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≅ Home Human Resources Guidelines on Recruitment

Guidelines on Recruitment

I. Upon Submission of Application for Employment

(Before taking the COA Pre-employment Test):

1. Application letter

2. Personal Data Sheet (PDS) (CS Form No. 212, Revised 2017) (2 original copies)

• Passport size ID picture

• Government issued ID
• With thumbmark

3. Work Experience Sheet as an attachment to the PDS (2 original copies)

4. Transcript of Records (TOR) (photocopy)

5. Diploma (photocopy)

6. Certificate of Training/s (photocopy) with the following conditions:

1. Must not be acquired as part of the school curriculum

2. Must be relevant to the position to be filled. Hence, a course outline may be
requested by the HRMO to support the training certificate
3. Must be undertaken within the last five (5) years reckoned from the date of issuance
of appointment

- For positions requiring relevant training

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Valid professional license issued by the PRC

For Lawyers:
Certificate of membership in the Philippine BAR issued by the Supreme Court
(SC)
BAR rating issued by the SC

For CS Professional/Sub-professional:
Certificate of eligibility issued by the CSC

II. Upon Initial Interview

(After passing the COA Pre-employment Test):

1. Bring the original copies of the following documents for verification of the photocopies
submitted in Step I:

• TOR
• Diploma

2. Submit a fully accomplished affidavit on declaration of information on relatives in COA,

residency status, acceptance of place of assignment and willingness to accept lower
position level/salary grade (if applicable)

3. Decision issued by the office/court/tribunal for appointee with decided

administrative/criminal case (photocopy)

Additional Requirements for Transferees:

1. Last approved appointment (photocopy)

2. Performance Rating/s in the previous position for one year prior to the date of
assessment (photocopy)
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2. Clearance from the Office of the Ombudsman (photocopy)

III. Upon Passing the Final Interview

1. Have the initially submitted PDS notarized (2 original copies)

2. Have the initially submitted affidavit notarized

3. Original Authenticated Copies of the following:

For Licensed Professionals:

(e.g. CPAs, Engineers, Architect, Teachers, etc.)
Certificate of Registration issued by the PRC
Board rating issued by the PRC
Valid professional license issued by the PRC

For Lawyers:
Certificate of membership in the Philippine BAR issued by the Supreme Court
(SC)
BAR rating issued by the SC

For CS Professional/Sub-professional
Certificate of eligibility issued by the CSC

IV. Upon Assumption of Office

1. Certification of Assumption to Duty (CS Form No. 4, Revised 2018) (2 original copies)

2. Oath of Office (CS Form No. 32, Revised 2018) (2 original copies)

3. Sworn Statement of Assets, Liabilities and Net Worth (SALN) (2 original copies)
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Blood Test
Urinalysis
Drug Test
Chest x-ray

6. Valid NBI Clearance (original copy)

7. Certificate of Live Birth

(authenticated copy issued by the PSA or the LCR of the municipality or city where the
birth was registered) (original copy)

8. Marriage Contract/Certificate - for married employee

(authenticated copy issued by the PSA or the LCR of the municipality or city where the
marriage was registered) (original copy)

9. Certificate of employment (photocopy)

- for positions requiring relevant experience

10. Decision issued by the office/court/tribunal for appointee with decided

administrative/criminal case (certified true copy)

Additional Requirements for Transferees:

1. Last approved appointment (certified true copy)

2. Performance Rating/s in the previous position for one year prior to the date of
assessment (certified true copy)

3. Copy of service record (original copy)

4. Clearance from previous employer (original copy)

5. Clearance from the Office of the Ombudsman (original copy)

6. Authority to transfer from previous employer (original copy)

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Additional Requirements for Reemployment:

1. Clearance from previous employer (original copy)

2. Clearance from the Office of the Ombudsman (original copy)

Certification of Assumption to Duty (CS Form No. 4, Revised 2018) Download

View PDF Details

Medical Certificate (CS Form No. 211, Revised 2018) Details Download

View PDF

Oath of Office (CS Form No. 32, Revised 2018) View PDF Details Download

Personal Data Sheet (CS Form No. 212, Revised 2017) Details Download

View PDF

• Attachment to CS Form No. 212 - Work Experience Sheet

• Guide to Filling Out the Personal Data Sheet

Position Description Form (DBM CSC Form No. 1, Revised 2017) Download

View PDF Details

Sworn Statement of Assets, Liabilities and Net Worth (SALN) Details Download

View PDF

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