Executive Summary:

This workshop is an initiative by our group who are the students of Lord Buddha Education
Foundation (LBEF), with the collaboration with the Nepal Certifying Company and other
supporter on the topic of ‘Effective Technical Writing Skills’ .These includes consultation,
guiding and training workshops which will be held on 14 to 16 july,2019, and the training and
guiding are based on the themes how the technical writing skills can help the employees and
individuals to use the technical equipment and how it makes communication easier and faster.

Technical writing is an audience-centered communication medium that provides the reader with
clear and easy information. Technical writing is present throughout the workplace and is used as
guidance on how to operate new presentation materials, policies and processes. Technical writing
is regarded as a significant element in the field of technical communication. Technical writing is
used in all such fields to communicate information on one or more topics to the public. We
performed various presentations, games and training sessions for the workshop that give the clear
idea of technical writing abilities and their significance in our everyday life and in the workplace.

From this project, we came to expand and deliver our knowledge on why technical writing skills
is important and how we can develop it. Technical writing serves as an essential tool in
communication or conveying’s one ideas, thoughts, ideas and views. Hence, technical writing is
a specific type of exposure: that is, written communication on the job, particularly in specific
vocabulary areas.
Proposal Letter:
24th /June /2019
To,
The Managing Director,
Nepal Certifying Company
Naxal-01, Kathmandu, Nepal

Subject: Effective Technical Writing Skills Workshop

Respected Sir,
We the student of Lord Buddha Education Foundation (LBEF) would like to conduct a workshop
for the youths who had formerly completed their Secondary level education program. The
workshop is organized to youngsters who are eager to know professionalism in Effective
Technical writing Skills and Management or specification.
In today’s world Technical writing can be a very helpful in communication for projects,
laboratory reports, guidelines and diagrams and many other professional writings. Its objective is
to educate, direct and enable others to use a certain scheme.
We chose your company as it has greater market value and is the center for all who wish to
attend the workshop. In addition, we anticipated more than 50 participants, which can be readily
accommodated in your seminar room. The workshop will run for three days, 3 hours per day
starting from 14th July to 16th July.
By the side of completion in Technical writing training, the attendees are able to present a
framework for organizing and producing technical documents and specifications.
If you agree to this proposal, kindly respond to us. Thank you for your serious consideration of
this request.
Sincerely,
RTR Team
1. Introduction
We are the group of committed team member presently studying BSc. IT in the Lord Buddha
Education Foundation and deeply interested in doing something fresh. With our admirable effort,
we have finished this workshop about technical writing skills and its advantages on our future
life. It is a great opportunity for all of the group member to be a part of this workshop and share
our knowledge with the young teens.

Our main focus is to build up young teens with the knowledge of technical writing skills. As of
technical writing skills growing needs many youths don’t know about the general syntax and
basic characteristics of this form of writing. They are partially unknown about the impact that
technical writing skill play in their day to day life. As describing the main area that technical
writing serves in their life our workshop serves as a guideline for communicating one’s ideas,
views, observation in more logical and technical manner. The day-to-day work of the modern
world, after all, depends much more crucially on technological documentation. This seminar
defines and serves as an objective for technical communication. It explains why technical writing
skills are important to all individuals and businesses.

Technical writing is a type of writing where the author is writing about a particular subject that
requires direction, instruction, or explanation. This style of writing has a very different purpose and
different characteristics than other writing styles such as creative writing, academic writing or
business writing. Technical writing can help individuals save time and money while stimulating
the economy. Without excellent technical writing, people and companies may be discouraged
from investing in fresh products and procedures. Proposals may not be given importance due to
undocumented similarities with other professional proposals. Thus, the significance of technical
writing is seen not only in the professional life, but also in the comfort and safety it generates for
readers. (Bayt.com, 2019)

Since our target group is the younger generation, our workshop will offer various tips and tricks
to help a wide range of readers to understand complex data. In the workshop, the need for a
document approach is highlighted. Thus, our main goal is to educate, direct, and give ability to
use a system that can help the individuals to save their valuable time and money.
2. Program Overview:

This Workshop is a 3 Days program aimed at making individuals or participant familiar with the
Effective Technical Writing Skills. Workshop will assist participant to prioritize their job and
enable creating effective technical document by giving details of technical editing and how does
it differ from other writing.

This workshop focuses primarily on constructing efficient technical skills for the participants. At
3 days of their session they learn personalized strategies for building a more effective
relationship with one style of their choosing. Participants select one overall strategy and write an
action plan for using it in their workplace.

A particular Framework has been decided by our team which includes different methodology for
creating, modifying, editing, word wrapping, designing and enhancing their writing skills.
Workshop will start with introduction about group members followed by a small video session
with basic terms they should know before starting the training. Participants watch video
segments of works describing their challenges they are facing and strategies to overcome these
obstacles

During continuous session participants are involved in language related games to avoid their
boredom. Some Fundamentals Power Point slides are presented to provide detail of topics
required for building a strong technical skill. At the end of the day the workshop will be over by
tackling some quizzes on the basis of knowledge they gather during their workshop. The quiz
winner will be rewarded with certificate and token of love managed by our group at ending day
of workshop.

At end of this workshop, participants are able to learn how to recognize technical skills ethics
through some general activities conducted during the workshop and are able to present highly
complex information in a simple manner.
3. Program Details:

Day 1:

The workshop will be initiated with introduction session of group members and attendees present
there. The team were planned to cover five questions in the workplace as a short pre-test to
examine the current understanding about Effective Technical Writing Skills. One of the group
member illustrates about the importance, scope areas and reason behind learning technical
writing skills with some benefits and the impact technical writing skill makes in our life. Then
they were generally asked reason behind coming for this workshop and their expectation with
this workshop.

In order to maintain a productive and structured program, we have created basic guidelines to be
implemented during the workshop. The guidelines were made to be agreed by participants which
basically include professionalism during work, consideration of the ideas of others, and do not
interfere when others talk. These instructions have been released on a chart and attached to the
wall for the remainder during the workshop.

They will be presented a small video about the basic terms they should know before illustrating
the structure and syntax of technical writing skills. And then followed by a brief introduction
video on technical writing skill. Heading onwards a small refreshment break was given to
attendees for half an hour. To avoid the boredom during workshop, language related 2-3 game
will be conducted that could make us to know about how they use their language in their daily
life. A basic PowerPoint slides covering the subjects required in order to build strong technical
skills were presented followed by a conversation between the trainers and their participants.

At last, a quiz session will be held by making different groups of 3 people about the related
topics that was just overviewed during the workshop. The quiz points are being noted on the
basis of best and write answer and winning group will be rewarded at the last day of workshop.
Day 2:

An overview and revision of last day covered topic will begin our day 2 workshop. Following
the same framework as day 1, participants watch video segments on the topics related to
technical writing style. As game session begins, we will give them a long line and will make
them to convert it in their own way using their vocabulary and their grabbed knowledge in
workshop followed by different games that could improvise their writing skills. Now, the
attendees were given interval for refreshment program. Slides were presented which include the
video content as manual form in brief way and followed by formal discussion on topics. And as
usual quiz session will be held relating to the topic covered on today’s workshop.

Day 3:

At last day of workshop, a complete overview and workflow of technical writing skills is revised
to the attendees with their impact in our life. A post-test will be conducted in order to determine
the knowledge and understanding of the topics we have discussed in workshop so far and to
know how well they improved upon participation. The questions asked during the post-test were
as same that were asked in pre-test. These same questions will be asked to figure out the
difference between participants understanding on specific topics that were correctly understood
before and after practice in workplace. All the refreshment program were conducted as per
schedule and finally quiz session is held and the winner is selected with the highest point in the
all three-quiz conducted at respective days.

At ending of program, quiz winner group will be rewarded with certificate and token of love and
all the attendees were provided with certificate for their participation in the event. A small speech
will be given by our group members for thanking them to make this workshop possible.
4. Collaboration Team:
Workshops can help to bring teams together and get an understanding on how people visualize a
problem. With the collaboration of our group members with Nepal Certifying Company (NCC)
helped us to provide space and management required for successful conduction of this workshop.
Working collaboratively with NCC lead us to our collective wisdom to drive positive team
outcome. Along with NCC we are being supported by Nepal Stationery and Kumar Cafe for the
prearrangement of stationary products and snacks. Collaborating with all Teams for the
workshop allows us to complete the projects and initiatives in a more efficient manner.

5. Estimated Expenditure:
The following details are about estimated expenditure as per calculated for the completion of this
workshop.

S. No Tasks Estimated Expenditure

1 Banner and Charts NPR. 5000

2 Promotion NPR. 10000

3 Refreshment NPR. 15000

4 Stationery NPR. 15000

5 Token of Love and certificates NPR. 10000

6 Management and petty cash NPR. 10000

Total NPR. 65000

6. Collaborative Team Benefits:

Teamwork allows people to work quicker and more efficiently than people working alone.
Working together also makes people responsible, which makes a large difference in enhancing
their motivation, especially when teams are almost working. This is said to take place when two
people or a group of people work together to achieve a common goal, sharing their ideas and
abilities. Some of the benefits of collaborative team are as follows:

1. Company advertisement: Collaborative Company advertising which helps companies achieve

their objectives. Workshops can help company to improve their effectiveness, benefit and trust.

2. Help to understand each other: It helps us to understand each other which the most evident
benefit of team collaboration is that it encourages participants to know each other. People like to
be connected when they have experienced something exciting or extreme. One of the best ways
to build confidence and relationship is to have a powerful experience.

3. Sharing talent and Resources: Participant get opportunities to learn new thinking and
techniques to work more efficiently and effectively related to technical writing skills.

4. The group work enhances interaction with professional growth and other skills.

5. Teaches the skills of conflict resolution.

7. Time Frame (Project Plan) for Delivery:
This is a general description of project plan that we have made according to our task and
program to be conducted during workshop.

Day Time Activity Notes

1:00 pm-1:15 pm Setup/Preparation for Setup tables, rooms
workshop

1:15 pm-1:30 pm Registration Register name and address

of participants

1:30 pm- 1:20pm Introduction At first introduction of ABC

team with their name.

1:15 pm-1:30 pm Ask participants to identify

Themselves

1:20 pm- 2:00pm Short presentation General knowledge related

to workshop topic by group

Day 1 member

2:00 pm– 2:30 Refreshment and tea Team member will handle
pm break logistics of tea set up
2:30 pm –3:30 Games Word game, quiz and
pm jeopardy
3:30 pm – Presentation PowerPoint and group
4:00pm discussion
1 pm – 1:30 pm Recap Revision of last day covered
topic
1:30 pm– 2:00 Presentation Video segment on a topic
pm related to technical writing
style
Day 2
2 pm – 2:30 pm Games Cross word game

2:30 pm –3:00 Break Snacks

pm
 3:00 pm –3:30 Group discussion Formal discussion on the
pm presented task
3:30 pm –4:00 Quiz Quiz session
pm
1:00pm – 1:30 Revision Recap of the previous day
pm
1:30pm – 2:00 Post test Test conducted on discussed
pm topic
2:00pm – 2:30 Break Tea and snacks
Day 3
pm
2:30pm – 3:00 Quiz Quiz on presented topic
pm
3 pm – 3:45 pm Prize distribution Certificate distribution to all
attendant
3:45pm – 4:00 Speech Short speech by the group
pm member

8. Conclusion:
As we have conducted and concluded this workshop, we are able to make people much more
aware about the technical writing skills. Our quiz and game session are the main attraction for
the event. As technical writing uses the simplest and most direct language to convey the
information it leads participants to use the simplest but elegant words while being precise. This
workshop will also provide an opportunity for us to get to know about participants knowledge of
field, their interest and their requirement in technical writing skill.

We have done some research on our own to fulfill the assignment criteria. Our research consists
website, books and journals. After analysis of different factors of technical writing skills and it’s
important in different organizations we come to organize the workshop on the topic of Effective
Technical Writing Skills.

Working with group to overcome and resolve problems regarding technical writing was an
awesome experience that we have got during this assignment. We have learnt a lot during the
course of workshop. We learnt about planning, managing different tasks, research and many
more.
9. Individual Components: Journal of Experience
9.1. Rajesh Regmi (NP000329)

The assignment is a completely new practice for all of us members in group. In this time period
for doing and completing this workshop it was a completely a new experience to me. This was
my very first time when I took part in conduction of workshop related to Technical Writing Skills
and it was a great time for me to share my ideas regarding writing skills with the participants in
workshop. After many research and effort we were able to manage all the resource and
collaborate with our teams for the successful conduction of workshop.

As we were unknown about the how the workshop should be conducted our lecturer helped us a
lot for making our group understand about what are the pre-requisite, how to write proposal letter
and other things that should be included in our workshop. As illustrated by our lecturer we have
researched the structure and key points for making a good proposal letter. This complete research
helps us to understand about the significance of proposal and able to know what a proposal is.
We then researched the topic listed and made a plan for adding game and quizzes in our
workshop with our lecturer's time-to-time guidance to make our research more accurate and
briefer.

Thenceforth, by the completion of this workshop we were much more familiar with the technical
writing skill and also with the need of the attendees and their expectation with the workshop.
9.2 Tirashana Singh (NP000344)

The assignment was based on a workshop design proposal. Group task was a wonderful
experience which is held in Nepal Certification Company Naxal, Kathmandu, Nepal, from July
14-16, 2019 of three-day workshop in technical writing. I was very happy to do this work and we
began group discussions with members to share the knowledge and insight of one another.

While our team has many problems during workshop, such as clear views, unwanted arguments
and absence of sources, timing, tiredness. But being friendly behavior, we could share problems
and solution without hesitation, thereby which help in improving the quality of our task. With
the assistance of my team's guidance and idea, I had a wonderful chance in this group work to
effectively and efficiently increase and enhance my writing skills. We had a combined
presentations and activity-based learning sessions which enhanced participants ' technical writing
skills for participants. It wasn't as simple as I expected, but we got guidance from our lecturer
(Ms. Binita Gurung) to prepare for the workshop.

In group workshop I got an opportunity to meet new people and expand knowledge and work
with others. I understood the knowledge, needs and psychology of people. I had significant
cooperation and teamwork, which improves my general output.
9.3 Rakshya Nepal (NP000340)

Our group was assigned to conduct the workshop on the topic of technical writing skills and I've
very happy that we've got such opportunities to share our ideas, views and opinions. With the
team member effort and hard work, our project has completed successfully and we’re glad that
everyone is satisfied with the workshop and learn about importance of technical writing skills
and its importance in the workplace and in our lives too.
In order to complete our assignment, we have done a lot of research on the topic and also visited
the company and analyzed its structures and issues so that we can perform the workshop
thoroughly. At first, I was very nervous but at the same time I was excited too. It has been such a
honor to share our knowledge.
I had a wonderful experience working with my team members and learned so much about the
technical writing skills. This assignment has given me a new insight about group work with an
opportunity of learning group skills.