:
 Increase productivity
 Reduce operating costs
 Increase customer satisfaction
Moreover, we have recently received the [AWARD] from [ORGANIZATION], publishers of such
magazines as [PUBLICATIONS].
Further to our phone conversation, please take a few minutes to read the enclosed documents.
See how [YOUR COMPANY]'s [YOUR PRODUCTS/SERVICES] can optimize your
[DEPARTMENTS/PROCESSES]. I invite you to contact us today so that we can discuss in details
how we can help you.
Thank you for the interest you have shown in [YOUR COMPANY].
Sincerely,
[YOUR NAME]
[YOUR TITLE]
[YOUR PHONE NUMBER]
[YOUREMAIL@YOURCOMPANY.COM]
Mr. John Glenn

Managing Director
Glenn foundation Limited.
123 James Wood Road,
New York, New Jersey 1234.
Dear Mr. Woo,
I am writing this letter to introduce you to the business that I have started recently. I am
looking forward to investment from other organizations in my business.
I have started an organization by the name of Good Garments Manufacturer which

specializes in manufacturing cotton and linen garments. My target is to manufacture quality
products at reasonable price. I have started with very limited capital amount so more
investment is required to improve the infrastructure of the office premise.
I am looking forward toward to a positive response from the end. The profit amount to be
shared from the business depends on the amount invested. It will be an honor to collaborate
with a reputed organization like yours. I am also enclosing the business project details and
percentage of profit sharing basis.
Thanking you,
Jane Austen
From:
Allen B Bennett
1036 Turkey Pen Road
New York NY 10011
Feb 10, 2011
To:
Thomas D Moody
1782 Robinson Lane
Worthington OH 43085
Dear Mr Thomas,
Subject: Business Introduction Letter
This letter is to introduce our publications services to your company. Our company ”
Sikandar publications” is into publication business for last 25 years. We are market
leaders in term of publication of corporate histories, corporate profiles, annual reports,
and other publications. We are based out of Shangrila with main office headquartered at
Shagrila and more than 50 branches across Asian countries. Our impressive list of
clients includes fortune 500 companies and currently we have more than two hundred
employees.
We come to know from our reliable resources that the fiftieth anniversary celebrations of
your company are going to held next month. I understand that it is a momentous
occasion for your entire company and publishing the corporate history of your company
is a great idea for making it truly special occasion. We would like to publish the
corporate history of your company if you give us the opportunity to do so.
You can discuss our proposal with the relevant department and let us know within a
week. If you want, we can fix an appointment and meet in person to discuss the
business.
Looking forward to positive reply
Yours truly,
Allen B Bennett
Related posts:
Follow-up Letter of Introduction

by Ingrid
(Toms River, NJ)
I would like to know what type of letter to send as a follow up to a company

letter of introduction. I emailed letters introducing our company to other
companies in the hopes that they would be interested in hiring our company to
provide our services. How should I follow up?
________________________________________
Hi Ingrid,
I would follow up with another letter saying that you have sent them a letter
before and if they have somehow missed the letter, provide the same
information again and give them a strong reason to contact you.
A side note, it is not a good idea to send a letter of introduction via email. Most
people would consider that spam and not even look at it.
If you were sending it via snail mail, then the chances are better that they have
received it. In that case, depending on the situation, you can follow up with
another letter as described above or give them a call.
Regards,
Dax Cheng
Resigning letters
Sample 1:
With much reluctance I wish to inform you of my resignation as Personnel Director,
effective as soon as arrangements can be made to hire a new director. Last week
while inquiring about changes in my productivity, we discussed the fact that despite
adequate sleep and nutrition I had been feeling unusually tired. We concluded that a
visit to the doctor was in order. Since then, my doctor has informed me that I have
chronic fatigue syndrome. Unfortunately, the erratic hours and the fast pace of our
work environment worsen the effects of my illness. For these reasons, my doctor has
advised a cessation of all work activity and full bed rest for an indefinite amount of
time.
I am distressed that poor health dictates I must quit my job. I searched a long time
to find this kind of job that not only encourages use of my creativity and is
intellectually stimulating, but also affords an opportunity to meet with a variety of
people on a daily basis. I appreciate the opportunity I have had to work here and
sincerely hope that I may return when I regain my health.
Because my major projects have been completed, now is the best time for my
departure. Except for a few minor tasks, there is nothing that demands my
immediate attention. However, If problems should arise, please contact me at home
and I will gladly assist you in any way I can.
Sample 2:
Effective immediately, I resign from my position as a counselor. I can no longer
tolerate the high level of stress here at the Medical Center. I am, however, glad for
the opportunity I have had to work here. This past year I have learned a great deal
about my capabilities as well as my limitations. Now that I realize I am not well
suited for this type of work, I intend to change my course of study. Fortunately, I
discovered this before expending time and money in a field that is not right for me.
I decided to quit last week when Jane Doe notified me that she wanted to return to
work here as soon as we had an opening. Since Jane is a previous employee, training
her is not an issue and she can assume my duties immediately. I hope this is a
workable solution for all parties involved.
Sample 3:
Although I enjoy working here at Doe Realty, I am compelled to offer my resignation
as a field representative, effective two weeks from today, or sooner if possible. I
wish I could do otherwise but recent events have persuaded me to carefully examine
the direction my life is taking. Unhappily, my position, which requires frequent
entertaining of company clients, dramatically increases my exposure to alcohol,
which has become a serious problem. Because my health and family are top priority,
I must remove myself from all circumstances which could threaten my full recover
from this addiction.
But my job has been a wonderful experience. In addition to fostering intellectual
growth, it has afforded opportunities of travel and adventure. I cherish the
relationships I have had with my colleagues and I will miss all of you, but it is time to
change the direction of my life. I am confident that the expertise I have acquired will
enable me to find a good position elsewhere.
I expect to complete all of my outstanding obligations within the next week.
Furthermore, I have arranged for my colleagues and my assistant to assume my
responsibilities should it take longer than is expected to find a replacement.
Sample 4:
With much regret I advise you of my intent to resign as Director of Marketing as
soon as a replacement is hired. Let me assure you, my decision to retire early is as
unexpected for me as it is for you. I was recently diagnosed with a severe illness and
advised by my doctor to decrease my work activities immediately. Although my
responsibilities here bring me a great deal of satisfaction, they also cause a
considerable amount of tension and anxiety. Hence, it is imperative that I
contemplate my retirement and plan for a more serene lifestyle.
Please accept my heartfelt thanks for your support, encouragement, and cooperation
over the years. I have been fortunate, indeed, to work for a company that provides a
challenging yet pleasant atmosphere. Close ties cultivated with my co-workers have
greatly enriched my life. My admiration and respect for them make it that much
more disappointing to end my career with Doe Corporation. It is truly disheartening
that the condition of my health must govern my decision to retire.
Because I understand that my precipitous departure could leave you in disarray, I
want to assure you that I will do everything possible to see that my duties are
efficiently assumed. I plan to thoroughly orient each co-worker with a portion of my
territories so that they, in turn, can train my replacement.
Despite my doctor’s directive, I anticipate consulting on a part-time basis during the
busy seasons. If you are interested, I am available to help out on those occasions.
Knowing that the door is open will help make my obligatory retirement a little more
appealing.
Sample 5:
It is with great sadness that I submit my resignation as Executive Vice-President of
Doe Co. as of December 23, 2009. My health is failing, and I am unable to commit
myself physically to the position. This was a trying decision for me and my family,
but necessary in order to maintain my health. Thank you for the experience,
opportunity and challenge of working at Doe. I have enjoyed it, and it has made life
possible for my family and me. We will always be grateful.
As of Jan 31, 2009, I will no longer be chief engineer. With the decline in
government contracts, I have decided to accept Doe’s enticing offer for early
retirement. My wife and I are looking forward to some excursions in our motor
home, while we still enjoy good health.
I have thoroughly enjoyed my work and my associations with you. As soon as I know
who my successor will be, I will be happy to explain the status of each active project
and orient him or her to the chief engineer’s managerial assignments. Once again,
thank you for these rewarding years with Doe.
Sample 2:
I have decided to take early retirement effective Jan 31, 2009. There is just too
much I want to do before I am too old to do it. I have never made a more difficult
decision, but now that I have made it, I am very excited about the future.
My time with Doe has been enriching and enjoyable. I will miss everyone here and
want to do whatever is necessary to make the transition smooth. I also want you to
know that I am interested in consulting on a part-time basis, if the need arises.
Sample 3:
With apprehension and yet a sense of excitement, I wish to advise you of my
intention to retire from my position as Marketing Director without delay. My
announcement may seem rather sudden, but in all honesty, I have been
contemplating early retirement for some time. Thus, when investments of mine
recently profited generously, it strengthened my resolve to do the traveling my
husband and I have long dreamed of.
Despite my intention to retire early, I still feel a deep sense of gratitude for the
opportunity I have had to work at Doe Associates. The substantial support I
consistently received from management contributed immensely to many productive
and prosperous years here. Many of my closest friendships were made while working
on special projects or training others in the department. You are a dedicated group. I
hope your future efforts meet with great success.
Although I would like to leave as soon as possible, I will gladly stay for a reasonable
amount of time to tie up loose ends and train my successor. However, I strongly
recommend promoting my assistant who has done a stellar job of assuming my
responsibilities in my absence.
Because the weather here is so beautiful during the summer, I plan to stay in town.
During those months, if you are interested, I would be happy to consider consulting
for you on a limited basis. Please let me know as soon as possible if you plan to
accept my offer.
Sample 4:
After careful thought, I have decided to accept the early retirement package offered
me and am therefore resigning from my position as Head of Design. Having made
the decision, I would like to leave as soon as possible, but will, of course, be willing
to stay for a reasonable amount of time to allow you to find and train a replacement.
My memories of twenty-five years here at Doe are very happy ones, and I wish the
company and my coworkers all the best for the future.
Thank You Sales Letter

23 Nov, 2010 No Comment
This letter tells us about the head manager of the ELT Store who thanks his team for
wonderful work done .He thanks for the high professionalism and service that they
provide every year to the Buyers. The following example can be used as a template.
2 October 2009
From:
James Bones
Head Manager
ELT
To: Sales team
ELT
CA23 46BT
Subject: appreciation of the work
Dear Sales team,
With all the pleasure I am writing this letter to thank you for a great job that we have
done this year. Only with the help of our hard-working and friendly team we have
increased the sales for over 30% that had never happened to our ELT Store. I am
extremely happy to see how professional and well-known we became because of our
efforts towards the working process.
I am also very proud to announce Jim Bill and Jay Jones as the top sales people of this
year. I want to congratulate both of you and give you an unexpected bonus-a tour to
China for 2 weeks. I wish you a lot of success in the future. Please come to my office to
discuss the further actions. Once again thank you for the progress that you made. I am
proud by all of our team.
Yours faithfully,
Mr. James Bones
Request for Promotion Letter

22 Oct, 2010 No Comment
From:
Veronika Sels
16 Biller STR
1455 London, UK
To:
John Baker
36 Menes str
1665 London, UK
Date: 12.06.10
Subject: Promotion request

Dear Mr. Baker,
Firstly, I would like to tell you that I am thankful for the opportunity that you provided
me two years ago by offering the position of sales executive within your shop. During
these two years I have gained a lot of experience and knowledge.
However, I strongly believe that it is time for my career development and getting to
another stage in order to express my potential. The promotion will not only raise my
motivation and enthusiasm but also will be beneficial for the company.
I want to assure you in my continual dedication to the shop and the work. I will work in a
full capacity as always. Kindly ask you to consider me as a candidate for the promotion.
IN case you need to discuss it with me personally, I am ready for the personal meeting
at any time convenient for you.
Thank you in advance,
Sincerely,
Veronika Sels
Reprimand Letter
This letter is written from an employer to his employee following a verbal discussion
about the employees performance. Since the verbal reprimand, no improvement has
been shown, and the next step is taken, that of writing a reprimand letter.
1st November 2010
From:
Mr. S Samson
B.N.Fuels
CA23 4RF
To:
Mr. E Johnson,
25 Abbey View
St Bees
CA27 8RF
Subject: Reprimand Letter
Dear Mr. Johnson,
I am writing you this letter following our discussion on 25 th of October as regards to

your performance within the company during the past months. We agreed that you must
meet deadlines set to you and always be respective to your superiors.
However since this discussion, I have seen no improvement in your performance at

work, and your attitude to your colleagues, if anything has becoming increasingly worse,
I have heard even more negative reports about your lack of enthusiasm as well as your
constant inability to keep time.
This letter is a first reprimand, if the changes outlines are not met, it will in due course
be followed by a second reprimand letter, and your final dismissal from the company. I
urge that you read and clearly understand the consequences if you do not take instant
action to improve,
Yours faithfully,
Mr. S Samson
Recognition Letter
Recognition letter is written in order to show that somebody’s achievements,

contribution, job were recognized. Below given example expresses the recognition of
the contribution of the employee from his management. It is formal and not a long one.
From: Marlon Vernes
Manager, SSS INC

34 Verona street
London, UK
(456) 781-3285
Date: November 12, 2010
To:
Martin Luter
Sales managerr, SSS INC
Dear Mr. Luter,
I am writing this letter on behalf of our management. I would like to inform you that we
recognize all your contribution and efforts for increasing the sales of our company this
year. You were setting up really high aims and at the same time achieving them. We are
thankful and really appreciate it. We will not be able to achieve this great success
without your amazing work. The sales increased twice this year and we are sure it is not
a limit with your exceptional work.
In order to express our recognition for you perfect work we are going to have a small
celebration that will be attended by all the employees of the firm. The celebration will
occur on November 14 in Palace Hall at 7.00 pm. We kindly ask you to invite your family
since we would like to thank them for providing you with the inspiration for such a great
job you are doing.
Once again, accept our congratulations. We are looking forward to seeing you and your
family in two days. Thank you very much and wish you more patience, strength and
power to go even further.
Sincerely Yours,
Marlon Vernes
Letter Asking for Promotion

8 Sep, 2010 No Comment
This letter is from a certain person who has been an employee in a company for more
than six years. He asks his superior that he be considered for promotion in the coming
year, as he has held the same position in a span of six years being a company employee.
He also requested for an increase in his salary as he is earning the same rate for the
past six years in the company.
2nd March 2010
From: Johnny Walker
Accounting Clerk
Drafts and Arts Corporation
To: Sheila Dwight
HR Head
Drafts and Arts Corporation
Sub: Promotion Request
Dear Ms. Dwight,
I am writing this letter to you as I have served the company for more than six years as
an accounting clerk. I know that at the end of each year, you are taking time to review
your staff, their positions as well as their rates and I would like you to consider me for
promotion in this coming year.
I would also like to take this opportunity to remind you that I am still receiving the same
rate for my salary. Hence, some employees and staffs that had recently worked for the
company have higher rates. If you will check my employment record, I can then prove to
you how dedicated I am in my work, and in a span of six years I have only taken a week
leave because I was sick.
Therefore, I am requesting you to consider me for a promotion, with increase in my

present rate in the company for this coming year. If my request would not be granted in
any way possible then I will be left with no choice but to leave my job in the company
and search for better opportunity. Especially these days that my wife has recently lost
her job so I have to gain larger amount of money for my family. I hope to hear good
news from you. Thank you very much.
Yours truly,
Johnny Walker
Interview Letter Follow Up

17 Aug, 2010 No Comment
This letter is from a hopeful person who has been interviewed to handle as junior sales
manager with a local firm. She writes to thank the company for considering her to
handle the position and she chooses to stay on the positive side that the interview will
let her hold the position she desires. She is hoping for a very successful outcome.
8th October 2010
From: William Nugent
2664 Hickory Street
Kearns, UT 84118
To: HR Head
HDS Company
San Jose, California 12459
To Whom It May Concern:
I am writing this letter to you as I was recently been interviewed for the position of
Junior Sales Executive in your company. I wish to thank you for taking time in
interviewing me, and the way I was welcomed in your company. It is really amazing and
it also helps me feel more comfortable being one of the applicants that is requested to
be interviewed.
I have come to realize that you have hundreds of applicants for each vacancy in your
company; hence I believe that my interview was a success. I can see how much you are
amazed with my grades when I gave you my School Transcript of Records; you told me
that you are astonished about my firm and clear answers during the interview. I strongly
and confidently believe that during the interview, I had already proved my skills and
knowledge to you which exactly gives me the confidence and determination in writing
this letter.
Again, I want to show my gratitude for considering me for the position and for taking
time to interview me. I am looking forward for your positive response. I am also very
eager to be a part of the company and to start work.
Yours truly,
William Nugent
Interview Follow Up Letter

It is always advisable to write the letter after interview. Not only to thank your potential
employer for the time spent but also express your feelings about the interview. Below
provided sample is interview follow up letter, that you can use in future when needed.
From:
John Vagner
132 Bellisstr
265 London, UK
To:
Jake Blesder
669 Verdes Str
336 London, UK
Subject: Interview follow up
Dear Mr. Blesder,
I appreciate your time that you find in your busy business schedule in order to have an
interview with me for the position of Accountant within your firm. It was a great pleasure
to meet you. I really appreciate your consideration in interviewing me for that position.
After speaking with you and the group members I strongly believe that I can be an ideal
candidate for the position, providing the company with my knowledge and
qualifications. My skills and experience are perfectly fit your requirements.
I am very interested in working in your firm and after the interview I became sure in it
one more time. Looking forward to hearing from you as soon as you will make the final
decision. Please, feel free to contact me at any time via phone number 223-569-566.
Thank you again for the time and consideration.
Sincerely,
John Vagner
Interview Follow Up Thank You Letter

The Interview Follow Up Thank You Letter is made to say thank you for the chance that
was given to a certain applicant to be interviewed. The letter needs to appear very polite
and must create an impact to the company because the sender absolutely likes the post.
The letter can be a great way for the sender to show that she or he is indeed very
qualified for the specified post.
From:
Sterling D. Martin
4735 Stewart Street

Indianapolis, IN 46204
To:
Mr. Frank A. Herbert
General Manager
1630 Joyce Street

Mobile, AL 36602
November 16, 2010
Ref: Thank You Letter For The Conducted Interview
Dear Mr. Herbert,
I write this letter to say thank you for the chance of interviewing me and be able to
converse with you the knowledge that I have of being a Project Engineer. And thank you
again that despite of your busy schedule, you still find time to conduct an interview with
me. I hope that my interview will prove to you that I am very qualified for the post.
As what you have read in my resume I acquired knowledge, skills and experience of the
same post from my previous company. These are the things that definitely make me
believe that I am very qualified for the work. I definitely want to be part of your
prestigious company.
I look forward for your response. If you still have any questions in your mind, please
have the freedom to call me for another interview.
Once again thank you.
Yours Truly,
Sterling D. Martin
Follow Up Letter After the Interview

18 Jul, 2010 No Comment
It is very useful to write a follow up letter right after the interview. It is not only will
make you look professional but also there is a chance to express your opinion about the
interview, highlight the value of this interview and it is also a chance to thank your
potential employer for the time dedicated to the interview.
26 May 2010
From:
Lora Bellow
185 Melinas str
889 London, UK
To:
John Bredword
185 Veels str
599 London, UK
Subject: interview follow up
Dear Mr. Bredword,
I am writing this letter in order to thank you for the time dedicated to the interview with
me on 25 May 2010 for the position of sales manager within your company. I was trying
very hard to get the interview since I always wanted to work at your company. It was my
pleasure to meet you and your colleagues. After the interview I was convinced once
more that your company is a right place for me to work and use my skills and potential
for the growth of the company.
Thank you also for listening my recommendations, suggestions and ideas. I will do my
best in order to implement them to the benefit of your company in case of being chosen
as an employee.
Thank you once more for the consideration and time.
Sincerely,
Lora Bellow
FOLLOWUP LETTER AFTER THE MEETING

Follow-up letter after the meeting” is a letter written after a meeting has been held. It
comprises of the minutes of the meeting which includes people involved, details of the
issues discussed, actions taken, assignments planned and the important decisions made
in the meeting. It is also a remainder & review of the meeting to the people involved in
it to remained them the actions/activities to be carried out by them based on the
decisions carried out in the meeting.
From
Jaime M . Leday,
Managing Director,
Hitech CNC,
Banglore.
Nov 20, 2010
Dear Staffs,
Ref: Followup letter after the meeting.
I am happy that meeting went on well and we have discussed all that we have planned
to.
The meeting started by 11 a.m. and lasted for an hour. We have discussed and do’s
and don’ts that make the rules of our company. It includes rules for operators, setters,
programmers, account staffs, packing unit staffs and office boys.
In the meeting , we have discussed the duties of the staffs. Each staff is given incharge
of one CNC machine operation and three operators to help him. The staff should allot
work for the operators in such a way that work is not lagging and the machine is not
idle at any point of time.
The staffs and operators working in the morning shift this week will work in the night
shift the next week and vice versa.
The staffs and operators working in one machine should not at any cost operate an
another machine as each machine is different and any mishandling will lead to major
repair and misfunctioning.
Taking leave without prior intimation is not recommended. If any operator needs to
take leave he should inform his machine setter so as to substitute with another person.
The machine should not be idle due to lack of operators.
Leave often is not advisable. Leave will not be sanctioned without any valuable cause.
Machine Efficiency and Production Efficiency should be maintained by the setters who
organize the work with the help of operators.
So far your cooperation had made our company climb the steps of development. We
expect your cooperation to be continued.
Thanking You,
Sincerely,
Jaime M . Leday
Work Reference Letter

1 Dec, 2010 No Comment
This is a letter written by the current employer of an individual who is wishing to seek
employment in a new position. He has always been a faithful employee to the company,
and his need to change job is for personal reasons as he is to move away from his home
town.
1st November 2010
From:
Echi Gosowa
Product Manager
N.N products inc
New Delhi
To:
Mr. Bishu Patel
Golden inc. products
Mumbai
Subject: Work reference
Dear Mr. Patel,
I am writing you this letter as a letter of recommendation for a Mr. D Sari who wishes to
apply for an opening within your company in Mumbai that he found on the Internet.
Mr. Sari has worked for my company for the last five years as a technical assistant, and
he wishes to leave his current position as family business is forcing him to relocate to
Mumbai.
I would highly recommend that you consider Mr. sari for an opening in your company,
he is a very loyal and dedicated member of staff, and one who will be missed on his
departure next month,
I wish to thank you in advance for your time and consideration in offering an opening
like this to Mr. Sari,
Yours faithfully,
Echi Gosowa
Withdrawal Letter
1 Dec, 2010 No Comment
Withdrawal Letter is a letter that pertains to the extraction of products or items in a

certain business. This concerns those products that are not buyable to the display
center and decided to pull it out to avoid more losses of capital. In short, this is a
withdrawal of stock from a client. The letter below is a sample of withdrawal stock letter.
From:
Freda K. Scott
THY Snacks Corporation
1157 Cliffside Drive

Binghamton, NY 13901
To:
Mr. Gilbert P. McDowell
1865 Cliffside Drive

Binghamton, NY 13901
November 30, 2010
Ref: Stocks Withdrawal
Dear Mr. Mc. Dowell,

I write this letter to tell you that starting next week we will not anymore bring products
in your establishment of our different array of snacks that were launched and released
this year. Even though our products are very renowned at the outset, our sales definitely
went down radically.
We are definitely welcoming any business recommendations from the available one and
possible clients. This is for the reason that the demand of the different kinds of
products went down when various companies introduced new products when a survey
already carried out.
Please consider all our variety of snacks delivered in your outlet is officially withdrawn
next week. Products that are still available should be sold out before we pull out
everything.
Truly Yours,
Freda K. Scott
The Revolving Letter

A revolving letter has a number of uses. One of these is to serve as a medium of

communication between various companies that have disagreements or those that are
yet to reach a conclusion on a matter. Such a letter is revolved between the two parties.
It is important to avoid the use of foul language on such letters, courtesy and decorum
should be maintained.
From:
Pierre Coubertin.
Lambert Drilling Services,
4622, Juniper,
Toppekka, MV
To:
Lancelot Imas,
Sales Manager,
Sun Electronics,
262, Terry Lane,
Tutu, MK
Dear Mr.Imas,
Subject: Revolving letter for the company
It is with a sense of disappointment and displeasure that I write this revolving letter to
you. If you will recall, our company made an order of 27 units of split airconditoners
from your organization. Apart from the fact that the delivery was late and the fact that
your engineers refused to show up for the installation, we discovered that 15 units were
malfunctioning.
I must say that this development is completely unacceptable to our organization. It will
be deeply appreciated if you take the necessary steps to correct this anomaly. Thanking
you in anticipation of your positive action.
Yours faithfully,
Pierre Coubertin,
Lambert Drilling Services
Trade Reference Letter

This letter is written by the head of a company who has a long working and trading
company with a another local company that he uses as one of his suppliers. The letter is
written to another company with which the company wishes to trade, giving reference
for always supplying on demand and a good credit reference.
1st November 2010
From:
Mr E Devine
Whitehaven plastics
CA23 4RF
To:
Mr. George Hanson,
Paints R us
Ca 34 4RF
Subject: Trade reference
Dear Mr. Hanson,
I am writing to you in order to give a trade reference for the local company of painting
twos. They are looking as a company to expand their customer base, and are looking for
possible new clients within the local area.
I have been trading with Painting twos for more than ten years now, and I can say that
their reference stands unblemished. They have always been loyal; putting the needs of
their clients before their own, and have always supplied the correct materials within the
correct timescale. On the one occasion they asked for credit from my company, the
owed amount was paid, once again, well within the time limit.
I can highly recommend this company to you, as I said, I have used them as one of my
major suppliers for more than ten years, and will continue to for many years to come,
Yours faithfully,
Mr. E Devine
Tenant Recommendation Letter

This sample letter is used to get necessary information on recommending a tenant. A

person, who wishes to recommend a tenant to a landlord, provides necessary
information about the recommended person. This letter specifies that the person is well
known to him/her and confident about him/her.
From:
Susan F. Duchene
1722 Beech Street
Concord, CA 94520
November 21, 2010
To
Susan R. Davis
1333 Pinchelone Street
Norfolk, VA 23513
Subject: Recommendation of Tenant
Dear Sir/Madam,
I would like to recommend Mr. Jeff as your tenant. He was my tenant for four years. So I
am guaranteeing you that you will be pleased to take him as your tenant. He is very
impressive person. He has a very impressive payment record and he is regular to pay
rent on the due date itself. Sometimes he pays before the expiring date. I did not notify
a single complain against him. His behalf is also notable. His neighbors are also very
happy with him as he was polite and gentle. He behaved well to all persons around him.
Mr. Jeff is a student and he always remains busy with his study. He kept his house well.
No damage is found to the property. When he left the house, I found it in the best
condition that should remain. He can speak very well and clearly. He informed
everything in time.
From my personal experience, I would recommend him as your tenant. He is the best
person for this. Do not hesitate to ask me anything about him if you want more.
Yours Sincerely
Susan F. Duchene
Teacher of the Year Nomination Letter

The sample below is teacher of the year nomination letter from the director of the high
school to the appropriate authority who will choose the winner from the nominees. The
letter usually is formal and should highlight the reasons why the particular teacher had
been nominated.
From:
Barbara Streider
54 Siners street
7787 London, UK
To:
James Serden
96 Sindersstr
5545 London, UK
Date: 17.08.10
Subject: Nomination of teacher of the year
Dear Mr.Serden,
I am writing this letter on behalf of the management of our high school No156 in order
to nominate Mrs. Angela Davidson for the teacher of the year 2010. Mrs. Davidson had
been working with us during the last 6 years. She is a special teacher, one of those who
in my opinion were born to be a teacher. She has all the features of the character that
are necessary to be a good teacher: she is caring, loving, patient, and attentive. We
have made an evaluation of the teachers in our school and she had been chosen as a
best teacher. Students love her.
I strongly believe that her efforts should be appreciated. Therefore, when we were
required to offer the candidate for this nomination, there was no any doubt and argues
about the candidate from our school.
Please, find attached evaluation results and short biography of Mrs. Davidson.
Thank you
Sincerely,
Barbara Streider
Student Recommendation Letter

Presented below is a recommendation letter for a student who wishes to be admitted in

his preferred university. It is a formal letter sent from the recommending person and
addressed to the school. It is just a short letter but straight to the point.
From:
Lawrence N. Smith,
CEO, Microware Corp.

34 Fifth Street,
Ontario, Canada,
(458) 785-9865.
Date: March 12, 2009.
To:
Martin V. Sheik,
Dean, San Marino State College.,
232 Morgan Ave.,
Ontario, Canada,
(458) 896-9689.
Subject: Recommendation of Student
Dear Mr. Sheik,
I would like to recommend Mr. Manny Brown for admission in your school for the
upcoming school year. I have known the student since he was in high school and I can
attest that he is a very outstanding student and has always been so participative in
extra-curricular activities. Aside from that, he has maintained to be a humble person, a
trait that has made his classmates love his company. He is also the president of the
student government when he was in senior highschool and has represented the school
in many interschool competitions oh which he was always victorious.
As an alumnus of this university, I am hopeful that this recommendation will serve its
purpose in favour of the student. Should you wish to contact me to verify this letter
please call me at the telephone number indicated above. I would be very happy to know
that you have acknowledged my recommendation. Thank you and more power to the
institution.
Respectfully Yours,
Lawrence N. Smith
Scholarship Recommendation Letter

The Scholarship Recommendation Letter is made by a certain person who tries to

recommend a great student who is very much qualified for a scholarship. That despite
of the difficulties he or she is encountering right now just to pursue and finish his or her
studies. The letter is intended for organizations that gives scholarship. The letter must
stress out the qualities that make the student qualified of the scholarship award.
From:
Herbert A. Heilo
Department of Mathematics
University of North Carolina
1826 Rockwell Lane

Elizabeth City, NC 27909
To:
Gerard Lance A. Muss
President
Gerard M. Scholarship Foundation

3382 Gregory Lane
Louisville, KY 40202
November 04, 2010
Ref: Recommendation for Mr. Kent Martin A. Leonen as the Recipient of the Gerard M.
Scholarship Foundation Award
Dear Mr. Muss,
I write this letter to recommend Mr. Kent Martin A. Leonen for the Gerard M. Scholarship
Foundation Award. I am acquainted with Mr. Leonen for almost 4 years.
He is a very hard-working, diligent and genuine student and been an inspiration to so

many students. He always stands out in all his academics and tops his class. He as well
gets a lot of awards both in the field of academic and extra curricular. His achievements
excelled more due to the financial trouble that he encounters everyday. He works part
time in the library and acquire teaching jobs so that he may able to pay his school
expenses. His difficulty in financial matter does not stop his eagerness to finish his
studies. His determination and sincerity let him obtain a lot of excellent honors in the
school.
Therefore, I greatly recommend Mr. Kent Martin A. Leonen for the Gerard M. Scholarship
Foundation Award.
Yours Truly,
Signature
Herbert A. Heilo
Request Letter
Request letter is very way to write and they are very useful. It is a chance to explain in
details which information you need to request and for what reason. The detailed
description will prevent misunderstandings. Below there is an example provided.
From:
William Sorens
352 Verdes str
336 London, Uk
To:
Brian Greller
396 Mendes str
859 London, UK
Subject: request for some information
Dear Mr. Greller,
I am an MBA student of the University of London. Currently we are conducting a research

regarding the awareness of our citizens about pollution. My supervisor Mr. John Dreler
advised me to contact you since he believes that there is important information you can
share with me.
I would really appreciate if you can give me some information regarding the matter or
advise me which people I can contact for obtaining such information. The research is
based on secondary and primary data. Therefore, I will be glad to obtain any qualitative
and quantitative data.
I believe that findings of the research can be very useful not only for our project but also
for your company. And I will be glad to present you the final findings if you are
interested. Kindly inform me, when I can have a meeting with you in order to discuss the
details.
Thanking in advance,
Sincerely,
William Sorens
Rental Termination Letter

This letter is written by the landlord of a premises to remind the current tenant of the
termination of the rental contract. He offers his tenant the possibility to resign for
another year, but on the condition of a rental increase of 2,5%. He asks that he let him
know in advance of his decision, so that if necessary he can look for a new tenant.
1st November 2010
From: Mr. W Smith
45 High Street
CA23 4RF
To: Mr. E Devine
Industrial block 5
Whitehaven
CA23 4RF
Subject: Termination of rent
Dear Mr Devine,
I am writing to you to remind you that the rental contract of your business premises is
due to terminate at the end of this month. As you have rented the property now for one
year, I can give you the opportunity to sign a new agreement for another year, with an
annual rental increase of 2,5%, which is the legal norm.
Please can you conform what you wish to do, as if you wish to terminate the contract,
then I would like time to advertise the unit for rent, and to find a new tenant, as i do not
wish the block to be left standing empty.
You have always been a good client, and have always paid your rent on time, and this
letter is a formal reminder that the contract is due to end, in no sense is it a request that
you abandon the premises.
Please let me know of your decision,
Yours faithfully,
Mr W Smith
Teacher Reference Letter
Below is a sample teacher reference letter. It is written in a formal way in order to

express sincerity of the sender. This letter does not need to be very long to be
impressive. Just as long as the necessary details are present then a one page letter will
already do.
Brenda F. Green
Principal, Brokenshire High School
First Ave.
Ontario, Canada
(123) 456-7890
Larry J. Eagle
Dean, Adamson University
Third Street
Ontario, Canada
Subject: Reference for English teacher
Dear Mr. Eagle,
I would like to recommend Mr. Jonathan Worth for an English teacher position in your
esteemed school. I have worked with Jonathan as his principal for four years and during
these years, he had been a consistent recipient of various awards in our school. He has a
passion for teaching and he always tries to maintain a harmonious relationship with the
rest of the faculty and staff. As his superior, I did not experience any problem with how
Jonathan carries out his job and responsibilities as a teacher. He submits his teaching
plan on time and he continues to inspire students to work hard and do well in all the
subjects.
I am hoping that this letter will serve its purpose. Should you need to contact me for
whatever reason, please do not hesitate to call me at my number indicated above. Thank
you and more power to your institution.
Sincerely Yours,
Brenda F. Greeen
Resignation Letter Format

Resignation letters are your last communication to the employer and to the company.
The letter must express about your positive experiences and learning in the company
since it will serve as a record. This is vital to keep so you have to be neutral. This must
be written in brief and concise manner with the affectivity of your resignation, the date
of your last working days, and the responsibilities that you have to hand over. A sample
of simple resignation letter is as follows:
From:
Dewitt R. Stelly
2492 Big Elm

Lake Lotawana, MO 64054
June 2, 2009
To:
Bryan J. Goodman
1975 Jett Lane

Malibu, CA 90265
Dear Sir,
Re: Resignation Letter
I write to tender my resignation from my position as assistant manager of the company.

As per mutual contractual agreement, I want to kindly treat this as two weeks notice and
then relieve me with all responsibilities in the 15 th of June.
I must expect that you already know that I want to still continue my learning, with this
regard I want you to know that I got the scholarship for the program of ABC Company in
New York. I was really flattered that I become one of the chosen people to study.
I want to extend my deepest thanks to you and to the company. I learned a lot and you
help me sharpen my skills and abilities here. I will never forget that I owe you this. You
can still contact me in the same number about my left position.
Sincerely yours,
Dewitt R. Stelly
Retirement Letter
Retirement letter is to inform the employer about your pending retirement. There is a
sample of retirement letter below that you can follow. It is not difficult to write such a
letter but still you should know some tips. In order to save your time, review the sample
below.
11 January, 2010
From:
David Bekler
878 Beelis str
998 New York, US
To:
Markos Nettler
677 Verdona str
867 New York
Subject: Retirement from the firm
Dear Mr. Nettler,

I would like to remind you that I am retiring from my position of the chief accountant on
1 February 2010. I would like to thank you for the provided opportunity and
professional, personal development within your company. I have really enjoyed working
with you and thank you for all the support provided me during all the period of my work
with you. It was a pleasure to come every day at work and not count the hours before
the ending of the working day. I enjoyed working among professional people and within
nice environment.
I am sure that after my retirement I would miss working with your company, miss my
co-workers. If I can be useful during my transition, please let me know.
Thanking you in advance,
SIncerely,
David Bekler
Resignation Thank You Letter

This letter is written by an employer to his current employee to thank him for the quick
response to his correspondence earlier in the week where he tendered his resignation
from his position, asking for a release date as soon as possible. He thanks his employee
for being so understanding to his situation.
1st November 2010
From: Mr David Smith
23 Abbey View
CA23 4RF
To: Mr J Hickson
General Manager
Whitehaven plastics
CA23 4RF
Subject: Thank you letter to employee on resignation

Dear Mr Hickson,
I am writing to you to thank you for your rapid response to my letter of 25 th of October
in which I tendered my resignation. As I stated in my letter, I wished to tender my
resignation with some urgency due to family problems which mean I have to relocate
immediately back to the Leicester area of the country.
I have much enjoyed working for your company, and it is with mixed feelings I leave, I
will miss my colleagues, some I have known more than ten years now, but I will be glad
to be returning to my home town to be closer to my family.
Once again thank you for your rapid response and acceptation of my resignation as well
as my release date for next week. This is highly appreciated. I would like to take this
opportunity to wish you and the company all the best for the future, I will keep in touch,
Yours faithfully,
David Smith
Resignation Withdrawal Letter

In the world of business and various other facets of life, people resign from their jobs
for various reasons. The aftermath of such resignations depend on a lot of factors.
There are some cases in which someone will withdraw an earlier resignation by writing a
resignation withdrawal letter. Such a letter will explain the circumstances surrounding
the withdrawal.
From:
Charles Berlitz,
7229, Mopeto Street,
Ropan, MN 4728
To:
Mr. Alexander Morris,
General Manager,
Nerita Pharmaceuticals,
47282, Mino Lane,
Gapet, HJ 5739
22nd November 2010.
Dear Sir,
SUBJECT: RESIGNATION WITHDRAWAL LETTER
It is with a great sense of relief, happiness and excitement that I am writing this to you. I
am writing this letter to you in order to withdraw my resignation. If you will recall, I had
earlier sent a resignation letter to your good office. The reason for the resignation was
the false allegation levelled against me. I resigned so as to fight and clear my name.
Now that the truth is known and all the lies have been exposed in addition to the fact
that the organization has sent me an official letter of apology and a letter of recall, I am
withdrawing my resignation. It is my pleasure to be back.
Yours faithfully,
Charles Berlitz,
Chief Accountant.
Response to a Complaint Letter

It is not so pleasant to receive complaint letter but they should be handled. Most of
them actually improve the business since point out at the disadvantages. There is
sample of answer to a complaint letter that is written on the complain letter of the
customer.
From:
Jane Vernes
14 LIndsten str
3665 London,UK
To:
Mike NIkson
145 Vernss str
3695 London, UK
Date: 15.01.10
Subject: response to a complaint
Dear Mr. Nike,
We received your letter dated on 12.01.10 where you complain about the quality of
service in our clothing shop. As you mentioned on 11.01.10 you were attending our
shop and ask one of our assistant for a help while he just turned around and walked
away. You also mentioned the name of the sales assistant since you could read it before
he turned away.
I apologize for such kind of behavior of our employee. But I have to mention that it
hadn’t been done on purpose. As he explained us he simply didn’t hear your request.
However, we asked him to be more careful and attentive next time with the customers.
Once more accept our deep apologies for the inconvenience and we are looking forward
to seeing you soon in our shop.
Thank you in advance
Sincerely,
Jane Vernes
Response Letter
A response letter could be written in response to a letter of request or intent, inquiry or

complaint. Below is an example of a response letter to an inquiry for accommodation in
a hotel for a large group booking for the following year.
1st November 2010
From: Reservations department
Lakeside hotel
Keswick
CA34 4RF
To:Mrs Freda Thomson,
23 Abbey Vale
CA34 5RF
Subject: response letter to accommodation inquiry
Dear Mrs Thompson,
I am writing to you in response to your correspondence dated 24 th October 2010 in

which you requested availability and prices for a group booking for march of next year. I
can confirm that we do indeed have room, and I have made a provisional reservation on
52 rooms.
Please can you send me as soon as possible a the 10% reservation fee that is necessary
in order to hold these rooms for you. If you are unable to, i am afraid we cannot
guarantee you the accommodation.
In response to your inquiry about facilities for disabled guests and wheel chair access, I
can confirm, as is seen on our website, that we have 4 specially adapted suites on the
ground floor of the hotel.
Thanking you in advance for your custom,
Anna Smith
Reservations
Response Letter Example

This is a sample letter of responding to an inquiry for a vacant position in a certain

company. This is written courteously and inspiringly since a job applicant needs to be
inspired as employment is very stiff nowadays.
1st November 2010
From: Joyce Simpson

Holcim Inc.
Ontario, Canada
To:Mrs Lakeisha Bryant,
423 Sunshine Road
Ontario, Canada
Subject: Response Letter to a job opening inquiry
Dear Mrs Bryant,
I am writing you this letter in response to your inquiry for a vacant position in our
company. I would like to inform you that we currently have no vacant position since we
have just hired one employee since a position had been vacated earlier. I am sorry but
we will keep your application as an active file for future need.
I hope that we have answered your query and I would like to wish you luck in your job
hunting. Please let us know of any changes in your contact details for us to update our
files so that we can inform you right away of a vacancy. Thank you for your interest on
our company.
Sincerely yours,
Joyce Simpson
Reservations
Resignation Letter Notice

This letter is used to inform a concerned company that you have decided to leave the
company by resigning from your post. This letter may be used to let the officer in
charge know that you are leaving the company on your own will and wish to receive all
your previous payments if any.
From
Rahul Mishra
C-8/12
Rohini
New Delhi
To
Manager
Mr. Nitish Chawla
AUS PVT. LTD.
Date-26th November 2010
Subject- resignation from post of sales manager
Dear Sir
With due respect I like to inform you that I have decided to resign from the post of sales
manager with immediate effect and would like to inform you that my services would no
longer be available.
I have been working under your guidance since 6 years and I had enjoyed working under
your expert guidance but due to some personal problems I wish to resign. As my
previous record shows that I had been loyal and very good at my work and it had been a
pleasure to enjoy the company’s services. The support which I received here has been
overwhelming and I hope that the company would find the correct person to fill this
post.
Also I would be obliged to know if any pending payments are left on my name and hope
for a glorious future of the company.
Yours sincerely
Rahul
Reservation Letter
This letter is sent to the reservations department of a hotel by an individual who wishes
to make a large group booking. He writes well in advance as some of his guests have
special needs and also there is a total number of more than 100 in the group, the hotel
only accommodating 150 guests.
1st November 2010
From: Mr John Green
34 main Street
Wolverhampton
W23 3ED
To: Head of reservations
Lakeside hotel
Keswick
CA56 6TG
Subject: Advanced booking inquiry
Dear Sir/ madam,
I am writing to you to make a preliminary reservation for a large group booking for next
march, 2011. I write so far in advance as to date i have 102 people interested in the
holiday we are organizing.
Looking at your brochure on the Internet, the situation of your hotel seems perfect, and
has wheel chair access, this being important as the trip I am organizing is for old age
pensioners, of which more than one uses a wheel chair. Please can you confirm that you
have adequate facilities in at least two rooms for disabled guests.
I would therefore like to male a preliminary reservation for 102 pax. In double rooms for
the first two weeks in March. Please advise me as to what discount we would receive for
a group booking, as well as to local tourist attractions,
Yours faithfully,
Mr John Green
Court Character Reference Letter
30 May, 2010 No Comment
Character reference letter is a letter that indicates your relationship or how you well
know a certain individual. This could be one of the major references that an employer
seeks for them to make sure that a certain person who is applying for any position in
their company is reliable. However, this type of letter can only be used in court as a
proof, an exhibit or evidence that is needed when a trial is on going.
From: Angela McClain
1996 Stiles Street
Pittsburgh, PA 15219
To: Atty. Thomas Sanders
2503 Mutton Town Road
Seattle, WA 98101
To whom it may concern:
This letter is a response to the request of my former husband, Mr. Kevin Smith that he
needs my confirmation that he was here with me last month from October 1 st up to the
end of the month. He spent the whole month of October with me and our kids with his
goal of keeping our relationship and family intact.
Hence, on the 1st day of November after our Halloween vacation, he decided to go there
and spend some time with their family, his plans was clear to us, he wanted to
determine how much he will miss us. This letter is also a proof that my former husband
isn’t there when the murder incident of his cousin’s family occurred. Attached herewith
are the plain tickets of my husband as well as the essential papers and documents that
can prove that he was here at the time that incident happened.
Sincerely yours,
Angela McClain
PHOTOGRAPHY COPYRIGHT RELEASE LETTER

This type of letter authorizes the receiving party to use the photographs of the sending
organization. Without this type of authorizing letter, using the photographs may not be
possible while it is illegal if possible. The reason for this is simple: the infringement or
intellectual theft of another’s work(s) without permission is illegal.
From:
Luciano Maserati,
Pixels Digital Photos,
53837, Dupont Layout,
Kmenty, CA1363,
To:
Abraham Dave,
Stilleto Designs,
367382, Nunns Road,
Legico, NY573
14th November 2010.
Dear Sir,
SUBJECT: RELEASE OF PHOTOGRAPHY COPYRIGHT
On behalf of Pixels Digital Studios, I write this to you in order to let you know that you
have been permitted to use our photographic resources for your project as requested. If
you will recall, your outfit had sent a letter request the release the copyright for
numerous pictures as you will like to use them for your animal care awareness
campaign.
Fortunately, one of the policies of Pixels Digital Studios is to support nature in all
ramifications. We believe that by supporting your campaign, we are contributing our
own quota to the conservation of nature. However, we will want to remind you that the
permission is limited to the use of your project only. Any other use apart from this will
be regarded as an infringement on our intellectual property.
Yours sincerely,
Luciano Maserati,
Pixels Digital Photos.
Counter Proposal Letter

We usually write such letter when we get some proposals for the partnership but we
want to correct the details of the further work between the companies.
From:
Harold D. Plumley
2815 Brannon Avenue

Jacksonville, FL 32202
To:
Alison R. Marshall
734 Wescam Court

Duckwater, NV 89314
Subject: The company’s business proposal
Dear Mrs. Marshall,
I have received the receipt of your company’s business proposal. I have immediately
sent it to the Directors to make a right decision.
After the several time of discussions and confirmations, we have noticed several points
where our company was not fully satisfied with accepting it . That is why are going to
offer to your business idea a counter proposal.
This proposal consists of the listed terms:
1. The size of our company’s name must be bigger than you have proposed.
2. Our company’s color is yellow but not blue so you must use this remark in the
correction.
3. We are going to shoulder the food expenses and all transportation that you have
advertised to our companies for a period of nine months.
4. We honestly want to introduce our company’s name first instead of being in

queue.
If you consider the offered proposal we will sign the contract.
Truly yours,
Harold Plumley
Copy of Resignation Letter

Following is a copy of resignation letter sample. It is to notify your higher official about
your resignation. The letter starts by informing about the resignation. Next, specify the
reason for it. You can also write about how good it was to work in the company and
write a thank you note for that. Also, you can specify how you are going to deal with the
work transition.
From:
Mr. Pankaj Mohanthi
Junior Developer
Sea Info Systems
MG Road, Bangalore
17-October-2010
To:
Ms. Manisha Jalahalli
Manager – Development team
Sea Info Systems

MG Road, Bangalore
Subject: Resignation
Dear Ms. Manisha Jalahalli,
This is to request you to accept this letter as my resignation’s notice letter. I request you
to relieve me of my duties as a junior developer at Sea Info Systems, with effect from
17-Nov-2010.
I will be joining the Tree Top Networks after serving a month’s notice period here. I have
got many learning experiences and good opportunities in this company. I thank you and
our team members for all the support and guidance. I am leaving as a happy employee
and look forward to working with you in future, if any opportunity comes up.
I understand that this transition is crucial and I assure you that it will be done smoothly.
Please get back to me if any more information or assistance is needed.
Yours Sincerely,
Mr. Pankaj Mohanthi
Cooperate Sponsorship Letter

This letter is written by the head of a local cooperate giant, confirming his company’s
willingness to sponsor an upcoming local company in its’ new venture, as it will create
new jobs in the local area, place where unemployment is above the national average.
From:
Joseph D. Gove
BN Fuels
1568 Southside Lane

Los Angeles, CA 90071
January 28, 2010
To:
Michelle T. Nishida
Director
EFD
1568 Southside Lane

Subject: Agreement to Sponsor
Dear Ms. Nishida,
I write this letter to you as the managing director of BN Fuels, one of the largest
cooperates firm on the area. I think that is a young individual like you make an effort try
and then make some variety of difference to the local community, it’s commendable and
as a result I wish to sponsor you in the venture.
Our community is unluckily and underprivileged with higher than the national
unemployment rates of more than 80% of the works, certainly being within the firm.
Since the closure of mines we have watched nothing but down hill in the community.
This is the reason why I really feel so commendable when the youth like yourself tries
and make a difference in the local community and launching your new business will
assist in creating new jobs in the community.
I like to discuss all the details of sponsorship, please do confirm next week this 5 th of
February at exactly 9:00 in the morning.
Truly yours,
Joseph D. Gove
Cooperative Sponsorship Request Letter

This letter is written by a large cooperate firm who is looking to sponsor up and coming
businesses in the area. The cooperate giant is already the sponsor of many local firms,
and wishes to expand its client base even further, already sponsoring the local TV and
radio stations.
1st November
From: Mr J Hickson
General Manager
B.N.Fuels
CA23 3RF
To: Local business in Cumbria
Subject: Sponsorship.
Dear Business owners,
I am writing to you as general manager of B.N Fuels, the largest cooperate firm in the
area, providing more than half of the workforce of West Cumbria with their current
employment.
Here at B.N Fuels, we like to see local businesses prosper too, liking a variety of shops
and businesses to be found our local high street, making it attractive to towns folk and
tourists alike.
I am therefore offering the opportunity to two up and coming businesses the

opportunity to be sponsored by B.N Fuels. In the past we have sponsored hundreds of
local business, and are currents sponsors to local TV and radio.
Please do not hesitate to contact us to arrange a meeting if you feel your business would
meet the requirements to be sponsored by our company,
Yours faithfully,
Mr J Hickson
Contribution Letter
This letter is written by a well known charity to a business in the local area to thank
them for their outstanding contribution they made to a recent fund raising event, where
they closed their business for an entire afternoon so as to attend.
12th November 2010
From:
Mrs. Ana Steele

Helping hands
Egremont
To:
Managing director
Egremont plastics
CA45 5RF
Subject: Contribution to local fund raiser
Dear Mr. Jones,
I am writing to you on behalf of all here at helping hands to give you an enormous thank
you for your efforts in our recent fund raiser.
When I sent out the invitation to attend the event, I expected that maybe you would
send one representative from your company and possibly a small donation.
But you closed your factory for a whole afternoon, and all of your staff members
completed the ten km walk to raise funds for our charity. We are so humbled and you
are so commendable. I know that our charity is one that is very close in your hearts, as it
is to all locals in the area, with all the money we raised, we will be able to buy the
specialist equipment we need for our day center.
Once again,
Thank you so much for your contribution,
Ana
Contract Extension Letter

Contract Extension Letter is made to request for an extension of the contract that is
about to expire. The contract needs to be legally done and should contain details or
reasons why the contract needs to be extended. The letter should be noted and
approved by both companies for the legal binding.
From:
Lula D. Nguyen
642 Renwick Drive

Eagleville, PA 19403
To:
Mr. Herbert L. Lance
1323 Grove Avenue

Tulsa, OK 74120
November 17, 2010
Ref: Extension Of Lease Contract That Is About to End on November 24, 2010
Dear Mr. Lance,
I write this letter to inform you that I will still continue to lease your apartment. The
lease contract that I have right now indicates that my contract will end on the 24th of
this month.
Though my college years have ended already, I still want to lease your apartment for the
reason that I want to work in your locality and I am very contented with my stay in your
apartment.
With regards to this matter, please do advise me the soonest if I can still lease your
apartment so that I can relax my mind of looking for another apartment if I can’t get a
new lease contract from you.
Thank you very much for your time.
Yours Truly,
Lula D. Nguyen
Contract Termination Letter

An issue of the termination of employment letter is unpleasant but it is an inescapable

aspect of an effective management. On the other hand, in the entire equality,
termination letter must be used merely as the last resort after a periodic counseling for
enhancement of performance had no effect. This type of letter must be written politely.
A sample of this letter is as follow:
From:
John K. Chang
Proprietor
Travel-Around Tours
1980 Paul Wayne Haggerty Road

Metairie, LA 70001
January 27, 2009
To:
Aaron M. Jackson
2416 Pickens Way

Dallas, TX 75240
Dear Sir,
Re: Termination of the Annual Car Lease Contract
Reference: Lease of Contract/Doc 21st January, 2009
We hereby give you a notice of termination of the Annual Car Lease Contract entered
into your office our Ref cite effective this 1st day of March, 2009 due to the
unsatisfactory and the delayed payment of the bills by you.
With regards to this, please clear all the pending bills on or before due date or on 25 th of
February, 2009 and be oblige. You can call our office at 443- 4744-5858 or visit our
office for further information about the transaction. We will surely accept your query.
Please accept the receipt of this letter. Thank you.
Sincerely yours,
John K. Chang
Proprietor
Travel-Around Tours
Congratulations on Promotion Letter

This letter is generally written by a family friend or family member to congratulate the
one on his/her promotion in the job. This letter also describes the love and affection of
the friend or relative towards the person.
3rd November 2010
From: Verona Jones
23 Main Street
Southampton, UK
CA23 2WS
To: Mr Harry Jones,
23 Burnage Lane
M56 6TF
Subject: Congratulations on promotion
Dear Harry,
I have written this letter to congratulate you for your promotion. I was informed about
your promotion by your dad. Being just 25 years and still attaining the position of sales
manager is really an achievement. I suppose you’ll end up being the manager of the
company soon.
You really made me proud, marrying with Anne and settling your home job is really a
brave job. You have really succeeded in doing what I had wished for you. We also have
experienced the same kind of life, we were set to work at 16 and worked in the same
factory till it closed.
I wish you continue to progress with your work and also look after your wife and bring
us our first grandchild.
All my love
Mum
Appreciation letter to Teacher

20 Jan, 2011 No Comment Appreciation letter to Teacher How to write a Thank you
Letter to Teacher Teacher Appreciation Thank You LetterTeacher's Appreciation
Letter Thank You Letter to Teacher
Appreciation letter to Teacher
The appreciation letter is written to teacher to express thanks for all the hard work done
by him/her while teaching during the academic year. A few words of thanks is the best
way for making the teacher feel that he/she has done a remarkable job.
From:
Russell C Reed
4214 College Avenue
Rosewood OH 43070
July 10, 2011
To:
Walter E Frost
2113 Kinney Street
Northampton MA 1060
Dear Mr Walter,
Subject: Appreciation letter to teacher
With my heartfelt thanks and feelings, I want to express my genuine gratitude for all the
hard work you have done during this academic year. You have given a new dimension to
teaching with your unique and innovative ways. Your way of making the difficult
concepts easy to understand is simply outstanding. I have enjoyed your every lecture
and learn a lot from you. You are the one reason for my attending school every day.
I really appreciate the way you encourage weak students to put their best efforts in
understanding the lessons. Every student of class is impressed by you. You have taught
even the most boring topics in very interesting manner by using innovative ways. In
fact, many students of our class have developed liking for the subject “Geography”.
Once again I would like to extend warm thanks to you for all the superb work you have
done and wish you best wishes for your future endeavours.
Yours Sincerely,
Russell C Reed
Student
Class X11
Modern School
Appreciation Letter to Parents

15 Jan, 2011 No Comment Appreciation Letter to Parents How to Write a Letter of
Appreciation Letter of Appreciation for my Parents Letters for Parents Thank You Letter
To Parents
Appreciation letter to Parents
It is a welcome idea to extend thanks to your parents for all the things they have done
for you. Although one just cannot payback the debt for all the care, love and upbringing
done by parents, however saying thanks shows your love for them and it endures in
parent’s memories forever. You should ensure that you express your generosity and
kindness in your letter. Also, understand that highlighting the personal value of gifting
your parents with your personalized hand written letter works like magic.
From:
Ilene A Johnson
550 Harper Street
Paducah KY 42003
January 10, 2011
To:
Elmer C Johnson
339 Pearl Street
Sacramento CA 95814
Dear Papa,
Subject: Thank you letter to Parents
I am very happy to express my heartfelt thanks to you for everything you have done for
me. I really want to share how I feel about you. Thank you for sending me to Mumbai
for higher studies in computers. I understand it would be hard on you to send your only
child out of your sight. However, your decision has done wonders for me.
Initially I was not happy with your decision but now I realised that your decision enabled
me to take responsibilities on my shoulder and inculcate much needed discipline in me.
I worked hard during these years and it has helped me in getting ahead in life.
With your love and blessings, I got a job in multinational company. It is offering me
good salary package and many additional benefits. Mom and Dad, I am very proud to be
your son and would be coming to meet you soon.
Love,
Ilene A Johnson
Appreciation Letter to Manager

10 Jan, 2011 No Comment Appreciation Letter to BossAppreciation Letter to
Manager Corporate Letter of AppreciationEmployee Appreciation Letter Thank you Letter
to my manager
Appreciation letter to Manager
The appreciation letter to Manager is written to thanks the manager for his
commendable services offered to you or your team. Here, you should mention the
instances where efforts made by manager helped you in getting your work done easily.
It also helps in building better relations with Manager and seeking his support in any
future endeavours.
From:
Patricia B Johnson
4502 Pineview Drive
Lake Park MN 51347
January 10, 2011
To:
Tracy S Eagle
1154 Boring Lane
San Francisco CA 94103
Dear Ms Tracy.
Subject: Appreciation letter for satisfactory services offered.

I would like to extend my heartfelt thanks for the satisfactory services offered by you to
our organisation. I am like to appreciate the way you conduct business with us. Your
services were really exemplary and your staff is also well mannered.
You have managed the situations well in pressure conditions and clients have
appreciated your leadership skills in managing the things in better way. I would like to
admit that it is rare to find high standards of genuineness and reliability in the today’s
business world.
It would be my pleasure to hire your services in the future and I sincerely wish all the
very best for a successful future.
I look forward to do business with you again.
Sincerely yours,
Patricia B Johnson
Manager
Johnson Business Solutions
Volunteer Recognition Letter

This letter is written by a local charity and non profit making organization in the form of
a circular. It announces in its newsletter the names of three more members of the
community who have stepped forward in order to volunteer at the local day center,
stating that any help or donations are always gratefully accepted.
1st November 2010
From: Mrs Jane Seymour
Help is at hand
Seascale
CA23 3ED
To: Members of the community of Seascale
CA23 56T
Subject: Recognition of new volunteers
Dear members of the community,
I am writing to all residents of Seascale and the surrounding community in the form of a
circular news letter in order to announce new events at our center, fund raisers and
recent donations etc. The latest fund raiser was a great success, raising almost 3,000€
towards the fund for new equipment, as well as donation constantly flowing in from
local businesses and members of the community.
May I take this opportunity to formally introduce our community to our three latest full
time volunteers at our day center. With such wonderful people in our community willing
to take their time to help others, our day center goes from strength to strength.
I wish to name the three new volunteers as Miss Dawn Sinch, Mrs Ann Parson and Mr
David Smith. Three commendable members of the community, willing to spend their
time helping others, may i remind you all that never can we have too much help.
Yours sincerely
Mrs Jane Seymour
Help is at hand
Valentine Letter
This letter is sent on Valentine ’s Day from a boyfriend to his loved one to let her know
how special she is and how much he loves her. He hopes that they will stay together for
many years to come, and even mentions that one day they may marry
14th February 2010
From:
Mr. David Jones
23 Abbey Vales
Whitehaven
Ca27 TH
To:
Cheryl Diskon,
24 Hunters lane
Whitehaven
CA 23 4RF
My dearest darling Cheryl,
I am writing you this letter to ask you to be my valentine. I know that we are already
together for more than two years, but you are so special and I love you so, I want to
write you this letter to show you how much I love you and care for you.
I hope that every year I will write my valentine letter to you for all my years, you are my
only true love, you are the one for me, and I hope one day you will become Mrs. Cheryl
Jones by taking my hand in marriage.
You may think I am old fashioned in writing to you, but I like to write you, a letter you
can keep and read as many times as you like. I love you my darling Cheryl, please be my
valentine,
David
Thank You Letter to Employer

This letter is written by an employee to his superior to thank him for his understanding
of recent events. The employee has had to take unexpected leave from work to care for
his mother after she suffered a fall, and will return to work as soon as possible.
1st November 2010
From:
Mr. Edward Devine,
24 Abbey View
St Bees
CA21 6TR
To:
Mr. H Johnson,
Head or personnel,
Whitehaven plastics plc,
CA23 5RF
Subject: Thank you
Dear Mr. Johnson,
I am writing you this letter to personally thank you for being so understanding when I
asked for urgent leave to care for my mother after she suffered her fall last week.
I have always been a loyal employee to your company, and pride myself on my
dedication to my position as deputy Sales Manager within your branch. I wish to remain
working for you for many years to come, and am arranging for my sister to come and
stay next week so that I can return to work, all be it part time to start with.
Once again, thank you for being so understanding, and allowing me to take leave at the
shortest of notice, I will keep you informed, but hope to be able to return on Monday
morning to work, and to talk to you about the possibility of working part time for a few
weeks until my mother fully recovers,
Yours faithfully,
Mr. E Devine
The Gift Letter

Gift Letter is identified to be a small note or letter that is associated with a gift given to
someone on a special occasion. For instance this letter that is made shows the gift that
comes from a wife given to her husband during their wedding anniversary.
From:
Janice W. Marcus
1441 Powder House Road
Miramar, FL 33025
To:
Floyd M. Valdez
1441 Powder House Road

Miramar, FL 33025
November 30, 2010
Ref: Gift letter
My Precious One Floyd,
I write this letter as I traditionally made this every year as an anniversary surprise. Along
with this letter is my gift to you with a ribbon on top of it. I intend to write a letter to
you yearly for the reason that each year my love to you becomes deeper and sweeter as
the years goes by.
We can count this as our fifteenth year of being together since the time that we
exchanged vows and finally become husband and wife. I remember that day of
gathering; it is definitely the celebration that I could say the most memorable and
happiest day of my life. Now look at us, we are still very happy like just like the day that
we first met. Our family is complete, we have a handsome son, a great house and a
magnificent profession and we couldn’t ask for more.
My precious Floyd, I greet you a very happy anniversary, I do hope that you will love my
gift that I choose for you. I love you so much.
Forever with you,
Janice
The Revolving Letter

A revolving letter has a number of uses. One of these is to serve as a medium of

communication between various companies that have disagreements or those that are
yet to reach a conclusion on a matter. Such a letter is revolved between the two parties.
It is important to avoid the use of foul language on such letters, courtesy and decorum
should be maintained.
From:
Pierre Coubertin.
Lambert Drilling Services,
4622, Juniper,
Toppekka, MV
To:
Lancelot Imas,
Sales Manager,
Sun Electronics,
262, Terry Lane,
Tutu, MK
Dear Mr.Imas,
Subject: Revolving letter for the company
It is with a sense of disappointment and displeasure that I write this revolving letter to
you. If you will recall, our company made an order of 27 units of split airconditoners
from your organization. Apart from the fact that the delivery was late and the fact that
your engineers refused to show up for the installation, we discovered that 15 units were
malfunctioning.
I must say that this development is completely unacceptable to our organization. It will
be deeply appreciated if you take the necessary steps to correct this anomaly. Thanking
you in anticipation of your positive action.
Yours faithfully,
Pierre Coubertin,
Lambert Drilling Services
Trade Reference Letter

This letter is written by the head of a company who has a long working and trading
company with a another local company that he uses as one of his suppliers. The letter is
written to another company with which the company wishes to trade, giving reference
for always supplying on demand and a good credit reference.
1st November 2010
From:
Mr E Devine
Whitehaven plastics
CA23 4RF
To:
Mr. George Hanson,
Paints R us
Ca 34 4RF
Subject: Trade reference
Dear Mr. Hanson,
I am writing to you in order to give a trade reference for the local company of painting
twos. They are looking as a company to expand their customer base, and are looking for
possible new clients within the local area.
I have been trading with Painting twos for more than ten years now, and I can say that
their reference stands unblemished. They have always been loyal; putting the needs of
their clients before their own, and have always supplied the correct materials within the
correct timescale. On the one occasion they asked for credit from my company, the
owed amount was paid, once again, well within the time limit.
I can highly recommend this company to you, as I said, I have used them as one of my
major suppliers for more than ten years, and will continue to for many years to come,
Yours faithfully,
Mr. E Devine
Thank You Letter for Promotion
This letter is written by an employee who wishes to thank his employer on the
acceptance of his promotion that he recently applied for. He is very grateful and
expresses his happiness in working for the company.
1st November 2010
From:
Mr. Edward Devine
23 Wood vale lanes
Carlisle
CA128TY
To:
Mr. H Redding
Carlisle plastics plc
Industrial block 13
CA01 3ED
Subject: Thank You for Promotion
Dear Mr. Redding,
I am writing this letter to you to express my gratitude for my recent promotion, you
have made me very happy. I have always been proud to work for your company and have
always only heard good things about its’ reputation.
I applied for the promotion to Senior Sales assistant, feeling the opening to be suited to
me after having worked for more than five years in the sales department of your
company. I am honored that you chose me for this opening and I assure you I will always
remain a faithful worker to your work force.
Once again I thank you for having made this possibility to climb the career ladder a
reality for me. I am most honored to work for you and hope to continue to work for your
company for many years to come.
Yours faithfully
Mr E Devine
Mortgage Marketing Letter

Having a good quality of mortgage marketing letter will help a businessman promote its
business to its target clients. It is a great way of promoting the services that your
company offer that will make it known to other individual. Sending a mortgage
marketing letter to your prospect client will definitely provide a huge change in your
company.
Ralph Genesis
SomNath Mortgages
98 East Riverside,
Maryland
August 6, 2010
Mr. Anthony Crawford
677 East Riverside,
Maryland
Dear Sir:
We would like to request for your presence for the opening of the newest Mortgage
Marketing Company on August 27, 2010, the SomNath Mortgages. We are proud to say
that we have hired the best employees that are dedicated and have a lot of experience in
this type of business. We are capable in providing loans to business owners and other
individuals.
The following are the services that we are planning to offer:
 Flexible instalments
 Quick processing
 Comparatively low rate of interest
 Incentives on repayment sooner
These are the Banks that we are able to avail loan.
 ICICI Prudential
 IDBI Bank
 HDFC Bank
The bank that we have chosen to trust is SBI and our legal firm is “Herbert Gerard and
Associates.”
We have great offers that are especially given during the opening day. If you will visit us
on that day you’ll know a lot of reasons why you should acquire our offers.
We are hoping that you will consider our invitation and do business with us.
Sincerely,
Ralph Genesis
MBA Recommendation Letter

This is a recommendation letter to an MSA program. The executive of a company is

recommending his assistant to a management school. The executive has found his
assistant to be full of enthusiasm for work and also observed his leadership qualities. He
is of the opinion that if his assistant does his MBA it will help him become a better
manager; hence the recommendation.
From:
Charlie Thomson
Operations Head
XYZ Ltd.
To:
Mr. James Atkinson
Head of Admission Committee
Golden Management School
45 Park East Lane NY
3rd November, 2010
This letter is to formally recommend Austin Manger for the MBA program at your
esteemed Management School.
Austin has been assisting me for the last three years and has consistently demonstrated
his strong dedication towards work. Recently he has been successful in developing and
implementing a plan to streamline our purchase department. It was a major project and
Austin has been able to handle the project with great effort.
Although he is my assistant, he is also required to undertake leadership role. Many of

his colleagues seek his advice and Austin is always there for them. This leadership
streak in him will be more effective if he is given the opportunity to go through an MBA
program.
For these reasons, I would strongly recommend Austin as a candidate for you MBA
program.
If you have any further clarification, please feel free to contact me.
Sincerely
Charlie Thomson
Operations Head
XYZ Ltd.
Medical Release Letter
A medical release letter written by a certified medical professional is important in

various circumstances. For instance, it can be issued to the family or an employer in
order to release or grant leave to a particular individual that needs urgent medical
attention. The following is an example of such letters.
From:
Dr. Ashraf Lambe,
Casta Hospitals,
47348, Piranz Lane,
Sontre, MN 34943
To:
Mr. Fernandez Horatio,
Managing Director,
Impala Business Services,
54734, Guruo Avenue,
Grenty, TM 3844
30th November 2010.
Dear Sir,
SUBJECT: MEDICAL RELEASE LETTER
I am writing this letter to you as a matter of priority and importance. It is my sincere

wish that you will treat this letter as such. Without much ado, the purpose of this letter
concerns a worker with your establishment. The person in question is Mrs. Afrikiya Igosi
who is a patient of ours.
She had been complaining of lower abdominal pain before we diagnosed her case as
that of an ectopic pregnancy. Mrs Igosi’s case is one that will require surgical
intervention. As a result of this, I will urge you to release her or grant her leave of
absence in order to seek medical attention. This is thanking you in anticipation of your
kind response.
Yours faithfully,
Dr. Ashraf Lambe,
Casta Hospitals.
Merry Christmas Letter

This is a sample merry Christmas letter that is sent during the Christmas season. It
sends season’s greetings and wishes for a joyful Christmas celebration together. This is
a personal letter and must be written with joy and happiness.
1st December 2010
From: Romeo Blight
34 1st Street
Ontarion, Canada
To: Jessica James
23 4th Avenue
San Jose, California
Subject: Merry Christmas
Dear Jessica,
Merry Christmas! I am writing to this letter to wish you all happiness in this season.
From our family, we hope to be with you this coming season and I wish that we can still
celebrate the season with so much joy in our hearts.
I hope that this letter will merit your favorable response and I am looking forward to
spending this once in a year event with you and the rest of your family. Please let us
know your response on this matter as soon as possible so that we can settle your
transportation and accommodation ahead of time.
Sincerely yours,
Romeo Blight
Marriage Proposal Letter

Proposal contains certain important elements that must be mentioned to have a better
chance of persuading the reader. These elements should include what the sender
proposes to do, how he or she intends to do it, when, and how much it will cost.
From:
Joseph D. Gove
1568 Southside Lane

January 28, 2010
To:
Michelle T. Nishida
4535 Broadcast Drive

Chantilly, VA 22021
Michelle T. Nishida
My dear Michelle,
Now, I have taken a mature decision of listening in my heart and as well I am decided to
let you feel my deep emotions for you. So, I am writing this letter to offer you a marriage
proposal and live with you forever together. I want to know your answer to this
marriage.
I was thinking about the marriage proposal ever since the last days that I constantly
think of you being with me. Our six years of being together I guess is enough to prove
that I am really sincere with my intention, to be your lawful husband for keeps.
I have all the pressure of marriage from our parents and relatives, yet I know they
cannot resist it anymore. According to my heart, this is a good decision since we are
both settled in our professions.
If you can, please plan a leave for us to talk and reply my proposal as soon as you
receive this mail.
Your love,
Joseph
Marketing Letter
It is important for each business to fully understand the entire key strategies to use in
order to be efficient in marketing. Marketing letter is a find of document meant to draw
customers to opt for the goods and service of a certain company. This merely speaks on
behalf of the whole company and is determined to reach the goal of success. In writing
this letter, you have to focus in your objective of writing, be concise, direct and make it
short to create a good impact.
From:
Shirley M. Jane
PG Outlook
2594 Red Bud Lane

Hartford, CT 06103
To:
Jason P. McFarland
DEL Furniture and Supply
3650 Chapman Lane

Albuquerque, NM 87102
Dear Mr. McFarland,
Re: How to Chop off Half percentage on Office Furniture
PG office is happy to help you in making a procurement decision. You actually save up
fifty percent (50%) of your furniture if you let us assist you. We are committed to offer
you information on how you can have quality furniture without spending more in your
account. At PG Outlook we concentrate in both second hand and new furniture.
We also have the most famous brands of fixture such as Haworth, Steelcase and many
more. Our second hand items are refurbished and looks like new. If you opt for the
refurbished one, then you can really save about 50% in your profit.
PG Outlook have qualified crew that helps our in the interior design and installations.
Quotations are free and you can have it also in our website any time that you want.
Regards,
Shirley M. Jane
PG Outlook
Email Marketing Letter

Marketing nowadays has found a lot of channels. For one, it has already invaded the
World Wide Web that is why we often receive even unsolicited marketing emails in our
email inbox. These marketing emails are very effective in reaching a greater number of
people in a lesser amount of time.
To: mlawrence@yahoo.com
Cc: restiban@gmail.com,
Subject: Letter of Marketing
Dear Mr. Mark Lawrence,
We at Holcim Enterprises Limited would like to announce our marketing programmes.

Our company is a one-stop shop for all your hardware needs. Aside from the parts and
repair services that are available in our branches, we offer free installation services in
order to ensure client satisfaction. You also do not have to worry of transporting the
goods to your place as we offer free delivery anywhere in the country.
I hope that you will spare some time for you to visit us at any of our branches. We have
a very friendly staff that will be able to assist you in your hardware needs. I am looking
forward to seeing you grace our store once of these days.
Sincerely yours,
James Manly,
jamanly@Holcim.org
Marketing Sales Letter

This is a sample letter of promoting a line of new products to the existing customers by
providing some samples for testing. This is a form of marketing the new products
through mailers instead of cold calls. The letter also includes the products’ information
listing codes and pricing for the convenience of the customers in their deliberation of
purchase.
20th August 2010
From:
Logan Lahaye
Products Consultant
Milestone Enterprise
To:
Hans Miner
Product Manager
Far East Corporation
Subject: Sample Products Promotion

Dear Mr. Miner
Attached please find some new products which we are offering your company for future
purchases. These are just samples which you can try out and prove their effectiveness
for yourself. We welcome any feedback that you might have upon trying these samples.
The new products’ information such as codes and pricing are listed in the package with
the samples. Please feel free to peruse through the information and revert with further
questions, if any.
We look forward to enhance our cooperation with your esteemed company through this
new line of products.
Thank you.
Yours Sincerely,
Logan Lahaye
Direct Marketing Letter

13 Jun, 2010 No Comment
A marketing letter is a kind of document which meant to compel to clients to go for the
goods and services that you are offering. This also speaks on your behalf and your
determination to have a successful business. This letter must be direct and short, one
page is better to require a greater impact.
From:
Joseph D. Gove
Texas Bank Manager
1568 Southside Lane

January 28, 2010
To:
Michelle T. Nishida
Director
EFD
1568 Southside Lane

Dear Ms. Nishida,
Everybody wants the idea of saving off in the purchase and saving 50% make it sounds
good. Mesopotamia shopping credit cards is your real friend and a good companion for
those who loves shopping. And if shopping makes you smile, then this is a must have
thing. As a lady, I shop thrice a week for house hold items and clothing.
The way that card operates is similar as your ordinary cards, the only difference is that
you save more. If you opt to have one, then you can contact us by browsing our site or
calling our hotline (6868) any time. You will have a quick response for this matter.
Truly yours,
Joseph D. Gove
Texas Bank Manager
Direct Mail Marketing Letter

Direct Mail Marketing Letter is made by new enterprise that has just open within the
locality. The letter is sent to the entire habitants of the place to tell regarding the
opening of the new business. The letter as well has attached list of the prices and
discount coupons that will help in marketing the business products.
From:
Elijah K. Jackson
General Manager
THY Restaurants
2414 Laurel Lane

Fort Stockton, TX 79735
To:
Dennis K. Penn
2586 Laurel Lane

Fort Stockton, TX 79735
November 29, 2010
Ref: Invitation To Visit The Grand Opening Of THY Restaurants
Dear Mr. Penn,
I write this letter to introduce to you our new business establishment that is nestled at
2414 Laurel Lane, Fort Stockton, TX 79735. I am pretty sure that there are so many
residents that noticed the work that we have provided in the place. We firmly believe
that this is the perfect kind of business to put up in that place.
I would like to grab this opportunity to invite you to come to our store for our free
sample. Please look for the attached free 1 meal coupon, to be employed only for
lunchtime during weekdays and it can be used by only one person.
The letter also has list of the prices of the entire products and discount coupons to aid
in advertising the business in its first week. I do hope that you will soon be our regular
clients.
We’re looking forward to see you in our place.
Yours Truly,
Elijah K. Jackson
usiness Letter Writing

17 Apr, 2011 No Comment Business Letter Format Formal Business Letter Letter Writing
Guide Sample Business Letters
Business Letter Writing

The purpose of a Business Letter is to make a formal communication between two or
more parties. There are various kinds of business letters including promotional,
persuasive, informational, motivational, or etc. Business letters needs to be typed and
printed on standard white paper. The tone and language of the letter is kept
professional throughout and messages are conveyed in concise manner.
One of the most important elements of a good letter includes the ability to identify your
audience. It’s a good habit to prepare a rough draft of letter and then later modify it to
exclude the technical terms so that everyone can easily comprehend it. Even if your
letter is addressed to thetechnology company, there is possibility that personnel in
human resources might not have a technical background.
You should ensure that your objective looks clear and concise. You should ensure that
reader can get the essence of the letter from its subject easily.Most people do not have
time and patience for understanding the meaning of your letter. One should be clear in
its objective of letter without going into unnecessary details. You should also remain
thoroughly professional in your letter.
In case, you are drafting a complaint business letter, ensure that you remain polite and
courteous in your tone. In such case, you can state your problem or inconvenience in
simple words and avoid using any foul language. Also, while congratulating someone,
do not go overboard with excitement if you do not know the person well.
Business letterhead
15 Apr, 2011 No Comment free business email letterhead Free Letterhead
Templates Letterhead Business Card
Business letter head
A business letter head is professional requirement in every type of business nowadays.

These letterheads are basically printed on a writing paper or bond paper. The letterhead
comprises of name and address of your company, tagline of company, logo of company
and complete contact details including phone number and email address. The business
letterhead is designed professionally and is in line with the theme of the company.
Letterheads are usually created by using an offset printer as it serves the dual purpose
of achievinghigher cost efficiency when large number of cards need to be printed and
also for ensuring production quality while printing high quality items using bleed.There
are large numbers of companies that provide the email letterheads or stationery over
the internet.
As letters in business perspective create first impression for making potential clients, it
is important to create aletterhead that reflects organized and professional nature of
your business. It should be able to convey the image and lookout of your business
through your business name and logo. If you have a slogan for your company, you can
also include it in your business letterhead in addition to contact information for your
company including phone and fax numbers and email addresses.
You can create header for your business letterhead by following few simple steps. You
should create a new word document in your PC and then insert a header into the
document that allows you to put information nearby to the document margins. It will
save lots of space for the text of your letters. You should ensure to type your company
name into the header. Now keep the text in centre and use the appropriate font size.It
will reflect your business name, thus your selected font should appear professional and
easy to read. Now try to keep your company logo in the header and also type your
business slogan under your companylogo.
You can also create footer for your business letterhead. You can provide your contact
information in the footer and include the physical address, phone number, fax number,
and email address. In case your business has a website, you can also type the address
into the footer.You should ensure that font size be kept small to fit all the information
into the footer. Also, choose the same font style as the one you select for your company
name.You can see how your business letterhead looks by printing a copy of letter on
white, grey or ice blue paper.
Business Introduction Letter

14 Apr, 2011 No Comment Business Introduction Email Company Introduction
Letter Introduction Letter
Business Introduction Letter
Business introduction letter is written for introducing product or services of the

company, new person, new company, to the people. The letter needs to be written by
using professional language and generates a positive impression on the readers. The
letter intends to make positive vibes about new product or company. It should
summarize the various advantages of the product or company. The readers should be
able to understand how it will help them in business. The letter should be concise and
briefly introduces a company or its products and services.
From:
Allen B Bennett
New York NY 10011
Feb 10, 2011
To:
Thomas D Moody
1782 Robinson Lane
Dear Mr Thomas,
Subject: Business Introduction Letter
This letter is to introduce our publications services to your company. Our company ”
Sikandar publications” is into publication business for last 25 years. We are market
leaders in term of publication of corporate histories, corporate profiles, annual reports,
and other publications. We are based out of Shangrila with main office headquartered at
Shagrila and more than 50 branches across Asian countries. Our impressive list of
clients includes fortune 500 companies and currently we have more than two hundred
employees.
We come to know from our reliable resources that the fiftieth anniversary celebrations of
your company are going to held next month. I understand that it is a momentous
occasion for your entire company and publishing the corporate history of your company
is a great idea for making it truly special occasion. We would like to publish the
corporate history of your company if you give us the opportunity to do so.
You can discuss our proposal with the relevant department and let us know within a
week. If you want, we can fix an appointment and meet in person to discuss the
business.
Looking forward to positive reply
Yours truly,
Allen B Bennett
Business Farewell Letter

13 Apr, 2011 No Comment Company Farewell Letters Farewell Letters Written by
Professionals How to Write the Perfect Farewell Letter
Business Farewell Letter

A Business farewell letter is written by an employee to his co-workers at a time of
leaving the organisation. You should thank your co-workers and seniors for providing
you the opportunities for work. You should inform the company regarding your learning
you had and accomplishments you made during your tenure at office. In fact, you
should share your experience with your co-workers. You can also narrate your work
history in brief and tell other employees how you have grown with the company during
all these years. You should mention that you look forward to seeing your colleagues
again in future.
From:
Allen B Bennett
New York NY 10011
Feb 10, 2011
To:
Thomas D Moody
1782 Robinson Lane
Dear Mr Thomas,
Subject: Business Farewell Letter

It’s a long journey of more than 15 years with KNK Corporation. I joined the company as
a sales representative and slowly but gradually walk up the ladder to reach the position
of vice president of the company. I am enthralled to achieve so much during my tenure
at the office. I am very thankful to all of my co-workers who have always supported me.
I would like to tell you that as my employees all of you have done a remarkable job. You
have been trustworthy and due to your hard work, our company has experienced
impressive growth during last ten years.
I am happy to work with extremely talented and competent team at the office and I am
confident that team will keep doing great jonb even after my departure from office. I
would like to give my best regards to everyone here in the office as I bid you farewell.
You can remain in contact with me outside the office and share your experience or ask
for advice. My phone number is 9834353522 and email address is
allenbennett@gmail.com.
Looking forward to meet you.
Yours truly,
Allen B Bennett
Business Appointment Letter

12 Apr, 2011 No Comment Appointment Letter Samples Employee Appointment
Letter Writing Appointment Letters
Business Appointment Letter
A business appointment letter is written to schedule the appointment for a meeting for
the business purposes. You should mention the purpose for the meeting or any other
event in the letter. Also, please ensure to describe your expectations from the meeting.
Try to keep the language very sophisticated and tone of letter cordial if you are seeking
an appointment for job interview. Please ensure to briefly mention your past experience,
qualifications, and other relevant information.
It is important that you include your updated contact information such as e-mail
address or phone number in the letter. Also, mention clearly the date or reiterate the
date when you would like to meet.
From:
Allen B Bennett
New York NY 10011
Feb 10, 2011
To:
Thomas D Moody
1782 Robinson Lane
Dear Mr Thomas,
Subject: Business Appointment Letter

This letter is in response to the telephonic conversation we had last Saturday regarding
our business meeting. I am writing to confirm our appointment that we made over the
telephone on 15th February 2012 at 6:00 pm in your office.
I am preparing for the meeting and I will be there for the meeting in your office on
15th February 2012 at 6:00 pm. Please go through the meeting agenda once and suggest
for any changes if required.
Please read all the enclosed documents and get all the information required so that we
can make our meeting much more productive.
If you have any doubt or question in related to our appointment, feel free to contact me
at 4556346260 or drop me email at faltu@zalaltu.com.
I am looking forward for our meeting.
Yours truly,
Allen B Bennett
Business Announcement Letter

11 Apr, 2011 No Comment Announcement Letters Business Announcement Letter
Template Business Letter Examples
Business Announcement Letter
A business announcement letter is written to announce the beginning of new business.

In this letter one can mention the starting date of the business and briefly describe the
salient features of the business. It is also a good idea of including the product brochure
for providing information to the reader.
From:
Allen B Bennett
New York NY 10011
Feb 10, 2011
To:
Thomas D Moody
1782 Robinson Lane
Dear Mr Thomas,
Subject: Business Announcement Letter
With great pleasure, I would like to announce the launch of our new HR software
“Attendance Record Keeper”. It is highly efficient software that is also cost effective. This
software will assists you in tracking the attendance effortlessly. It can keep track of
incoming and outgoing timing of more than 10,000 employees. The software is
designed keeping in the mind the requirements of HR department. It reduces the load
of HR professionals to great extent.
Some of the salient features of this software includes Keeping track of the attendance
record, Using access card for recording the incoming and outgoing timing of employees,
Maintaining the leave status, joining date, Salary earned and other details; and printing
the salary slips of all employees.
Person can get all the details with a single click on his PC. It not only reduces the
manual labour but also saves a lot of time. We have tried our software on two
companies and results are encouraging. We request you to try our software and give us
feedback. I’m enclosing the product brochure for your information along with this letter.
I will ask my marketing team to arrange a presentation and demonstration as per your
available time.
Looking forward to your positive reply.
Yours truly,
Allen B Bennett
Business Agreement Letter

10 Apr, 2011 No Comment Agreement Letter Templates Business agreement
letter Writing Agreement Letters
Business Agreement Letter
A business agreement letter is basically a formal agreement between two parties or

person for the purpose of buying or lending money, subcontracting, renting, working,
etc. There could be many reasons for writing letter of agreement. It depends on the
need of writing letter of agreement. You may also get it notarized for legal purposes.
You should make a rough draft of the letter initially and note down the points that you
would like include in the letter of agreement. In case you need help in drafting it, you
can take assistance from various sample blank letters of agreement available on the
internet. You can write your own agreement letter using Microsoft Word. In case you are
writing a letter of agreement by your hands, you can print the documents for making it
convenient for everyone to read.
Please ensure to include every point clearly in the letter of agreement, as it serves as a
legal and formal agreement between you and other party. You should include the date
of beginning of agreement and date of termination of agreement. You should also write
the names of every party included in the business agreement. While writing the names,
you should use complete legal name of each party and try to avoid abbreviated names.
You should also write out the terms of the agreement in complete. As it’s a formal
agreement, you should spell it out even it is unnecessary. You should be careful while
including any agreed upon price with details regarding all job descriptions. You should
also include the expected date of completion of agreement. Most important point to
keep in mind is that you should sign and mention current date on the formal letter of
agreement. All parties involved should sign the formal agreement to make it a valid
document. Also, get the agreement notarized and keep two copies of agreement for
every involved party.
Sponsorship Proposal Letter

A Proposal letter deals with the suggestion that is a move to persuade and inform the
recipient in order to do something. Proposal letter contains important elements which
should be mentioned to order to have some good chance of persuading the readers. The
elements must include what the sender proposes to do, how he intends to do it and how
much is the cost.
From:
Joseph D. Gove
1568 Southside Lane

January 26, 2010

To:
Michelle T. Nishida
Chief Executive Officer
Johnson Companies Inc

Chantilly, VA 22021
Dear Mr. Nishida,
We are sending this proposal letter to personally invite you about the sponsorship of the
event, with regards to the fundraising for the poor children. The NGO would like to
invite you as sponsor to help us in completing the tasks of collecting enough amount of
funds for the needy children to offer them education, shelter, and food. You can look for
a list of sponsors attached in the letter.
NGO is organizing events each year to raise funds. If you are interested you can sponsor
us with the arrangement, we can provide certain benefits for the company advertisement
in the event by putting some hoardings and banners. Your company will as well
advertise for 6 months in the monthly magazines. We are looking forward for the
positive response that you have.
In case for your query you can call us any time you want in our official number. Thank
you.
Sincerely yours,
Joseph D. Gove
Letter of Intent
This letter is written from one business to another, to state in writing the intent of a
merger between the two companies, and to outline how the merging will come into
place and work. The letter is drawn up before the details are finalized, once finalized the
details both parties signing the official legal binding agreement.
1st November 2010
From:
Mr D Smith
Whitehaven Paints
CA23 4RF
To:
Mr F Jones
Steven’s paint works
Whitehaven
CA23 4RG
Subject: Letter of intent
Dear Mr Jones,
I am writing you this letter of intent to outline once more the proposal I put to you and
your company last month. We were at the time in full agreement that we are two
companies in a small locality that are fighting against one another to win business, the
result of this being that we are both constantly selling our products at reduced prices.
In our discussion last month, we came to the obvious conclusion that to merge the two
companies would make logical business sense, as our outgoings would almost be
halved by only needing one set of premises, as well as therefore completely holding the
market for paint in the locality, as there are to date no other competitors.
I ask that we arrange a meeting to personally go over the finer points of the merger, as
we agreed the merger will not mean any job losses to either of our present companies.
Please let me know when would be a good time to meet to finalize the details before we
sign the agreement,
Yours faithfully
Mr D Smith
Good Bye Letter to a Friend

Good Bye Letter to a Friend” is a letter which contains sentences of farewell and good
friendship in the past. In fact a person wishes good bye to his/her best friend. This type
of letter contains the expectation of carrying on good friendship and good wishes for
him/her.
From:
Guerrino Trentini
Via catullo, 23
67010-San Lorenzo Di Pizzoli AQ, Italy
November 22, 2010
To:
Domenic K. Terry
43 Botley Road
NE61 5py
Middleton bank top
Subject: Good bye
Dear Domenic K. Terry,
I am really enjoying friendship with you. In fact I am happy too. The purpose of this
letter is to wish you “bon voyage” due to your come back at your home.
You came to Italy for your research. It is very nice to come to here. Your topic for thesis
is “The ancient architecture of Roman dynasty”. You have visited many places and
observed wonderful infrastructure by The Romans. For this reason, you have stayed here
and I was very happy to get you as a paying guest. From that time, we became very good
friends.
Actually I am really happy because of your interest. Romans were very powerful once
upon a time. So still they are remembered and infrastructures bear testimony of their
powerfulness. I found you as brave hearted, well-mannered, talented, friendly person.
Really you are a great man.
We became good friends. We will be friends forever. Please send emails, letters and try
to communicate via cell phone. If you come back to Italy again, I will receive you again.
So let me say good bye now. Pass my best wishes to your family. I wish you good luck.
Warm Regards
Guerrino Trentini
Resume Acknowledgement Letter

In an environment where securing a job or appointment is a very difficult process, one

will have to deploy tactics and strategies to survive. One of these is sending a well-
prepared resume to the organizations of one’s choice. If the prospective employer is
impressed, it is possible to get a resume acknowledgement letter like the one shown
below.
From:
Nathan Powell,
Administrative Unit,
Moheets Industries,
5738, Juters Street,
Mgara, MN 384
To:
Mr. Thierry Mugler,
2534, Handler Lane,
Moluer, LG 2734
28th November 2010.
Dear Mr. Mugler,
SUMMARY: RESUME ACKNOWLEDGEMENT LETTER
On behalf of the board and management of Moheets Industries, it is my pleasure and

honour to write this letter to you. Without much ado, the primary aim of the letter is to
acknowledge the receipt of your resume. If you will recall, you had earlier sent your
resume as part of the credentials needed for the application for the post of Senior
Engineer.
Apart from acknpwledging the receipt, I must also use this opportunity to tell you that
we are very impressed with your academic and extra-curricular activities. We promise to
give you updates concerning the recruitment programme. Thanking you in anticipation
of your understanding.
Yours faithfully,
Nathan Powell,
Senior Administrator,
Moheets Industries.
College Admission Letter

This letter is written by a hopeful student who is in his final year of studies who wants to
further his studies by studying at college level. He writes his admission letter to his
preferred college or colleges in hope of being accepted on his desired course.
1st June 2010
From: Mr. David Smith

24 Vale side View
Whitehaven
CA23 4RF
To: Mr. Edward Devine
Head of admissions
Carlisle College of Arts
CA1 2WS
Subject: College admission
Dear Mr. Devine,
I am writing you this letter in the hope of securing a place on the course of performing
arts offered by your college for the next academic year. I am at present in my final year
of high school studies, and have always been a top grade student.
I enclose along with this admissions letter a letter of recommendation from my current
principal, as well as my resume that outlines my outstanding academic background. It
has always been my dream to pursue a career in performing arts, and a place at your
college would allow me to follow this dream.
I thank you in advance for your time and consideration, I can assure you, as you will see
in my letter of recommendation that I am a very dedicated student, and always perform
to my best.
Awaiting your response,
Yours faithfully,
Mr. David Smith
Advice Letter
31 Mar, 2010 No Comment
Advice letter is a letter written by a person who is a knowledgeable person in a
particular field. This letter can be used to advice any person about any field. This is
helpful for advice seeker to make important decision. After all this is expert’s letter.
From:
Robert D. Harris
2573 Melrose Street
Wenatchee, WA 98801
November 22, 2010
To:
Jerry K. Edwards
786 Sheila Lane
Reno, NV 89501
Dear Jerry,
Ref: Advice letter from a principal to a student’s father.
I am not only the Principal of the Bland High School but also your friend. That’s why you
wanted to get an advice about the study of my student and your son Charls.
He has passed his 10th standard obtaining 98% of marks. Now there is a question about
his appropriate group in 11th grade. You wanted to know about me about this. There are
two groups. They are first group and second group. Math, Physics, Chemistry and
Biology are the subjects for the first group and Physics, Chemistry, Botany and Zoology
are the subjects for the second group.
I think, your son should get admitted in the first group. The reason is that, students of
first group have opportunity to try both for medicine and engineering. Students of
second group have the opportunity to go for science related studies.
Your son obtained very good marks, so first group is the best choice for him. Best
wishes.
Regards,
Robert D. Harris
Adoption Reference Letter

For adopting the child people need to have reference letters from their friends, relatives,
co-workers that will describe their nature, character and recommend them as adoptive
people. The sample below is a letter written by the mother of a person who wants to
adopt a child.
From:
Barbara Verd
65 Verdenave
665 London, UK
To:
Mr.john Baker
69 Sindersave
1121 London, UK
Date: 16.08.10
Subject: Adoption reference
Dear Mr. Baker,
With this letter I would like to recommend my daughter Juliana Jones and her husband
Victor Jones as adoptive parents. I know how much my daughter dreamed to have her
own children. Unfortunately, it is impossible. From her earliest age she used to take
care of her little brother. She was responsible, caring and attentive person from the
childhood. Due to my work I used to go abroad very often and my little son was staying
with Juliana for a week even more. I didn’t worry at all since I knew that she knows how
to take care of children. As for her husband Victor, he works as a teacher in a high
school and I was amazed his natural gift of communicating with children. His patience
and love towards the children is amazing.
They are both optimistic people, full of love. They deserve to be parents.
Kindly ask you to consider them as candidates.
Thank you
Sincerely,
Barbara Verd
Admission Letter
An admission letter is usually written in conjunction to the application form. It is written

by a student who wishes to join a certain course. The admission letter should talk briefly
about the intent of the student behind opting for the course. It should also tell about
the academic and other achievements of the student. Also, mention the enclosures that
are being sent with the letter.
21st July 2010
From: Mr. Satya Kumar
#24, 2nd cross, 4th Block
Jayanagar, Bangalore
To: The Department of Admission
Saint Carmel College of Arts
V V Puram, Bangalore
Subject: Admission Letter
Dear Sir/ Madam,
This is with regard to the fine arts course admission notification that you had published
today in the Times of India Newspaper. After going through the brochure and the course
structure I feel that it is the right course for me and that I will be able to fare well in it.
Therefore, I wish to apply to this course in your college.
As per the ad in the newspaper, the course starts from September and I will be
completing my high school studies in another 15 days. This makes it perfect for me to
join the course as per the stated schedule. I have fared with an “A” grade through out
my high school and also have an all time good academic track record. Please find the
enclosed resume of mine for more details on my academic background.
Added to the academic achievements, I have also been active in sports and cultural
activities. I have also won several quizzes and other competitions. I also have been
known to have a good conduct and this is confirmed by my teacher Mr. Arun Pal through
his letter of recommendation which is enclosed here. It would be my privilege to be a
part of your college. I assure you that I will give the best of my performance in the
course. Please consider my application and give me a chance to attend the course.
Yours faithfully,
Mr. Satya Kumar
Adoption Recommendation Letter

Adoption is a legal act and it requires a special procedure. If you want to adopt a child
you will need some recommendation letters from people who know you. There is a
sample of such letter that can be used a template. This letter should evaluate your
character.
From:
Diana Simens
66 Varkosstr
11454 London, UK
456-8896-112
To:
Jane Meril
78 Berls street
7788 London, UK
Date: 11.04.10
Subject: Adoption recommendation
Dear Mrs.Meril,
I am writing this letter to recommend Mrs. Irene Vagner for the adoption of the child. I
have been known Irene for 5 years. We are co-workers at the same department within
our company. Through these five years I have learned how caring and special person
she is. You probably know that our company is organizing different projects and the
ones that have to do with gathering children are always assigned to Irene since her
ability to get along with children is well known within a company.
She is very caring, patient, calm and attentive person. Kids love her and after each
project she acquires new friends among the kids.
Irene and her husband are very kind people full of love that they cannot share with their
own child unfortunately. The baby that will be adopted by her will be one of the luckiest
ones.
I strongly recommend her for the adoption.
In case you need any clarifications, please contact me.
Sincerely,
Diana Simens
Admission Acceptance Letter

This letter is written by the head of a college to give the good news to a hopeful student
that they have been accepted onto a college course for the following academic year. It
states the start date of the course as well as materials that will be required for the
course, fees, etc..
1st July 2010
From:
Mr D smith
Admissions officer
College of Moston
M54 3ED
To:
Mr Graham Parry,
23 Vale view
CA24 3ED
Subject: Admission acceptance
Dear Mr Parry,
I am writing you this letter in order to congratulate you as you have been accepted on
the course of fine arts at our college for the next academic year. I was very impressed by
your interview, as well as your outstanding reference we received from your high school
principal.
You should consider yourself privileged to gain a place on this course, as there are very
many applicants who apply and only a handful of places. I hope that you will spend your
study time with us sensibly, as we have given you this opportunity to achieve your goal
in life.
Please find attached to this letter a table of course fees which must be paid in advance,
as well as an application for a student grant and a list of materials that will be necessary
for the course. If you are planning to move and rent a property locally whilst you study,
we can also aid you in finding suitable accommodation,
Yours faithfully,
Mr D Smith
Acknowledgement Letter
This is a kind of letter that is written by the company to accept a receipt of an overdue
fund that may have been received after a few months of correspondence. This also
states that the present debt has been settled with no further action that will be taken,
however that their working relationship is terminated.
From:
Joseph D. Gove
Senior Executive Officer
Matrix Solution
1568 Southside Lane

January 28, 2010
To:
Michelle T. Nishida
Director
EFD
1568 Southside Lane

Subject: Letter of Acknowledgment
Dear Ms. Nishida,
I am writing this letter to you for acknowledgement to let you know that the receipt for
the overdue funds from the company by a form of the bank transfer which is dated this
October 30, 2010. After several months of dispute, I’m saddened to let you know that I
would like to cancel our business in your company.
I’m incapable, as one of the largest collaborate firms in the place to be trading, to
enable small business like you to dissipate time. I hope you acknowledge this, and think
that I can proceed further, but have come up with a decision to settle out of the court.
I won’t recommend your services to other local companies; your company has been a
big discontentment to me.
And once acknowledge the receipt of overdue fund in our company.
Faithfully yours,
Joseph D. Gove
Acknowledgment Letter
Acknowledgment letter is the one that is written in order to acknowledge the receipt of
something and inform the sender about that. Below provided example regards the
acknowledgment of the receipt of debit card from the bank. You can use this sample in
similar cases.
12 May, 2010
From:
Diana Kruger
434 Braiton Ave
343 London, UK
To:
Marios Verkas
5453 Verona str
546 London, UK
Dear Mr. Verkas,
I would like to inform you that I acknowledge the receipt of the visa debit card ordered
from your bank one week ago. As I was informed in the enclosed letter I will have to
collect the pin codes to the card directly from your branch. I will do it on Monday of the
next week.
I am the client of your bank during five years and within this period I have never had any
problems with your bank, hope for this kind of cooperation in future. I am also very
satisfied with your delivery service that is always on time. My card had been delivered
me exactly on the date it had been promised.
I want to thank you once more. Please find enclosed acknowledgment receipt signed by
me in confirmation of the card receipt.
Thank you once more for the efficient cooperation.
Truly yours,
Diana Kruger
Acknowledgement of Resignation Letter

Resignations can have different reasons. But in all cases before leaving the organization
the employee should obtain the written acknowledgment of resignation from the
employer. In such kind of letter the employer should express the appreciation of the
employee and officially let him/her go.
From:
Brian Vagner,
Marketing department,
AAA corporations,
1656, Sivers street,
London, UK
To:
Mr. Tim Borton,
General director,
AAA corporations,
1656, Sivers street

London, UK
28th November 2010.
Dear Mr. Borton,
SUBJECT: ACKNOWLEDGMENT OF RESIGNATION LETTER
I am writing this letter on behalf of our management to inform you that we have
received your resignation letter and we acknowledge it. The accounting department as
well as the HR resource department had been notified accordingly and will make the
arrangements regarding your leaving. All due payments will be paid to you on
30th November 2010.
I want to take this opportunity and thank you for all your dedication and contribution to
our company. We highly appreciate your services. You were one of our best employees
and we are sorry to lose you, although the circumstances force you to do so.
Wish you all the best in your future.
Sincerely,
Brian Vagner
General director
AAA corporations
Sympathy Condolence Letter

One of the saddest things that can happen to anyone is the loss of a loved one. At such
periods, the members of family of the deceased are usually taken over by grief and
sadness. During times as such, it is important and crucial for the mourning family to be
condoled.
From:
Thomas Lowells,
3748, Jopet Lane,
Numars, MN 3744
To:
Sandra Halters,
4238, Pokker Lane,
Untis, JK 3484
28th November 2010.
Dear Sandra,
SUMMARY: SYMPATHY CONDOLENCE LETTER
As I write this letter to you, I am doing so with a heavy heart and one that is full of
emotions. Without much ado, the purpose of this letter is to sympathise with you over
the demise of your father, Professor Jackson Halters last week. He was a good man and
a father to us all. Professor Halters is widely known as a man that will do anything for
the welfare of others.
Without doubt, the news came to all of us as a rude shock, but we cannot question the
decision of the Lord. At this trying time, it is my wish that the Good Lord will give you
the fortitude to bear the loss. Once again, accept my sympathy.
Yours sincerely,
Thomas Lowells.
Condolence Letter on Death

This type of letter expresses sympathy for melancholy because of the death of a certain
person. This could be written by a friend, relative, or workmates of the bereaved family.
Actually, this letter may come with flowers or a gift of love through Mass Cards. This is a
letter to sympathize, so the writer of this letter should be very careful when it comes to
the things and fact that they are writing.
From: Monica Brooks
President, AGD Software Company
1110 Heron Way
Stayton, OR 97383
To: Mr. and Mrs. Nicholas Smith and Family
1497 Jehovah Drive
Roanoke, VA 24012
Sub: Letter to Sympathize
Dear Mr. and Mrs. Smith and Family,
I am a good friend of your son Robert Smith and we have been officemates for almost
ten years. I am so sorry of what had had happened to him. May he rest in peace. My
condolences to your entire family, I know that he is a big lost on your part and I and the
rest of my officemates feel the same way too, hence we believe that he is now with our
Creator and all we can do now is to pray for him.
Please receive our gift of love to our beloved office mate as well as the flowers as our
last gift to him. I know you are in deep depression for your lost and we feel sorry for
this also. If there is anything that we can be of help, please don’t hesitate to visit us in
our office.
Again, we want to extend our sincere condolences.
Yours truly,
Monica Brooks
President, AGD Software Company
Condolence Letter
It is very difficult to find words for someone who lost his beloved ones. It is even harder
when we know people personally who died. The condolence letter can be a solution. It is
easier to express the feelings in a written form. Below there is a sample provided.
From:
Marie Breller
343 Beres str
5454 London, UK
28 May 2010
To:
Veronika Verkos
343 Lenskie Ave
5677 Gladstow, UK
Subject: Condolence on death of husband
Dear Veronika,
I was shocked hearing the news about the death of your husband. Please, accept my
deep condolences. I remember Mr. Verkos very well. He was so joyful, full of life man. I
never knew that he was sick for so long time. I know how close you were, I was always
admiring your family when I was visiting you in London. You were the perfect family
example for me. Please, accept my deep sorrow. I am always ready to support you and
assist with anything you need. Please, don’t hesitate to contact me, my address and
contact details are the same.
I was trying to find a ticket and come for the funeral but there are no flights. I am sorry
for that and I will try to visit you as soon as I can get the ticket.
My warmest love to you and your family
Sincerely,
Marie Breller
Conference Welcome Letter
1 Feb, 2010 No Comment
Event organizing is a very tedious task especially when you organize an event that will
be attended by people that are expert in their fields. It must be planned very well and
necessary things need to be done. For one is sending a welcome letter to every
participant as a form of courtesy.
From:
Ben Stiller,
Thompson events Management Inc.,
45 East Avenue
To:
Mr. Donald Truce,
Executive Director,
Childrens Clinic Inc.,
34 Wimbeldon Road
20th April 2010.
Dear Sir,
SUBJECT: CONFERENCE WELCOME LETTER
In behalf of the organizers of the 20th International Conference on Child Development, I

would like to welcome you to the said event. It is our pleasure to serve this kind of
events and I am thankful that again, we are given this opportunity. The event will be full
of surprises that will never allow a single boring moment. We have prepared a menu of
oriental dishes that will surely keep you energized during the conference.
Once again, I am welcoming you to the said event and if you need some assistance
please do not hesitate to call any of our staff. You will recognize them by their shirts
because it has the word staff printed at the back. Better yet, call our dedicated number
457-856-9874. Thank you and hope to see you around.
Yours faithfully,
Ben Stiller,
Event’s Organizer,
Tryst International Limited.
Formal Condolence Letter

9 Jan, 2010 No Comment
The spate of losses, accidents and deaths all over globe is shocking to say the least.
There is no aspect of human life that is completely protected from these happenings;
even the glittering world of business is vulnerable. Whenever a considerable loss is
experienced in the corporate world, the business people condole with one another using
messages, visits and letters.
From:
Hubert Gunds,
Koola Graphics,
5387, Milox Avenue,
Nueber, GM 4754
To:
Lander Samuels,
Chief Executive Officer,
Oppts Corporation,
86785, Nevis Avenue,
Yoonta, GM 967
17th November 2010.
Dear Sir,
SUBJECT: CONDOLENCE LETTER
On behalf of the board, management and staff of Koola Graphics that I write to condole
with you on the demise of your immediate past Chief Executive Officer, Miles Jackson on
the 12th of this month. We received the news with a great sense of loss, grief and gloom.
Mr. Jackson was one of the finest and one of the most astute of business executives,
always a stickler for excellence.
Without any doubt, the death of Mr. Miles Jackson is a big loss not only to the business
world but also to humanity in general. We commiserate with all the workers of his
establishment (Oppts Corporation) and very importantly, his family. May his gentle soul
rest in peace.
Yours faithfully,
Hubert Gunds,
Project Director,
Koola Graphics.
Business Condolence Letter

3 Jan, 2010 No Comment
All over the world, deaths and losses are recorded on a regular basis. In the same vein,
the business world is not immune from such deaths and losses. When there is any form
of loss, it is normal to condole with the mourner(s). In the business world, this is done
with the writing of a business condolence letter that has a sympathetic tone.
From: Abbey Tangier,
Public Relations Officer,
Xanax Pharmaceuticals,
467527, Western Bypass,
Abeks, HG 45646
To: Mr. Smart Poitier,
Managing Director,
Mizor Industries,
48742, Jung Pass,
Tylene, KN
16th November 2010.
Dear Sir,
SUBJECT: LETTER OF CONDOLENCE
On behalf of the staff and management of Xanax Pharmaceuticals, it is with a heavy

heart and the deepest sense of sorrow that I write this to you on the sudden demise of
your able Chief Executive Officer, Mr. Adrian Smith. It is not a secret that Mr. Smith was
an excellent businessperson of the highest order. His commitment and steadfastness to
merit, excellence and impressive deals was a source of inspiration to us all.
He was clearly a trailblazer to all of us. That is the reason his unexpected death was a
huge blow to all. It is our prayer that the Good Lord will grant you the fortitude to bear
this irreparable loss. May his gentle soul rest in perfect peace.
Yours sincerely,
Abbey Tangier,
Xanax Pharmaceuticals.
Proposal Rejection Letter

Rejection letters are obviously bad news to people who have proposed a project or
services to a certain company or organizations. However, if you have been in the
business industry for so long then you might be very familiar with this kind of letter.
Maybe you even tried sending one to a certain company that you think didn’t meet your
standards and deserves to be rejected for their proposal. After all, the reasons behind a
rejection letter are rarely personal instead merely business only.
From: Catherine Walker
Proprietor, BDS Sewing Factory
2117 Sampson Street
Aurora, CO 80014
To: Thea Flynn
Manager, Kansas Textile Incorporation
2329 Williams Lane
Wichita, KS 67226
Sub: Rejection Letter for Proposal
Dear Ms. Flynn,
We are very pleased by your proposal about the textile that we essentially need in
designing various types and style of gowns and casual wear. We are also very thankful to
you for showing your interest in presenting to us the best textiles that we need.
However, the board of directors of our company has decided to acquire supplies from a
single company that can deliver all the supplies on a weekly basis.
Based on the quotation and proposal that you have submitted in our office, you are only
capable of delivering supplies on a monthly basis hence the amount of the supply that
you have included in your proposal can only be good for a week in our sewing factory. In
this case, we have chosen another supplier that can perfectly meet the needs of the
factory.
I hope this is not the last time that you will submit quotations and proposal to our
factory. We promise to call you once we need more suppliers. Thank you very much.
Yours truly,
Catherine Walker
Pay Rise Requirement Letter

Asking for a rise in salary is always very delicate issue. The letter should be composed in
a very professional way in order not to make things worse. You have to consider the
sending this request to your employer and ask for the personal meeting for discussing
the details. There is a sample provided below
From:
Kevin Verner
25 Lindsten str
369 London, UK
To:
Linda Berkes
14 Bernes str
3669 London, UK
Date: 23.05.10
Subject: Pay rise requirement
Dear MRs. Berkes,
I am working within your company during last two years as a sales executive. I enjoy the
work and thank you for the opportunity provided. I remember the day I entered to your
company as a trainee and now I am experienced sales executive and thankful for that. I
would like to ask for the personal meeting with you since I would like to discuss the pay
rise in my salary.
I demonstrated good work, the company’s sales increased twice during the past two
years. I am loyal to the company and love my work. My salary is still on the same level
since my first day of work. I strongly believe that after two years I deserve the rise in a
salary. My contribution and qualifications give me a right to ask for it.
I kindly ask you to arrange the meeting in order to discuss this matter and my
performance.
Hope for your prompt answer.
Thank you in advance,
Sincerely,
Kevin Verner
Pattern Recognition Letter

This letter is written to the heads of schools and principals of institutions of education
on receipt of the results for this years high school graduations. A pattern is clearly
emerging that shows that children from underprivileged backgrounds are not achieving
as well as those from prosperous backgrounds.
1st November 2010
Head of Board of Governors
Public school of England and Wales
London
N2 3ED
Head masters and high school principals
England and Wales
Subject: Pattern recognition
Dear Principals,
I am writing you this letter after the national release of the results of graduation of all
pupils who are publicly educated throughout England and Wales, a rather disturbing
pattern emerging.
In general, as in all previous years, the pass rate for pupils has increased, leading once
again to the question of if the examinations are dropping in difficulty levels. But more
disturbingly is the every increasing difference between schools in underprivileged areas.
A disturbing pattern is developing to the higher failure rate for disadvantaged pupils,
and an increased pass rate for children from privileged backgrounds. It is our aim as
public schools to give equal opportunity to all children, and this situation must be
reviewed with some urgency. I therefore propose a meeting of the board of governors, I
will disclose a date soon,
Yours Faithfully,
Mr Edward Johnson
Official Resignation Letter

No matter how long one spends on a job, one will have to end the appointment one day.
In the business world, this end can come in various ways, especially as in the form of
resignation letters. An official resignation letter is usually of a frank tone, stating the
reasons behind the resigning.
From:
Simeon Sparks,
Gatero Industries,
4628, Werts Lane,
Frumme, MK 2842
To:
Mr. Dack Dave,
Executive Director,
Gatero Industries,
4628, Werts Lane,
Frumme, MK 2842
22nd November 2010.
Dear Sir,
SUBJECT: OFFICIAL LETTER OF RESIGNATION
It is with a heart full of mixed feelings and emotions that I write this letter to you.
Without much ado, I am official resigning from this organization. This is a company
where I have worked for over seven (7) years as the Chief Supervisor. However, I do not
think that it will be out of place if I give reasons behind my decision.
The major reason by resignation is my political ambition. As a result of the popular

support that I have from the members of my constituency, I have decided to run for the
office of the Councillor. In order to pay more attention to my campaign, I have decided
to resign. I thank you for giving me the opportunity to work with you.
Yours faithfully,
Simeon Sparks,
Chief Supervisor.
Order Letter
An order letter is the one that is written by the person/company that places the request
of purchase from another company. This letter is written after careful research of the
desired product/service and when the decision of the purchase had been made. The
below provided sample can be used as a template.
12 April 2010
From:
Louisa Blender
185 Linkston Str
665 London, UK
To:
William Brikers
556 Braiton Str
896 London, UK
Subject: Order placement
Dear Mr. Brikers,
This letter is with reference to our meeting that took place last week when we visited
you factory for purchasing of school dresses for our school children.
We are glad to inform you that we would like to order 120 dresses: 50 from them in
small size, 30 in medium, 40 in large. We will appreciate if the order can be delivered to
our address the latest by 12 May 2010. Please, note that 100 % of the payment will be
made upon the delivery. If the order is not delivered by the date mentioned in this letter,
please consider it cancelled. The price of the order is 10 USD for the dress as it was
agreed during our meeting.
Please, review this letter and in case you have any objections, recommendations,
suggestions please contact me. We hope for long term cooperation with you.
Sincerely,
Louisa Blender
Outstanding Payment Letter

This letter is written by a local company to one of his regular clients to remind them of
the outstanding payment of two invoices from previous months. They kindly ask that
they pay the due amount as soon as possible by means of a bank transfer or check.
1st November 2010
From: Mr H Jones
Fred’s bakery
High Street
CA23 3ED
To: Mr D Freedman
Minit Mart
High Street
CA34 4RF
Subject: Reminder for outstanding payment
Dear Mr Freedman,
I am writing to you as it has come to my notice, whilst doing the company accounts, that
your company owes two outstanding invoices to me, invoice nos 456 and 457, dated
25th and 30th of June 2010.
Please can you pay these outstanding amounts as soon as is possible by means of a
bank draft or transfer or by check. The total amount of the two outstanding invoices is
the sum of 453€.
Pleas if you have difficulty in paying this amount, do not hesitate to contact me and we
can discuss an arrangement for repayment. You have been loyal customers to me for
many years now, and I realize that trade has decreased, both for you and myself since
the opening of the new road that now completely by passes our town,
Please do not hesitate to contact me,
Yours faithfully,
Mr H Jones
Demand Payment Letter

When someone faces the debt and is almost out of the terms of the repayment, than
such type of letter can easily show the details of the procedure. Demand payment letter
will explain your reasons that why you are in need of payments and demand them
through this way. You can follow this sample for this purpose.
From:
Ellen E. Bennett
2179 Kessla Way

Society Hill, SC 29593
To:
Mindy E. Bruton
2998 Dog Hill Lane

Esbon, KS 66941
Subject: the account repayment
Dear Mrs.Bennett,
This letter being a formal notice for you to repay the full sum of $4000 is advanced on
March 9, 2008. This amount is overdue from January 3, 2007 but you haven’t repaid the
same despite requests yet.
We are to inform that until the debt of the above account is received by us in the terms
of seven (7) days from this letter’s date, we will have no choice but to use all the rights
and we have towards the law to get such payment back, including the numerous legal
proceedings against the debtor together with the legal expenses. So please be quick to
pay us back.
Sincerely,
Mindy Bruton
Work Order Letter

Sometimes for assigning the new work or other activity there is a need for the work
order letter. This letter is formal and usually written by someone who has the authority
to manage the new project or assign the jobs to employees.
From:
James Michael,
Executive Department,
KlinoInternational ,
3627, Arizona avenue ,
New York, MK 4596
To:
Mr.John Braidon,
Sales Department,
Klino International,
3798, Arizona Avenue,
New York, MK 4596
27th November 2010.
Dear Mr.Braidon,
SUBJECT: WORK ORDER LETTER
This letter is written to you in order to notify about the start of the Mall construction
project. You are assigned as a responsible person for that project since the former
supervisor has decided to leave our company. The project should be started from
tomorrow.
Therefore, as a new supervisor, you should report me brief tomorrow morning. I will be
waiting for you at 11 o’clock at my office. You will have also the meeting with the
representative from the sales department who is assigned as your assistant. This project
is very important and all deadlines and requirements should be met without any delays.
Hope for your dedication to the work.
Yours sincerely,
James Michael,
Chief Executive Officer,
Klino International
Performance Bonus Letter

In the corporate world of business, bonuses are very important. Bonus packages can be
used to boost sales or to reward high-performing workers or civil servants. For those
that have been given bonuses based on their performance, they can be informed by a
performance bonus letter like the one shown below.
From:
Adigun James,
Turun Companies,
4774, Kedere Street,
Shekk, MN 4849
To:
Mrs. Helen Lerika,
Lerika Business Stores,
7474, Ologon Lane,
Ayemi, GN 4874
26th November 2010.
Dear Madam,
SUBJECT: PERFORMANCE BONUS LETTER
On behalf of the board and management of Turun Companies, it is my pleasure and

honour to write this to you. The sole purpose of the letter is to inform you that the
company has decided to give you a bonus of 15% discount on all your purchases from
the company in the month of December 2010.
The decision to give you this bonus was based on your incredible and encouraging
performance as our distributor. It will gladden your heart to know that of all our
distributors, you recorded the best performance with the highest sales. It is our sincere
hope that this bonus will be an encouragement for you to do even more. We wish you
more grease to your elbow.
Sincerely yours,
Adigun James,
Sales Manager,
Turun Companies.
Patient Termination Letter

In the practice of medicine, the relationship between a doctor and a patient is a very
important one. Both parties have to work together for the benefit of the patient.
However, there are times when the appointment of a patient with the doctor has to be
terminated. The termination can be due to various reasons but these must be clearly
stated in a patient termination letter as shown below.
From:
Dr. Shawn Williams,
Oncology Unit,
Tresh Medical Centre,
4783, Waju Street,
Nemies, MN 5662
To:
Mr. David Koreshy,
Oncology Ward,
Tresh Medical Centre,
4783, Waju Street,
Nemies, MN 5662
26th November 2010.
Dear Mr. David,
SUBJECT: TERMINATION OF PATIENT APPOINTMENT

I am writing this letter to you in order to notify you of a very important fact regarding
your healthcare. I wish to inform you that the weekly oncology appointments that I had
earlier scheduled with you have to be terminated for various reasons.
The first reason is the result of your biopsy from the Histology Laboratory shows that
the type of cancer that you have is a benign one. In otherwords, it is not as serious as
we had earlier envisaged. What we will do for you is just a minor surgery to excise the
growth. Therefore, your appointment with me has been terminated, as I will refer you to
the Surgery Department.
Faithfully yours,
Dr. Shawn Williams,
Tresh Medical Centre.
Authorization Letter to Travel

25 Mar, 2011 No Comment Letter of Authorization Sample Consent Letter Travel
Consent Letter
Authorization Letter to Travel
An authorization letter to travel is basically written by person who gives authority to

other person for carrying his valuables, belongings or etc. The travel authorization letter
needs to be addressed to the higher authority of the respective airline in travel
department. This letter includes flight details, passport details and other contact details
of the authorised person.
From:
Sandy Rawal
Krashi Upaj Mandi,
Staff Quarters, Sec 14, Hiran Magri,
Udaipur
September 15, 2015
To:
Jesse L Evans
1392 Garfield Road
Peoria IL 616024
Dear Mr Jesse,
I, Sandy Rawal, father of Master Johnnie born on 18th January, 2005, hereby authorise
my son to travel with my aunt Mrs Mary Briganza. His passport number is IND-
344861254. Please be informed that my son will be traveling with my aunt Mrs Briganza
on 29th September, 2015 by flight number VS-900 from Champaner to Shangrila. He
will spend his vacations with her for 10days.
I hereby request you to grant a travel authorization certificate in the name of Mrs Mary
Briganza and allow her to travel with my son. I am declaring the travel custody of my
son by writing this letter. Kindly do the needful at your earliest convenience. Please send
me the details of the required documents that need to be submitted.
Please contact me for any queries in regards with the authorization at this number-7546
9632 86.
Thank you very much.
Respectfully yours,
Sandy Rawal
HR Manager
Moody Constructions
Udaipur
Authorization Letter to Pick Up

20 Mar, 2011 No Comment Authorization Letter for Pick up Pick Letter Sample
authorization Letter to Pick up
An authorization letter to pick up is written to authorize the person to pick up goods

and other materials on your behalf. It serves as a legal letter for allowing your
authorised person to pick up the goods from specified destination. You should clearly
mention the name of the person who will pick up the goods and also ensure that person
should have two valid ID’s for identification purposes. Please ensure to mention the
accurate details in your letter.
From:
Sandy Rawal
KrashiUpajMandi,
Staff Quarters, Sec 14, HiranMagri,
Udaipur
September 15, 2001
To:
Jesse L Evans
1392 Garfield Road
Peoria IL 616024
Dear Mr Jesse,
I, Sandy Rawal, hereby authorize my Driver, Champalal, to pick up goods from your
showroom and sign related documents on my behalf. I am also sending my two ID’s for
identification purposes. He will check the no of packages and also verify the relevant
documents. Please allow him complete access to all the documents and packages. He
will arrive on next Monday, 17th September, 2011 at 9:00 am at your showroom.
Please feel free to ask me for any clarifications needed.

Respectfully yours,
Sandy Rawal
HR Manager
Moody Constructions
Udaipur
Authorization Letter to Claim

15 Mar, 2011 No Comment Authorization Letter ClaimAuthorization Letter
Samples Letter and Authorization to Claim
Authorization Letter to Claim
An authorization letter to claim is written to authorize the person to claim marksheets,

check or any other document on your behalf. It serves as a legal letter for claiming the
desired document from third party. You should clearly mention the name of the person
who will claim the document and also ensure that person should have two valid ID’s for
identification purposes. Please ensure to mention the accurate details in your letter.
From:
Sandy Rawal
Krashi Upaj Mandi,
Udaipur
September 15, 2001

To:
Jesse L Evans
1392 Garfield Road
Peoria IL 616024
Dear Mr Jesse,
I, Sandy Rawal, hereby authorize my wife, Surbhi Rawal, to claim my check and other
land related documents from your office on my behalf. I am also sending my two ID’s for
identification purposes.
I have asked her to verify all the documents and collect the check from your office. She
will also sign the documents and fill the forms on my behalf. Please allow her complete
access to my documents and feel free to ask me for any clarifications needed.
Respectfully yours,
Sandy Rawal
HR Manager, Moody Constructions
Udaipur
Authorization Letter for short sale
10 Mar, 2011 No Comment Letter of Authorization Letter of Authorization In A Short
Sale Short Sale Letter
Authorization Letter for short sale
An authorization letter for short sale is written for asking authorization for the
marketing team to go ahead with their marketing plan to boost the sale of the company.
An authorization approval letter points to the fact that the company seeking for
authorization is approved by the authority. The company receives the permission for the
required task to be completed on the basis of authorization given.
From:
Thomas D Moody
1782 Robinson Lane
Feb 10, 2011
To:
Jesse L Evans
1392 Garfield Road
Peoria IL 616024
Dear Mr Jesse,
Sub : Authorization Letter for short sale
This letter is to ask for your authorization of short sale program planned by our
marketing team. I am sending you this authorization approval letter for seeking your
approval for short sales as planned by KNK marketing & selling Pvt. Ltd. As you might be
aware, our marketing team is serving your needs with effective marketing strategies as
well as advanced selling tactics.
Your company has recently launched many new products in the market. These products
need a sales program for better visibility and establishment in the market. It is for
increasing the long term selling benefits. I have attached a proposal with this letter that
contains the details of venue, arrangement costs and required marketing material. We
are prepared for a business meet in order to discuss any terms and conditions of
business.
Please authorize our short sales program at your earliest convenience. Feel free to
contact me for any clarifications needed.
Yours Sincerely,
Thomas moody
Marketing Officer
KNK marketing & selling Pvt. Ltd
Authorization Letter for Selling Property

5 Mar, 2011 No Comment Authorization letter to sell propertyLETTER FROM PROPERTY
OWNER Property Management
Authorization Letter for Selling Property
An authorization letter for selling property is written to authorize the real estate agency
to sell the property on your behalf. It serves as a legal letter for authorising the real
estate agent to take decisions regarding your property. You should write the complete
description of your property that you would like to sell. You should also mention the
base price at which you would like it to be sold. Please ensure to mention the accurate
details including your current address and phone number in the letter.
From:
Thomas D Moody
Krashi Upaj Mandi,
Udaipur
March 10, 2011
To:
Jesse L Evans
1392 Garfield Road
Peoria IL 616024
Dear Mr Jesse,
Subject: Authorization Letter for Selling Property
I, Thomas D Moody is at present residing at Udaipur (Krashi Upaj Mandi, Staff Quarters,
Sec 14, Hiran Magri, Udaipur) hereby give Authorization for selling my 3BHK Bungalow
with 5000 square meter plot, situated at Fateh Sagar, Udaipur with absolute Deed of
Sale number 234535435 for a selling price of Rs 1 crore to Thomas Moody, Krashi Upaj
Mandi, Staff Quarters, Sec 14, Hiran Magri, Udaipur.
Respectfully yours,
Thomas D Moody
HR Manager
Moody Constructions
Udaipur
Authorization Letter for Child to Travel

1 Mar, 2011 No Comment Authorization Letter Sample for ChildrenAuthorization Minor
Travel Travel authorization for child
Authorization Letter for Child to Travel
Authorization Letter for child to travel is basically a letter written from one parents to
the school authority or class teacher of the child. It is written in cases where schools
arrange for education trips outside the home town. These education trips are arranged
so that the students get practical experience of their studies. Schools expect the parents
of the student to provide a permission letter which confirms the participation of the
student in the education trip.
From
Robert C. Simmons,
Hussaini Road,
Bhopal
November 16, 2010
To
Philip T. Fugate,
Modern School,
Bhopal
Dear Sir,
Subject: Authorization Letter for Child to travel on education trip with teachers
I am pleased to send my child, Surbhi Rawal (Class VIII), for the educational trip
conducted by the school. I have complete trust in your school staff and believe that you
will take good care of my daughter. I have gone through the list of teachers
accompanying the students on the trip and I know them well.
I understand the need of educational trip organised by the school in order to impart
practical training to the students so as to provide them a detailed knowledge of topics
covered in their books.
Along with this letter, I am also attaching the check of Rs 5000 for fees of this
educational trip. I have purchased the necessary items mentioned by you for this trip
and my daughter will be carrying them during the trip.
I hope this educational trip would be informative, and fun filled one.
Thanking You,
Sincerely,
Robert C. Simmons.
Authorization Letter for Bank

28 Feb, 2011 No Comment Authority Letter for BankAuthorization Letter Bank
Authorization Letter
Authorization Letter for Bank
The authorisation letter for bank is basically written for giving authority to the bank for
taking actions related to financial transactions. This kind of authority letter from the
bank can be issued from the Central bank that controls the financial institution in
majority of countries worldwide.
From:
Thomas D Moody
1782 Robinson Lane
Feb 10, 2011
To:
Jesse L Evans
1392 Garfield Road
Peoria IL 616024
Dear Mr Jesse,
Sub: Authorization Letter for Bank
This letter is for giving authority on behalf of the Central Bank of India. The main
purpose of this letter is to give authorization for taking decisions related to the financial
matters of Kanak commercial bank. This decision had been taken by the management
committee of the Central Bank on the basis of relationship between your bank and
Kanak commercial Bank.
This action will prove effective in preventing the collapse of Kanak commercial bank. It
will also assist in overcoming the difficulties faced by the bank in present. Please
complete all the paper work and other formalities at the earliest. Also, please ensure to
complete the enclosed forms with required details and other necessary information in
this matter.
Please feel free to contact me for any additional questions.
Thanking you
Yours Sincerely,
Thomas D Moody
Nomination Letter
There is a sample of nomination letter provided below. It is written in a formal way and
addressed to the person who is in charge of such nomination. It should be very brief, up
to the point. Below sample can be used as a template.
Jack Norrison
45 Vernes street
Karolina ave
New York, US
(425) 789-9259
Date: April 11, 2010.
Christopher Ruzvelt
Manager, Brien Inc
45 Vernes street,
Karolina Ave
New York,US
(425)789-9259
Dear Mr. Ruzvelt,
Due to the availability of nominations for the new positions in our offices I would like to
nominate Mr. Brus Verenson as a general director. The reason I am doing this is because
this person is a perfect match to this position. He is one of the highly qualified person I
have ever known as well as very active member of our group. I strongly believe that he
has all necessary skills and qualifications to present this position. He has great
leadership and motivational skills that are essential for this position.
I sincerely hope that my colleague will be chosen for that nomination since I really
believe that the company needs a general director like him. There is a need of someone
who will do his best for the welfare of each of us and the company in general. We need a
leader and motivator in order to step ahead.
I want to wish the support to all the participants for the nomination
Sincerely Yours,
Jack Norrison.
Bid Proposal Letter

21 Apr, 2010 No Comment
This letter is written by a local up and coming business man who is looking to expand
his enterprise. He has seen available a property for lease and wishes to make a bid for
the property, stating in the letter for what he would use the premises.
10th November 2010
From:
Mr. J Patel
Stocks co.
High Street
CA23 4RF
To: Mr. F Smith

Whitehaven vegetables
CA23 4RF
Subject: Bid proposal
Dear Mr. Smith,
I have heard form the local community about your imminent retirement after having
served our community for nearly forty years with the finest fresh produce.
Your premises on high street are, if I am correct up for lease as from the start of next
month. it will be very sad to see the closure of your business, but also for me this is
exciting as it gives me the opportunity to expand my own.
I already have one store on high street, and would like to lease a further property that
would be destined purely to children’s clothing. I therefore wish to place a bid for
18,000€ for the life time lease of the property, with monthly lease payments to be
discussed.
Please let me know as soon as possible if my offer interests you,
Yours faithfully,
Mr Patel
Stocks
Bank Reference Letter

Bank Reference letter is more like an informative letter pertaining to your bank
accounts. This provides essential information that you should need to be aware of with
regards to your accounts such as your dues in your credit cards, or your investments
and account interests. For instance, you have a time deposit in a certain bank then you
may receive a bank reference letter monthly or annually for further necessary
information about your account.
From:
Grace C. Aleman
Bank Manager
Metropolitan Bank
1652 Golf Avenue
South Haven, MI 49090
Ref: Bank Reference Letter
Dear Ms. Aleman,
This is to inform you that your credit card bills amounted to $16,000.00 is due on the
12th day of October the same year. Please settle your account for your convenience. You
can settle your credit cards bills in any Metropolitan bank near you as long as you have
with you your credit card number and more essential information that the bank could
require or ask.
For more convenience in shopping, you can also deposit an amount to your credit card
so that you can avoid bulk payment on your bills. If by chance, you already settled these
bills then you can ignore this letter. We are looking forward to hearing from you in any
Metropolitan Bank Branch.
Respectfully yours,
Grace C. Aleman
Tenancy Termination Letter

Tenancy Termination Letter is made to inform regarding the forthcoming termination of

tenancy. The letter should state the reason of the termination. It must be done very
politely and should not appear sarcastic. The letter should also be given before the
actual date of termination so that the person concerned can prepare his or her
belongings.
From:
Steven C. Cuffee
74 Central Avenue
Branchburg, NJ 08817
To:
Ralph A. Zeller
13 Timberbrook Lane
Peetz, CO 80747
November 18, 2010
Ref: Tenancy Lease Deed dated 1st November 2010.
Dear Mr. Zeller,
I write this letter to inform that our Tenancy Lease under Ref stands cancelled with
effect from the 18th of February on account of delayed and lopsided monthly payment
of rents by your business. You are asked to leave the place and provide vacant
possession before the 2nd March, 2010.
As what is written in our contract, you are not allowed to miss out in giving your
payments for three consecutive months and your company did that. I am sorry to tell
you but it is official that we are terminating your tenancy with us. Please do comply with
the things that we are requesting from you to avoid further troubles.
Please do settle the remaining balance that you have on the 8 th of February, 2010 and
oblige.
Truly Yours,
Steven C. Cuffee
Tenant Complaint Letter

Just like any type of complaint letter, a tenant complaint letter contains information
regarding a tenant’s complains on the place where he or she is renting. The letter must
discuss the problems that a tenant would like the owner to fix. It is the tenant’s right to
complain about the place since he is paying for it.
Grace Miller
40 B, Park Street
Birmingham
May 10, 2010
Andrew Martin
125, Marigold Rd
Birmingham
Dear Mr. Martin,
I am sending you this letter in connection with the place that I and my family rented at
House No. 40 B last April 2009.
According to what we have agreed in the contract, you are going to renovate the place a
week before we could stay on it. However, until now your assigned worker has not yet
come to fix what is needed to be fixed but I am hoping that after you receive this letter
you will do the necessary action.
I hope that this letter will serve as a wake call for you to do your part in maintaining the
look of place, and hopefully an immediate action will be done.
Thanking You,
Sincerely yours,
Grace Miller
Service Complaint Letter

This sample letter is written to help people who wish to post a complaint against any
service provider. If you are not happy with any service being provided to you and wish to
inform the head of that service to help you with your complaint, then this sample letter
will be able to assist you.
From:
Sonali Rana
B-25, Canara Apartment
Rohini
Delhi-110099
To:
Beta services Ltd.
45, Janpath
Connaught place
Subject: Service complaint
To whom it may concern,
I am writing to your company because I have been a long time customer of your house
keeping service here in Rohini. In fact, I have been using your service since June 1 st 2009
and my reference number is FFA7. I am saddened to inform you that I have recently had
a bad experience which greatly troubles me.
Since I began using your services for almost 2 years now, I have never had any reasons
to complain. However, the last vist by the house keeper was quite an ordeal and I must
say that I’ve never witnessed such unprofessional behavior before. This episode has
really made me concerned about your service and employees.
Your company has been wonderful up to this point, so I am keeping this in mind while
writing your department about this incident which I experienced. I hope that you take
this complaint serious and investigate this matter as soon as possible.
Sincerely yours,
Sonali Rana
Noise Complaint Letter
In a world like ours that is so full of cars, planes and heavy machinery, noise pollution is
becoming a major problem in various cities of the world. In a case where an
organization or company is generating too much noise, which causes discomfort to you,
you can write to the organization or your local authority.
From:
Angelina Pitters,
5873, Umbers Lane,
Drekinson, KP 472
To:
Mr. Emma Smith,
Officer-in-Charge,
Drekinson Local Health Authority,
5839, Lopad Layout,
Drekinson, KP 753
21st November 2010.
Dear Sir,
NOISE COMPLAINT LETTER
On behalf of my family and the neighbourhood of Drekinson County, I wish to draw your
attention to the unbearable noise that is being generated by the Plymouth Agricultural
Industry to the discomfort of the inhabitants of the County. The noise problem is always
worse at night when residents come home to rest after a long day’s hard work.
In this regard, a lot of things are clearly improper, as the county of Drekinson has been
delineated as a residential area. Why such a large agricultural complex will be situated
there baffles the mind. All appeals to the company’s management to lessen the noise
have fallen on deaf ears. We pray that you will promptly before we all become deaf.
Thanking you in anticipation of your positive response.
Yours faithfully,
Angelina Pitters,
Concerned Resident of Drekinson County.
Funny Complaint Letter

Funny Complain Letter is made to inform regarding not being satisfied for the service or
products of a certain company but in a lighter way. This letter is made by the sender
when she or he is not satisfied but manage to act normal despite of the unsatisfactory
service that they got. But, this letter must still contain full details about the complaint.
From:
Richard S. Gray
3622 Maud Street

Wilmington, DE 19801
To:
Mr. Francis B. Herbert
General Manager
TGYHI Restaurant
4535 Yorkie Lane

Savannah, GA 31401
November 22, 2010
Ref: Letter of Complaint About The Food Delivery
Dear Mr. Herbert,

Maybe you will definitely be happy knowing that I am a regular client of your restaurant
for the reason that your food is very delicious and sumptuous. But, I have some
feedbacks to make regarding your delivery service. I’m not so satisfied about it.
I love eating food from your establishment but I can’t wait that long just to taste your
delicacies. I am complaining for your very low delivery service. I tried your services and
it makes me sick waiting for your delivery for almost one and a half hour. It was
definitely horrible and you made me very hungry that time. But, because your foods are
very delicious that I forget about my grumbling stomach and ate everything that I have
ordered.
Hope that you can give your attention on this matter and do some necessary actions.
Truly Yours,
Richard S. Gray
FORMAL COMPLAINT LETTER

A complaint letter is generally written to inform the concerned authorities about

something happening against the rules. It can be written on any subject either about a
product malfunctions or about anything that has spoiled your time and money. Below is
an example of such letter, written by a customer to its dealer about complaining a
product quality.
From: Dr. Arun verma
Puram Place
Receivers name.
Receivers designation.
Company details.
Date.
Dear Mr./Mrs. Name,
This is Mark writing from the state of California and I have to complain about a product
bought from your shop. I bought a LCD television which has 1 year warranty. But, the
product has some problem and it is not working properly and due to this, my another
gazette has been also spoiled which was connected through it.
I know that you are a big and very respectable dealer in this field and you have always
cared for the customers. I would like you to please repair my malfunctioned TV or
replace it if possible. I have enclosed all the details of the receipts as well as warranty
card with the letter.
Please do the services as soon as possible, so that there is no need of going to

consumer forum.
Thanking you,
Yours sincerely,
Signature,
Name.
Employee Complaint Letter

We use this letter if some issues have occurred and we want to appeal to the staff,
responsible for it to fix the problem quickly. This letter is sent by the employee to the
employer regarding some issues follow the given sample for more information.
From:
David K. Arthur
2077 White River Way

Salt Lake City, UT 84104
To:
Donald L. Baugh
2526 Jarvis Street

Boston, NY 14025
Subject: The PCs renewing
Dear Mr. Baugh
This letter is to outline the action to renew to PCs at our head office. It is almost four
months since they had been broken but there has done absolutely no actions to solve
the problem despite numerous requests to your manager for the renewing. To think
about the convenience of the workers must be a priority for you. Using only four PCs our
work has become much slower and uncomfortable as we already begin to lose our
profit. It significaly cuts our work hours and causes a discontent of the employees. I
agree that renewing of our PCs will make our work faster so if you will not take any
steps to support our company I will have to deal with the headquarters.
Yours,
David K. Arthur
Customer Complaint Response Letter

This letter is written by the customer sales representative of a high street store in
response to a complaint made about a product that was recently purchased in a high
street store. He offers compensation for the faulty goods and gives his apologies on
behalf of the company.
1st November 2010
From: Sales representative and customer care
Dixons
CA23 3RD
To:
Mr D Smith
23 Fiveways
M34 4RF
Subject: Response of complaint
Dear Mr Smith
I am writing to you in response to the letter of complaint that we received from you as
regards to the plasma television you bought from our store last week.
I inform you that the product is under full guarantee for one year, but as it is not our
own brand name, you have to contact the customer support group of Hawai
technologies who will then decide whether to repair, or replace your television. They
have several pick up points in the local area, so you will not have to wait for the faulty
goods to be collected. For further information as to your nearest Hawai outlet, please
look at the paperwork that accompanies the television.
As a token of good will, and as we aim to please all our customers at all times, I enclose
a gift token of 50€ tat can be used in any of our stores.
Once again I apologize for the inconvenience caused by the faulty product, but do
express that this matter must be taken up with the manufacturer,
Yours faithfully,
Mr Freed
Sales and Customer care
Customer Complaint Letter

Complaint letters are an effective way of expressing the customer’s or consumer’s

dissatisfaction with a product or service. They are better than a verbal protest as the
written word always yields more power than a verbal one.
From:
Joseph D. Gove
1568 Southside Lane

January 28, 2010
To:
Michelle T. Nishida
Manager Customer Service
KYG Couriers

Chantilly, VA 22021
Sub: Failure of Couriers Delivery
Dear Ms. Nishida,
This is in connection of the failure of delivery of the pocket bearing reference ABC
17272, by the company. I handed over the packet on 26 th of January at the Grand Mall
Branch and promised that delivery would take place in two days. I would like to extend
to you that not only my packet has been delivered till date; however there’s been no
attempt in your part to explain the delay.
All these years that I have trusted in your company, this is the first time that I have
encountered such problem. I hope you will look into this matter right away and make
certain that the packet is delivered positively by January 31.
I am enclosing a copy of the receipt for your convenience.
Thanking You,
Sincerely,
Joseph D. Gove
Encl: Copy of Receipt
Compliment Letter
This kind of letter is written by a client of the recently opened business. The person
writes to compliment the new business proprietor on the manner that his staff value
money and service. They state that they will be suing their service again in the near
future and will recommend them to their friends.
From:
Joseph D. Gove
1568 Southside Lane

January 28, 2010
To:
Michelle T. Nishida
Manager
EFD
1568 Southside Lane

Subject: Compliment on Service
Dear Manager,
I am writing this to you to compliment you in a fine establishment you have opened in
Duke Street Whitehaven. When I received a propaganda leaflet at home endorsing your
new services, I thought that I would visit to see your services offered.
Your staffs were greatly well mannered and very attentive and the prices that you have
are very competitive. I paid less for my manicure and haircut than I usually pay for in my
hair. I am really so happy with my new style to which your staff members, Lyn cut my
hair.
I would definitely be recommending your service to my entire family and friends. Rest
assured that I will be your regular costumer.
I congratulate you for the new venture.
Best regards
Joseph D. Gove

20 Mar, 2011 No Comment Authorization Letter for Pick up Pick Letter Sample
authorization Letter to Pick up
An authorization letter to pick up is written to authorize the person to pick up goods

and other materials on your behalf. It serves as a legal letter for allowing your
authorised person to pick up the goods from specified destination. You should clearly
mention the name of the person who will pick up the goods and also ensure that person
should have two valid ID’s for identification purposes. Please ensure to mention the
accurate details in your letter.
From:
Sandy Rawal
KrashiUpajMandi,
Staff Quarters, Sec 14, HiranMagri,
Udaipur
September 15, 2001
To:
Jesse L Evans
1392 Garfield Road
Peoria IL 616024
Dear Mr Jesse,
I, Sandy Rawal, hereby authorize my Driver, Champalal, to pick up goods from your
showroom and sign related documents on my behalf. I am also sending my two ID’s for
identification purposes. He will check the no of packages and also verify the relevant
documents. Please allow him complete access to all the documents and packages. He
will arrive on next Monday, 17th September, 2011 at 9:00 am at your showroom.
Respectfully yours,
Sandy Rawal
HR Manager
Moody Constructions
Udaipur
Scholarship Application Letter

The Scholarship Application letter is made to be one of the candidates to take the
chance of going to school with a lesser amount to pay. The letter needs to have great a
qualification that will make you the best recipient of the scholarship. The letter must
showcase how eager you are to go to school and wanted to finish it.
From:
Douglas A. York
1498 Rainbow Road

San Gabriel, CA 91775
To:
Mr. Francisco P. Hall
Dean
Kansas School Of Nursing
2798 Roosevelt Road

Dodge City, KS 67801
November 04, 2010
Ref: Scholarship Application Letter For Bachelor of Science in Nursing
Dear Mr. Hall,
Your prominent school has the reputation of producing great nurses. A while ago, I
heard the news that your school is giving out hundreds of scholarship to those who are
commendable and wanted to become a professional nurse.
I want to grab this chance and apply for scholarship. I am a caregiver graduate and
wanted to learn more on how to become a full pledge nurse. I would be truly delighted if
you can check out and view my scholarship application.
I want to be a part of your great college and learn more about nursing. Please do find
my profile, essay and other qualifications that are attached here with my application
letter. Hope that you will call me back soon.
Sincerely Yours,
Douglas A. York
Santa Letter
Santa Letter is made during Holidays or Christmas Season. Typically, kids are the one
who made this letter. The letter indicates the wishes of the kids that they want to have
during this yuletide season. But, other than those materialized things, this letter has
personal wishes from various kids about their family for the coming blissful years.
From:
Marie J. Andrews
1993 Post Avenue
Valparaiso, I 46383
To:
Santa Claus
North Pole
HOH HOH
Canada
November 02, 2010
Ref: My Christmas Wish
Dear Santa,
The Yuletide Season or Christmas Season is fast approaching. I am very happy because I
have been waiting for it since Christmas last year. I’ve been a very good girl this year
and I firmly believe that you perceive and know that. I am very pleased and happy about
the gift that you gave me last yuletide season. The gift that you gave me is a piece that
symbolizes me the spirit of Christmas and how truly good you are. This year I would not
wish for too much, I just wish that you keep my parents, my brother and my sisters to
be safe always and be worthy of your blessings.
Thank you very much Santa for your love.
Yours Truly,
Marie
Lease Termination Letter
The Lease Termination Letter is made to inform the recent occupant of the place to
vacate it. The letter needs to be done with a lawful act. Make sure that the one who will
make the letter acquires proof or evidence that the occupant needs to vacate the place
for a certain reason that was stated on the contract.
From:
Michael C. Lance
770 Agriculture Lane
Perrine, FL 33157
To:
Kent A. Herbert
886 Water Street
Fremont, CA 94539
Ref: The Lease Final Date, November 12, 2010
Dear Mr. Herbert,
I mean to terminate the Lease Deed of my House No. 1-5-9 which will take effect on
12th February, 2011 as similar needed for the service of my house who is returning back.
I write this letter to inform you beforehand, be able to prepare your things and arrange
those needed things before leaving my house. Also for you to be able to look for a new
house where you and your family will stay in.
So, I am requesting that you leave my house on or before February 01, 2011 and
provide me with empty possession of your things.
Hope that you will respond to my request. If you have any queries feel free to contact
me, my number is 925-273-5624.
Sincerely thanking you,

Michael C. Lance
Leave Application Letter

It is always advisable to inform your employer in advance about your leave in order to
give him time to make preparations and necessary adjustments. There is a sample of
such letter provided below that you can use when necessary.
From: Richard Brown,
16 Bellers street
London, UK
(451) 125-6985
Date: November 3, 2010.
To: Chris Veron
Manager, Unionbay Inc.
London, UK
Dear Mr. Veron,
I am writing this letter in order to ask for the leave from work for one week for
Christmas holiday. I wish ask for the specific days since my family will be visiting me
from December22 until December 28. I am writing you earlier in order to have more
chances to get the positive answer. Please, note that this leave will not affect on my
work since I will make assure that everything is in the order before I leave. My contact
number will be at your disposal as well if you need something urgently.
I will really appreciate if you can give me this chance to meet my family since I haven’t
seen them from last year. I would like to see you personally and discuss the details. I am
always available for the additional questions in case you have them.
Thank you very much and hope for your soon answer.
Thanking in advance,
Sincerely Yours,
Richard Brown
Job Letter Application

Job Application Letter is made in order to inform a certain company regarding the open
position. The letter needs to be written professionally. It must appear on the letter that
you are very interested in the post and you are capable, so that the recruiting team will
give you chance and call you back.
From:
Lance Kent B. Michael
1302 Haven Lane

Bundy Hill, MI 48000
To:
Gerard A. Herbert
HR Manager
1969 Broad Street

Guin, AL 35563
November 15, 2010
Ref: Application Letter for the Job Posted At Sunday Gazette last November 14, 2010
Dear Mr. Herbert,
I write this letter for the job position as Marketing Assistant that was posted in Sunday
Gazette yesterday. I would like to submit my application for the said post.
I am 25 years of age and I acquired a Marketing Degree in college. I graduated as Cum

Laude at the University of Mississippi in the year 2006.
In terms of qualification, I already worked as marketing associate at the NHYU

Corporation since the time I graduated until this present time.
Attached with this letter is my resume for some of my personal information and
achievements.
I would like to say thank you in advance for considering me. I look for ward to hear from
you soon.
Sincerely Yours,
Lance Kent B. Michael
Job Letter of Application

Application letter should be polite, straight to the point, and brief. It must also be clear
and must specify the subject matter with the previous references, if in any, the precise
action needed on or before the specific date. Postal or email address as well as the
phone or cellular number of the applicant should also be given importance.
From:
Joseph D. Gove
1568 Southside Lane

January 26, 2010
To:
Michelle T. Nishida
HRD Manager
Sayem Computers Ltd
Johnson Companies Inc

Chantilly, VA 22021
Dear Mr. Nishida,

Sub: Recruitment of the Network Administrator
Ref: Advertisement in Deccan Chronicles dated Jan/19/2010
Wit the reference to the above advertisement, I would like to submit candidates for
similar details given in the succeeding paras.
I am aged twenty five years and have MCA Degree in Computer Application from the
Osmanian University that I acquired in the year.
After that, I have worked as the EDP Programmer in the WIPRO in Los Angeles from June
2006 to December 2009.
I enclosed my detailed resume or CV for your consideration. Thank you.
Truly yours,
Joseph D. Gove
Enclosure: Resume with PP photo
Copy of the Experience and Salary Certificate of Previous Employer
Copy of the MCA Degree
Job Application Letter

The Job Application Letter is made by those who are aspirants for a certain post. The
letter must acquire full details regarding the applicant’s qualifications including their
achievements and experiences. The letter needs to be very appealing so that the one
who will hire will get interested to you and call you back.
From:
Lance C. Kent
136 White Avenue
Corpus Christi, TX 78401
To:
Mr. Herbert M. Blair
HR Manager
GHY Corporation
3606 Pursglove Court
Dayton, OH 45402
November 03, 2010
Ref: In response to the company job announcement at the Weekly Sunday Newspaper
dated October 29, 2010.
Dear Mr. Blair,
I write this letter as a response to your announcement that was posted on the Weekly
Sunday Newspaper last October 29, 2010. So, I thereby, submit my application for the
position of Company Administrator.
I am 25 years of age and finished my MCA Degree in Computer Application at the

prestigious University of Texas in the year 2006.
After I graduated, I became part of the DFT Corporation and worked as an RDP
programmer from July 2006 up to the present.
Attached with this letter are my Curriculum Vitae for consideration.
Thanking you for the time that you spend reading my letter.
Truly yours,
Lance C. Kent
Enclosed: CV
Employment Application Letter

This letter is written by a hopeful young individual who wishes to apply for the position
of Junior Sales executive that he has seen advertised in the local newspaper. He encloses
his resume as well as a letter of recommendation from a previous employee.
1st November 2010
From:
Mr. D Smith
45 Rowland Avenue
CA12 6TF
To:
Mr. George Dixon
Whitehaven plastics
CA21 3ED
Subject: Employment application
Dear Mr. Dixon,
I am writing to you in response to the position of junior sales executive I saw advertised
in the local newspaper. I am due to finish my college course at the end of this year, and
am looking for an opening in Sales.
I pride myself on my communication skills as well as my ability to work within a team,

having already worked for the Christmas sales campaign for Woolworths for the two
previous years.
I enclose with my application a resume which outlines my education background as well

as my key skill areas, as well as a letter of recommendation from my previous employer
at Woolworths.
Thanking you in advance for your time and consideration,
Please do not hesitate to contact me to arrange a possible interview,
Yours faithfully,
Mr. D Smith
Application Letter
Below there is a sample of job application letter that you can use as a template in related
cases. Job application letter should be brief, to the point. Be sure that it will keep your
potential employer interested and makes him to call you for the interview. Review the
example below.
23 october 2010
From:
Kevin Mattew
989 Braiton Str
887 London, UK
Subject: Application for applying for the web designer position
To:
Met Berskow
789 Bellis str
998 London, UK
Dear Mr. Berskow,
I am writing this letter in order to apply for the web designer position within your
company. With this letter you will find enclosed job application, resume, my certification
and two reference letters. The position seems to be very interesting and I strongly
believe that my skills and qualifications perfectly match to it. I have already had three
years’ experience as a web designer in AAA marketing firm, besides I was working
during two years as a freelancer web designer. I am the author of websites of such
famous companies as BBB Limited, KLI Enterprises.
Kindly ask you to review my resume for the additional information about my experience
and qualifications. It will be great if we can arrange personal meeting for details’
discussion.
Hope to hearing from you soon.
Sincerely,
Kevin Mattew
Category Archive for Fundraising Letter

Thank You Letter to Employer
This letter is written by an employee to his superior to thank him for his understanding
of recent events. The employee has had to take unexpected leave from work to care for
his mother after she suffered a fall, and will return to work as soon as possible.
1st November 2010
From:
Mr. Edward Devine,
24 Abbey View
St Bees
CA21 6TR
To:
Mr. H Johnson,
Head or personnel,
Whitehaven plastics plc,
CA23 5RF
Subject: Thank you
Dear Mr. Johnson,
I am writing you this letter to personally thank you for being so understanding when I
asked for urgent leave to care for my mother after she suffered her fall last week.
I have always been a loyal employee to your company, and pride myself on my
dedication to my position as deputy Sales Manager within your branch. I wish to remain
working for you for many years to come, and am arranging for my sister to come and
stay next week so that I can return to work, all be it part time to start with.
Once again, thank you for being so understanding, and allowing me to take leave at the
shortest of notice, I will keep you informed, but hope to be able to return on Monday
morning to work, and to talk to you about the possibility of working part time for a few
weeks until my mother fully recovers,
Yours faithfully,
Mr. E Devine
Non Profit Fundraising Letter

The following sample letter depicts how information about a non profit fundraising
event can be given to people. The letter should let the people know about the
fundraising event. The details of it like when will it be held and what will be contained in
it should be given. The cause for which the money collected will go also needs to be
mentioned. Cordially invite the person and his/her family to the event.
From,
Mr. Himesh M,
Head – J P Nagar Branch

Martha Old age home
J P Nagar, Bangalore
To,
Mrs. Mahima Singh,
General Manager,
Beauty One Products
Whitefield, Bangalore
10-Sep-2010
Subject: Fundraising event
Dear Mrs. Mahima Singh,
Warm greetings to you!
This is to let you know that Martha Old Age Home is organizing a fund raising musical
show on 30th September 2010. The event is being done to collect funds for treatment of
diseased and homeless senior citizens. We cordially invite you and you family to the
event and also encourage you to provide financial support to this noble cause.
The musical show starts at 5:30 pm and will be held at the Musical Auditorium in J P
Nagar 2nd phase. The event will have renowned classical and film singers performing live
with their band of musicians. The tickets for this charitable event can be booked online
or purchased personally by visiting our center.
We look forward to seeing you in the audience on the day of the event.
Yours Sincerely,
Mr. Himesh M,
Head – J P Nagar Branch
Martha Old age home
Mission Trip Fund Raising Letter

This letter is written by a local charity for children with disabilities. They wish to raise
funds for their day care center and are set to take a mountain trek to the top of Cairn
Gorn mountain in order to raise funds. They are looking for volunteers to take the trek
as well as donations to the cause.
1st November 2010
From: Helping hands
Daycare center
CA21 3RD
To: Locals and businesses of Egremont and surrounding area
CA23 4RF
Subject. Mission trip
Dear Sir/ Madam,
I am writing this letter in the form of a circular to all local businesses and residents in
order to inform you all of our latest fund raising event. This time, it is a little mote
different from local events. We are set to trek to the top of Cairn Gorn Mountain on
10th December, in icy and snowy conditions.
We are looking for volunteers to sign up for the trek as well as sponsorship from local
businesses and donations to the cause. We are in desperate need for new equipment for
our day care center, equipment which is potentially life saving.
I hope I can count on you all as members of our local community to help this cause in
whichever way you feel best you can. Awaiting your response,
Anna
Helping hands
Moral Character Reference Letter

This letter is used to describe ones character reference before the particular courts. It is
used in unusual situations when some people behave in the opposite way from that they
were used to. After that a letter is sent to a court to help to solve these circumstances.
This example of a formal letter can be used as a template.
4 April 2009
From:
Sir Marvin C. Nusbaum
1195 Sunny Day Drive

Anaheim, CA 92805
To:
Carlisle Magistrates court
155 Elmwood Avenue

Philadelphia, PA 19108
Subject: The moral reference of Mr. Jones
Dear Sir/ Madam,
I am writing this character reference letter in order to protect Mr. Adam Jones who must
perform before the courts next week for offences of a horrible behavior and rudeness. I
have known Adam for many years since our entry to the State University and I assure
you that I have never seen him behaving in such a way.
He is a very patient and not emotional person at all; our neighborhood knows Adam as a
wonderful person who is always ready to help. But a month ago a horrible tragedy has
happened in his family: he had lost his father. It naturally caused the changes in his
behavior. I have no right to write the excuses for him, but being a really devoted friend,
I kindly ask you to notice this situation in his court hearing.
Yours faithfully,
Sir Marvin C. Nusbaum
Good Bye Letter to a Friend

Good Bye Letter to a Friend” is a letter which contains sentences of farewell and good
friendship in the past. In fact a person wishes good bye to his/her best friend. This type
of letter contains the expectation of carrying on good friendship and good wishes for
him/her.
From:
Guerrino Trentini
Via catullo, 23
67010-San Lorenzo Di Pizzoli AQ, Italy
November 22, 2010
To:
Domenic K. Terry
43 Botley Road
NE61 5py
Middleton bank top
Subject: Good bye
Dear Domenic K. Terry,
I am really enjoying friendship with you. In fact I am happy too. The purpose of this
letter is to wish you “bon voyage” due to your come back at your home.
You came to Italy for your research. It is very nice to come to here. Your topic for thesis
is “The ancient architecture of Roman dynasty”. You have visited many places and
observed wonderful infrastructure by The Romans. For this reason, you have stayed here
and I was very happy to get you as a paying guest. From that time, we became very good
friends.
Actually I am really happy because of your interest. Romans were very powerful once
upon a time. So still they are remembered and infrastructures bear testimony of their
powerfulness. I found you as brave hearted, well-mannered, talented, friendly person.
Really you are a great man.
We became good friends. We will be friends forever. Please send emails, letters and try
to communicate via cell phone. If you come back to Italy again, I will receive you again.
So let me say good bye now. Pass my best wishes to your family. I wish you good luck.
Warm Regards
Guerrino Trentini
Gift Letter for Mortgage Down Payment

The whole essence of a gift letter is to signify the giving of a particular gift or present.
The gift can be either for an individual or for an organization. A gift letter can be formal
or informal in outline. It can also contain some other details, sometimes explaining the
details behind the gift.
From:
Alfred Shapiro,
43232 Shrewbury,
Noombs, TX 48586
To:
Johnson Terry,
34343 Tybury,
Electra, MN 43232
Dear Johnson,
Subject: Presentation of Gift to Johnson Terry

This is to inform you that I have decided to give you a gift of mortage payment and a
brand new Nissan Maxima. I have reached this conclusion for various reasons. However,
the most important reason has to do with the fact that you have served me as a
secretary loyally for the past 10 years.
During all these years, you have demonstrated the utmost steadfastness, patience and
uncompromising obedience. This is apart from the fact that you have always been cool-
headed and well-behaved with exemplary manners. The documents for the car and the
mortgage payment will be sent to you as soon as possible. Accept my sincere
congratulations.
Yours sincerely,
Alfred Shapiro.
Gift Letter for Mortgage Down-Payment

This letter is written through a father to his daughter and gives the good news for her
that as belated wedding gift, his father will have a down payment they have for the
mortgage down payment in their property. As they want to buy their own property as
they are renting an accommodation only.
From:
Joseph D. Gove
1568 Southside Lane

January 26, 2010
To:
Michelle T. Nishida

Chantilly, VA 22021
Subject: Mortgage Gift
To my dearest daughter Michelle,
I am writing this letter to you with the good news; please accept it as my belated
wedding gift from me and from your mother. We can’t sit back and watch you struggle
with mortgage lenders. I know that you really dream to have your own property in the
East Street, so we came up in the decision to make down the payment for you.
It means that you will no longer struggle with mortgage lenders; I am as well willing to
be the guarantor for mortgage, as we personally have two properties. So please contact
me as soon as you can for us to arrange the meeting and sign the documentation.
Please accept our gift, I know that at times you are really stubborn but we would not
take no as answer. David is a perfect husband, have this as your hundred percent
approvals for your marriage.
With love,
Dad
Gift Letter Car

This letter is written from a father to his daughter in her eighteenth birthday to provide
her news that she would want to purchase her car for the birthday of her daughter. As
he has lately passed driving examination, he would want to provide her a new car as
gifts so she can be independent in driving.
From:
Joseph D. Gove
1568 Southside Lane

January 28, 2010
To:
Michelle T. Gove
1568 Southside Lane

Subject: Gift Letter
My dearest daughter,
I write this letter to you my girl to wish a happy birthday and as well give you a few
exciting news. Mother and I have come to a decision that since you already passed the
driving examination last month, you must own now your personal service.
Yes princess, what you heard is right. Our birthday present to you in your eighteenth
birthday is a brand new car. Then you can now be independent, you have shown to us
that you are now a mature lady with a stable job and can run on your own.
So, if you finish work today you can visit us and collect your birthday gift here. You turn
eighteen once in your life plus I like this to be the best day that you can remember. I
recall the first time that I ever had my first car and I trust that you will treat this present
with respect as mine.
With love,
Dad
Get Well Letter

This letter is more like a sympathy letter for a sick friend or relative. It is a formal way of
saying that you are sympathizing with the worse situation of a certain individual at the
same time as you are wishing her good health ahead. This letter should be lighter and
as much as possible should not mention even the slightest problem especially if you are
to write for a very sick person.
From: Laura Fisher
4477 Ferry Street
Huntsville, AL 35816
To: Candy Salas
2323 Alexander Drive
Mineral Wells, TX 76067
Sub: Get Well Letter
My dearest Candy,
I have heard that you are presently at the hospital because you were attacked by your
hyperacidity. I am very sorry I can’t come to visit you my dear because I am very busy
these past few days at work plus the fact that I have been temporarily destined here in
Alabama. On the other hand, I am perfectly fine here and I hope you too sooner.
Your dad told me that you were also too busy there that is why you forget eating some
of your meals in a day. I think it is the main reason why you were attacked by your
hyperacidity. Please find ways to not miss your meals or you could take at least ten to
fifteen minutes out of your busy day to eat some. It is better to eat a little amount of
food even for a little time than to eat nothing.
Work is always there my dear cousin hence you need to eat and look out for your health
so you can work efficiently. Get well soon and I miss you guys there.
Love,
Laura
Gift Letter
While sending a gift it will be nice to send also the letter along. There is a sample of
such letter below. The letter should contain the information about the gift and the
wishes. It is a personal letter, therefore can be typed or written.
Susanna Brailor
34 Sixth Street
East Breller
New York, US
(789) 454-9966
Date: June 23, 2009
Veronika Brills
45 Braiton Ave
New York, US
(789) 236-5896
Dear Veronika,
I want to wish you happy birthday with this letter. I hope you are doing well. Wish you all
the best, happiness, success in your professional, personal and family life. May all your
plans become a reality. I want you to know that you can count on me always. If you need
any help, please, always contact me. My heart is always open for such a great person as
you are.
Along with this letter you will find a small gift that I want to give you from me and my
family. I hope you will like it. I was considering your taste and actually I strongly believe
that you will like it. My family always was adoring you, from the first day I introduced
you to them. Accept the best wishes from them as well.
Once again, wish you happy birthday. Hope to see you very soon.
Love
Your friend,
Susanna
Request for Interview Letter

This letter is about a request for the interview, made in the interests of the person who
wishes to know more about the post, advertised in the site. These types of letters are
widely used and have the similar structure to the applying letters. The following
example can be used as a template.
8 November 2010
From:
Alejandra K. Trevino
830 Dogwood Lane

Tucson, AZ 85701
To:
H.R. Manager
352 Desert Broom Court

Ridgewood, NJ 07450
Subject: Request for an interview
Dear Sir/ Madam,
I am writing a letter to you in order to apply for the post of the interpreter the
advertisement of which I saw on workforyou.com. I wish to take a chance and give you
the brief introduction of my background.
I have graduated from the Linguistic University two years ago and have a master degree
in philology. I have worked in ADF Lingvo Company for three years and have a lot of
experience that can easily help me in the new work. I have excellent knowledge of five
languages, I am a hard-working and devoted to every work I do.
You can find the reference letter from my school director as an attachment. I will be
visiting the region in the next five days so I kindly ask for an interview to consider me as
a candidate for the post.
Sincerely,
Alejandra K. Trevino
Policy Letter
This letter is usually made by rail companies in order to inform the existing and future
customers and employees regarding the policies that need to be observed inside the
company. Such types of letters are intended for public view so that all clients, buyers, as
well as new employees will be further updated. This letter is also often seen in the
bulletin board of a certain company or institution.
6th December 2010
From: John Lawson
CEO, ABC Corporation

3618 Boone Crockett Lane
Bellingham, WA 98225
To: Customers, Clients, and All Employees
ABC Corporation
Subject: New Company Policy
Dear Customers, Clients, and Employees,
I am writing this letter in behalf of the board of directors and the management teams in
our company. This new policy has been introduced in the previous year to benefit the
local community, particularly with the night time services that they necessitate to
purchase medicines by urgent needs.
On the other hand, it is much regrets that I must draw your attention that in the past
months there has been two violent incidents on two of our 24/7 open drug stores. The
two drugstores was been hold up and four of our employees there are in the hospital at
this moment because of the injuries that they got from that incident.
Again, this extended service has been introduced for the benefit of the public and
should be treated with a least a little respect. Even the most notorious person can
experience the need for a medicine in the most urgent way, so, please let us work
together to avoid such incidents in our drugstores.
Sincerely yours,
John Lawson
Post Interview Letter

This letter is written by a company to a possible candidate for an opening in his local
branch. He is thanked for and commended on his performance at his interview. He is
told to expect to be called to a second interview in due course as he has passed the first
round of interviews.
1st November 2010
From: Miss Anna Smith

Hr Manager
Cumbria Fuels
CA23 4RF
To: Mr David Crowe
23 Abbey View
CA23 6TG
Subject: Interview follow up letter
Dear Mr Crowe,
I am writing to you to thank you for your attendance at your recent interview with our
company. Many dud not show up for interview due to the adverse weather conditions,
but I can see you as being a very determined individual, and this shone through at your
interview with our company.
I am happy therefore to inform you that you have passed the preliminary round of
interviews, where we have rounded down hundreds of applicants to just a few dozen,
like yourself, who will in due course be called to attend a second interview.
We will be in touch with you in the very near future in order to give you a time and date
for your second interview, ans look forward to discussing further options for you within
our company,
With best regards,
Miss Anna Smith
Job Interview Letter

Job Interview Letter is considered as a simple way of showing our appreciation to the
company that gave us the opportunity to be interviewed and present our merit of what a
great person we are with tremendous skills and qualities. The letter is definitely a means
of communication that lets an applicant show his or her eagerness to get the job.
From:
Lance S. Kent
56 Emily Drive
Columbia, SC 29201
To:
Herbert A. Gerard
General Manager
1494 Patterson Road

Bronx, NY 10459
November 15, 2010
Ref: Thank You For The Recently Conducted Interview
Dear Mr. Gerard,
I write this letter to thank you for all the effort and time that you have given me during
the interview for the position of Front Desk Manager in your hotel. It was indeed an
honor for me to converse with you and discuss certain things.
Again, I would like to thank you for giving me the chance to hear my opinion on the
different aspects of customer service and hospitality and for uncomplainingly listening
to my objectives and beliefs in life. If you have further question that was not ask during
the interview, please inform me.
I certainly look forward to hear from your office very soon. Thank you.
Yours Truly,
Lance S. Kent
Invitation to Interview Letter

This letter is written by a company on receipt of an application for an opening within the
company. The Hiring Manager invites the applicant to attend an interview at the
company headquarters as she has been impressed by the applicants cover letter and
resume.
1st November 2010
From: Anna Jones
Hiring Manager
B.N.Fuels
CA23 3RD
To: Mr Adam Smith
23 High street
Egremont
CA21 2ES
Subject: Invitation to interview
Dear Mr Smith,
I am writing to you on receipt of your recent application for the opening of junior lab
technician we have advertised in the local job pages. I am pleased to inform you that we
would like to arrange an interview to discuss the opportunity further.
Your resume is very impressive for someone of your age, and you have a very strong
educational background, and as you have recently completed a degree course in
science, I feel that this opening would be suited to an individual like yourself.
Please can you report to myself, Anna Jones on 10 th November at 9,30am. You will find
me in the office building in block C. I look forward to meeting you and discussing
further the possibility of an opening for you here at B.N.Fuels.
Yours faithfully,
Anna Jones
Interview Letter Follow Up

This letter is from a hopeful person who has been interviewed to handle as junior sales
manager with a local firm. She writes to thank the company for considering her to
handle the position and she chooses to stay on the positive side that the interview will
let her hold the position she desires. She is hoping for a very successful outcome.
8th October 2010
From: William Nugent
2664 Hickory Street
Kearns, UT 84118
To: HR Head
HDS Company
San Jose, California 12459
I am writing this letter to you as I was recently been interviewed for the position of
Junior Sales Executive in your company. I wish to thank you for taking time in
interviewing me, and the way I was welcomed in your company. It is really amazing and
it also helps me feel more comfortable being one of the applicants that is requested to
be interviewed.
I have come to realize that you have hundreds of applicants for each vacancy in your
company; hence I believe that my interview was a success. I can see how much you are
amazed with my grades when I gave you my School Transcript of Records; you told me
that you are astonished about my firm and clear answers during the interview. I strongly
and confidently believe that during the interview, I had already proved my skills and
knowledge to you which exactly gives me the confidence and determination in writing
this letter.
Again, I want to show my gratitude for considering me for the position and for taking
time to interview me. I am looking forward for your positive response. I am also very
eager to be a part of the company and to start work.
Yours truly,
William Nugent
Interview Letter Thank You
A sample interview thank you letter is given below. It is sent to the person who recently
took your interview. You need to thank him/her for his/her time and effort given
towards your interview procedure. You can also thank them for their smooth behavior.
The content of the letter can have details about how your interview experience was and
how much you are looking forward to start your new work.
From,
Ms. Kumari M,
#8, 2nd main, 5th cross,
LIC Colony, BTM Layout
Bangalore
To,
Ms. Anu Mehta,
Head – Sales
Stars Corporate,
K H Road, Bangalore
10-Sep-2010
Subject: Thank You
Dear Ms. Anu Mehta,
This is to thank you for the interview which was conducted by you for me on 9-
September-2010, at your company campus. It was a pleasant experience and very
educative too.
Being from the marketing background, I have worked for 6 years now in this field and
believe that a true sales person is the most approachable one. Through the interview
process, I definitely got to know that you are indeed a true sales person, owing to your
patience, explaining style and hold on the topic being spoken. It was a learning
experience for me to meet you.
I am happy to be joining Stars Corporate in few days and assure you that I will give the
best I can to my new work.
Thank you once again!
Yours Sincerely,
Kumari M
Interview Request Letter

Interview Request letter is somehow good news to individuals who had applied for a
position in a certain company. It gives him the opportunity or hope that they can get the
position because an interview request is absolutely a proof that a company is interested
with your application and decided to give you the opportunity to handle the position you
are applying for.
From: Elizabeth Boyd
HR Head, JDK Company
2345 Half and Half Drive
West Palm Beach, FL 33401
To: Mollie McKinley
4119 Howard Street
Grand Rapids, MI 49505
Sub: Interview Request
Dear Ms. McKinley,
Our office has reviewed your curriculum vitae and application for the position of office
clerk in our company. We found your data very appealing and interesting so we are
requesting you to come on November 22, 2010, Monday for an initial interview.
This letter is to inform you that the company is interested to give you a chance to prove
that you are worth to handle the position of a clerk. Please take note that you are with
five more applicants to be interviewed so we advice you do your best so you can win the
position. Please do your best to convince us that you are worth handling the position
that you are applying for.
Thank you very much and I hope to see you on Monday. Please wear formal or corporate
attire.
Sincerely yours,
Elizabeth Boyd
HR Head, JDK Company
Interview Response Letter

Interview Response letter is more like a confirmation that you will appear in an
organization or a company for an interview. This could be good news to both the sender
and receiver especially if it is about an urgent job or appointment. Respond letter is
usually written by applicant or by a certain person who had been invited for an
interview.
From: Aaron Boudreaux
2276 Horner Street
Youngstown, OH 44503
To: Pamela Cook
HR Head, LDS Corporation
891 Andell Road
Worthington, OH 43085
Dear Ms. Cook,
This letter is in response to the interview invitation that you have sent me. The exact
date and time of the interview is perfectly fine with me. Please expect me in your office
before the allotted time for an interview. Also, every thing that you have said and you
have inquired me to bring on the day of the interview is already clear to me.
I anticipate that this interview would be lighter and hope to pass it. It would be a great
pleasure to me to become a part of your reputable company. I am applying for any
administrative position and I am willing to work with minimum supervision as long as I
am well oriented with the position I will handle. I am looking forward to work for the
company. Thank you very much.
Yours truly,
Aaron Boudreaux
Interview Letter
There is an interview letter sample below that is written for the person, who is invited
for the job interview. This letter has the necessary information regarding the interview
and some important tips that can be useful for the interviewees in order to achieve the
success.
From:
John Brown
Human Resource Manager,

21 Braiton Avenue
London, UK,
(457) 213-5698
Date: April, 20, 2010.
To:
Dan Veler
51 Verona Ave
London, UK
(457) 213-5698
Dear Mr. Veler,

I am writing this letter regarding your application for the position of sales manager in
our company. We are developing really fast and need the sales manager very urgently in
order to start the appropriate training. Therefore, we have to select very carefully at the
same time very quickly the right candidate for this position.
We would like to inform you that you are the one from ten candidates that is selected for
the interview in our firm. The interview will take place on 23 April 2010. Please, review
the attached schedule for more details. We believe that you are one of the most qualified
people for that position and wish you best of luck.
Please, be in the Hall of our office half hour before the interview starts since you might
require some time in order to find the place. Please, note that we will not let people to
enter after the determined time and the doors will be closed after 11 o’clock.
Congratulations again and we are looking forward to seeing you at the interview.
All the best.
Sincerely,
John Brown

Introductory Letter

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Introductory Letter

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Name

Dear Mr. White,

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Reference: Introduction to the firm Investa Pvt. Ltd.

To whomsoever it may concern,

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