Vendor bills with Auto-pay:

Enter bills  Pay bills

1020 FHB – First Hawaiian Bank

Vendor GL Code
directly write Check for both dates GL: 6875
upon receipt of statement. Memo U:
Axia Assigned Check
Rename: End of month 1st Statement Month + Year
Merchant #: EFT
Date: 1st Amount stated 9th Security Insurance
9th Fixed amount,
Identify if Leokane or Leonui Date: Billing date stated in
Board of
Assigned Check  Reference #: Leokane or Leonui document
Water
#: EFT GL: 6770
Supply
Payment date: Due Date
GL 6875
Certegy Payment Date of receipt of statement
Assigned Check
Check date:
#: EFT
Service Pwedeng sila na magbayad or ikaw, check na lang sa QB if walang
nareceive na statement baka binayaran na nila
Assigned Check GL 6760
#: EFT unless Date Current reading date
Hawaii Gas
higher than Payment Due date
normal date:
Identify if Leokane or Date: End of the month
Assigned Check
Leonui GL: 6790
Hawaiian #: EFT unless
Memo Leokane / Leonui
Electric higher than
U:
normal
Payment date: Due Date
Billing, GL:
Assigned Check
6350 Wailea Grill, Ahiki Lounge and Snack Bar
Mid Pacific #: EFT
6370 Pro Shop, HIO, Tournament fees, Lease Fee and Capital Fee, Club
Country
Events, Palmer Advantage, Mid Pac Open Player
Club Minsan: kasali na
6750 Dues Proprietary *$613.00 fixed
sa vendor recon
Paid on the 15th
Midpac Business
TBP/A
Forms
Strive (rename date - EOM)
TBP/A
Hawaii
Carousel  a monthly bill for $377.55
TBP
Industries  GL: Dues & Subscriptions
Date: Invoice date
Pure Water
TBP/A Payment date: date of receipt of invoice
Partners
GL code: 6890 – Office Supplies Expenses
 Vendor bills with Auto-pay:
Enter bills  Pay bills

BOA CC – Bank of America

Vendor GL Code
GL 5440
Assigned Check Billing: Billed every month end, but use invoice date
Airgas USA
#: MV Payment Date: Usually paid at 1st day of next month, do not pay if
without receipt (see below the document)
Assigned Check GL 6810
Hawaiian #: EO unless Billing: Invoice date  28th
Telcom higher than Payment Date: Auto Debit date (minsan invoice renaming na lang) or
normal 17Th - 18th of next month
GL 6810
Assigned Check
Spectrum Billing: Statement/Invoice date
#: EO
Payment Date: 2nd of next month
GL 6370
National
TBP/A Billing: Invoice date
Pen
Payment Date: Don’t change
GL 6370
Dublin Assigned Check
Invoice renaming na lang minsan.
Toyota #: MV
We don not record bill, payment only as advised.
GL 6740
CCC
Assigned Check Billing: 1st
Information
#: EO Memo U Bill from – Bill to date
Services, Inc.
Payment Date: 26th (ngayon iba iba na, sila na nagbabayad)
1. Bill only
AudaExplore 2. Auto Pay - if we receive billing after 10th
TBP/A
(Audatex) Date: Every statement month end
Payment Date: Don’t change date
Mobile
Audio TBP
Concepts
Assign Check #: EO
AT & T Mobilty  Date: Every 1st of the month
 Date of payment: 24th of the month

All data TBP

Computer Assigned Check Directly write check

Logic #: EO Date: 10th
 Vendor bills with Auto-pay:
Bill only
Enter bills in QB:
Pay bills

A.C. Marketing GL: 6490 Memo D: Filters

ABC
GL: 6890
Corporation
Aloha Water GL: 6890
GL: 6740
AudaExplore Date: End of month
(Audatex) *Auto Pay - if we receive billing after 10th (see w/o Statement for payment processing)
*Assign Check; EO
Car-O-Liner GL: 6740 Memo U: X3V Subscription
CintAs GL: 6730 Memo U: First Aid supplies
Elite Fire
George's Auto Parts GL: 5320 Memo U: RO#
GL coding:
5420 Glues/Adhesives, most sandpapers
5320 Clips, seals, retainers, bolts, rivets, graphite liner, cloth - 80% of the time this
will be correct GL
Other possible expenses:
Hi Line
6610 Small Tools
6490 Equipment Expense, Maintenance
5410 Paint Materials Cost
5440 Shop Supplies Costs

Honolulu
GL: 6800 (for vendor recon) Invoice date: usually every 14th-17th
Disposal
GL: "Ship Supplies" last 4 digit
If Shop Supplies' GL code is 720  GL to 5410 Paint Material Expense
 99% of the time anything over $1,000 will be Paint Expense
Island Concepts
(ISCO)
At the start of each month we get 5 to 10K credit memo from Island Concepts the description
will say “Akzo Rebate Credit” (see attached) when posting please back date it to the last day of
the previous month.
Magically Yours GL: 6890
Maximum Island Equipment GL: 6490 Memo U: Item Description

Unko Sam's Complete Yard Care GL: 6470 (Auto-paid on September 2018 - FHB 1020)

Crum and
send to Eric upon receipt
Forster
James Virtual We can post bill to QB and inform Eric. But we can pay if has go-signal from Eric or Marlo
Island Recycling
Record, then wait for vendor reconciliation for payment
Inc
Pacific Business
6890 office supplies
Machines
 Vendor bills with Auto-pay:
Enter bills  Pay bills
Invoice renaming only, we do
not record
Enterprise rental car
Velocity