Process

Accident & Incident Investigation Process

Stauff UK Ltd
500 Carlisle St East Process No: STA-P08-04
Sheffield
S4 8BS ISO 14001 & OHSAS 18001 8.3.2 Accident & Incident investigation
Tel: +44(0)1142 518518
Fax: +44(0)1142 518534 Sub Clause Number 4.5.3, 4.5.3.2

Scope
• Incident reporting
• Accident recording
• RIDDOR reporting
• Insurer notification
• Investigation team & investigation
• Incident recording and interview of witnesses
• Health and safety document review
• Non-conformance and corrective action

Key Performance Indicators – See KPI Matrix

Author: J Morris Approved by: C Morgan

Revision Level: 01 Date of Issue: Aug 2014

This document is UNCONTROLLED if printed Page 1 of 2

 Process
Accident & Incident Investigation Process
Stauff UK Ltd
500 Carlisle St East Process No: STA-P08-04
Sheffield
S4 8BS ISO 14001 & OHSAS 18001 8.3.2 Accident & Incident investigation
Tel: +44(0)1142 518518
Fax: +44(0)1142 518534 Sub Clause Number 4.5.3, 4.5.3.2

Process Flow Procedure

1. INCIDENT REPORTING

Incident Procedure 1.1 Incident reporting will be through the use of the company accident book,
accident and near miss incident reporting and investigation forms. All
Managers / Supervisors are required to use these forms, which will be
forwarded and progressed by the Health and Safety Manager.
1.2 Where an incident is classified as a RIDDOR incident e.g. Major
accidents/illness (work related) involving 7 days’ or more absence from
Incident reporting – work will be reported in writing to the HSE at Caerphilly using Form
Accidents and near F2508 (Injuries or Dangerous Occurrences) or Form F2508A (Diseases
Misses arising from physical agents or physical demands of work) within 15
days of the incident occurring.
1.3 The Health and Safety Manager will report the incident online through
the HSE website www.hse.gov.uk/riddor/index.htm.
1.4 The local enforcement authority will be notified where applicable. It is
RIDDOR reporting
the responsibility of the Health and Safety Manager to report RIDDOR’s
within the timescales set within these regulations.
1.5 The Insurer will be notified of any RIDDOR or significant incident which
could give rise to a claim. Any such incidents will also be reported to our
Insurers and any subsequent investigation and relevant documentation
will be submitted on request.
Insurer notification
2. INCIDENT INVESTIGATION
2.1 An accident investigation must be carried out for accidents and near miss
incidents where a serious injury has occurred or where there was the
potential for a serious injury or loss. The aim of the investigation is to
learn when things go wrong and how to prevent similar incidents
Assemble occurring. The investigation should focus on the immediate underlying
investigation team and root causes of the incident.
and carry out
thorough investigation 2.2 The Manager, Health and Safety Manager, Safety Representative,
Technical employees and where possible the injured person, will be
involved in the incident investigation.
2.3 The investigation must be thorough and be completed as soon as
Incident recording and practicable after the event, as conditions can change rapidly and people’s
interview of witnesses memories and recollection can fade.
including taking of 2.4 The investigation will be documented using company standard incident
statements
investigation forms including the taking of witness or injured person
statements
2.5 Relevant health and safety documentation must be reviewed as part of
the process, e.g. safe working procedures, risk assessments, training
Health and safety records, Toolbox Talks workplace inspections, checks, tests and
documentation review
examinations.
2.6 The investigation will ensure that if a nonconformity is identified the
appropriate and corrective and preventative actions are planned initiated
and recorded. The results of any action taken will be recorded and where
changes in procedures are required, appropriate records will be amended.

No
3. INCIDENT REVIEW
Monitor Non -
Incidents 3.1 Incidents will be reviewed during health and safety meetings in order to
conformance
for trends raised identify any trends that might reveal areas for improvements.

Yes

Implement corrective
action –STA-P08-02

Author: J Morris Approved by: C Morgan

Revision Level: 01 Date of Issue: Aug 2014

This document is UNCONTROLLED if printed Page 2 of 2