UIC CODE 301

1st edition, December 2002

Translation O

Accountancy regulations for international "Passenger"

traffic
Prescriptions de décompte applicables au trafic international "Voyageurs"
Abrechnungsvorschriften für den internationalen "Personen" -verkehr
Leaflet to be classified in Volume :
III - Finance, Accounting, Costs, Statistics

Application :
With effect from 1 May 2002
Railway undertakings (RUs) that bring their tickets to account in accordance with point 3 of UIC Leaflet
301-1 and that wish to adopt the "shares apportioned" accounting standard, and RUs that bring their
tickets to account in accordance with point 4 of UIC Leaflet 301-1 and that wish to apply electronic
accounting procedures, must do so using the message described in this leaflet and with effect from
1.5.2002 at the earliest*. They may not use the messages described in UIC Leaflets 301-0 or 301-1.
RUs that bring their "reservation", "ticket + reservation" and "ticket" issues to account using the mes-
sage specified in UIC Leaflets 301-0 or 301-2 must bring these documents to account using the mes-
sage specified in UIC Leaflet 301 under the following conditions:
- from 1.5.2002 at the earliest*
- by 1.12.2002 at the latest.
Consequently, all RUs must be able to accept the accounting message format specified in this leaflet
with effect from 1.5.2002**.
* exceptionnally the RUs RENFE and FS may apply the provisions of the present leaflet from 1.1.2002
** as from 1.1.2002 for messages received from the RUs RENFE and FS

Record of updates
1st edition, December 2002 First issue

The person responsible for this leaflet is named in the UIC Code

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Contents

Summary ..............................................................................................................................1

1- Purpose of the leaflet.................................................................................................. 2

1.1 - General ................................................................................................................. 2

1.2 - Different types of accounting procedure ............................................................... 2
1.2.1 - On allocation ...................................................................................................... 2
1.2.2 - On issue or on the basis of collected tickets ...................................................... 3
1.3 - Sub-contracting of accountancy ........................................................................... 3
1.4 - Services allocated by private transport companies .............................................. 4

2- Regulations common to electronic and manual accounting .................................. 5

2.1 - Obligations of the RU compiling the statement..................................................... 5

2.1.1 - On issue ............................................................................................................. 5
2.1.2 - On allocation ...................................................................................................... 5
2.2 - Principle and definition of the statement of account ............................................. 5
2.2.1 - Principle ............................................................................................................. 5
2.2.2 - Definition of statement of account...................................................................... 6
2.2.3 - Periodicity of statements of account .................................................................. 7
2.2.4 - Price differences; price errors; modified prices .................................................. 7
2.3 - Currency used for the statements......................................................................... 9
2.4 - Payability of amounts - Value date ....................................................................... 9
2.5 - Commission ........................................................................................................ 10
2.6 - Currency manipulation........................................................................................ 10
2.6.1 - General ............................................................................................................ 10
2.6.2 - Splitting the statement ..................................................................................... 10
2.7 - Adjustments........................................................................................................ 10
2.7.1 - Adjustments following detection of fraud ......................................................... 10
2.7.2 - Adjustments following loss of tickets................................................................ 11
2.7.3 - Adjustments following loss of accounting data ................................................ 11
2.7.4 - Adjustments concerning unused tickets (cancelled or otherwise) ................... 11
2.7.5 - Adjustments concerning errors in statements of account ................................ 12
2.8 - Despatch of statements, requests for information and keeping
of accounting data .............................................................................................. 13

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 2.8.1 - Despatch of statements ................................................................................... 13
2.8.2 - Request for information about the statement................................................... 13
2.8.3 - Keeping of accounting data ............................................................................. 14
2.9 - Delay in the compilation of statements of account ............................................. 14
2.9.1 - General provisions ........................................................................................... 14
2.9.2 - Measures to be applied in the event of delays exceeding three months
(major delays) .................................................................................................. 14
2.10 -Measures to prevent and combat travel document fraud................................... 16
2.10.1 - General ............................................................................................................ 16
2.10.2 - Checks required ............................................................................................... 16
2.10.3 - Request for tickets collected by destination RUs ............................................. 16
2.10.4 - Comparison of refunded tickets ....................................................................... 16
2.10.5 - Reporting of anomalies .................................................................................... 16

3- Accounting regulations applicable to electronic accounting............................... 17

3.1 - General ............................................................................................................... 17

3.2 - Interval before entry in the accounts: special case for shares
apportioned/issues.............................................................................................. 17
3.3 - Presentation of the statement of account ........................................................... 17
3.3.1 - Presentation in the form of a message for computerised exchange ................ 17
3.3.2 - Presentation in the form of a list (record) ......................................................... 18
3.4 - Tariff coding ........................................................................................................ 18
3.5 - Adjustment of statements of account.................................................................. 19
3.6 - Rules specific to electronic accounting on allocation.......................................... 19
3.6.1 - Identification of the type of requesting office.................................................... 19
3.6.2 - Obligations of the allocating system ................................................................ 20
3.6.3 - Seats/berths requested using the form in UIC Leaflet 170 .............................. 20
3.6.4 - Reservations for free or reduced-rate seats/berths ......................................... 20
3.6.5 - Cancellations / refunds / exchanges ................................................................ 21
3.6.6 - International links between a central system and a terminal situated
in an office not part of the railway undertaking that owns the central system .. 23
3.6.7 - Quality tests ..................................................................................................... 24

4- Accounting regulations applicable to manual accounting for supplements ...... 25

4.1 - General ............................................................................................................... 25

4.2 - Accounting regulations ....................................................................................... 25
4.3 - Basis for compiling the statements of account ................................................... 25
4.4 - Structure of the statements of account ............................................................... 26

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 4.5 - Provision of data by the issuing RU.................................................................... 26

5- Regulations applicable for the transition from a manual accounting system

to an electronic accounting system for supplement services.............................. 27

5.1 - Principle .............................................................................................................. 27

5.2 - Method of application.......................................................................................... 27
5.2.1 - For services newly brought to account electronically on allocation ................. 27
5.2.2 - Supplement services previously brought to account on the basis
of travel documents collected .......................................................................... 27

6- Regulations applicable to accounting of services allocated by private

transport companies................................................................................................. 28

7- Temporary regulations ............................................................................................. 29

Appendix A - Application of UIC Leaflet 301 ................................................................... 30

A.1 - Services brought to account according to UIC Leaflet 301................................. 30
A.2 - Processing of groups .......................................................................................... 31

Appendix B - Contact details of railway undertakings involved in the exchange

of "passenger" statements of account..................................................... 32

Appendix C - Tariff codes for travel documents............................................................. 41

C.1 - Standard codes .................................................................................................. 41
C.2 - Codes established by the railway undertakings.................................................. 41
C.3 - Inclusive prices ................................................................................................... 42
C.4 - Transport documents (as per TCV Volume I; special appendices to the TCV;
FIP agreements; special agreements)................................................................ 45

Appendix D - Rules for rounding off figures ................................................................... 63

Appendix E - Model contract ............................................................................................ 64

Appendix F - Precautions vis-à-vis travel organisations............................................... 69

Appendix G - Accounting messages................................................................................ 70

G.1 - General ............................................................................................................... 70
G.2 - Technical specifications...................................................................................... 70
G.3 - Phrase construction rules ................................................................................... 72
G.4 - List of data elements for the accounting message - Services allocated ............. 78
G.5 - List of data elements for the accounting message - Shares apportioned........... 85

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Appendix H - Conditions regarding compilation of advice notes -
General checklists ...................................................................................... 94
H.1 - Structure of the advice note - Checklist .............................................................. 95
H.2 - Example of how to complete an advice note ...................................................... 96
H.3 - Example of how to complete a general checklist................................................ 97

Appendix I - Conditions for compiling "Services allocated/Cancellations

requested" records..................................................................................... 98
I.1 - Structure of the "Services allocated/Cancellations requested" record................ 99
I.2 - Example of a completed "Services allocated/Cancellations requested"
record ............................................................................................................... 100

Appendix J - Conditions for compiling records - "Shares apportioned/Allocations" -

"Shares apportioned/Issues" .................................................................. 101
J.1 - Structure of the "Shares apportioned" record ................................................... 102
J.2 - Example of a "Shares apportioned/Issues" record ........................................... 103
J.3 - Example of a "Shares apportioned/Allocations" record .................................... 104

Appendix K - Adjustment note ....................................................................................... 105

Appendix L - Table on processing of requests ............................................................ 106

Appendix M -Handling of incidents ............................................................................... 110

M.1 -Table A: Schema of various incident situations................................................ 110
M.2 -Table B: Incidents occurring in a transaction relative to a reservation/ticket .... 111
M.3 -Table C: Incidents occurring in a transaction relative to a cancellation
request.............................................................................................................. 113
M.4 -Electronic seat/berth reservation ...................................................................... 115

Glossary ...........................................................................................................................116

List of abbreviations ........................................................................................................118

Bibliography .....................................................................................................................119

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Summary

The regulations set out in UIC Leaflet 301 define the provisions to be applied between railway
undertakings (RUs) for bringing to account international passenger traffic services when an RU other
than the RU receiving the request from the passenger is involved either as a service-providing RU or
as an allocating RU.

The statement of account covers services that are:

- allocated or cancelled during the month in question, in the case of accounting upon allocation,

- sold or cancelled during the month in question, in the case of accounting upon issue,

- collected during the month in question, for accounting based on collected tickets.

The RU that compiles the statement of account, whether on allocation, on issue or on the basis of
collected tickets, is required to apportion to the RUs involved the shares to which they are entitled
based on all the travel documents processed. It shall send the statement to the RUs concerned by the
following deadlines at the latest:

- the 20th of the month following the statement month (month of issue, allocation or cancellation)
for all services (tickets or supplements) issued and brought to account by electronic means and
for all services (tickets or supplements) allocated electronically,

- the 10th of the third month following the statement month for all other travel documents.

Electronic accounts data may be exchanged using the IT media listed in point G.1 to this leaflet.

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1 - Purpose of the leaflet

1.1 - General

These regulations define the provisions that apply between RUs (see List of abbreviations - page 118)
for bringing to acc ount amounts relating to passenger services when an RU, other than that which
receives the passenger's request, is involved either as a service-provider (see Glossary - page 116)
or as an allocator (see Glossary - page 116).

Passenger services are defined as follows:

- tickets, either alone or in combination with a reservation,

- reservations for seats including payment of a supplement, for couchette berths and sleeper
berths,

- supplements for the use of certain trains, sold without seat reference allocations,

- "car / motorbike" reservations,

- services provided by companies other than RUs (catering, boat, taxi, car without chauffeur, hotel)
which are included in an RU's electronic seat "product" range.

These regulations do not, however, apply to:

- seated accommodation when only the reservation fee is payable or when the reservation fee is
payable in addition to a supplement. The reservation charge is not shared out and remains with
the RU to which it was paid.

1.2 - Different types of accounting procedure

1.2.1 - On allocation

- Services for which a seat/berth reference has been allocated using an electronic reservations
system,

- tickets the price of which has been sent to other RUs by real-time message by the RU managing
the product,

- tickets included in a product that is accessible to foreign RUs by means of real-time messages
and the price of which has been sent by the managing RU to its own offices,

shall be brought to account by the allocating RU on the basis of the records generated by its own
central system under the conditions set out in points 2 - page 5 and 3 - page 17 for electronic
accounting. Point A.1 - page 30 indicates which services are brought to account on allocation for each
RU.

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1.2.2 - On issue or on the basis of collected tickets

"Ticket" services other than those listed under point 1.2.1 - page 2 shall be brought to account by the
issuing RU on the basis of the records generated by its system or the data entered in its system under
the conditions set out in points 2 - page 5 and 3 - page 17 for electronic accounting.

Point A.2 - page 31 indicates which services are covered by accounting on issue for each RU.

"Supplement" services:

- for which a seat/berth reference has been allocated manually without the use of an electronic
reservations system, particularly sleeper and couchette services sold on board the train, or in
some cases on the platform prior to departure,

- issued without allocation of a seat/berth reference (supplement without reservation),

- for which a seat/berth reference has been allocated using an electronic system but without the
amounts having been recorded by the system (cases such as these, which result from tariff-
related or technical constraints, should remain exceptional and the other RUs should be informed
accordingly),

- from quotas exceptionally taken from an electronic reservations system for allocation without
reference numbers (i.e. not electronically managed) and without the amounts being recorded by
the system,

shall be:

- either brought to account by the issuing RU using the counterfoils, the lists of pre-printed
supplements or the data provided by the system, under the conditions set out in points 2, 3 or 4 -
page 25 depending on whether an electronic or manual accounting procedure is employed,

- or brought to account by the service-providing RU on the basis of the tickets collected (the case
for couchettes and some sleepers) under the conditions set out in points 2 and 4 for manual
accounting.

NB : when tickets issued without a price for individual passengers are to be incorporated in the
statement of account (for example when the RUs receive compensation from their supervisory
authorities), the tariff documents shall contain a reference to this fact in the accounting
regulations.

1.3 - Sub-contracting of accountancy

The allocating or issuing RU, as appropriate, may entrust the compilation of all or part of its statements
of account to a Third Party. The RU shall however remain solely responsible vis-à-vis the RUs
that receive the statements. It must inform them of all future statements compiled by the Third Party,
specifying the travel documents brought to account and the first statement month handled in this way.
Any modification to or termination of a contract concluded with a Third Party must be notified in similar
manner.

A model contract for conclusion with Third Parties, to which all the provisions of this leaflet shall apply
without restriction, is enclosed in Appendix E - page 64.

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1.4 - Services allocated by private transport companies

Reservation services allocated by private transport companies using an electronic reservations

system connected up to the reservations systems of the RUs shall be brought to account under the
conditions set out in point 6 - page 28.

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2 - Regulations common to electronic and manual
accounting

2.1 - Obligations of the RU compiling the statement

2.1.1 - On issue

The issuing RU shall be responsible for processing all the travel documents issued by the offices
belonging to it, whether situated in its own country or abroad.

To this end it shall lay down the accounting regulations to be applied by its issuing offices (see
Glossary - page 116) which must bring the travel documents to account in the month of their issue.
However, because the accounting procedures of some offices are such that the books cannot always
be closed at the end of the last day of the month, the tickets issued in the course of a given month may
not all be brought to account in that month.

The safeguards to be applied by an RU to which a travel agency submits a request to issue and bring
to account travel documents on an autonomous basis using electronic means are set out in Appendix
F - page 69.

2.1.2 - On allocation

The allocating RU shall be responsible for processing all the allocations and cancellations performed
by its system. To this end, it shall ensure that all the operations carried out within a given month are
brought to account under that month.

2.2 - Principle and definition of the statement of account

2.2.1 - Principle

For those services that are brought to account on allocation (supplements or charged tickets),
the accounting procedure involves:

- debiting the requesting RU for the gross amount of the services allocated,

- crediting the requesting RU for the agreed amount of commission,

- crediting the service-providing RUs for the shares of the supplements or tickets to which they are
entitled,

- debiting the service-providing RUs for the agreed commission, in relation to the shares of the
supplements or tickets to which they are entitled.

Requests for services purchased in stations by travel agencies are handled in the same way as
requests from agencies.

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For those services that are brought to account on issue, the accounting procedure involves:

- crediting the service-providing RUs for the shares to which they are entitled,

- debiting the service-providing RUs for the agreed commission in relation to the shares to which
they are entitled.

For those services that are brought to account on the basis of collected travel documents, the
accounting procedure involves:

- debiting the issuing RU for the amount of the travel document collected,

- crediting the issuing RU for the agreed amount of commission.

RUs that compile statements of account on allocation, on issue or on the basis of collected travel
documents shall be responsible for apportioning to the railways concerned the shares to which they
are entitled for all the tickets processed (see point 2.1 - page 5). The rail shares to which each RU is
entitled are calculated on the basis of the tariffs.

When several transport companies are concerned in a given country, all shares are apportioned to the
lead RU which shall then redistribute them. This RU, which is identified by a UIC code, shall provide
one address only, to which the statements of account are to be sent. Different addresses are,
however, authorised for documents in computerised form on the one hand and in paper form on the
other (the contact details of the various departments are listed in Appendix B - page 32).

For services provided by third parties, the RU that is in contact with the service-providing company
shall be credited with the shares and debited for any commission relating to the service-provider. The
RU shall make the necessary arrangements with the service-providing company.

In some cases these services do not currently involve an exchange of messages or amounts between
RUs. The associated accounting regulations are in abeyance.

2.2.2 - Definition of statement of account

A statement of account may only contain services or tickets that have been processed in identical
fashion, i.e.:

- either by computer,

- or manually using the counterfoils, the lists of pre-printed supplements or data supplied by the
system,

- or manually on the basis of collected travel documents.

Statements of account shall consist of:

- either a message comprising a variable number of phrases,

- or lists for each type of service together with a checklist recapitulating the types of service
processed in identical fashion and any additional accounting documents that the RU compiling the
statement is required to submit in accordance with the provisions of this leaflet (see point 2.8 -
page 13).

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They may be compiled on the basis of:

- sales records for tickets and pre-printed supplements (see Glossary - page 116),

- counterfoils of blank-to-blank coupons and supplement vouchers (see Glossary - page 116),

- data recorded by the system when the issuing operation was performed by an electronic machine,
whether or not connected to an electronic management system,

- collected travel documents,

- data recorded by the allocating system.

2.2.3 - Periodicity of statements of account

Statements shall include the following services:

- services allocated or cancelled during the month in question, for accounting on allocation,

- services sold or cancelled during the month in question, for accounting on issue,

- services collected during the month in question, for accounting on the basis of collected travel
documents,

- exceptionally, travel documents brought to account in previous months and not yet entered in
statements of account by the RU (for example, accounts received late, when statements are
compiled by the issuing RU).

Any time lag between the statement month (see Glossary - page 116) and the accounting month (see
Glossary - page 116) should be avoided insofar as possible.

2.2.4 - Price differences; price errors; modified prices

2.2.4.1 - Accounting on issue

As a principle, service-providing RUs always receive their exact shares. Any surplus in the amounts
paid shall be kept by the RU that issued the ticket. The same applies to any shortfall. However, blank-
to-blank section coupons (see Glossary - page 116) can be brought to account for the amount actually
collected.

If a clear error has been made in the preparation of blank-to-blank tickets (wrongly made out or
incomplete), the issuing RU is authorised to modify the counterfoils for these tickets and allocate the
shares resulting from the modifications made.

Modifications are authorised in the following cases only:

- tickets issued at reduced fare without a reference allowing the reduction to be justified,

- fare calculated for a lower class of accommodation or category of train, with the ticket made out
for the higher class or category.

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Naturally, the RU that makes the modification must have proof that the conditions for granting the
reduction were satisfied or that the passenger only used the lower class of accommodation or train
category.

When fares are altered in line with a timetable changeover in the course of a given month, the
statement of account includes tickets for the whole month. The statement in question therefore
includes tickets issued at both the old and the new prices, and the accounting month remains
unchanged. When for technical reasons the issuing RU is obliged to associate a fare alteration with a
monthly book closure, the tickets issued at the former prices are brought to account under the
statement month that precedes the book closure, and those issued at the new prices under the
statement month that follows the book closure.

In the event of a change of route, when the price for the new route is lower than for the old route, the
RU that issues the supplement voucher shall keep the difference (see UIC Leaflet 301-1, point 4.3.2.1
and point D.1, element 11).

2.2.4.2 - Accounting on allocation

2.2.4.2.1 - Change of tariff

When a tariff is modified, statements of account compiled on allocation are drawn up based on the
prices applicable when the seats/berths were allocated or the tickets charged for.

For accounting on allocation, any differences between the price collected and the price brought to
account (when "supplement" requests are sent using the forms in UIC Leaflet 170 before the date the
prices were changed and reach the allocating RU after that date or, exceptionally, when the new prices
for supplements on a RU's domestic services are notified late) may be adjusted by the issuing RU vis-
à-vis the service-providing RU or RUs.

2.2.4.2.2 - Action to be taken by an RU on noticing a price error

When an RU notices that the price sent in an answer message is wrong, it must:

- issue a manual travel document to the passenger for the correct amount if the RU is able to do so
(see point 4.1 - page 25, for supplements),

- immediately inform the allocating RU so it can correct its files as rapidly as possible.

2.2.4.2.3 - Operation to be performed following a price error

The allocating RU shall in all cases compile:

- the "services allocated" statement on the basis of the prices indicated in the messages allocating
the seats/berths or tickets,

- the "shares apportioned / allocations" statement on the basis of the exact shares (making an
adjustment if necessary).

Any losses or gains that may result shall always be to the credit or debit of the allocating RU. As such,
the following operations are necessary:

- the issuing RU shall bring to account and apportion the manual replacement travel documents that
may have been issued.

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NB : for couchette or sleeper services brought to account on the basis of collected travel documents,
the service-providing RU shall debit the issuing RU.

- the issuing RU shall debit the allocating RU for the amount of the corresponding electronic travel
documents (the erroneous amounts).

2.2.4.2.4 - Cancellation amount different from initial amount

When an RU notices that the price sent in a message agreeing to a cancellation request is different
from the price given in the agreement message to the initial request, it shall:

- immediately inform the allocating RU so it can make the necessary alterations to its system as
rapidly as possible,

- manually calculate the amount to be reimbursed to the customer or to be considered for an

exchange.

The allocating RU must take the necessary measures to ensure that the cancellations are brought to
account for the exact amounts.

However, if errors persisted in the accounts over a period of time, it would then be up to the allocating
RU to carry out the necessary adjustments vis-à-vis the RUs that requested the cancellations and the
service-providing RUs for each of the transactions concerned.

2.2.4.3 - Accounting based on collected travel documents

In the event of a change of tariff, the statement of account shall be compiled using the prices
applicable when the ticket was issued (i.e. price shown on the ticket).

2.3 - Currency used for the statements

Statements shall be drawn up in the tariff currency. Notifications or book entries shall also be made in
this same currency.

2.4 - Payability of amounts - Value date

The amounts relating to a given statement month shall be considered due on an average date known
as the fixed value date (see UIC Leaflet 311). RU revenue accounting centres shall calculate agios for
the following periods:

- in multilateral arrangements, between the value date and the date of the BCC (see List of
abbreviations - page 118) clearing operation in which the amounts are notified,

- in bilateral arrangements, between the value date and the date of the current account closure in
which the corresponding entry is made.

However, when the statement is compiled by an allocating RU, the period for which agios are
calculated on the amounts due by the issuing RU ("allocated seats/berths" statements as per point 3.6
- page 19) may not be greater than the period between the value date and the date of the first BCC
clearing operation or the first current account closure following the normal date for compilation of
statements of account (20 M + 1).

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This provision does not dispense the allocating RU from its obligation to pay agios to the service-
providing RUs for the whole of the period between the value date and the actual date of the clearing
operation or the current account entry for the corresponding amounts ("shares apportioned"
statements).

NB : when adjustments to statements are made a posteriori or when operations from a given month
are entered as "late" in the statement for a later month, the value date to be used for calculating
agios shall be the date applicable for the accounting month of the initial statement, irrespective
of the month of the statement in which these operations are actually entered.

2.5 - Commission

RUs shall be free to agree on the commission rates applied between one another. When a commission
rate is changed, the rate to be used for the statements shall be that applicable when the seats/berths
were allocated or when the tickets were charged for.

2.6 - Currency manipulation

2.6.1 - General

UIC Leaflet 311, point 4.2.1 sets out the special measures that apply in the event of currency
manipulations or similar measures.

2.6.2 - Splitting the statement

When the BCC requests that accounts be split as provided for in UIC Leaflet 311, points 4.2.1.1 and
4.2.1.2, this shall entail a separation in the statements of account affected by the currency in question
(currencies other than the euro). This separation shall be carried out within the deadlines stipulated in
UIC Leaflet 311, point 4.2.1.2. Special arrangements for electronic accounting are given under point
3.3.1.3 - page 18.

In general, adjustments are not affected by the splitting of statements. However, any RU receiving a
statement and suffering a significant loss as a result shall be entitled to claim compensation from the
issuing RU.

Amounts refunded are likewise unaffected by the separation of statements.

2.7 - Adjustments

2.7.1 - Adjustments following detection of fraud

Amounts misappropriated as a result of fraud shall be allocated as follows:

- if fraud is committed by a railway or travel agency employee, apportionment so that each RU

receives the shares to which it is entitled,

- if fraud is committed by third parties (passengers in particular), the amounts recovered shall be
shared out.

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2.7.2 - Adjustments following loss of tickets

If tickets are lost for reasons beyond the control of those concerned (fire, flooding, theft, etc.) there
shall be no apportionment.

If tickets are lost for any other reason, the following action shall be taken:

- Pre-printed tickets ü
ý each RU shall receive its exact share
- Other tickets lost after issue þ

- Blank-to-blank tickets prior to issue (including ü

stock for electronic issues, whether pre-printed ý no amounts to be shared out
or not) þ

2.7.3 - Adjustments following loss of accounting data

The RU on whose territory the accounting data has been lost (counterfoils, records, diskettes, etc.) or
data carriers damaged (erroneous data, faulty diskette reading, etc.) must endeavour to share out the
amounts concerned accurately with the aid of other available documents (copy of counterfoils,
records, diskettes, receipts, invoices, data listings, etc.).

If it proves impossible to calculate exact shares, and solely in the case of those tickets for which the
shares cannot be apportioned, the RU responsible shall allocate the shares due as accurately as
possible. In so doing, it shall make use of all the information available, and as a last resort shall apply
coefficients derived from results for previous comparable months and from the apportionment based
on these (as well as data from the issuing RUs' internal encashment lists). Since this procedure is
time-consuming, it does not need to be repeated for each month, rather the missing elements for
previous months should be incorporated.

2.7.4 - Adjustments concerning unused tickets (cancelled or otherwise)

2.7.4.1 - Accounting on allocation

With re-release

When services are being brought to account on allocation and are cancelled or re-released, the
adjustment operations shall be performed by the allocating RU's system in the conditions set out in
point 3.6.6 - page 23.

Without re-release

When services brought to account on allocation are not cancelled or re-released, the RU which gives
the refund shall perform the necessary adjustment manually in the conditions set out in Volume I of
the TCV (see List of abbreviations - page 118) and its special appendices, in the AIV (see List of
abbreviations - page 118) or in certain specific tariffs applicable on given railway routes. These
provisions shall also apply to supplement services that have been allocated without a price at the
origin and in connection with tickets bearing the distinctive M sign (see point 4.1 - page 25).

These manual adjustments must be made at the latest 15 months after the month when the sale took
place.

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If an allocating RU is able to carry out these adjustment operations in its system on an a posteriori
basis, this procedure may be used subject to the following conditions:

- it must not be imposed upon the refunding RU but must be agreed between the parties,

- it then becomes the rule between the RUs bound by the agreement,

- the agreement must state explicitly the deadline for the allocating RU to make the adjustment,

- the allocating RU must inform the refunding RU of the follow-up action taken (date when the
statement was adjusted or reason for not processing the adjustment).

Without re-release following non-collection

When a reservation service other than an ordinary seat not re-released has been allocated by an
electronic system without a ticket being issued because the service was requested by telephone or at
a domestic terminal by a passenger but was not collected, the requesting RU shall debit the service-
providing RU for the gross amount, having deducted any agreed commission as appropriate. In this
case, proof for the adjustment is provided by the computer listing containing the same information as
would have been printed on the ticket.

2.7.4.2 - Accounting on issue

Tickets that are issued and cancelled in the same month may not be included in the statement of
account. Furthermore, tickets from previous months can be cancelled automatically within twelve
calendar months of the month of issue of the ticket. Beyond this date, the adjustment may only be
effected if all the RUs concerned agree.

The amounts refunded must be adjusted no later than 15 months after the month during which the sale
took place.

2.7.5 - Adjustments concerning errors in statements of account

Errors that are noted during verification of a statement received shall be notified to the RU that
compiled the statement at the latest 6 months after receipt of the statement. However, errors of
30 euro or less shall not be considered, unless they are recurrent (for example, errors in unit shares,
procedure or programming).

Errors that have been notified shall be entered on an "adjustment note" (see Appendix K - page 105).
A note must be compiled for each statement month and each type of issuing office. The "situation" part
of this document shall be used to indicate, as appropriate, either errors in the amounts credited under
"shares apportioned", or errors in the amounts debited under "services allocated" or "travel documents
collected".

Corrections that are subsequently necessary shall be made by the RU that compiled the statement.
The amounts to be adjusted shall be entered as credit or debit for all the RUs affected by the error
notified. A copy of the adjustment note shall be attached to the statement of account. For electronic
accounting, see point 3.5 - page 19.

Similarly, when the RU compiling the statement notices errors in its own statement, it shall make the
corrections within 6 months of sending out the statement by compiling an "adjustment note" that is
attached to the statement of account in which the adjustment has been made. However, in the first
case mentioned under point 3.5 - page 19, there is no obligation to attach an adjustment note.

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An RU that has made a request for an adjustment is entitled to carry out the adjustment automatically
if it has not received a reply after two months have passed and it has confirmed its request by
registered mail with acknowledgement of receipt and still received no reply 30 days later.

If, six months after making its initial request, the RU has not received what it considers to be an
acceptable response, it may call on the RCF sector to arbitrate if the amount to be adjusted for this
request or for all the requests resulting from the same anomaly exceed 5 000 euro.

The arbitration ruling made by the RCF sector shall then be binding on the revenue accounting centres
of the RUs concerned.

NB : adjustments that bear no relation to passenger traffic revenue accounting may not be made in
the statement.

2.8 - Despatch of statements, requests for information and keeping of

accounting data

2.8.1 - Despatch of statements

The RU that compiles the statement of account shall send it to the RUs concerned at the latest:

- by the 20th of the month following the statement month (whether accounting on issue or on
allocation), for services (tickets or supplements) that are issued and brought to account by
computerised means and for services (tickets or supplements) that are allocated or cancelled
electronically;

- by the 10th of the third month following the statement month for all other tickets.

If for a given month an RU has no statement to send to another RU, a NIL return shall be despatched
for information.

Statements may be sent out directly by the third party responsible for compiling them providing they
represent a uniform set, in other words:

- all the statements covering a single traffic type (see Glossary - page 116),

- and/or all travel agency sales, and/or all station sales,

- and/or all manual issues, and/or all electronic issues.

Accounting documents (with the exception of data carriers) shall be sent to the revenue accounting
centre of the lead RU (see Appendix B - page 32) if possible by registered service despatch or by
ordinary service despatch or by post if service consignments are no longer operational.

For data carriers, see point 3.3 - page 17.

2.8.2 - Request for information about the statement

In addition to the measures contained in UIC Leaflet 361, an RU receiving a statement of account may
in exceptional cases ask the RU that compiled the statement for information about a given ticket or
service, for which it must send the RU in question the travel document or a photocopy of it, or failing

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that quote the necessary references (issuing office, number, etc.). This request must be made no later
than six months following receipt of the corresponding statement.

2.8.3 - Keeping of accounting data

The RUs which compile statements of account must keep the documents and media carrying the
accounting data for a period of seven months at least counting from the date on which the
corresponding statement was sent out.

2.9 - Delay in the compilation of statements of account

2.9.1 - General provisions

Any RU which, for whatever reason, cannot meet the despatch deadline stipulated in point 2.8.1 -
page 13 shall be required to inform the other RUs of this fact. When this delay is longer than one
month, the written advice shall state the cause of the delay, its foreseeable duration as well as the
sales months likely to be brought to account late. The RU responsible for the delay shall take every
possible step to ensure the delay is made good as soon as possible.

When an RU experiences an unexpected and protracted computer system breakdown, it can ask
other RUs which compile their statements in accordance with the provisions of point 3 - page 17 to
send it settlement details on a data carrier together with the corresponding lists. This entitlement is
valid solely during the computer system breakdown and concerns statements that have not yet been
compiled.

2.9.2 - Measures to be applied in the event of delays exceeding three months (major
delays)

2.9.2.1 - Principle

Any RU despatching all or some of its statements of account more than three months after the normal
date for bringing transactions in a month of issue (or allocation) to account shall be liable to make a
compensation payment for the major delay incurred on each late statement of account, to each RU
receiving a statement of account.

The aim of this payment is to compensate the RU which suffers the delay for the extra work incurred
and for being deprived of information. The compensation shall range from 2 % to 10 % of the gross
sum of shares due (i.e. before deduction of commission) depending on the length of the period during
which there is a major delay in sending out statements of account.

The compensation payment shall be decided upon, calculated and paid as specified below without
prejudice to payment of the agios (pertaining to cash flow costs) provided for in point 2.4 - page 9, nor
to application of UIC Leaflet 311, point 5.1.4 on financial on-account payments, nor to any exceptional
measures which the Economics, Finance and Environment Committee might take to settle the
accounts should it prove impossible to make up the delay within a reasonable timeframe.

For the purposes of these provisions, the delay in issuing the statement of account shall be calculated
as the period of time elapsing between the date of the BCC clearance operation (or current account
closure) in which the statement should have figured had it been compiled within the normal timeframe
for the actual accounting month (issue or allocation) and the date of the BCC clearance operation
(or current account closure) in which the statement of account actually figures.

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Should the RU compiling statements late wish to challenge the decisions taken, it may appeal to the
plenary assembly of the Economics, Finance and Environment Committee.

2.9.2.2 - Decision to impose compensation for major delay

The RU responsible for the major delay shall be liable to compensate each penalised RU, with effect
from the date on which the Economics, Finance and Environment Committee Steering Committee
decides to impose compensation. All the RUs concerned shall be notified by the Chairman of the
Steering Committee by letter of the RU at fault, the date from which the measures apply and the rate
for calculating the compensation.

2.9.2.3 - Procedure for bringing compensation payments for major delay to account

Once the decision to impose compensation has been notified to the parties concerned as stated in
point 2.9.2.2, each RU penalised by the delay is entitled to debit the defaulting RU directly for the
compensation owed, through notification to the BCC (or entering the sum in the bilateral account),
provided that the delay in compilation of statements exceeds three months.

Thus the compensation payment may be brought to account immediately: there is no obligation to wait
until a statement of account is received. In so doing, the compensation due shall be estimated on the
basis of the equivalent statement of account for the previous year and later adjusted, if need be, when
the actual statement of account for the period is received, by means of a supplementary debit or credit
statement.

Any attempt made to bring a compensation payment in favour of an RU penalised by delay or an

adjustment to a previous compensation payment in its favour to account more than three months after
the date at which the statement of account concerned is actually notified (or entered in the current
account) shall be disallowed. Should the Economics, Finance and Environment Committee Steering
Committee decide to raise the rate of compensation (see point 2.9.2.4), the RU penalised by the delay
shall bring the difference to account, for all the relevant statements of account which had not yet been
notified to the BCC or entered in the current account at the date at which the higher rate entered force.

2.9.2.4 - Procedure for calculating compensation for major delay

The RCF sector shall inform the Economics, Finance and Environment Committee Steering
Committee as soon as the delay in despatching all or part of a statement of account exceeds three
months. The latter shall then request that the defaulting railway submit a remedial plan within ten days.

The Economics, Finance and Environment Committee Steering Committee may decide to impose
compensation payments equating to 2 % of the gross total for each statement of account notified or
entered in the current account over three months late.

If the delay in compiling certain statements of account continues to exceed three months at the end of
the sixth month following submission of the first remedial plan or following referral of the matter by RCF
to the Steering Committee should no plan have been submitted, the Steering Committee may decide
to raise the rate of compensation for those statements of account to 5 %. Such a decision shall
authorise an adjustment to be made on all statements of account previously compiled on the basis of
2 % not yet notified or entered in a current account.

If at the end of the ninth month calculated as stipulated above there are still delays exceeding three
months in the compilation of certain statements of account, the Steering Committee may decide to
raise the compensation rate for those statements of account to 10 %. Such a decision authorises an
adjustment of all statements of account previously compiled on the basis of 5 % not yet notified or
entered in a current account.

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Should the delays on certain statements of account continue to exceed three months at the end of the
twelfth month as defined above, the Steering Committee may decide upon exceptional measures to
clear the accounts and to put an end to the situation.

2.10 - Measures to prevent and combat travel document fraud

2.10.1 - General

The procedures for combating and preventing fraud in international traffic are set out in UIC
Leaflet 361. The references to this leaflet as given below concern the main measures to be taken by
revenue accounting departments.

2.10.2 - Checks required

The issuing RU shall keep a tight control on stocks of blank-to-blank tickets (including pre-printed and
blank stock for electronic issue), as well as of pre-printed tickets, to prevent tickets being issued
without the corresponding amounts being brought to account (see UIC Leaflet 361, point 2.6). It may
sub-contract the supply and management of stocks to a third party, but nonetheless remains
answerable to the other RUs.

The other mandatory checks are to be made by issuing RUs (see UIC Leaflet 361, point 3.4).

2.10.3 - Request for tickets collected by destination RUs

See UIC Leaflet 361, point 3.5.

2.10.4 - Comparison of refunded tickets

See UIC Leaflet 361, point 3.4.1.

2.10.5 - Reporting of anomalies

See UIC Leaflet 361, point 3.5.

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3 - Accounting regulations applicable to electronic
accounting

3.1 - General

RUs wishing to computerise their accounting procedures must give the other RUs involved at least
three months' notice of their intentions, stating the date when their plans will take effect (statement
month), the type of accounting procedure (on allocation and/or issue), and the issues concerned. They
must ask the RUs which formats they wish to receive:

- data carriers only,

- data carriers with the lists generated from them (in which case the RU receiving the statement
shall state for how long the latter are required. The period should be limited),

- lists produced from data carriers only.

Any extension in the issues concerned must be notified to the RUs concerned.

A specific statement of account data carrier shall be compiled for a given RU. It shall only contain data
relating to a given statement month for the railway to which it is addressed.

Given that their despatch deadlines are different, statements for electronic issues and for manual
issues shall be provided on separate data carriers.

RUs compiling electronic statements of account must be able to guarantee the traceability of the
operations performed from the generation of the ticket to the compilation of the statement of account.
This traceability must permit verification of compliance with the actual accounting month.

Constituting electronic accounting message phrases directly by inputting information straight from
travel documents issued manually, i.e. without first processing it by computer and carrying out checks
on calculations of shares, must remain an exceptional and limited practice. Such phrases must be
identified by the special code provided to that end.

3.2 - Interval before entry in the accounts: special case for shares
apportioned/issues

If a travel document is ordered from a call centre, it may be brought to account in the accounting month
in which it is issued even if it was requested from the system at a date in a previous accounting month.

3.3 - Presentation of the statement of account

3.3.1 - Presentation in the form of a message for computerised exchange

3.3.1.1 - Principle of application

Apart from the exception indicated in point 3.3.2 - page 18, data for the statement of account shall be
exchanged by one single electronic means: direct file transfer by secure e-mail (PGP) or with FTP or
CFT (see point G.1 - page 70).

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3.3.1.2 - Form of messages

The elements of the "services allocated" and "shares apportioned" messages to be exchanged for
"supplement" or "ticket" services are listed in points G.4 - page 78 and G.5 - page 85. The technical
specifications for the data carriers are given in point G.2 - page 70.

When accounts are compiled on issue, only the "shares apportioned" message is used. At least one
detail phrase shall be compiled for each travel document concerned. Because of the way the
accounting message is structured, the RU that compiles the statement may create, for a given RU,
several detail phrases for the same travel document (e.g. for round trips (see Glossary - page 116),
collective tickets, transport slips for accompanied-car services).

3.3.1.3 - Splitting of statements of account

The distinction between travel documents issued before and after the date of splitting shall be based
on the currency period code (see element 11 of the "detail" phrase, points G.4, G.5 and element 6 of
the "totals" phrase, points G.4, G.5).

3.3.1.4 - Notification slip

In addition to despatching the accounting information on data carrier, the RU compiling the statements
must give the revenue accounting department of each RU concerned advance notice of the total gross
and net amounts for which they will be credited and debited in each accounting currency. These
amounts shall be indicated on a paper document entitled "notification slip", the structure of which is
specified in point H.1 - page 95.

3.3.2 - Presentation in the form of a list (record)

A record of "shares apportioned/issues" and a record of "shares apportioned/allocations" shall be

drawn up, together with, in the case of accounts compiled on allocation, a record of "services
allocated/cancellations requested", exclusively for those RUs that are not able to process statements
of account in computerised form (see structure specified in points I.1 - page 99 and J.1 - page 102).

These records must include all the details specified for the accounting message as indicated in point
3.3.1.2.

The totals from the records for "shares apportioned/issues", "shares apportioned/allocations" and
"services allocated/cancellations requested" shall be entered on a general checklist, the structure of
which is specified in points H.1 - page 95 and H.3 - page 97.

Lists shall be compiled in either French or German.

3.4 - Tariff coding

Appendix C - page 41 lists the different tariff codes to be used between RUs in accounting messages
or records for:

- single price tickets that can be broken down into their component parts,

- complete price tickets that cannot be broken down,

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- travel documents (as per TCV Volume 1; special appendices to the TCV; FIP agreements; special
agreements).

3.5 - Adjustment of statements of account

When, as specified in point 2.7.5 - page 12, there are errors for which an adjustment must be made,
the following measures shall apply.

Incorporation of adjustments:

- in the "services allocated" or "shares apportioned" accounting messages or in the corresponding

lists, if the adjustments are known prior to the generation of the messages or lists and are drawn
up in the form of contra-entries - adjustment code = 1. These may be errors detected by the RU
compiling the statement or errors notified by another RU in a previous statement.

- in the "shares apportioned" accounting message or in the corresponding list, if the adjustments
are known prior to the generation of the message or list and correct the difference relating to a
transaction already performed - adjustment code = 2. Errors of this kind can only have been
detected by the RU compiling the statement.

- on the notification slip or the general checklist, if the adjustments have not been included in the
messages or lists - statement type = 3. These may be errors detected by the RU compiling the
statement or errors notified by another RU in a previous statement.

Whenever an error is notified by a recipient RU using an adjustment note, proof of the adjustment
made must be provided by annotating and returning the adjustment note with the statement of
account.

When the error has not been notified by the RU that receives the statement, an adjustment note must
still be enclosed with the statement of account in which the adjustment has been made, by way of
proof. The recipient RU is then entitled to request additional information from the RU that compiled the
statement if it so wishes.

When it is the RU issuing the statement that notices errors in its own statement, it must make the
correction within six months of despatch of the statement, drawing up an "adjustment note" as
indicated above. However, for adjustments made in the form of contra-entries - code = 1 - there
is no obligation to enclose an adjustment note.

When the error that is notified points to an anomaly that has led this same error to recur over a period
prior to the statement month in question, the RUs concerned shall determine by common agreement
the period and rules to apply to the adjustment.

3.6 - Rules specific to electronic accounting on allocation

3.6.1 - Identification of the type of requesting office

In order to be able to carry out subsequent calculations and apportionment, the central system needs
to be able to identify the type of requesting office.

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There are four possible cases:

- the call terminal is in a station, and no further information is given. The seat/berth is considered
allocated to a station or the ticket requested by a station,

- the call terminal is in a station, but its identifier indicates that the seat/berth or ticket have been
ordered by an accredited travel agency. The seat/berth is then considered to have been allocated
to an agency or the ticket requested by an agency,

- the call terminal is in an agency, linked directly to the central system. The seat/berth is considered
to have been allocated to an agency or the ticket requested by an agency,

- the call terminal is in an agency, but its identifier indicates that the seat/berth or the ticket has been
ordered by a station. The seat/berth is considered to have been allocated to a station or the ticket
requested by a station.

In each case, the central system shall calculate and share out the agreed commissions.

3.6.2 - Obligations of the allocating system

The central system that allocates the seats/berths or replies to a ticket request must:

- indicate in the reply message the value in the tariff currency of the service provided, assuming it
is not a free reservation, a reservation sent without a price for tariff-related or technical reasons,
or free tickets,

- indicate in the reply message the reference number generated by the system. This number, which
identifies the service unambiguously, must be printed on the ticket issued to the passenger,

- save in its memory all the information needed to apportion the charges and commission that is
due, in addition to the data specified above.

3.6.3 - Seats/berths requested using the form in UIC Leaflet 170

Seat/berth requests submitted using the form in UIC Leaflet 170 are sent to the office designated in
the reservation list, which then provides the central system with all the details it needs to obtain the
references for the seats/berths requested and to effect the apportionment. The references of the
seats/berths allocated are sent to the requesting office again in the conditions set out in UIC
Leaflet 170.

These forms must if appropriate include the reduction code (see point 3.6.4) and the number of
reduced-fare seats/berths concerned, so as to enable the allocating RU to bring the exact amounts to
account.

3.6.4 - Reservations for free or reduced-rate seats/berths

The different types of free or reduced-rate fares applicable in international or domestic traffic are listed
in Appendix L - page 106, which specifies:

- the information contained in the reply message with respect to charging,

- the amounts to be collected by the issuing office,

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- the reduction codes to be used in the accounting message,

- the conditions governing apportionment,

- any adjustments to be made.

3.6.5 - Cancellations / refunds / exchanges

3.6.5.1 - Origin

Cancellations take place after the following operations:

- refund (total cancellation or partial cancellation for reservation services),

- exchange,

- transfer from couchette to sleeper berth or upgrade of a sleeper service class,

- service operations (error, test, non-collection of travel documents, etc.).

3.6.5.2 - Conditions for acceptance

Cancellation requests must be accepted by the allocating RU during the period stipulated in the
regulations.

Cancellations shall be sent by electronic message between interconnected RUs.

Seat/berth cancellation requests submitted in accordance with UIC Leaflet 170 shall be sent to the
office designated in the reservation list, which shall provide the central system with all the information
needed to cancel the seat/berth and make any adjustments as appropriate.

3.6.5.3 - Partial cancellations and exchanges

In the case of a partial cancellation, the revenue accounting operations are conducted as if the seats/
berths were being completely cancelled and a new request entered in the reservation system for the
seats/berths retained.

When an exchange is made, or couchette berths are changed to sleeper berths, or a sleeper service
is upgraded for a higher class of accommodation, the revenue accounting operations are conducted
as if two consecutive operations were being done, a cancellation and a request.

3.6.5.4 - Information to be contained in the reply message

The reply message exchanged between the allocating RU's central system and that of the RU that is
requesting the cancellation must indicate the following information:

- for the re-released seats/berths, the gross amount for the corresponding services, calculated on
the basis of the tariff in force on the day they were allocated,

- for the seats/berths held in reservation, in the case of partial cancellations, the gross amount
calculated on the basis of the tariff in force on the day the initial seats/berths were allocated.

This same amount is used to bring to account the seats/berths held in reservation. Furthermore,

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 to justify any discrepancy between the tariff applied and the date of issue of the new voucher
issued following a partial cancellation, the words "partial cancellation" must be entered on the
voucher,

- for the new seats/berths allocated in the case of an exchange, of a change from couchette to
sleeper berths or of a sleeper upgrade, the gross amount calculated on the basis of the tariff in
force on the day of their allocation (new tariff).

3.6.5.5 - Revenue accounting operations following a cancellation

The cancellation message means that aside from re-releasing the seats/berths for use by the central
system the allocating RU has the following operations to carry out:

- vis-à-vis the service-providing RU:

• keep the initial data from the "shares apportioned" part of the statement of account,
• record the data, in order to debit the RU for the gross amount of its share and credit it for the
agreed amount of commission,

- vis-à-vis the initial issuing RU: keep the data from the "services allocated" part of the statement of
account,

- vis-à-vis the RU requesting the cancellation: record the data, in order to credit the RU for the gross
amount of the service in a "seats/berths allocated" statement and debit it for the agreed amount
of commission.

Comments

- The cancellation of a seat without a supplement does not trigger an accounting operation.

- The term "data" should be understood to mean both the amounts, for the RUs that record the sums
immediately, and the information that permits the calculation of the amounts to be brought to
account, for the RUs that carry out these operations all together at the end of a period.

- If there are special commercial agreements that specify that for certain "all-inclusive" price
products a refund is not granted in full and that the non-refundable part is paid to the service-
provider, the allocating RU must, in addition to the systematic operations indicated above, do the
following: debit the RU requesting the cancellation to recover the (non-refundable) part of the
refund accruing to the service-providing RU; credit the service-providing RU for the same amount
(elements 7 - page 79 and 29 - page 82 of the "services allocated" accounting message; elements
7 - page 87 and 30 - page 91 of the "shares apportioned" accounting message).

This presupposes that the allocating RU is capable of distinguishing between cancellations

requested for a refund and other cancellations that do not involve this share being kept back
(immediate cancellation of the service even before the ticket is passed to the passenger,
cancellation for an exchange).

- Cancellation requests for travel documents once accepted by the central system shall not be
subject to manual adjustment. However, for services that have been allocated without a price, see
point 2.7.4.1 - page 11.

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3.6.5.6 - Cancellations using the form in UIC Leaflet 170 that can no longer be accepted
by the central system

Cancellation requests submitted using the form in UIC Leaflet 170 - or possibly by telex - and which
can no longer be accommodated by the central system shall, when the initial seat/berth is brought to
account electronically, be subject to manual adjustment by the allocating RU, using sheet B of the
cancellation request or telex.

This operation involves:

- debiting the service-providing RU for the net amount, i.e. after deduction of the agreed
commission,

- crediting the RU requesting the cancellation for the net amount, i.e. after deduction of the agreed
commission. Sheet B of the cancellation request - or telex - shall be kept by the allocating RU as
proof to be supplied to any RU on request.

3.6.5.7 - Cancellations using messages that cannot be accepted by the central system

When a cancellation message that is sent within the normal deadlines reaches the allocating RU too
late to be accepted by the central system, the provisions of point 2.7.4.1 - page 11 shall apply for the
seats/berths that have not been re-released.

3.6.5.8 - Cancellation of a train or coach

When a train or coach is cancelled and no replacement service provided, the accounting data remains
in place.

The RU that refunds either a seat/berth allocated in that train or coach, or a combined service, shall
then debit the RU(s) that would normally have provided the service.

3.6.5.9 - Refund made by an RU other than that which re-released the seat/berth

When services that are normally brought to account electronically have been re-released by an RU
within the normal deadlines and a refund is exceptionally requested from a different RU, the latter shall
debit, under the conditions set out in Volume I of the TCV or its special appendices, the RU that
requested the cancellation and which is identified by the stamp and the cancellation note that must
feature on the back of the travel document.

3.6.5.10 - Incidents arising during message transmission

When incidents arise in the transmission of messages between interconnected RUs, the adjustments
are to be made in accordance with the conditions set out in points M.1 - page 110 to M.3 - page 113.

3.6.6 - International links between a central system and a terminal situated in an

office not part of the railway undertaking that owns the central system

Links between a central system and terminals situated in offices that are not part of the RU that owns
the system are covered by agreements between the two RUs concerned.

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Comments

The agreement of third party RUs shall be required to the extent that they are concerned as allocating
RUs for seats/berths.

These agreements shall specify in particular the type of accounting relations that shall apply between
the RU using the terminals and the RU that owns the central system.

The reference number supplied by the system must, in all cases, be printed or marked on the travel
documents specified in UIC Leaflet 918-2 or on Sheets A and B of the request forms specified in UIC
Leaflet 170. On the latter sheets, the distinctive marking "T" must precede the reference number.

The RU that owns the system shall bring to account all the services it has allocated via the terminals
under the same conditions as for seats/berths allocated to its own offices.

The RU using the terminals shall not carry out any revenue accounting operations for the seats/berths
or ticket services that it has requested via these terminals.

Seat/berth cancellation messages that are sent via the terminals must be processed as specified in
point 3.6.5 - page 21.

When the agreement provides that the links between the RU using the terminals and an
interconnected third party RU can take place via the RU that owns the central system, requests for
seats/berths or tickets and cancellation requests from these terminals must be identified as originating
with the RU on whose behalf the request is being made (the RU actually making the request).

In this case, the third party RUs shall bring the services allocated to these terminals to account and
make the adjustments for the services cancelled by the terminals, considering that the seats/berths or
tickets are allocated to the offices of the RU using the terminal or are cancelled by the same.

The RU that owns the central system must notify all the RUs in writing, at least two months in advance,
of the installation of terminals in an office belonging to another RU and specifying whether or not these
terminals have access to a third party RU.

3.6.7 - Quality tests

When a new reservations system or a new allocation-based revenue accounting system is

commissioned by an RU, international tests must be carried out in order to check on the quality of the
statements produced.

These tests are designed to ensure that between the allocating RU in question and an issuing RU to
be defined all transactions for two given accounting days, at the least, are correctly processed. The
tests must concern data which is real and representative.

The practical arrangements for carrying out the tests shall be determined on a case-by-case basis by
the RCF1 group (see List of abbreviations - page 118) at the appropriate time.

When an RU is planning to apply the principles set out in UIC Leaflet 301, it must immediately inform
the RU leading the RCF 1 Group. The latter will then apprise the former of the procedure to be
followed.

Furthermore, the RCF1 group may decide that similar tests, or other tests, are to be carried out when
differences arise that one or more RU consider out of step with their expectations.

24 301
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4 - Accounting regulations applicable to manual
accounting for supplements

4.1 - General

Electronic revenue accounting has been obligatory since 1.1.1995. RUs which for exceptional
technical reasons still bring certain tickets to account manually must compile their statements in
accordance with the regulations of UIC Leaflet 301-1, point 4.

The provisions of this point therefore only apply to the following supplement services (train, couchette
and sleeper supplements):

- those allocated by a reservations system other than an electronic seat/berth reservations system.
Requests for seats/berths sent to RUs that do not have an electronic reservations system and the
replies received from those RUs shall be sent as specified in UIC Leaflet 170,

- those for which a seat/berth reference was not allocated (payment of a supplement without a
reservation),

- those for which, though allocated by an electronic reservations system:

• electronic accounting procedures are not applied by the allocating RU in accordance with
point A.1 - page 30,
• computerised records are not generated for the amounts concerned,
• a replacement travel document has been issued manually because of a mistake in the price
charged.

To facilitate the revenue accounting operations, the following conditions shall apply to manually-
issued priced travel documents:

- those replacing electronic travel documents without a price must carry the distinctive "M" marking
in front of the reference number,

- those replacing electronic travel documents for which the price was wrong (see point 2.2.4.2.1 -
page 8) must bear the distinctive "E" marking in front of the reference number.

4.2 - Accounting regulations

The accounting regulations applicable to the services listed under point 4.1 above are set out in the
TCV special appendices entitled "Seat reservations", "Berths", "Chartering of trains and coaches",
subject to the specific provisions of points 4.3, 4.4 and 4.5 - page 26.

4.3 - Basis for compiling the statements of account

The statements produced by issuing RUs shall be compiled on the basis of travel document
counterfoils or pre-printed supplement records.

The statements produced by service-providing RUs shall be compiled on the basis of collected travel
documents.

25 301
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4.4 - Structure of the statements of account

When the accounting regulations in the TCV special appendix for a given service make no provision
for the use of specific accounting records, the models in points J.1 - page 102 and J.2 - page 103 shall
be used.

The lists are to be drawn up in either French or German.

4.5 - Provision of data by the issuing RU

RUs that receive the statements of account may ask the issuing RUs to send them the documents that
were used to compile the statements. Such requests must not, however, be systematic.

RUs receiving the statements are given 6 months maximum from the date they receive the statements
to request information from the issuing RUs.

These requests, which must be made in writing, should specify the type of service(s) to which the
request relates.

26 301
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5 - Regulations applicable for the transition from a
manual accounting system to an electronic
accounting system for supplement services

5.1 - Principle

The following rules shall apply for services when a change of system of accounting occurs:

- tickets issued up until the day preceding introduction of the new system shall be accounted for on
the basis of counterfoils or tickets collected according to the old method (point 4 - page 25 or UIC
Leaflet 301-1),

- seats/berths allocated (or tickets charged) from the day the new system is introduced shall be
brought to account on allocation (point 3 - page 17), subject to the special provisions in point 5.2.1
below for requests sent in using the forms shown in UIC Leaflet 170,

- railways reimbursing services after the day on which the new system is introduced shall make the
manual adjustments referred to in point 2.7.4 - page 11 if the tickets in question were issued
before that date.

5.2 - Method of application

5.2.1 - For services newly brought to account electronically on allocation

Allocating RUs shall record in their system, for accounting purposes, requests received from the day
on which the new system was introduced.

For seat/berth requests sent in using the forms in UIC Leaflet 170, because of the time required to
forward these forms, the allocating RU shall not bring to account the seats/berths allocated on the day
the new system went into operation or thereafter, if the written request preceded that date.

In this case, the allocating RU can, according to its possibilities:

- adjust its electronic accounts manually using parts B of the form with an issue date prior to the
date fixed for the introduction of the new system,

- allocate seats/berths using the national "free" code, thereby enabling it not to record the
corresponding amounts in the system.

Only cancellations concerning reservations initially brought to account by the allocating RU during this
month and subsequent months shall be taken into account in the statement of account for the first
month of allocation in which the new system was applied and subsequent months.

5.2.2 - Supplement services previously brought to account on the basis of travel

documents collected

The service-providing RUs shall continue to bring to account forms collected after the date on which
the new system went into operation, but issued before that same date.

27 301
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6 - Regulations applicable to accounting of services
allocated by private transport companies

(In abeyance).

28 301
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7 - Temporary regulations

If an RU decides to apply this leaflet, it shall inform all the RUs in writing at least three months in
advance, indicating in particular on what date the new provisions are to be introduced. It must also
send the RUs and the secretariat of the RCF1 group all the data that is needed to complete
Appendix A - page 30 to this leaflet.

All operations (i.e. allocations, issues and cancellations) that are performed with effect from that date
shall be brought to account in accordance with this leaflet.

29 301
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Appendices

Appendix A - Application of UIC Leaflet 301

A.1 - Services brought to account according to UIC Leaflet 301

Services brought to account

(for the processing of groups, see point A.2 - page 31)
RU On issue Comments
On On
allocation Electronic Manual Electronic and collection
accounting accounting manual

30 301
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Appendices

A.2 - Processing of groups

Maximum number of passengers

that can be brought to account on allocationa
RU Train supplements Couchettes Sleepers Comments

International Internal International Internal International Internal

requests requests requests requests requests requests

a. in excess of the quotas indicated in the table, the statement for services sold (including market prices) is compiled by the issuing RU,
unless a specific agreement is made with the allocator.

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Appendices

Appendix B - Contact details of railway undertakings

involved in the exchange of "passenger"
statements of account

Office responsible for Office receiving

Office responsible for
RU auditing "passenger" electronic statements of
matters of principle
transactions account
ATOC International Settlement Office
Association of Train SEMA GROUP (UK) Ltd
Operating Companies Ground Floor, Holgate Villa
3rd Floor 22 Holgate Road
ATOC/RSP 40 Bernard Street GB - YORK Y024 4AD
70 GB - LONDON WC1 4AJ (GREAT BRITAIN)
(GREAT BRITAIN)
Tel. : +44 171 904 3061 Tel. : +44 1904 522 881
Fax : +44 171 904 3067 Fax : +44 1904 523 407
E.mail : PHIL.J.HILL@sema.co.uk
BC - Belarus Railways
Railway Account Settlement
Railway N 54 V
BC BY - 224001 BREST BELARUS
21 (BELARUS)
Tel. : + 01 62 27 33 53
Fax : + 01 62 23 72 98
CN BDZ BDZ
Head Office International Revenue Accounting Office
3 Ivan Vazov St. 114 A Maria Louisa St.
BDZ BG - 1080 SOFIA BG - 1233 SOFIA
52 (BULGARIA) (BULGARIA)
Tél. : + 359 2 981 1110 ou (932 4515)
Fax : + 359 2 987 7151
CD - Kontrola
CD - Kontrola Mezinarodnich Zeleznicnich Preprav Mezinarodnich
Videnska 15 Zeleznicnich Preprav
CZ - 772 11 OLOMOUC Videnska 15
CD (CZECH REPUBLIC) CZ - 772 11 OLOMOUC
54 (CZECH REPUBLIC)
Tel. : + 420 68 472 5356
Tel. : + 420 68 472 5356
Fax : + 420 68 522 9288
Fax : + 420 68 522 9288
E.mail: kmzpolcinfo@
E.mail : polaskova@kmzp.olc.cdrail.cz
kmzp.olc.cdrail.cz

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Appendices

Office responsible for Office receiving

Office responsible for
RU auditing "passenger" electronic statements of
matters of principle
transactions account
ATAG DEBIS
SBB - Swiss Federal Railways
INFORMATIK AG
Passenger Revenue Accounting
Druckzentrum
Division
Industriestrasse 1
CFF/SBB Südbahnhofstrasse 14 C
CH - 3052 ZOLLIKOFEN
85 CH - 3000 BERN 65 (SWITZERLAND)
(SWITZERLAND)
Tel. : + 41 512 20 54 00
Fax : + 41 512 20 54 74
E.mail : alain.jaccoud@sbb.ch
CFL - Luxembourg National Company of Railways
Passenger Business Department
Revenue Control Division
CFL 9, Place de la Gare
82 L - 1018 LUXEMBOURG
Tel. : + 352 4990 5558
Fax : + 352 4990 4519
E.mail : guy.herr@cfl.lu
CFM - Railways of the Republic of Moldova
Finance and Economics Division
CFM
48, Vlaïkou Pirkelab
23
MD - 277012 KICHINEV
(MOLDOVA)
CFR - Ministerul Transporturilor si Telecomunisatzillor
Departamentul Cailor Ferate Romane
CFR Directzia Controlul Veniturilor
53 Bd Dinicu Golescu 38
R - BUCURESTI
(ROMANIA)
CH - Hellenic Railway
CH - Hellenic Railway Organisation
Organisation
Commercial Division
Commercial Division
Thessaloniki Revenue Control
Traffic Unit
Main Passenger Station
CH 1-3, rue Karolou
GR - THESSALONIQUE
73 GR - ATHENES 104 37
(GREECE)
(GREECE)
Tel. : + 01 5240 996 or Tel. : + 031 599 086 or (599 085)
(5297 633) Fax : + 031 599 087
Fax : + 01 5290 996
CIE - Coras Iompair Eireann
International Accounting Centre
Revenue Control Office
CIE Connolly Station
60 IRL - DUBLIN 1
(IRELAND)
Tel. : + 353 1 7032 538
Fax : + 353 1 7032 338

33 301
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Appendices

Office responsible for Office receiving

Office responsible for
RU auditing "passenger" electronic statements of
matters of principle
transactions account
CP - Portuguese Railways
CP - Portuguese Railways
Direccio de Finanças
UVIR - Vendas
e contabilidade
Protecção das Receitas
Calçada do Duque n° 20-2
Calçada do Duque n° 14
P - 1249 - 109 LISBOA
CP P - 1249 - 109 LISBOA (PORTUGAL)
(PORTUGAL)
94
Tel. : + 351 21 321 57 00 Tel. : + 351 21 321 58 08
Fax : + 351 21 321 57 28 Fax : + 351 21 326 10 88
E.mail :
E.mail :
zscarvalho@mail.cp.pt ; nggoncalves@mail.cp.pt ;
apsaraiva@mail.cp.pt
frmartins@mail.cp.pt
DB AG - Deutsche Bahn AG DB Informatik - Dienste
Geschäftsbereich Reise & Touristik IKV4 - DTV
Erlösabrechnung Gutenbergstrasse 8
Kölnische Strasse 81 D - 85774
DB D - 34117 KASSEL UNTERFÖHRING
80 (GERMANY) (GERMANY)
Tel. : + 49 561 786 3448 Tel. : + 089 1308 46600
Fax : + 49 561 786 3892 Fax : + 089 1308 46612
E.mail : hans-norbert.kress@bku.db.de E.mail :
lothar-helling@bku.db.de
DSB - Passagertog
International Passagerafregning
Sølvgade 40
DSB DK - 1349 KØBENHAVN K
86 (DENMARK)
Tel. : + 45 33 54 45 80
Fax : + 45 33 93 67 25
E.mail : elz@dsb.dk
Attica Enterprises Superfast Ferries
157 Alkyonidon Av
GR - 166 73 VOULA ATHENS
EA/SFF (GREECE)
62
Tel. : + 00 301 969 1100
Fax : + 00 301 969 1229
E.mail : phatzis@superfast.com
Eurostar (UK) Ltd
International Revenue Accounting Centre 12th Floor
New London Bridge House
25 London Bridge Street
EUKL UK - LONDON SE1 9ST
19 (GREAT BRITAIN)
Tel. : + 44 (0) 207 939 7610
Fax : + 44 (0) 207 939 7600
E.mail : neville.taylor@eurostar.co.uk

34 301
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Appendices

Office responsible for Office receiving

Office responsible for
RU auditing "passenger" electronic statements of
matters of principle
transactions account
EVR - Estnische Eisenbahnen
Fahrgelddienst
EVR
Pikk street, 36
26
EE - 0100 TALLINN
(ESTONIA)
TRENITALIA TRENITALIA
Divisione Passeggeri Divisione Passeggeri
Amministrazione e Amminitrazione e Bilancio
Bilancio Contabilità Internazionale
Contabilità Internazionale Conti internazionali in arrivo
FS p. za Croce Rossa 1 Viale Spartaco Lavagnini, 58
83 I - 00161 ROMA I - 50129 FIRENZE
(ITALY) (ITALY)
Tel. : + 39 06 4410 2081 Tel. : + 39 055 235 3176
Fax : + 39 06 4410 4177 Fax : + 39 055 235 3687
E.mail : E.mail : f.ardesi@trenitalia.it
r.ricci@trenitalia.it
HZ - Hrvatske Zeljeznice
Poslovi kontrole prihoda
Kuslanova 2
HZ HR - 10000 ZAGREB
78 (CROATIA)
Tel. : + 385 1 214 120
Fax : + 385 1 378 3097
JZ - Gemeinschaft der Jugoslawischen Eisenbahnen
Einnahmenkontrolle
Milosa Pocerca Str. 10
JZ P.O.B 981
72 YU - 11000 BEOGRAD
(YUGOSLAVIA)
Tel. : + 381 11 645 230
Fax : + 381 11 642 632
LDZ - Latvijas Dzelzcelsh
Abrechnungsbüro für Bahntransporte
Gogola iela 3
LDZ LV - 1547 RIGA
25 (LATVIA)
Tel. : + 371 223 4840
Fax : + 371 782 0231

35 301
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Appendices
Office responsible for
RU
matters of principle
Lithuanian Railways
Verwaltung
Personenbeförderung
LG Pelesos 10
24 LT - VILNIUS (LITHUANIA)
Tel. : 69 20 54 (69 26 26)
Fax : 69 24 04 (69 27 76)
Generaldirektion der
MAV AG
Fachdirektion
Personenbeförderung
Büro für Regelungen
Andrássy ùt 73-75
MAV H - 1940 BUDAPEST
55 (HUNGARY)
Tel. : + 361 432 3430 (or
322 9448)
Fax : + 361 342 8536
E.mail :
tolgyesi@szszi.mav.hu
Revenue Control Department
MZ
65
NS
84
Fax : + 31 3035 3248
NSB
76
Tel. : + 47 23 15 13 27
Fax : + 47 23 15 17 12
E.mail : GunnarJ@nsb.no
36
Office responsible for Office receiving
auditing "passenger" electronic statements of
transactions account
Lithuanian Railways
Verwaltung Personenbeförderung
Finanzabteilung
Sektor für Einnahmenkontrolle
Pelesos 10
LT - VILNIUS (LITHUANIA)
Tel. : 69 24 04 (69 27 76)
Fax : 69 24 04 (69 27 76)
Direktion für
Einnahmenkontrolle der MAV AG
Abteilung Personentarif (SZDO)
Nyugati Tér 1-2
H - 1062 BUDAPEST
(HUNGARY)
Tel. : + 361 312 0890
Fax : + 361 331 9780
E.mail : operation@mavinformatika.hu
MZ - Makedonski Zeleznici
Industriska b.b
PB 222
MK - 91000 SKOPJE
(MACEDONIA)
NS - Railbedrijven B.V.
Netwerk International
Afrekencentrale (ACI)
Postbus 2025
NL - 3500 HA UTRECHT
(NETHERLANDS)
NSB BA - Persontrafikk
Avregning
N - 0048 OSLO
(NORWAY)
301
O
Appendices

Office responsible for Office receiving

Office responsible for
RU auditing "passenger" electronic statements of
matters of principle
transactions account
ÖBB - Österreichische ÖBB - Österreichische ÖBB - Österreichische
Bundesbahnen Bundesbahnen Bundesbahnen
Personenverkehr Personenverkehr PV - IT
Rechnungswesen / Rechnungswesen / Personenverkehr
Abrechnung Abrechnung Informationstechnologie
Internationale Abrechnung Internationale Abrechnung Gauermanngasse 2-4
ÖBB Praterstern 4 Praterstern 4 A - 1010 WIEN
81 A - 1020 WIEN A - 1020 WIEN (AUSTRIA)
(AUSTRIA) (AUSTRIA)
Tel. : + 43 1 93000 35518
Fax : + 43 1 93000 25543
E.mail : E.mail : E.mail :
roman.klupper@pv.oebb.at johann.schwank@pv.oebb. erich.hinterleitner@pv.oebb.at
at
ONCFM - Office National ONCFM - Office National des
des Chemins de fer du Chemins de fer du Maroc
Maroc Contrôle des Recettes
Bureau du trafic Zankat Abderrahmane El Ghafiki
ONCFM
Zankat Abderrahmane Agdal
93
El Ghafiki RA - RABAT
Agdal (MOROCCO)
RA - RABAT
(MOROCCO)
PKP Przewozy Regionalne Spolka z O.O.
Biuro Rachunkowosci i Finansow
Wydzial Rozrachunkow Zagraniecznych
ul. Dworcowa 63
PKP PL - 85-009 - BYDGOSZCZ
51 (POLAND)
Tel. : + 052 327 5320
Fax : + 052 322 9640
E.mail : wrz.bydgoszcz@pkp.com.pl
RENFE - Grandes Líneas
Dirección de Control de Gestión y Administración
Facturación y Control de Ingresos Tráfico Internacional
Avenida de la Ciudad de Barcelona, 8 Planta Baja
RENFE E - 28007 - MADRID
71 (SPAIN)
Tel. : + 34 91 506 60 78
Fax : + 34 91 506 67 03
E.mail : lrivu14@cosme.renfe.es

37 301
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Appendices

Office responsible for Office receiving

Office responsible for
RU auditing "passenger" electronic statements of
matters of principle
transactions account
RZD
Russian Ministry of Transport
International Accounts Office
RZD Krasnoproudnaja, 22/24
20 RUS - 107140 MOSCOW (RUSSIA)
Tel. : + 007 095 262 49 67
Fax : + 007 095 262 85 93
SEAFRANCE Ltd
Honeywood Close
SEAFRANCE Whitecliffs Business Park
20 Mr Jean Aubert
GB - DOVER KENT CT16 3PX
(UNITED KINGDOM)
Tel. : + 44 130 482 83 70
Fax : + 44 130 482 84 15
E.mail : jaubert@seafrance.fr
SJ AB EDB Unigrid AB
Internationell Avräkning DPD Drift
ADR (Bandarkiv)
S - 105 50 STOCKHOLM Ms Yvonne Eklund
(SWEDEN) POB 40
SJ S - 171 11 Solna
74 (SWEDEN)
Tel. : + 46 (0) 8 - 762 4119 Tel. : + 46 (0) 8 - 762 5191
Fax : + 46 (0) 8 - 762 2373 Fax : + 46 (0) 8 - 762 4040
E.mail : Pinta@sj.se E.mail :
yvonne.eklund@edbunigrid
.com
SNCB SNCB SNCB
Transport International Transport International CS Informatique
Voyageurs Voyageurs Traitement et Bandothèque
Bâtiment Atrium Bâtiment Atrium Bureau IN 041 - Section 45
Division VI 04 - Bureau 041B - Avenue Fonsny, 49A
Section 13/7 Section 13/7 B - 1060 BRUXELLES
Avenue de la Porte Avenue de la Porte (BELGIUM)
SNCB de Hal, 40 de Hal, 40
88 B - 1060 BRUXELLES B - 1060 BRUXELLES
(BELGIUM) (BELGIUM)
Tel. : + 322 528 2770 Tel. : + 322 528 2767
Fax : + 322 528 2699 Fax : + 322 528 2769
E.mail : E.mail :
lucien.vergeylen.156@ edwin.vandevelde.@
b-rail.be b-rail.be

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Appendices

Office responsible for Office receiving

Office responsible for
RU auditing "passenger" electronic statements of
matters of principle
transactions account
SNCF SNCF SNCF
Direction Grandes Lignes Direction Grandes Lignes Direction Grandes Lignes
Comptabilité des Recettes Comptabilité des Recettes Comptabilité des Recettes
Voyageurs Voyageurs Voyageurs
ARVi ARVi bureau 1905 ARVi - Bureau 1913
11 Parvis de Rotterdam 11 Parvis de Rotterdam Equipe Technique
151 Tour Lilleurope 151 Tour Lilleurope 11 Parvis de Rotterdam
F - 59777 EURALILLE F - 59777 EURALILLE 151 Tour Lilleurope
(FRANCE) (FRANCE) F - 59777 EURALILLE
SNCF (FRANCE)
87
Tel. : + 33 3 28 55 70 49 Tel. : + 33 3 28 55 80 74 Tel. : + 33 3 28 55 60 13
Fax : + 33 3 28 55 74 11 Fax : + 33 3 28 55 74 11 Fax : + 33 3 28 55 74 11
E.mail : E.mail : E.mail :
bruno.kolasinski@sncf.fr jeannine.trouvilliez@sncf.fr sncf.avrvideocomptes@snc
f.fr
Tél : + 33 3 28 55 80 73
Fax : + 33 3 28 55 70 21
E.mail :
sabine.dambuyant@sncf.fr
SNCFT - Société Nationale des Chemins de fer Tunisiens
SNCFT 67, Avenue Farhat-Hached
91 TN - TUNIS BP 693
(TUNISIA)
Stena Line Holland BV
c/o Credit Management (Rail)
Charter House Park Street
STENA LINE GB - ASHFORD KENT TN24 8EZ
B.V. (GREAT BRITAIN)
06
Tel. : + 44 1233 647022 (ext. 5261)
Fax : + 44 1233 202331
E.mail : liz.eaves-duplan@stenaline.com
STENA Stena Line LTD
LINE Credit Management (Rail)
LTD Charter House Park Street
08 GB - ASHFORD KENT TN24 8EZ
(GREAT BRITAIN)
Tel. : + 44 1233 647022 (ext. 5261)
Fax : + 44 1233 202331
E.mail : liz.eaves-duplan@stenaline.com
SZ - Slowenische Eisenbahnen
Kontrola prihodkov
Kurilniska 3
SZ SI - 1000 LJUBLJANA
79 (SLOVENIA)
Tel. : + 386 61 133 62 16
Fax : + 386 61 291 29 18

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Appendices

Office responsible for Office receiving

Office responsible for
RU auditing "passenger" electronic statements of
matters of principle
transactions account
Turkish State Railways Operations
Revenue Accounting Office
TCDD TR - ANKARA
75 (TURKEY)
Tel. : + 90 312 310 6247
Fax : + 90 312 310 9507
UZ - Ukrainian Ministry of Transport
National Company
Revenue International Control
Centre Oukrzalinitsi
UZ 22, Listopadovoho Tchinou
22 UK - 290601 LVOV
(UKRAINE)
Tel. : + 97 11 88 748 41 68
Fax : + 0322 971188
VR - Osakeyhtiö SJ Data
VR Henkilöliikenne Tomtebodavägen 3 B
Kv. tilitykset S - 10 550 STOCKHOLM
PL 488 (Vilhonkatu 13) (SWEDEN)
VR FIN - 00101 HELSINKI
10 (FINLAND)
Tel. : + 358 307 20727
Fax : + 358 307 22 290
E.mail : anna-liisa.kervinen@vr.fi
ZBH ZBH
Zeljeznice Bosne Zeljeznice Bosne I Hercegovine
I Hercegovine ZBH Generalna Direkcija
ZBH Generalna Direkcija Sektor Kontrole prihoda
Sluzba za prevoz putnika Putzivota 2
ZBH Musala 2 BA - 71000 SARAJEVO
89 BA - 71000 SARAJEVO (BOSNIA-HERZEGOVINA)
(BOSNIA-HERZEGOVINA)
Tel. : + 387 33 66 37 19 Tel. : + 387 33 61 86 31
Fax : + 387 33 65 00 75 Fax : + 387 33 61 86 31
E.mail : zbh@bih.net.ba E.mail :zbh@bih.net.ba
ZSR - Zeleznice Slovenskej Republiky
Oductovna trzieb zeleznic Kosice
Oddelenie osobnej prepravy
ZSR Zeleznicna 1
56 SK - 042 72 KOSICE
(SLOVAKIA)
Tel. : + 421 55 613 37 50
Fax : + 421 55 623 12 60

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Appendices

Appendix C - Tariff codes for travel documents

C.1 - Standard codes

A standard five-position code shall be allocated to each travel document issued in accordance with:

- Volume 1 of the TCV,

- TCV (Inter Rail ; Eurail ; Accompanied-Car Services, etc.) special appendices,

- special tariffs (BIJ, RIT),

- FIP agreements.

As a rule the standard codes are to be applied to the journey as a whole. The RU which is moderator
of the RCF1 group manages a list of these codes (see points C.3 - page 42 and C.4 - page 45).

C.2 - Codes established by the railway undertakings

Travel documents issued in accordance with:

- Volumes II and III of the TCV,

- special appendices of the TCV (see Annex II to Volume I of the TCV),

- special agreements,

are identified by a five-position code the first position of which shall always be "2". They only apply on
the routes operated by the RUs concerned, the latter manage their list of codes. Positions 2 to 5 can
in particular be used to give the code of the RU. These codes must be supplied to issuing railway
undertakings which request them.

41 301
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Appendices

C.3 - Inclusive prices

Transport documents with divisible standard price

Reservation Ticket code

code as per as per Products
Appendix L point C.4
35020 30099
35020 34211
35020 34212
35021 30099 A separate tariff may be applied to each
35021 34211 of the price components
35021 34212
35021 40050
35021 40075
Global-price travel documents
31001
(for RU unable to provide inclusive prices)

Travel documents with non-divisible inclusive price

Position 1 → 6 = "market price"

Positions 2/3 → either 00
→ or: "train category" code
→ or: generic code or any other code chosen by the RU compiling the account
(allocating RU)
Positions 4/5 → code used to exchange HERMES messages as per UIC Leaflet 918-1 or
codes used under special arrangements (not included in this table).

Positions Titles
1 2 3 4/5
6 . . . Market price
6 . . 07 Group 3 or Group Saver (Ad)
6 . . 08 Group 3 or Group Saver (Ch)
6 . . 09 Escapade or Fixed day return
6 . . 10 Group 1 or "Séduction" (Ad)
6 . . 11 Season ticket
6 . . 12 Group 1 or "Séduction" (Enf)
6 . . 13 RIT Ad - Medium level or RIT2
6 . . 14 RIT Ad - Low level or RIT2 TGB
6 . . 16 Réduction Entreprise or Corporate Reduced Price

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Appendices

Positions Titles
1 2 3 4/5
6 . . 18 Bahncard AD
6 . . 19 Pass 2 or partial pass
6 . . 21 Eurodomino Pass or Free Pass
6 . . 22 Affaire Ad TGB or Trade Fair /Congress or Business
6 . . 23 Affaire Ch TGB or Business
6 . . 24 Loisir Ad TGB or Leisure AD/Weekend
6 . . 25 FIP or SNCF travel permit
6 . . 27 Loisir Ch TGB or Leisure Ch/Weekend
6 . . 28 Senior Ad TGB
6 . . 30 Entreprise TGB or TCP Ad TGB
6 . . 31 Bahncard Ch
6 . . 34 RIT 2 Ad or RIT 1 Ad TGB
6 . . 35 RIT 2 Ch or RIT 1 Ch TGB
6 . . 36 Promo jeune TGB or Youth Ad TGB
6 . . 37 Mini Ad TGB
6 . . 39 Mini Ch TGB
6 . . 41 Week end Ad TGB
6 . . 43 Séjour or Promo/Supersaver or Mini
6 . . 44 Pass
6 . . 45 Pass InterRail or Parliament
6 . . 46 Enfant + Jeunes or Child + Youth
6 . . 47 Multi
6 . . 48 Mini group (2 to 5 people)
6 . . 49 Pass 3 or partial pass
6 . . 51 Connexion 2
6 . . 52 Connexion 1 or Free global price
6 . . 53 DUO or Découverte à 2 or Escapade à 2
6 . . 54 Adulte aller or Global Price Ad
6 . . 55 T4 Complète AS (TTTP)
6 . . 56 Enfant aller or Global Price Ch
6 . . 57 RIT Disney TGB

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Appendices

Positions Titles
1 2 3 4/5
6 . . 58 RIT neige ski Ad
6 . . 59 RIT neige ski Ch
6 . . 60 RIT 2 Ch (Thalys)
6 . . 69 RES (SNCF local traffic)
6 . . 71 First premium (Eurostar) or Second Plus (Eurostar)
6 . . 72 Normal Ad or Business Ad
6 . . 73 Normal Ch or Business Ch
6 . . 74 Loisir Ad
6 . . 75 Weekend
6 . . 76 Découverte J30 or RIT OM or Super Apex
6 . . 77 Loisir Ch
6 . . 78 Senior or Découverte Senior or RES
6 . . 79 Enfant + Senior
6 . . 86 Youth -26 years or Découverte 12-25
6 . . 87 Séduction (Eurostar) or Apex 1 or Super Saver Apex
6 . . 88 Excursion or Partenaire Expo
6 . . 89 Enfant or Séjour Child or Super Saver Child
6 . . 90 Promo Ad or Droit d’accès (Thalys) or Séduction (TGV Ligne
de Coeur)
6 . . 91 Promo Ch or Mini Child
6 . . 92 Group Ad or Group 2
6 . . 93 Group Ch or Group 2
6 . . 94 RIT Ad or RIT 1
6 . . 95 RIT Child or RIT 1
6 . . 96 Handicapé or fauteuil roulant or Wheelchair Ad
6 . . 97 Accompagnateur/guide handicapé or Accompanying person
6 . . 98 FIP loisir/leisure
6 . . 99 FIP service/duty

NB : TGB = Toutes Gares Belges (all Belgian stations)

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Appendices

C.4 - Transport documents (as per TCV Volume I; special appendices to

the TCV; FIP agreements; special agreements)

Positions

1 2 3 4 5

1 . . . . TCV Section 1

1 0 0 0 1 Individual passengers

1 0 1 . . Parties of over 6 people

1 0 2 . . Reserved

1 0 3 . . Reserved

1 0 4 . . Reserved

1 0 5 . . Parties by special train 6 to 24 persons

1 0 6 . . Parties by special train 25 persons or more

↓ ↓ ↓
1 2 0 . .

. . . 0 0 101XX Rate of reduction as %

↓ ↓ ↓ The last two digits indicate the reduction rate granted by the RU
concerned depending on the number of fare-paying adults
(2 children = 1 adult)

. . . 8 0 120XX

2 . . . . TCV Sections II/III

Special appendices
Special agreements

Position 2 to 5 shall be agreed upon for each tariff category by each RU involved in
the traffic concerned.
The issuing RU shall be responsible for requesting these codes from the RUs
concerned.

2 0 3 9 5 Belgian armed forces

2 0 3 9 6 German armed forces

2 0 3 9 7 American armed forces

2 0 3 9 8 British armed forces

2 0 3 9 9 Canadian armed forces

2 0 4 0 0 Spanish armed forces

2 0 4 0 1 Italian armed forces

2 0 4 0 2 Luxembourgish armed forces

2 0 4 0 3 Dutch armed forces

2 0 4 0 4 French armed forces - beneficiaries other than the French military

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Appendices

Positions

1 2 3 4 5

2 0 4 0 5 French armed forces - the French military

3 . . . . TCV special appendices and (BIJ and RIT) special tariffs (see List of
abbreviations - page 118)

3 0 . . . Inter-Rail

NB : for all the IR codes that follow, no distinction is made between the - 26 years,
+ 26 years and child products. To make that distinction, use the following
codes for element 33 "passenger category" of the "shares apportioned"
accounting message: 11 "adult" for + 26 years; 12 "young person" for
- 26 years; 13 "child" for children.

3 0 0 . . Inter-Rail card issued in western part of Europe (except 12-day cards)

3 0 1 . . Inter-Rail card issued in eastern part of Europe (except 12-day cards)

3 0 . 0 1 zone A 22 days

3 0 . 0 2 zone B 22 days

3 0 . 0 3 zone C 22 days

3 0 . 0 4 zone D 22 days

3 0 . 0 5 zone E 22 days

3 0 . 0 6 zone C 22 days

3 0 . 0 7 zone G 22 days

3 0 . 0 8 zones A + B

3 0 . 0 9 zones A + C

3 0 . 1 0 zones A + D

3 0 . 1 1 zones A + E

3 0 . 1 2 zones A + C

3 0 . 1 3 zones A + G

3 0 . 1 4 zones B + C

3 0 . 1 5 zones B + D

3 0 . 1 6 zones B + E

3 0 . 1 7 zones B + C

3 0 . 1 8 zones B + G

3 0 . 1 9 zones C + D

3 0 . 2 0 zones C + E

3 0 . 2 1 zones C + C

3 0 . 2 2 zones C + G

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Appendices

Positions

1 2 3 4 5

3 0 . 2 3 zones D + E

3 0 . 2 4 zones D + C

3 0 . 2 5 zones D + G

3 0 . 2 6 zones E + C

3 0 . 2 7 zones E + G

3 0 . 2 8 zones C + G

3 0 . 2 9 zones A + B + C

3 0 . 3 0 zones A + B + D

3 0 . 3 1 zones A + B + E

3 0 . 3 2 zones A + B + C

3 0 . 3 3 zones A + B + G

3 0 . 3 4 zones A + C + D

3 0 . 3 5 zones A + C + E

3 0 . 3 6 zones A + C + C

3 0 . 3 7 zones A + C + G

3 0 . 3 8 zones A + D + E

3 0 . 3 9 zones A + D + C

3 0 . 4 0 zones A + D + G

3 0 . 4 1 zones A + E + C

3 0 . 4 2 zones A + E + G

3 0 . 4 3 zones A + C + G

3 0 . 4 4 zones B + C + D

3 0 . 4 5 zones B + C + E

3 0 . 4 6 zones B + C + C

3 0 . 4 7 zones B + C + G

3 0 . 4 8 zones B + D + E

3 0 . 4 9 zones B + D + C

3 0 . 5 0 zones B + D + G

3 0 . 5 1 zones B + E + C

3 0 . 5 2 zones B + E + G

3 0 . 5 3 zones B + C + G

3 0 . 5 4 zones C + D + E

3 0 . 5 5 zones C + D + C

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Appendices

Positions

1 2 3 4 5

3 0 . 5 6 zones C + D + G

3 0 . 5 7 zones C + E + C

3 0 . 5 8 zones C + E + G

3 0 . 5 9 zones C + C + G

3 0 . 6 0 zones D + E + C

3 0 . 6 1 zones D + E + G

3 0 . 6 2 zones D + C + G

3 0 . 6 3 zones E + C + G

3 0 . 6 4 zone H 22 days

3 0 . 6 5 zones A + H

3 0 . 6 6 zones B + H

3 0 . 6 7 zones C+ H

3 0 . 6 8 zones D+ H

3 0 . 6 9 zones E+ H

3 0 . 7 0 zones C + H

3 0 . 7 1 zones G + H

3 0 . 7 2 zones A + B + H

3 0 . 7 3 zones A + C+ H

3 0 . 7 4 zones A + D + H

3 0 . 7 5 zones A + E+ H

3 0 . 7 6 zones A + C+ H

3 0 . 7 7 zones A + G+ H

3 0 . 7 8 zones B + C + H

3 0 . 7 9 zones B + D + H

3 0 . 8 0 zones B + E+ H

3 0 . 8 1 zones B + C+ H

3 0 . 8 2 zones B + G+ H

3 0 . 8 3 zones C + D + H

3 0 . 8 4 zones C + E+ H

3 0 . 8 5 zones C + C+ H

3 0 . 8 6 zones C + G+ H

3 0 . 8 7 zones D + E+ H

3 0 . 8 8 zones D + C+ H

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Appendices

Positions

1 2 3 4 5

3 0 . 8 9 zones D + G+ H

3 0 . 9 0 zones E + C + H

3 0 . 9 1 zones E + G + H

3 0 . 9 2 zones C + G + H

3 0 . 9 5 Inter-Rail "Global Pass"

3 0 . 9 9 Tickets issued upon presentation of an Inter-Rail card

3 0 2 . . 12-day Inter-Rail card issued in western part of Europe

3 0 3 . . 12-day Inter-Rail card issued in eastern part of Europe

3 0 . 0 1 Zone A 12 days

3 0 . 0 2 Zone B 12 days

3 0 . 0 3 Zone C 12 days

3 0 . 0 4 Zone D 12 days

3 0 . 0 5 Zone E 12 days

3 0 . 0 6 Zone F 12 days

3 0 . 0 7 Zone G 12 days

3 0 . 0 8 Zone H 12 days

3 0 4 . .

↓ Reserved

3 0 9 . .

3 1 . . . Global prices (see point C.3 - page 42)

3 2 . . . Accompanied-car trains

3 2 0 . . Vehicles

3 2 0 0 0 Vehicle conveyed free of charge

3 2 0 0 1 Global price for 1 car or camping-car or minibus

3 2 0 0 2 Car or camping-car or minibus tariff class 1 (< 3,81 m and < 3,15 m for Messina Strait
crossing)

3 2 0 0 3 Car or camping-car or minibus tariff class 2 (3,81 m to 4,42 m and 3,51 m to 4,50 m
for Messina Strait crossing)

3 2 0 0 4 Car or camping-car or minibus tariff class 3 (> 4,42 m and 4,51 m to 5,50 m for
Messina Strait crossing)

3 2 0 0 5 Car 5,51 m to 6,50 m (Messina Strait crossing)

3 2 0 0 6 Car 6,51 m to 7,50 m (Messina Strait crossing)

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Appendices

Positions

1 2 3 4 5

3 2 0 0 7 Reduction for 1 or 2 passenger(s)

3 2 0 0 8 Reduction for 3 passengers

3 2 0 0 9 Reduction for 4 passengers

3 2 0 1 0 Reduction for 5 or more passengers

3 2 0 2 1 Trailer or caravan up to 2,50 m in length (2,30 m on British rail sections)

3 2 0 2 2 Trailer or caravan > 2,50 m in length (2,30 m on British rail sections)

3 2 0 3 1 Camping car or minibus up to 13 m in length, conveyed on special wagon

3 2 0 3 2 Camping car or minibus of over 13 m in length, conveyed on special wagon

3 2 0 3 6 Car + caravan or trailer, overall length 13 m maximum, conveyed on special wagon

3 2 0 3 7 Car + caravan or trailer, overall length in excess of 13 m, conveyed on special wagon

3 2 0 5 0 Vehicle conveyed with a 50 % reduction

3 2 0 6 1 Motorbike minus side-car

3 2 0 6 2 Motorbike plus side-car

3 2 1 . . Car-accompanying passengers

3 2 1 0 1 Global price for 1 passenger

3 2 1 0 2 Global price for 2 passengers

3 2 1 0 3 Global price for 3 passengers

3 2 1 0 4 Global price for 4 passengers

3 2 1 0 5 Global price for 5 passengers

3 2 1 0 6 Global price for 6 passengers

3 2 1 0 7 Global price for 7 passengers

3 2 1 0 8 Global price for 8 passengers

3 2 1 0 9 Global price for 9 passengers

3 2 1 1 1 Global price for 1st large sleeper compartment (S, D, T3)

3 2 1 1 2 Global price for 1st small sleeper compartment (Sp, T2)

3 2 1 1 5 Global price for additional large sleeper compartment (S, D, T3)

3 2 1 1 6 Global price for additional small sleeper compartment (Sp, T2)

3 2 1 1 7 Global price for individual passenger in "Double" sleeper

3 2 1 1 8 Global price for individual passenger in "Tourist T2" sleeper

3 2 1 1 9 Global price for individual passenger in "Tourist T3" sleeper

3 2 1 3 1 Global price for couchette compartment

3 2 1 3 2 Global price for individual passenger in couchette coach

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Appendices

Positions

1 2 3 4 5

3 2 1 4 1 Global price for seat only compartment

3 2 1 9 1 Supplement payable by holder of a free pass

3 2 1 9 2 Half price to be added for each unoccupied seat/berth (accompanied-car train)

3 2 2 . . Passengers with motorbike

3 2 2 0 1 Global price for 1 passenger

3 2 2 0 2 Global price for 2 passengers

3 2 2 0 3 Global price for 3 passengers

3 2 2 1 1 Global price for 1st large sleeper compartment (S, D, T3)

3 2 2 1 2 Global price for 1st small sleeper compartment (Sp, T2)

3 2 2 1 5 Global price for large sleeper compartment (S, D, T3)

3 2 2 1 6 Global price for small sleeper compartment (Sp, T2)

3 2 2 1 7 Global price for individual passenger in "Double" sleeper

3 2 2 1 8 Global price for individual passenger in "Tourist T2" sleeper

3 2 2 1 9 Global price for individual passenger in "Tourist T3" sleeper

3 2 2 3 1 Global price for couchette compartment

3 2 2 3 2 Global price for individual passenger in couchette coach

3 2 2 4 1 Global price for seating compartment

3 2 2 9 1 Supplement payable by holder of a free pass

3 3 0 . . Charter trains/coaches

3 3 0 0 1

↓ ↓ ↓ ↓ ↓ Reserved (charter trains/coaches)

3 3 0 9 9

3 3 9 5 1 MDI-type supplement vouchers issued for port taxes in traffic with Great Britain

3 4 2 1 1 Tickets issued on presentation of a Rail + card

3 4 2 1 2 Tickets issued on presentation of a Rail + card issued abroad

NB : codes used by RUs making a distinction between tickets issued on

presentation of a card issued by their own railway and those issued on
presentation of a car issued abroad.

3 4 3 0 1 Free ticket for guide accompanying blind passenger

3 4 3 4 1 EURO DOMINO coupon adult, 3 days

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Appendices

Positions

1 2 3 4 5

3 . . . 2 EURO DOMINO coupon young person, 3 days

3 . . . 3 EURO DOMINO coupon adult, 4 days

3 . . . 4 EURO DOMINO coupon young person, 4 days

3 . . . 5 EURO DOMINO coupon adult, 5 days

3 . . . 6 EURO DOMINO coupon young person, 5 days

3 . . . 7 EURO DOMINO coupon adult, 6 days

3 . . . 8 EURO DOMINO coupon young person, 6 days

3 . . . 9 EURO DOMINO coupon adult, 7 days

3 . . 5 0 EURO DOMINO coupon young person, 7 days

3 . . . 1 EURO DOMINO coupon adult, 8 days

3 . . . 2 EURO DOMINO coupon young person, 8 days

3 4 3 7 1 TCV coupon issued on presentation of EURO DOMINO coupon

3 5 . . . Reserved (reservations at reduced-price or free of charge: see Appendix L -

page 106)

3 6 9 . . MDI-type supplement voucher sold without seat-allocation reference

3 6 9 0 1 EC/IC supplement

3 6 9 0 2 Other premium trains

3 7 1 . . BIJ

3 7 1 0 1 BIJ ) 1st contract

↓ ↓ )↓

3 7 1 . . ) .nth contract

3 8 . . . RIT

3 8 0 0 1 RIT ) 1st contract

↓ ↓ )↓

3 8 0 . . ) .nth contract

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Appendices

Positions

1 2 3 4 5

3 8 2 0 1 RIT-C ) 1st contract

↓ ↓ )↓

3 8 2 . . ) .nth contract

NB : each contract shall be identified by a number determined by the issuing RU;

the latter shall inform all participating RUs of this number.

3 9 0 . . Economical Price Europe (EPE)

(Sparpreis = City Star = Superretour = Spécial)

3 9 0 0 1 EPE 1/2 person

3 . . 0 2 1 person

3 . . 0 3 1 1/2 persons

3 . . 0 4 2 persons

3 . . 0 5 2 1/2 persons

3 . . 0 6 3 persons

3 . . 0 7 3 1/2 persons

3 . . 0 8 4 persons

3 . . 0 9 4 1/2 persons

3 . . 1 0 5 persons

3 . . 1 1 5 1/2 persons

3 . . 2 1 ICE EPE 1/2 person

3 . . 2 2 1 person

3 . . 2 3 1 1/2 persons

3 . . 2 4 2 persons

3 . . 2 5 2 1/2 persons

3 . . 2 6 3 persons

3 . . 2 7 3 1/2 persons

3 . . 2 8 4 persons

3 . . 2 9 4 1/2 persons

3 . . 3 0 5 persons

3 . . 3 1 5 1/2 persons

3 . . 3 9 EPE / ICE-EPE supplement

3 . . 5 1 Family EPE 1 ad + 1 child

3 . . 5 2 Family EPE 1 ad + 2 children

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Appendices

Positions

1 2 3 4 5

3 . . 5 3 Family EPE 1 ad + 3 children

3 . . 5 4 Family EPE 1 ad + 4 children

3 . . 5 5 Family EPE 1 ad + 5 children

3 . . 5 6 Family EPE 1 ad + 6 children

3 . . 5 7 Family EPE 1 ad + 7 children

3 . . 5 8 Family EPE 1 ad + 8 children

3 . . 5 9 Family EPE 1 ad + 9 children

3 . . 6 0 Family EPE 1 ad + 10 children

3 . . 6 1 Family EPE 1 ad + 11 children

3 . . 7 1 Family EPE 2 ad + 1 child

3 . . 7 2 Family EPE 2 ad + 2 children

3 . . 7 3 Family EPE 2 ad + 3 children

3 . . 7 4 Family EPE 2 ad + 4 children

3 . . 7 5 Family EPE 2 ad + 5 children

3 . . 7 6 Family EPE 2 ad + 6 children

3 . . 7 7 Family EPE 2 ad + 7 children

3 . . 7 8 Family EPE 2 ad + 8 children

3 . . 7 9 Family EPE 2 ad + 9 children

3 . . 8 0 Family EPE 2 ad + 10 children

3 . . 8 1 Family EPE 2 ad + 11 children

3 9 1 X X Key account ticket (XX = rate of reduction)

4 . . . . International travel concessions for railway staff (FIP)

4 0 0 5 0 Tickets with a 50 % reduction

4 0 0 7 5 Tickets with a 75 % reduction

4 0 1 0 0 Travel agencies with Eurailpass reduction

4 0 1 7 5 Travel agencies, Europass reduction 75 %

5 . . . . EURAIL

5 0 0 . . Eurailpass : the figures in the 2nd and 3rd position show the geographical sales zone

↓ ↓ ↓

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Appendices

Positions

1 2 3 4 5

5 3 0 . .

5 0 0 . . Sales zone: Europe (back-up offices)

5 0 1 . . Sales zone: North America

5 0 6 . . Sales zone: South America

5 1 0 . . Sales zone: Japan

5 1 1 . . Sales zone: Asia (except Japan)

5 1 6 . . Sales zone: Near East

5 2 5 . . Sales zone: Africa

5 3 0 . . Sales zone: Australasia

5 . . 0 2 Eurailpass 15 days

5 . . 0 3 Eurailpass 21 days

5 . . 0 4 Eurailpass 1 month

5 . . 0 5 Eurailpass 2 months

5 . . 0 6 Eurailpass 3 months

5 . . 1 2 Eurailpass Saver 15 days

5 . . 1 3 Eurailpass Saver 21 days

5 . . 1 4 Eurailpass Saver 1 month

5 . . 1 5 Eurailpass Saver 2 months

5 . . 1 6 Eurailpass Saver 3 months

5 . . 2 3 Eurailpass Flexi 10/2 months

5 . . 2 6 Eurailpass Flexi 15 days/2 months

5 . . 3 3 Eurailpass Saver Flexi 10 days/2 months

5 . . 3 6 Eurailpass Saver Flexi 15 days/2 months

5 . . 4 1 Eurail Selectpass Tourpass 3 days/2 months

5 . . 4 2 Eurail Selectpass Tourpass 4 days/2 months

5 . . 4 3 Eurail Selectpass Tourpass 5 days/2 months

5 . . 4 4 Eurail Selectpass Tourpass 6 days/2 months

5 . . 4 5 Eurail Selectpass Tourpass 7 days/2 months

5 . . 4 6 Eurail Selectpass Tourpass 8 days/2 months

5 . . 4 7 Eurail Selectpass Tourpass 9 days/2 months

5 . . 4 8 Eurail Selectpass Tourpass 10 days/2 months

5 . . 5 1 Eurailpass Tourpass 4 days/2 months

5 . . 5 2 Eurailpass Tourpass 5 days/2 months

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Appendices

Positions

1 2 3 4 5

5 . . 5 3 Eurailpass Tourpass 6 days/2 months

5 . . 5 4 Eurailpass Tourpass 7 days/2 months

5 . . 5 5 Eurailpass Tourpass 8 days/2 months

5 . . 5 6 Eurailpass Tourpass 9 days/2 months

5 . . 6 1 Eurail Selectpass 5 days/2 months

5 . . 6 2 Eurail Selectpass 6 days/2 months

5 . . 6 3 Eurail Selectpass 8 days/2 months

5 . . 6 4 Eurail Selectpass 10 days/2 months

5 . . 7 1 Eurail Selectpass Saver 5 days/2 months

5 . . 7 2 Eurail Selectpass Saver 6 days/2 months

5 . . 7 3 Eurail Selectpass Saver 8 days/2 months

5 . . 7 4 Eurail Selectpass Saver 10 days/2 months

5 . . 8 1 Eurail Selectpass Youth 5 days/2 months

5 . . 8 2 Eurail Selectpass Youth 6 days/2 months

5 . . 8 3 Eurail Selectpass Youth 8 days/2 months

5 . . 8 4 Eurail Selectpass Youth 10 days/2 months

5 . . 9 0 Eurailpass Youth 15 days

5 . . 9 1 Eurailpass Youth 1 month

5 . . 9 2 Eurailpass Youth 2 months

5 . . 9 3 Eurailpass Youth 21 days

5 . . 9 4 Eurailpass Youth 3 months

5 . . 9 5 Eurailpass Youth Flexi 10 days/2 months

5 . . 9 6 Eurailpass Youth Flexi 15 days/2 months

5 9 0 . . EURAILTICKET : the figures in the 4th position show the geographical sales zone

5 9 0 1 . Sales zone: North America

5 9 0 2 . Reserved

5 9 0 3 . Sales zone: South America

5 9 0 4 . Sales zone: Australasia

5 9 0 5 . Sales zone: Asia (except Japan)

5 9 0 6 . Sales zone: Japan

5 9 0 7 . Sales zone: Africa

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Appendices

Positions

1 2 3 4 5

5 9 0 . 1 Eurailticket: individual passengers, through-service coupons

5 9 0 . 2 Eurailticket: individual passengers, sectional coupons

5 9 0 . 3 Eurailticket: parties of 6 and more persons

6 . . . . Non-divisible inclusive prices (see point C.3 - page 42)

7 . . . EUROPASS: the 3rd digit identifies geographical sales zone

7 0 . . . Europass

7 0 0 . . Sales performed in Europe through back-up offices

7 0 1 . . Sales zone: North America

7 0 2 . . Sales zone: South America

7 0 3 . . Sales zone: Australasia

7 0 4 . . Sales zone: Asia (except Japan)

7 0 5 . . Sales zone: Japan

7 0 6 . . Sales zone: Africa

7 0 . 0 0 Europass 5 countries 5 days

7 0 . 0 1 Europass 5 countries 6 days

7 0 . 0 2 Reserved

7 0 . 0 3 Europass 5 countries 8 days

7 0 . 0 4 Reserved

7 0 . 0 5 Europass 5 countries 10 days

7 0 . 0 6 Reserved

7 0 . 0 7 Reserved

7 0 . 0 8 Reserved

7 0 . 0 9 Reserved

7 0 . 1 0 Europass 5 countries 15 days

7 0 . 1 1 Europass 5 countries + 1 5 days

7 0 . 1 2 Europass 5 countries + 1 6 days

7 0 . 1 3 Reserved

7 0 . 1 4 Europass 5 countries + 1 8 days

7 0 . 1 5 Reserved

7 0 . 1 6 Europass 5 countries + 1 10 days

7 0 . 1 7 Reserved

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Appendices

Positions

1 2 3 4 5

7 0 . 1 8 Reserved

7 0 . 1 9 Reserved

7 0 . 2 0 Reserved

7 0 . 2 1 Europass 5 countries + 1 15 days

7 0 . 2 2 Europass 5 countries + 2 5 days

7 0 . 2 3 Europass 5 countries + 2 6 days

7 0 . 2 4 Reserved

7 0 . 2 5 Europass 5 countries + 2 8 days

7 0 . 2 6 Reserved

7 0 . 2 7 Europass 5 countries + 2 10 days

7 0 . 2 8 Reserved

7 0 . 2 9 Reserved

7 0 . 3 0 Reserved

7 0 . 3 1 Reserved

7 0 . 3 2 Europass 5 countries + 2 15 days

7 0 . 3 3 Reserved

7 0 . 3 4 Reserved

7 0 . 3 5 Reserved

7 0 . 3 6 Reserved

7 0 . 3 7 Reserved

7 0 . 3 8 Reserved

7 0 . 3 9 Reserved

7 1 . . . Europass Youth

7 1 0 . . Sales in Europe through back-up offices

7 1 1 . . Sales zone: North America

7 1 2 . . Sales zone: South America

7 1 3 . . Sales zone: Australasia

7 1 4 . . Sales zone: Asia (except Japan)

7 1 5 . . Sales zone: Japan

7 1 6 . . Sales zone: Africa

7 1 . 0 0 Europass Youth 5 countries 5 days

7 1 . 0 1 Europass Youth 5 countries 6 days

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Appendices

Positions

1 2 3 4 5

7 1 . 0 2 Reserved

7 1 . 0 3 Europass Youth 5 countries 8 days

7 1 . 0 4 Reserved

7 1 . 0 5 Europass Youth 5 countries 10 days

7 1 . 0 6 Reserved

7 1 . 0 7 Reserved

7 1 . 0 8 Reserved

7 1 . 0 9 Reserved

7 1 . 1 0 Europass Youth 5 countries 15 days

7 1 . 1 1 Europass Youth 5 countries + 1 5 days

7 1 . 1 2 Europass Youth 5 countries + 1 6 days

7 1 . 1 3 Reserved

7 1 . 1 4 Europass Youth 5 countries + 1 8 days

7 1 . 1 5 Reserved

7 1 . 1 6 Europass Youth 5 countries + 1 10 days

7 1 . 1 7 Reserved

7 1 . 1 8 Reserved

7 1 . 1 9 Reserved

7 1 . 2 0 Reserved

7 1 . 2 1 Europass Youth 5 countries + 1 15 days

7 1 . 2 2 Europass Youth 5 countries + 2 5 days

7 1 . 2 3 Europass Youth 5 countries + 2 6 days

7 1 . 2 4 Reserved

7 1 . 2 5 Europass Youth 5 countries + 2 8 days

7 1 . 2 6 Reserved

7 1 . 2 7 Europass Youth 5 countries + 2 10 days

7 1 . 2 8 Reserved

7 1 . 2 9 Reserved

7 1 . 3 0 Reserved

7 1 . 3 1 Reserved

7 1 . 3 2 Europass Youth 5 countries + 2 15 days

7 1 . 3 3 Reserved

7 1 . 3 4 Reserved

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Appendices

Positions

1 2 3 4 5

7 1 . 3 5 Reserved

7 1 . 3 6 Reserved

7 1 . 3 7 Reserved

7 1 . 3 8 Reserved

7 1 . 3 9 Reserved

7 2 . . . Reserved

7 3 . . . Europass AD 75

7 3 0 . . Reserved

7 3 1 . . Sales zone: North America

7 3 2 . . Sales zone: South America

7 3 3 . . Sales zone: Australasia

7 3 4 . . Sales zone: Asia (except Japan)

7 3 5 . . Sales zone: Japan

7 3 6 . . Sales zone: Africa

7 3 . 0 0 AD 75 5 countries 5 days

7 3 . 0 1 AD 75 5 countries 6 days

7 3 . 0 2 AD 75 5 countries 8 days

7 3 . 0 3 AD 75 5 countries + 2 5 days

7 3 . 0 4 AD 75 5 countries + 2 6 days

7 3 . 0 5 AD 75 5 countries + 2 8 days

7 4 . . . Europass Tourpass

7 4 0 . . Reserved

7 4 1 . . Sales zone: North America

7 4 2 . . Sales zone: South America

7 4 3 . . Sales zone: Australasia

7 4 4 . . Sales zone: Asia (except Japan)

7 4 5 . . Sales zone: Japan

7 4 6 . . Sales zone: Africa

7 4 . 0 0 Tourpass 5 countries 3 days

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Appendices

Positions

1 2 3 4 5

7 4 . 0 1 Tourpass 5 countries 4 days

7 4 . 0 2 Tourpass 5 countries 5 days

7 4 . 0 3 Tourpass 5 countries 6 days

7 4 . 0 4 Tourpass 5 countries 7 days

7 4 . 0 5 Tourpass 5 countries 8 days

7 4 . 0 6 Tourpass 5 countries 9 days

7 4 . 0 7 Tourpass 5 countries 10 days

7 5 . . . Europass Saver

7 5 0 . . Reserved

7 5 1 . . Sales zone: North America

7 5 2 . . Sales zone: South America

7 5 3 . . Sales zone: Australasia

7 5 4 . . Sales zone: Asia (except Japan)

7 5 5 . . Sales zone: Japan

7 5 6 . . Sales zone: Africa

7 5 . 0 0 Europass Saver 5 countries 5 days

7 5 . 0 1 Europass Saver 5 countries 6 days

7 5 . 0 2 Europass Saver 5 countries 8 days

7 5 . 0 3 Europass Saver 5 countries 10 days

7 5 . 0 4 Europass Saver 5 countries 15 days

7 5 . 0 5 Europass Saver 5 countries + 1 5 days

7 5 . 0 6 Europass Saver 5 countries + 1 6 days

7 5 . 0 7 Europass Saver 5 countries + 1 8 days

7 5 . 0 8 Europass Saver 5 countries + 1 10 days

7 5 . 0 9 Europass Saver 5 countries + 1 15 days

7 5 . 1 0 Europass Saver 5 countries + 2 5 days

7 5 . 1 1 Europass Saver 5 countries + 2 6 days

7 5 . 1 2 Europass Saver 5 countries + 2 8 days

7 5 . 1 3 Europass Saver 5 countries + 2 10 days

7 5 . 1 4 Europass Saver 5 countries + 2 15 days

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Positions

1 2 3 4 5

8 Reserved

9 Travel documents for which the statements are on media other than electronic media
or lists generated from electronic media (see point G.5, element 6 - page 87 of the
detail phrase, code 09).
Positions 2 to 5 of the code are established by the issuing RU which informs
participating RUs (these positions should identify the traffic and the type of manual
statement involved).

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Appendix D - Rules for rounding off figures

Rules to be used in applying percentage rates to figures expressed in the statement currency

Half price :
- FIP
Statement Reductions other
- AR/2 (round-trip ticket) Rebate Commission
currency than FIP
- child
- dog
EUR 0,01± 0,01± 0,01± 0,01±
ATS 2+/10+ 1± 0,01+ 0,01+
BEF 1+ 1+ 1+ 1+
BGL
BYB
CHF 0,2+ 0,1+ 0,1± 0,1±
CZK 1+ 1+ 0,1+ 0,1±
DEM 1+/0,2+ 0,01+ 0,01+ 0,01+
DKK 1± 1± 0,01± 0,01±
EEK
ESP 1+ 1+ 1+ 1+
FIM 1± 1± 0,01± 0,01±
FRF 0,1+/1+ 0,1+/1+ 0,01± 0,01±
GBP 0,01+ 0,01+ 0,01- 0,01-
GRD
HRK 1± 1± 1± 1±
HUF 1± 1± 1± 1±
IEP 0,1+ 0,1+ 0,1+ 0,1+
ITL 100+ 100+ 10+ 10+
LTL
LUF 1± 1± 1± 1±
LVL
MAD 0,5± 0,5± 0,01± 0,01±
MDL
NLG 0,1+ 0,1+ 0,1± 0,01±
NOK 1± 1± 1± 1±
PLZ 1± 1± 1± 0,01-
PTE 5+ 5+ 1+ 1+
ROL 0,01+ 1±
RUR
SEK 1± 1± 1± 1±
SIT 0,5± 0,5± 0,5± 0,5±
SKK 1+ 1+ 0,1+ 0,1±
TND
TRL
UAK 0,01 0,01 0,01 0,01
USD 1± 0,5± (sans FIP) 0,01± 0,01±
YUN 1± 1± 1± 1±
2 +/10 + = to be rounded up to the next even unit number (up to 400 km) or next ten unit numbers (over 400 m)
1+= to be rounded up to the next unit number
1±= to be rounded off to the nearest unit number (for 0,5 round up)
0,5 ± = to be rounded up or down to the half unit as follows:
from 0 to 0,24, round down
from 0,25 to 0,75, round off to 0,5
from 0,76 to 0,99, round up to the next unit number
0,1 + = to be rounded up to the next tenth of a unit
0,1 ± = to be rounded off to the nearest tenth of a unit (for 0,05 round up)
0,2 + = to be rounded up to the next even tenth of a unit
0,01 + = to be rounded up to the next hundredth of a unit
0,01 - = to be rounded down to the next hundredth of a unit
0,01 ± = to be rounded off to the nearest hundredth of a unit (for 0,05 round up to the next hundredth of a unit)
1 +/0,2 + = to be rounded up to the next unit number (over 100 km) or next even tenth of a unit (up to 100 km)
0,1 +/1 + = to be rounded up to the next tenth of a unit (amount less than 10 units) or next unit number (amount over
10 units)
100 + = to be rounded up to the next hundred units
10 + = to be rounded up to the next ten units
5+= to be rounded up to the next unit which is a multiple of 5

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Appendix E - Model contract

Model contract between

(name of railway undertaking) hereinafter referred to as "RU" and

(name of third party to which specific accounting work is sub-contracted) hereinafter referred
to as "third party"

Article 1 - Purpose and scope of the contract 1

Art. 1.1 - The present contract specifies the tasks to be performed by the third party:

- compilation of statements of account - allocation or apportionment of shares2,

- direct despatch of statements of account2,

- stock supply/management2,

- billing to issuing office2,

- accounting controls on issuing office2,

- collection of payment from issuing office2.

in connection with the services listed in Appendix A to the present contract.

Art. 1.2 - The "RU" shall unilaterally compile the list of services in Appendix A to the present contract.

Art. 1.3 - All the appendices are an integral part of the present contract.

Article 2 - Obligation of the third party

Art. 2.1 - The third party shall keep all the records, data carriers (sales records, counterfoils, etc.) and
documents used for performing the following tasks available to the "RU" for a period of ………..:

- compilation of statements of account - allocation or apportionment of shares,

- direct despatch of statements of account,

- stock supply/management,

- billing,

- accounting controls on the issuing office,

- collection of payment.

1. Wording subject to compatibility with the legislation applicable to this contract.

2. Depending on the purpose of the contract.

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Art. 2.2 - The third party shall compile, on request from the "RU", the check list stipulated in Appendix
C to the present contract.

Art. 2.3 - The third party shall immediately report to the "RU" any factor liable to hinder the:

- thoroughness,

- accuracy,

- punctuality

of the operations sub-contracted to it.

Art. 2.4 - The third party shall authorise the "RU" to carry out any checks it wishes to perform at any
time to ensure the quality and accuracy of the operations sub-contracted to it.

Article 3 - Obligations of the "RU"

The "RU" shall provide the third party with all the instructions and information it needs to conduct the
operations sub-contracted to it.

Article 4 - Technical instructions

Art. 4.1 - Compilation of statements of account - Allocation or apportionment of shares (depending on

the purpose of this contract)

Principle of compiling statements of account

Statements shall be compiled in the currency in which the tariff is expressed.

Supply of basic data to the third party

(to be defined on a case-by-case basis).

Accounting regulations

When several RUs are involved in a given country, all the shares shall be allocated to the lead RU
except in cases explicitly provided for in UIC Leaflet 301.

The statement of account shall be compiled in French or German.

The service-providing RUs shall always receive their exact shares.

The statement of account (apportionment or allocation of shares) shall be compiled based on the
calendar month and shall incorporate all the services covered by UIC Leaflet 301, table 1 of
Appendix A apportioned or allocated during the accounting month concerned.

Shares shall be apportioned or allocated taking into account the provisions governing the granting of
commission between RUs.

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Supply of results to the RU

The deadline for compiling the statements of account and apportioning or allocating shares for a given
month shall be set at ......................
(to be decided on a case-by-case basis in other instances).

Art. 4.2 - Direct despatch of statements (depending on the purpose of the contract)

Principle

The statement data carriers shall be despatched directly to the "RU" by the third party. The type of
data carrier used shall be specified by the "RU".

Date of despatch

The statements of account shall be despatched to the RUs concerned at the latest on ………….(date
as per UIC Leaflet 301).

Art. 4.3 - Stock supply/management (depending on the purpose of the contract)

Principle

The stocks of blank-to-blank travel documents (including stock destined for electronic issues whether
pre-printed or not) and pre-printed travel documents must be strictly controlled to prevent tickets being
issued without the corresponding amounts being brought to account.

These checks must be performed at several levels:

1. checks on continuity of the chain from point of production to delivery at point of sale,

2. check on stock consumption by sales points:

• either based on number of tickets,

• or based on ticket numbers.

Description of procedures to be implemented

The "RU" shall supply the third party with a list of procedures to be observed (see Article 2 to the
present contract).

Art. 4.4 - Billing to the issuing office (depending on the purpose of this contract)

To be defined on a case-by-case basis.

Art. 4.5 - Accounting controls on issuing office (depending on the purpose of this contract)

To be defined on a case-by-case basis.

Art. 4.6 - Collection of payment from issuing office (depending on the purpose of this contract)

To be defined on a case-by-case basis.

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Article 5 - Remuneration

The "RU" shall remunerate the third party in accordance with the provisions in Appendix D to this
contract.

Article 6 - Penalties1

If the third party or "RU" fails to comply with its obligations, the penalties set out in Appendix E to this
contract shall be applied.

Article 7 - Prohibition on sub-contracting by third party1

The third party shall not be authorised to sub-contract all or any of the activities covered by the present
contract.

Article 8 - Entry into force, duration, and termination1

The present contract shall take force on ............................. as from the accounting month of
........................... It shall be valid for an indefinite period and may be terminated at the earliest on
31 December ....

This contract may be denounced at any time by either of the parties subject to minimum prior notice
of .......... months, notified by registered letter.

The "RU" shall reserve the right, in the cases provided for in Appendix F to the present contract, to
denounce the present contract without prior notice and without compensation.

Article 9 - Legislation and jurisdiction applicable1

This contract shall be governed by the law of ............…...............................

Any challenge concerning it's interpretation or implementation shall be referred exclusively to the
courts of .................... (competent jurisdiction).

Done in two copies

(place)............................., (date) ...........................

For the "RU" For the third party

1. Wording subject to compatibility with the legislation applicable to this contract

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Appendices 1 :

Appendix A List of services concerned

Appendix B Reserved
Appendix C List of mandatory checks
Appendix D Compensation arrangements
Appendix E List of penalties
Appendix F List of reasons for termination without prior notice

1. This model contract only provides the titles of the appendices.

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Appendix F - Precautions vis-à-vis travel organisations

Precautions to be taken by railway undertakings receiving a request from a travel organisation

for authorisation to issue and bring travel documents to account by electronic means.

When an RU receives a request from a travel organisation for authorisation to issue travel documents
and keep the corresponding accounts electronically, it shall ensure that the following provisions are
observed:

- The travel organisation shall duly submit an application with full information to the RU which
accredited it. The latter shall take all the necessary measures to ensure that all travel documents
are properly issued and accounted for.

In particular, no issue of tickets shall be possible without a corresponding entry in the accounts.
In addition, the data on each travel document must be recorded on a data carrier permitting a
permanent record of all entries to be kept.

- An obligatory serial number shall be pre-printed on the travel documents for stock-checking
purposes.

- The RU having accredited the travel organisation shall check the programs and files used for
issuing and bringing travel documents to account. This check shall be repeated subsequently,
especially after any modification of programs or files.

For this purpose, test tickets shall be issued under the supervision of the issuing railway. Travel
documents may not be issued for sale until the results of the tests are all satisfactory.

- Random checks shall be performed on the travel documents issued.

- When the accrediting RU has made sure that the EDP system provides all the safeguards
necessary, it shall inform the other RUs concerned and supply them with all the relevant
particulars.

- The accrediting RU shall keep the data carriers for one year from the date of despatch of the
statement of account, so that the provisions in UIC Leaflet 361 (fraud prevention in passenger
traffic) may be applied.

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Appendix G - Accounting messages

G.1 - General

There are two types of message:

- the "services allocated" message covering accounting transactions involving the RU which
requested the service or its cancellation,

- the "shares apportioned" (shares apportioned/allocations and shares apportioned/issues) for

accounting transactions involving service-providing RUs.

Each message shall comprise three types of phrase:

- "header" phrase,

- "detail" phrase,

- "totals" phrase.

The conditions for structuring each of these phrases are set out in point G.3 - page 72.

Messages to any one RU only contain the services concerning that RU.

Messages must be exchanged only by means of direct file transfer:

- by PGP secure e-mail,

- or FTP,

- or CFT.

The method chosen shall be bilaterally agreed between RUs. Failing this the standard electronic
medium shall be PGP secure e-mail.

Whatever the medium used, it must mandatorily be ensured that the message structure as given in
points G.4 - page 78 and G.5 - page 85 is complied with.

The RU compiling the statement may use a single medium, or separate media, for "services allocated"
and "shares apportioned", labelling them using the coding given in point G.2 below.

When separate media are use, the "shares apportioned/allocations" and "seats allocated" messages
must be despatched at the same time.

G.2 - Technical specifications

The technical specifications for HERMES messages and magnetic-tape recordings are given in UIC
Leaflet 912.

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In points G.1 and G.2, the identifier element defined in UIC Leaflet 912, point 2.2 must be coded as
follows:

14111 statement of services allocated - header phrase

14121 statement of services allocated - detail phrase
14131 statement of services allocated - totals phrase
14211 statements of shares apportioned/allocations - header phrase
14221 statements of shares apportioned/allocations - detail phrase
14231 statements of shares apportioned/allocations - totals phrase
14311 statements of shares apportioned/issues - header phrase
14321 statements of shares apportioned/issues - detail phrase
14331 statements of shares apportioned/issues - totals phrase

The last four positions of the "identifier" element, which are generally reserved for the topographical
label, are systematically filled out with noughts as the label in question is never in fact used.

Messages fields containing no information shall be filled out with noughts. Message fields which are
not filled completely by the information they contain shall be filled out with noughts to the left. No
alphabetical characters are authorised, only numerical characters are to be used, with the exception
of the "statement currency" element.

Each data carrier or direct transfer must include an 18-position label with the following information:

XX = Allocation code AI = International allocations (20 M + 1)

The data medium contains "services allocated" and the "shares ap-
portioned/allocations" messages.
A1 = The data medium only contains "services allocated" messages and
possibly "shares apportioned/issues" messages
A2 = The data medium only contains "shares apportioned/allocations"
and possibly "shares apportioned/issues" messages
00 = The data medium contains neither "services allocated" nor "shares
apportioned/allocations" messages
XX = Issuing code V1 = Entirely electronic passenger (20 M + 1)
V2 = Electronic passenger (20 M + 1)
V3 = Manual passenger (10 M + 3)
V4 = Entirely manual passenger (10 M + 3)
(V1 and V4 are used when there is one type of medium only; V2 and
V3 are used when there are several media for a single statement
month)
00 = The data carrier does not contain messages on "shares appor-
tioned/issues"
XXXX = Code of RU compiling the statement (depending on the case, either the issuing RU or the
allocating RU)
XXXX = Code of the RU receiving the statement
XXXXXX = Statement year, month and period

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NB : the possible combinations of "allocation" and "issuing" codes for a single medium are:

AI + V1 or AI + V2 or AI + 00
A1 + V1 or A1 + V2 or A1 + 00
A2 + V1 or A2 + V2 or A2 + 00
00 + V1 or 00 + V2 or 00 + V3 or 00 + V4

G.3 - Phrase construction rules

G.3.1 - "Services allocated" messages

The list, sequence and structure of elements are given in point G.4 - page 78.

G.3.1.1 - Detail phrase

G.3.1.1.1 - General

At least one detail phrase shall be established per transaction, each transaction being allocated a
reference number.

A transaction (and consequently a reference number) can require several detail phrases (several
types of services, several tariff categories, etc. are possible for any one transaction). Conversely,
there can only be a single currency for any one transaction). No particular order is imposed for detail
phrases.

If the different components of a transaction cannot be identified separately (e.g. inclusive price), only
one detail phrase should be created.

In the event of a statement of account including elements 28 to 40 for more than one service provider,
as many detail phrases as service providers shall be created:

- the detail phrase regarding the first service provider shall obligatorily contain all the elements from
1 to 27 as it is the main phrase;

- the detail phrases regarding other service providers (the secondary phases) shall obligatorily
contain all the elements from 1 to 23, plus element 25. However, elements 24, 26 and 27 shall be
filled out with noughts.

G.3.1.1.2 - Elements

Element 6 - Nature of service

This element is coded:

03: when an additional comfort connected with the quality of the train is concerned,

04: when the transport part of a travel package with divisible price is concerned,

05 or 07: when the services involved are based on a non-divisible price and are subject to compulsory
reservation.

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Element 7 - Cancellations requested

If this element is coded 2, it shall represent the non-refundable share debited to the RU requesting the
cancellation. The share shall be retained by the RU providing the service.

Element 25 - Adjustments

The term adjustment shall be taken to mean the correction of errors detected by the allocating RU in
the current statement of account after doing the accounting calculations but prior to the constitution of
the messages or of errors connected with earlier statements notified by other RUs. These adjustments
shall be effected by means of contra-entries: cancellation of an incorrect transaction - detail phrase
already generated in the same month or in a previous month - and creation where appropriate of a
new, correct transaction. Element 25 identifies the phrase cancelling the incorrect phrase.

Under no circumstances shall cancelled reservations be concerned.

Element 26 - Gross amount to be debited

This shall be the gross amount (i.e. before deduction of commission) payable by the issuing RU for a
service requested.

If element 7 is coded 2, it shall represent the non-refundable share debited to the RU requesting the
cancellation. The share shall be kept by the service-providing RU.

Element 27 - Gross amount to be credited

This shall be the gross amount (i.e. before deduction of commission) payable to a RU which requested
cancellation of a service.

Element 29 - Recovery rate

This shall be the percentage of the non-refundable share if element 7 is coded 2.

Element 35 - Gross amount to be debited

This shall be the gross amount of the share which is debited to the service-providing RU (identified in
element 28), following a service cancellation request.

Element 36 - Gross amount to be credited

This shall be the amount of the share which is credited to the service-providing RU (identified in
element 28), following allocation of a service or apportionment of the non-refundable share (element
7, coded 2).

Element 38 - Amount of commission to be debited to the service-providing RU

This element shall be filled in in all cases, whether the commission is calculated on a percentage basis
or fixed-rate basis. It represents the amount of commission which will be debited to the service-
providing RU and credited to the issuing RU.

Element 39 - Amount of commission to be credited to the service-providing RU

This element shall be filled in in all cases, whether the commission is calculated on a percentage basis
or fixed-rate basis. It represents the amount of commission which will be credited to the service-

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providing RU in the wake of a cancellation request, the same amount being debited to the RU that
requested the cancellation.

G.3.1.2 - Totals phrase

Element 9 - Amount of commission to be debited

This shall be the amount of commission on cancelled services that is debited to the RU that requested
cancellation of a service to offset the amount credited to the service-providing RU.

Element 10 - Amount of commission to be credited

This shall be the amount of commission payable on services allocated and which is credited to the
issuing RU to offset the amount debited to the service-providing RU.

G.3.2 - "Shares apportioned" messages (apportioned/allocations and apportioned/

issues)

The list, order and structure of elements are given in point G.5 - page 85.

G.3.2.1 - Detail phrase

G.3.2.1.1 - General

At least, one detail phrase shall be created per transaction, each transaction being allocated a
reference number.

A transaction (therefore a single given reference number) may require several detail phrases (several
types of services, several tariff categories, etc.) are possible for one and the same transaction.
Conversely, there can only be a single currency for any one transaction. No particular order is imposed
for detail phrases.

When no distinction can be made between the different components of a given transaction (inclusive
prices, for example) only one detail phrase shall be created.

G.3.2.1.2 - Elements

Element 6 - Nature of service

This element is coded:

03: when an additional comfort connected with the quality of the train is concerned,

04: when the transport part of a travel package with divisible price is concerned,

05 or 07: when the services involved are based on a non-divisible price and are subject to compulsory
reservation.

Element 7 - Cancellations requested

If this element is coded 2, this shall be the non-refundable share debited from the RU requesting the
cancellation. This share shall be retained by the service-providing RU.

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For tickets only, the RU can choose to include tickets reimbursed by using either this element or
element 27.

Element 8 - Type of office requesting service/cancellation

This element is to be filled in systematically (even if the service concerns a single ticket issued without
a message being exchanged with the RU).

Element 9 - Issuing office: station or travel agency

This element is to be filled out systematically if the RU which compiles the statement is the issuing RU
and the element is not in a summary phrase of a paper statement of account.

Element 10 - Other element identifying the issuing office

This element is optional. It is supplemented, if necessary, by bi- or multilateral agreements. It can be

very useful for linking the transport document issuing number (provided in element 23) to a sales
terminal or a sales point in a given station.

Element 19 - Departure location

Examples Departure location code

Roma Termini - Brussels 8300 62500
Emmerich (Gr)/Venlo (Gr) - Amsterdam 8400 00500
Salzburg - London (Victoria)
- via Kehl - Paris - Calais 8000 00462
or
- via Buchs - Basel - Paris - Calais 8100 00462

Element 22 - Type of issuing/allocation identifier

This element is linked to element 23 in that it explains what one finds there. It enables the type of
transport document to be identified and thus to identify the source of the issue.

Code 3 = the phrase originates from information from an accounts processing system.

Code 4 = the phrase originates from information taken directly from the counterfoil. This situation must
remain the exception.

Element 23 - Number identifying the issue/allocation

The principle underpinning UIC Leaflet 301 is that the statement of account submitted is detailed and
identifies each ticket or supplement separately. This element serves to relay:

- either the reference number, if a message has been exchanged in line with UIC Leaflet 918-1
(code 1),

- or the electronic issue number (code 2). To avoid the problem of duplication of information, when
the issue number is specific to a sales terminal, elements 9 and 10 need simply be filled out first
to identify the terminal concerned,

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- or the physical number of a manual travel document,

- or the number of the appended list (record).

Element 27 - Adjustment

The term adjustment shall be taken to mean the correction of errors detected by the allocating RU in
the current statement of account after the accounting calculations but before establishment of the
messages, of errors in respect of previous statements of account notified by other RUs, and of
corrections required subsequently (revision of coefficients).

These corrections shall be carried out:

- for code 0: by a normal book entry,

- for code 1, by contra-entry:

• cancellation of an erroneous operation (detail phrase already implemented during the same
month or previous month),
• and setting up as necessary of a correct, new operation. Element 27 marks the cancellation
phrase of the inaccurate phrase,

- for code 2, through debit or credit of an amount to rectify the difference between an operation
already carried out during the same month or during a previous month. The errors can only be
ones detected by the RU that compiles the statement of account. This operation must mandatorily
be justified by means of an adjustment note.

Under no circumstances shall cancelled services be involved.

Element 28 - Gross amount to be debited

This shall be the gross amount debited to the service-providing RU following a cancellation request.

Element 29 - Gross amount to be credited

This shall be the gross share credited to the service-providing RU.

Element 30 - Recovery rate

This element is used if element 7 is coded 2. It is an indication of the percentage of the non-refundable
share which is due to the service-provider (justification for the corresponding "shares apportioned"
phrase).

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Element 32 - Primary route code 1st section

Primary route code (serial numbers in the phrase: 32 and 37)

Example 1 two non-consecutive sections on a single RU

Zürich - Wien Westbf via St. Margrethen-Lindau-Kempten-München-Salzburg
ÖBB journey consists of two sections:
- St. Margrethen - Lindau : 1st section code 8100 04944
- Salzburg - Wien Westbf : 2nd section code 8100 06128

Example 2 RU not allocating a separate primary code for sections

which are consecutive
Paris-St-Lazare - Brighton (via Dieppe-Newhaven)
SNCF consists of two sections:
- Paris-St-Lazare - Dieppe Mme. : 1st section code 8700 06432
- Dieppe Mme. - Newhaven Harbour : 2nd section code 8700 92001

Element 35 - Amount of commission to be debited to the service-providing RU

This element shall be filled out in all cases irrespective of whether commission is calculated on a
percentage basis or as a fixed amount. The amount involved is the commission credited to the issuing
RU specified in element 31.

Element 36 - Amount of commission to be credited to the service-providing RU

This element shall be filled out in all cases irrespective of whether commission is calculated on a
percentage basis or as a fixed amount. The amount involved is the commission credited to the service-
providing RU in the event of a cancellation request.

Element 37 - Primary route code 2nd section

See element 32 above.

G.3.2.2 - Totals phrase

Element 9 - Amount of commission to be debited

The amount involved shall relate to commission on services allocated which is debited to the service-
providing RUs, to offset the amount credited to the issuing RU.

Element 10 - Amount of commission to be credited

The amount involved shall relate to commission on cancelled services which is credited to the service-
providing RU, to offset the amount debited to the RU that requested the cancellation.

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G.4 - List of data elements for the accounting message - Services

allocated

Header phrase

Serial C No.
No. Nr of or Reference
Element of Remarks
in pos. Code
phrase Oa pos.

1 Identifier 9 C UIC 0-8

Leaflet 912

2 Allocating RU 4 C UIC 9-12

Leaflet 920-1

3 RU receiving 4 C UIC 13-16

statement Leaflet 920-1

4 Statement period Same remarks as for element 4 of the detail

- Year 2 17-18 phrase.
- Month 2 C UIC 19-20
- Period within the 2 Leaflet 920-4 21-22
month

5 Number of detail 6 C - 23-28

phrases

6 Number of totals 6 C - 29-34

phrases

a. Compulsory or Optional

Detail phrase

Serial C No.
No. Nr of or Reference
Element of Remarks
in pos. Code
phrase Oa pos.

1 Identifier 9 C UIC 0-8

Leaflet 912

2 Allocating RU 4 C UIC 9-12

Leaflet 920-1

3 RU receiving the 4 C UIC 13-16 This shall be the issuing RU if element 7 = 0.

statement Leaflet 920-1 This shall be the RU requesting the
cancellation if element 7 = 1 or 2.

4 Statement period For definition, see glossary - page 116.

- Year 2 17-18 Use of the last two positions is reserved
- Month 2 C UIC 19-20 (enter 00).
- Period within the 2 Leaflet 920-4 21-22 However, where RUs agree amongst
month themselves that the statement of account
be drawn up on a basis other than monthly,
the corresponding coding shall be defined
by the RUs concerned.

5 Reserved 1 - - 23

78 301
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Appendices

Serial C No.
No. Nr of or Reference
Element of Remarks
in pos. Code
phrase Oa pos.

6 Type of service 2 C UIC 24-25 01 = section coupons

Leaflet 301 02 = through tickets
03 = train supplements
04 = ticket part of a combined service
05 = section coupons coupled with a
reservation
06 = couchettes
07 = through tickets coupled with a
reservation
20 = vehicle spaces (accompanied-car
train)
40 = sleeping cars
50 = reservation of on-board amenities
(cabins, berths, etc.) for a sea-crossing
60 = meals

NB : Codes 01 and 02 are "open date"

services.
Code 20 may be used, if need be,
to bring "car+passenger" shares
for domestic traffic only to account.

7 Cancellations 1 C UIC 26 0 = without cancellation

requested Leaflet 301 1 = phrase specific to cancellations
requested
2 = phrase specific to recovery of non-
refundable shares

8 Type of office 1 C UIC 27 1 = stations and equivalent offices

requesting the Leaflet 301 2 = travel agencies and equivalent offices
service/
cancellation

9 Travel 5 C UIC 28-32 This element shall appear as and when it is

organisation Leaflet 301 indicated by the issuing RU.

10 Requesting This element shall be given if the allocation

terminal system receives the information from the
- RU to which it 4 C UIC 33-36 issuing RU.
belongs Leaflet 918-1
- Number 7 37-43

11 Statement UIC - Currency given in international tariffs

currency 3 C Leaflet 920-3 44-46

Currency period 2 C UIC 47-48 - Code stipulated by BCC

Leaflet 311

12 Class or category 3 C UIC 49-51 000 = service with no separate classes

Leaflet 301 001 = 1st classb
002 = 2nd classb
003 = rail 1st class/boat 2nd classb
004 = rail 2nd class/boat 1st classb
005 = rail 1st class/boat "preferential"
006 = rail 2nd class/boat "preferential"
NB : codes 003 to 006 are only to be
used where a single phrase covers
both a rail journey and a sea
crossing.

79 301
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Appendices

Serial C No.
No. Nr of or Reference
Element of Remarks
in pos. Code
phrase Oa pos.

12 Class or category 3 C UIC 49-51 007 = couchettes 1st class

Leaflet 301 008 = couchettes 2nd class
009 = change to higher class
010 = in reserve
011 = "single" sleeper
012 = "special" sleeper
013 = "double" sleeper
014 = "tourist T2" sleeper
015 = "tourist T3" sleeper
016 = "tourist T4" sleeper
017 = single "Gran Class" compartment with
shower + WC
018 = double "Gran Class" compartment
with shower + WC
019 = in reserve
021 to 061 = in reserve
062 = 1st class reclining seat
063 = 2nd class reclining seat
064 = 1st class special cabin
065 = 1st class deluxe cabin
066 = 1st class 1-berth cabin
067 = 2nd class 1-berth cabin
068 = 1st class 2-berth cabin
069 = 2nd class 2-berth cabin
070 = 1st class 3-berth cabin
071 = 2nd class 3-berth cabin
072 = 1st class 4-berth cabin
073 = 2nd class 4-berth cabin
074 = 1st class 6-berth cabin
075 = 2nd class 6-berth cabin
076 = executive compartment
077 = video compartment
078 = 4-berth couchette compartment
079 = "bicycle" compartment
080 = "sleeping-car with shower"
compartment
081 = breakfast
082 = lunch
083 = dinner
084 = "panoramic seats" compartment
085 = EURAFFAIRES compartment
086 = reclining seats
087 = CLUB compartment
088 = PREFERENTE compartment
089 = TURISTA compartment
090 = bicycles only
101 to 120 = codes set aside for charter
agreements to identify the type of coach if
element 30 is coded 33000 to 33900

80 301
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Appendices

Serial C No.
No. Nr of or Reference
Element of Remarks
in pos. Code
phrase Oa pos.

13 Unit price 8 C - 52-59 Six positions preceding and two following

the decimal point

14 Train 5 C UIC 60-64 00000 is entered when element 6 of the

Leaflet 918-1 detail phrase is coded 01, 02, 04 or 50 (as
an exception, ATOC indicates the departure
time of the train from the station where the
passenger boards the train). The train
number is as shown on the ticket issued to
the passenger.

15 Coach number 3 C UIC 65-67 This element is given when element 6 of the
Leaflet 918-1 detail phrase is coded 06 or 40 (as an
exception, ATOC identifies its coaches
using alphabetical letters).

16 Day of travel 6 C UIC 68-73 This element does not appear when
Leaflet 920-4 element 6 of the detail phrase is coded 01 or
02. The day of travel is the departure date of
the coach at the start of its journey.

17 Departure location
- RU 4 C UIC 74-77
Leaflet 920-1
- Station 5 C UIC 78-82
Leaflet 920-2

18 In reserve 1 83

19 Destination
location
- RU 4 C UIC 84-87
Leaflet 920-1
- Station 5 C UIC
Leaflet 920-2 88-92

20 In reserve 1 93

21 Reference 14 C UIC 94-107 This element is obligatory, including where

number Leaflet 918-1 statements are drawn up for tickets only
(element 6 coded: 01, 02, 05 or 07).

22 Dialogue number 5 C UIC 108-112 This element is obligatory, including where

Leaflet 918-1 statements are drawn up for tickets only
(element 6 coded: 01, 02, 05 or 07).

23 Issue date 6 C UIC 113-118

Leaflet 920-4

24 Number of 5 C - 119-123 In the event of more than one service-

services provider (see point G.3.1.1.1 - page 72).

25 Adjustment 1 C UIC 124 0 = entry in normal order

Leaflet 301 1 = contra-entry
Code 1 is only used if the RU makes
accounting adjustments in its computer
system. In which case, the amounts are
entered in the same position as for the
original entry but in reverse order.

81 301
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Appendices

Serial C No.
No. Nr of or Reference
Element of Remarks
in pos. Code
phrase Oa pos.

26 Gross amount to 10 C - 125-134 Eight positions preceding and two following

be debited the decimal point.
The amount shall be equal to the product of
elements 13 and 24 of the detail phrase. It
shall be entered in this position when
element 7 of the detail phrase is coded 0.
In the event of more than one service
provider (see point G.3.1.1.1 - page 72).

27 Gross amount to 10 C - 135-144 Eight positions preceding and two following

be credited the decimal point.
The amount shall be equal to the product of
elements 13 and 24 of the detail phrase. It
shall be entered in this position when
element 7 of the detail phrase is coded 1 or
2.
In the even of more than one service
provider (see point G.3.1.1.1 - page 72).

28 Service-providing 4 C UIC 145-148 In the event of more than one service

RU Leaflet 920-1 provider (see point G.3.1.1.1).

29 Recovery state 2 C - 149-150 This element is used if element 7 of the

detail phrase is coded 2.
It is not used when the non-refundable
share is calculated on a fixed basis.

30 Tariff code 5 C UIC 151-155 This element is used if element 6 of the

Leaflet 301 detail phrase is coded: 01, 02, 04, 05 or 07
(see Appendix C - page 41).

31 Type of journey 1 C UIC 156 This element is used if element 6 of the

Leaflet 301 detail phrase is coded: 01, 02, 04, 05 or 07.

32 Primary route 9 C UIC 157-165 This element is used if element 6 is coded:

code 1st section Leaflet 920-9 01, 02, or 04.
For codes 05 and 07, this element shall be
given when it is used by the allocating RU
for charging purposes.

33 Passenger 2 C UIC 166-167 This element is used if element 6 of the

category Leaflet 301 detail phrase is coded: 01, 02, 04, 05 or 07.

34 Amount/unit share 8 C - 168-175 Six positions preceding and two following

the decimal point.
This shall be the amount or unit share owing
to the RU indicated as element 28 in the
same group of elements 28 to 40.

35 Gross amount to 10 C - 176-185 Eight positions preceding and two following

be debited the decimal point.
This shall be the product of elements 34 and
24 of the detail phrase. It shall be entered at
this position if element 7 of the detail phrase
is coded 1 or 2.

82 301
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Appendices

Serial C No.
No. Nr of or Reference
Element of Remarks
in pos. Code
phrase Oa pos.

36 Gross amount to 10 C - 186-195 Eight positions preceding and two following

be credited the decimal point.
This shall be the product of elements 34 and
24 of the detail phrase. It shall be entered at
this position if element 7 of the detail phrase
is coded 0.

37 Percentage 4 C UIC 196-199 Two positions preceding and two following

commission rate Leaflet 130 the decimal point.
of service- This shall be the rate of commission granted
providing RU by the RU indicated as element 28 in the
same group of elements 28 to 40. This
element shall not be indicated when
commission is calculated on a fixed basis.

38 Amount of 10 C - 200-209 Eight positions preceding and two following

commission to be the decimal point.
debited to the When this amount is obtained by applying a
service-providing commission rate, it should be determined
RU on the basis of element 36. The rules to be
applied for rounding figures off are those
specified in Appendix D - page 63.

39 Amount of 10 C - 210-219 Eight positions preceding and two following

commission to be the decimal point.
credited to the When this amount is obtained by applying a
service-providing commission rate, it should be determined
RU on the basis of element 35. The rules to be
applied for rounding figures off are those
specified in Appendix D.

40 Primary route 9 O UIC 220-228 This element shall be indicated when

code 2nd section Leaflet 920-9 element 6 is coded: 01, 02 or 04.
For codes 05 and 07, this element shall be
indicated when it is used by the allocating
RU for charging purposes.

a. Compulsory or Optional
b. 1st class = 1st class boat = boat tourist A = boat "de luxe" class
2nd class = 2nd class boat = boat tourist B = boat "economic" class

83 301
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Appendices

Totals phrase

Serial C No.
No. Nr of or Reference
Element of Remarks
in pos. Code
phrase Oa pos.

1 Identifier 9 C UIC 0-8

Leaflet 912

2 Allocating RU 4 C UIC 9-12

Leaflet 920-1

3 RU receiving 4 C UIC 13-16

statement Leaflet 920-1

4 Statement period Same remarks as for element 4 of the detail

- Year 2 17-18 phrase.
- Month 2 C UIC 19-20
- Period within the 2 Leaflet 920-4 21-22
month

5 In reserve 1 - - 23

6 Statement 3 C UIC 24-26 Same remarks as for element 11 of the

currency Leaflet 920-3 detail phrase.
Currency period 2 C UIC 27-28
Leaflet 311

7 Gross debit 12 C - 29-40 Ten positions preceding and two following

the decimal point.
Total of the elements 36 in the detail
phrase.

8 Gross credit 12 C - 41-52 Ten positions preceding and two following

the decimal point.
Total of the elements 35 in the detail
phrase.

9 Amount of 11 C - 53-63 Nine positions preceding and two following

commission to be the decimal point.
debited Total of the elements 39 in the detail
phrase.

10 Amount of 11 C - 64-74 Nine positions preceding and two following

commission to be the decimal point.
credited Total of the elements 38 in the detail
phrase.

11 Debit/credit 1 C - 75 Code 1 indicates that the amount is a debit

balance and code 2 that it is a credit for the RU
receiving the statement.

12 Net balance 12 C - 76-87 Ten positions preceding and two following

the decimal point.
Algebraic Σ of elements 7, 8, 9 and 10.

a. Compulsory or Optional

84 301
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Appendices

G.5 - List of data elements for the accounting message - Shares

apportioned

Header phrase

Serial C No.
No. Nr of or Reference
Element of Remarks
in pos. Code
phrase Oa pos.

1 Identifier 9 C UIC 0-8

Leaflet 912

2 RU compiling the 4 C UIC 9-12 See point 1.2 - page 2.

statement Leaflet 920-1

3 RU receiving 4 C UIC 13-16

statement Leaflet 920-1

4 Statement period Same remarks as for element 4 of the detail

- Year 2 17-18 phrase.
- Month 2 C UIC 19-20
- Period within the 2 Leaflet 920-4 21-22
month

5 Number of detail 6 C - 23-28

phrases

6 Number of totals 6 C - 29-34

phrases

a. Compulsory or Optional

Detail phrase

Serial C No.
No. Nr of or Reference
Element of Remarks
in pos. Code
phrase Oa pos.

1 Identifier 9 C UIC 0-8

Leaflet 912

2 RU compiling the 4 C UIC 9-12 See point 1.2.

statement Leaflet 920-1

85 301
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Appendices

Serial C No.
No. Nr of or Reference
Element of Remarks
in pos. Code
phrase Oa pos.

3 RU receiving the 4 C UIC 13-16 This is the service-providing RU.

statement Leaflet 920-1 If in exceptional cases, the RU which
compiles the statement sub-apportions the
shares, the railway undertakings paid by it
are to be identified using a fictitious code.
When the price of a journey section by a
single RU is obtained by adding two or more
amounts expressed in different currencies,
irrespective of whether there is a single
primary route code or several, as many
detail phrases should be produced as there
are different currencies. To that end,
fictitious RU codes are used; thus the
phrases would have the same
characteristics except for the following
elements: RU receiving the statement,
statement currency and unit share and the
first two positions of the primary route
code(s) and possibly the tariff codes for the
transport documents and the passenger
category. The RUs involved should agree
together on the fictitious RU code and
presentation of the statements.

4 Statement period: See glossary - page 116 for definition.

- Year 2 17-18 Use of the last two positions is reserved (en-
- Month 2 C UIC 19-20 ter 00).
- Period within the 2 Leaflet 920-4 21-22 However, where RUs agree amongst them-
month selves that the statement of account be
drawn up on a basis other than monthly, the
corresponding coding shall be defined by
the RUs concerned.

5 In reserve 1 23

6 Type of service 2 C UIC 24-25 01 = section coupons in accordance with

Leaflet 301 Volumes II/III of the TCV, limited to two
serial numbers. Confirmed prices
02 = through tickets
08 = section coupons in accordance with
Volumes II/III of the TCV, limited to two
serial numbers. Unconfirmed prices

NB : codes 01, 02 and 08 are "open

date".

03 = train supplements
04 = ticket part of a combined service
05 = sectional coupons coupled with a
reservation
06 = couchettes
07 = through tickets coupled with a
reservation

86 301
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Appendices

Serial C No.
No. Nr of or Reference
Element of Remarks
in pos. Code
phrase Oa pos.

6 Type of service 2 C UIC 24-25 09 = transport documents brought to ac-

Leaflet 301 count on media other than electronic media
(for example, record of train and coach
charters), the following elements of which
are to be entered as a minimum in the detail
phrase: 1, 2, 3, 4, 9, 11, 12, 22, 23, 25, 28
or 29, 31, 34, 35 or 36.
11 = free-of-charge tickets on which com-
mission is granted. In such instances, ele-
ment 34 contains four noughts (00,00). The
commission amount is treated like a share
to be debited to the RU granting the com-
mission. The amount of commission figures
in element 35.
20= car space in accompanied-car train.

NB : code 20 may, if need, be used to

bring "car+passenger" shares in
domestic traffic only to account.

40 = sleeping cars
50 = reservation of on-board amenities
(cabins, berths, etc.) for a sea crossing
60 = meal

7 Cancellations 1 C UIC 26 0 = without cancellation

requested Leaflet 301 1 = phrase specific to the cancellations
requested
2 = phrase specific to recovery of non-
refundable shares

8 Type of office 1 C UIC 27 1 = stations and equivalent offices

requesting the Leaflet 301 2 = travel agencies and equivalent offices
service/
cancellation

9 Issuing office: 5 C UIC 28-32 This element is to be filled out with:

Station or travel Leaflet 920-2 - five zeros (00000), when the issuing RU
agency has not sent it to the allocator
- five nines (99999), when element 6 is
coded 09 and the phrase concerns several
issuing offices.

10 Other element 7 O 33-39 Used based on bi and multilateral

identifying the agreements
issuing office

11 Statement 3 C UIC 40-42 - Currency given in the international tariffs

currency Leaflet 920-3

Currency period 2 C UIC 43-44 - Code stipulated by the BCC

Leaflet 311

12 Tariff code 5 C UIC 45-49 This element shall be indicated where

Leaflet 301 element 6 of the detail phrase is coded: 01,
02, 04, 05, or 07 (see Appendix C -
page 41).

87 301
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Appendices

Serial C No.
No. Nr of or Reference
Element of Remarks
in pos. Code
phrase Oa pos.

13 Type of journey 1 C UIC 50 This element shall be indicated where

Leaflet 301 element 6 of the detail phrase is coded: 01,
02, 04, 05, 07, 08 and 20.
1 = single journey
2 = outward and return journey on the same
route
3 = outward section of a round trip ticket
carrying the price of the single journey
4 = outward section of a round trip ticket
carrying half the price of the outward and
return journeys (even if the RU concerned
does not grant a reduction on the outward
and return journeys) or the single journey
with half the outward and return fare being
applied (multiple car-accompanied train
journeys)
5 = return journey of a round-trip ticket
carrying the price of the single journey
6 = return journey of a round-trip ticket
carrying half the price of the outward and
return fare (even if the RU concerned does
not grant a reduction on the outward and
return fare)
7 = change of route or change of journey for
accompanied-car traffic: a cancellation
phrase (transaction indicated by code 1):
and/or an allocation phrase (transaction
indicated by code 0) are sent.
8 = outward or return sections of a return
journey carrying half the return journey fare.
9 = other cases
For round trips with an outward and return
section on the same RU, two phrases are to
be sent.

14 Class or category 3 C UIC 51-53 000 = service with no separate classes

Leaflet 301 001 = 1st classb
002 = 2nd classb
003 = 1st class rail 2nd class boatb
004 = 2nd class rail 1st class boatb
005 = 1st class rail "preferential" boat
006 = 1st class rail "preferential" boat

NB : codes 003 to 006 are only to be

used where a single phrase covers
both a rail journey and a sea
crossing.

007 = 1st class couchette

008 = 2nd class couchette
009 = change to higher class
010 = in reserve
011 = "single" sleeper
012 = "special" sleeper
013 = "double" sleeper
014 = "tourist T2" sleeper
015 = "tourist T3" sleeper
016 = "tourist T4" sleeper

88 301
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Appendices

Serial C No.
No. Nr of or Reference
Element of Remarks
in pos. Code
phrase Oa pos.

14 Class or category 3 C UIC 51-53 017 = single "Gran Class" compartment with
Leaflet 301 shower + WC
018 = double "Gran Class" compartment
with shower + WC
019 = in reserve
021 to 061 = in reserve
062 = 1st class reclining seat
063 = 2nd class reclining seat
064 = 1st class special cabin
065 = 1st class de luxe cabin
066 = 1st class 1-berth cabin
067 = 2nd class 1-berth cabin
068 = 1st class 2-berth cabin
069 = 2nd class 2-berth cabin
070 = 1st class 3-berth cabin
071 = 2nd class 3-berth cabin
072 = 1st class 4-berth cabin
073 = 2nd class 4-berth cabin
074 = 1st class 6-berth cabin
075 = 2nd class 6-berth cabin
076 = executive compartment
077 = video compartment
078 = 4-berth couchette compartment
079 = bicycle compartment
080 = sleeper + shower compartment
081 = breakfast
082 = lunch
083 = dinner
084 = "panoramic seats" compartment
085 = EURAFFAIRES compartment
086 = reclining seats
087 = CLUB compartment
088 = PREFERENTE compartment
089 = TURISTA compartment
090 = bicycle only
101 to 120 = codes set aside for charter
agreements to specify the type of coach if
element 12 is coded 33000 to 33900

15 Unit share 8 C - 54-61 Six positions preceding and two following

the decimal point.
Rounding off rules to be applied
(see Appendix D - page 63). If element 12 is
coded 33000 to 33900, give price of a half
coach of the type indicated in element 14.

16 Train 5 C UIC 62-66 Enter 00000 if element 6 of the detail phrase

Leaflet 918-1 is coded 01, 02, 04, 08, 09, 11 or 50 (as an
exception, ATOC indicates the departure
time of the train from the station where the
passenger boards the train). The train
number is as shown on the ticket issued to
the customer.

17 Coach number 3 C UIC 67-69 This element is given when element 6 of the
Leaflet 918-1 detail phrase is coded 06 or 40 (as an
exception, ATOC identifies its coaches
using alphabetical letters).

89 301
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Appendices

Serial C No.
No. Nr of or Reference
Element of Remarks
in pos. Code
phrase Oa pos.

18 Travel day 6 C UIC 70-75 This element is not given when element 6 of
Leaflet 920-4 the detail phrase is coded: 01, 02, 08 , 09,
or 11. The day of travel is the departure date
of the coach at the start of its journey.

19 Departure location
- RU 4 C UIC 76-79 RU on which the first journey section is
Leaflet 920-1 worked. If the departure RU has not been
specified (for example InterRail card or
Eurailpass), four noughts should be entered
(0000).

- Station 5 C UIC 80-84 Main code without self-check digit (to be

Leaflet 920-2 used if the location is not a border and
transit point), or:
auxiliary border and transit point code, or:
if the departure location has not been
specified, enter five noughts (00000).
Examples: see point G.3 - page 72.

20 In reserve 1 85

21 Destination
location
- RU 4 C UIC 86-89 RU on which the last journey section is
Leaflet 920-1 worked (see element 19).

- Station 5 C UIC 90-94 Main code without self-check digit (to be

Leaflet 920-2 used if the location is not a border and
transit point), or:
auxiliary border and transit point code, or:
if the departure location has not been
specified, enter five noughts (00000)

22 Type of issue/ 1 C UIC 95 This element elucidates the number entered

allocation Leaflet 301 in element 23 as follows:
identifier 1 = allocator reference number
2 = electronic issue number
3 = physical number of manual transport
document entered in an account processing
system (see point 3.1 - page 17)
4 = physical number of the manual transport
document entered in the statement (see
point 3.1)
5 = number of appended list

23 Number of issue/ 14 C UIC 96-109 This is:

allocation Leaflet 918-1 - the reference number as stipulated in UIC
identifier Leaflet 918-1 in the event of an exchange of
messages between RUs.
- an issuing number as stipulated in UIC
Leaflet 918-1 in the event of an electronic
sale not involving a message exchange.
- the physical number of a transport
document issued manually.
If element 6 is coded 09, reference is being
made to the number of the appended list.

90 301
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Appendices

Serial C No.
No. Nr of or Reference
Element of Remarks
in pos. Code
phrase Oa pos.

24 Dialogue number 5 C UIC 110-114 This element is obligatory whenever there

Leaflet 918-1 is an exchange of messages between
systems including in the event of tickets
alone being brought to account (element 6
coded: 01, 02, 05, 07 or 08). However,
when it is not sent, it is filled out with
noughts.

25 Issue date 6 C UIC 115-120 When the day of the month is not known, the
Leaflet 920-4 last two positions are to be completed by
noughts.

26 Number of 5 C - 121-125 If element 12 is coded 33000 to 33900,

services indicate the number of half coaches of the
type indicated in element 14. N.B. a detail
phrase should be produced per type of
coach.

27 Adjustment 1 C UIC 126 0 = entry in normal order

Leaflet 301 1 = contra-entry
Code 1 is only used if the RU makes
accounting adjustments in its computer
system. In this case, the amounts are
entered in the same positions as for the
original entry but inverted.
2 = open adjustment
In this case an adjustment note shall
mandatorily be included. Only elements 1,
2, 3, 4, 11, 22, 23, 25, 28 or 29 depending
on the adjustment direction are to be filled
out. When the amounts involved are net
amounts, empty positions in elements 34,
35 and 36 shall be filled out with noughts.

28 Gross amount to 10 C - 127-136 Eight positions preceding and two following

be debited the decimal point.
The amount shall be equal to the product of
elements 15 and 26 of the detail phrase. It
shall be entered in this position when
element 7 of the detail phrase is coded 1 or
2.

29 Gross amount to 10 C - 137-146 Eight positions preceding and two following

be credited the decimal point.
The amount shall be equal to the product of
elements 15 and 26 of the detail phrase. It
shall be entered in this position when
element 7 of the detail phrase is coded 0.

30 Recovery rate 2 C - 147-148 This element shall be indicated when

element 7 is coded 2. This element is not
indicated when the non-refundable share is
calculated on a fixed basis.

31 Issuing RU 4 C UIC 149-152 When element 7 is coded 1 or 2, it refers to

Leaflet 920-1 the RU requesting the cancellation.

91 301
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Appendices

Serial C No.
No. Nr of or Reference
Element of Remarks
in pos. Code
phrase Oa pos.

32 Primary route 9 C UIC 153-161 This element shall be indicated when

code 1st section Leaflet 920-9 element 6 is coded 01, 02 or 04. For codes
05 and 07, this element shall be indicated
when it is used by the allocating RU for
charging purposes.

33 Passenger 2 C UIC 162-163 This element shall be used when element 6

category Leaflet 301 of the detail phrase is coded : 01, 02, 04, 05,
07, 08, or 20:
00 = no meaning (e.g.: charter)
11 = Adult
12 = Youth
13 = Child
17 = accompanying person exonerated
from fare
18 = Senior citizen
19 = Dog

34 Service-providing 4 C UIC 164-167 Two positions preceding and two following

RU's commission Leaflet 130 the decimal point.
rate in % This is the commission rate granted by the
RU shown as element 3. This element is not
indicated when commission is calculated on
a fixed basis.

35 Amount of 10 C - 168-177 Eight positions preceding and two following

commission the decimal point.
debited to the When this amount is obtained by applying a
service-providing rate, it shall be determined on the basis of
RU element 29. The rules to be applied for
rounding off figures are those specified in
Appendix D - page 63.

36 Amount of 10 C - 178-187 Eight positions preceding and two following

commission the decimal point.
credited to the When this amount is obtained by applying a
service-providing rate, it shall be determined on the basis of
RU element 28. The rules to be applied for
rounding off figures are those specified in
Appendix D.

37 Primary route 9 O UIC 188-196 This element shall be given when element 6
code 2nd section Leaflet 920-9 is coded: 01, 02 or 04. For codes 05 and 07,
this element shall be given when it is used
by the allocating RU for charging purposes.

a. Compulsory or Optional
b. 1st class = 1st class boat = boat tourist A = boat "de luxe" class
2nd class = 2nd class boat = boat tourist B = boat "economic" class

92 301
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Appendices

Totals phrase

Serial C No.
No. Nr of or Reference
Element of Remarks
in pos. Code
phrase Oa pos.

1 Identifier 9 C UIC 0-8

Leaflet 912

2 RU compiling the 4 C UIC 9-12

statement Leaflet 920-1

3 RU receiving 4 C UIC 13-16

statement Leaflet 920-1

4 Statement period Same remarks as for element 4 of the detail

- Year 2 17-18 phrase.
- Month 2 C UIC 19-20
- Period within the 2 Leaflet 920-4 21-22
month

5 In reserve 1 - - 23

6 Statement 3 C UIC 24-26 Same remarks as for element 11 of the

currency Leaflet 920-3 detail phrase.
Currency period 2 C UIC 27-28
Leaflet 311

7 Gross debit 12 C - 29-40 Ten positions preceding and two following

the decimal point.

8 Gross credit 12 C - 41-52 Ten positions preceding and two following

the decimal point.

9 Amount of 11 C - 53-63 Nine positions preceding and two following

commission to be the decimal point.
debited Total of the elements 35 in the detail
phrase.

10 Amount of 11 C - 64-74 Nine positions preceding and two following

commission to be the decimal point.
credited Total of the elements 36 in the detail
phrase.

11 Debit/credit 1 C - 75 Code 1 indicates that the amount is a debit

balance and code 2 that it is a credit for the RU
receiving the statement.

12 Net balance 12 C - 76-87 Ten positions preceding and two following

the decimal point.
Algebraic Σ of elements 7, 8, 9 and 10.

a. Compulsory or Optional

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Appendices

Appendix H - Conditions regarding compilation of advice notes - General checklists

Notification slip General checklist

Any statement of account submitted on an electronic medium must be accompanied by an advice Statements drawn up in the form of lists shall be made up of:
note for the revenue accounting office of the RU to which the statement of account is addressed.
- records of "services allocated/cancellations requested",
The note should indicate for each currency, each type of statement, and each accounting month, the
gross amounts to be credited and debited, the amount of commission to be debited and credited and - records of "shares apportioned/allocations",
the net balance to be debited or credited to the RU receiving the account.
- records of "shares apportioned/issues",
There must be a line for statement type No. 4 ("total brought to account") for each currency
and accounting month. the totals of which are entered on the general checklist.

The elements to be entered in columns 7 to 12 on the lines for statement type No. 1, 2 and 5 This checklist sets out, by currency, type of statement, by accounting month, by type of office and by type of service
correspond respectively to elements 7 to 12 of the totals phrases of the accounting messages in (for the statement types No. 1, 2 and 5), the gross amounts to be debited and credited, the amount of commission
question (see points G.4 - page 78 and G.5 - page 85). to be debited and credited and the net debit and credit balance of the railway undertaking receiving the statement
of account.
NB: statement type 1 = services allocated/cancellations requested There must be a line for statement type No. 4 ("total brought to account") for each currency and each
statement type 2 = shares apportioned/allocations accounting month.
statement type 3 = accounting adjustments (only concerns adjustments not
handled through messages or detailed lists). The amounts to be indicated on the lines for statement type No. 1, 2 and 5 in columns 7 to 12 are specified in the
statement type 4 = total brought to account following table which shows how the columns in the records correspond with those of the general checklist:
statement type 5 = shares apportioned/issues

Columns in the Columns in the Columns in the Shares Columns in the Shares
general checklist Service allocated records apportioned/Allocations records apportioned/Issues records
(point H.1) (point I.1) (point J.1) (point J.1)
7 17 17 17
8 18 18 18
9 29 23 23
10 28 24 24
11
Net balance to be determined on the general checklist
12

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Appendices

H.1 - Structure of the advice note - Checklist

Notification of accounting resultsa

General checklista
Railway undertaking compiling the statement Code of recipient railway undertaking.......
(initials and code) Address of recipient railway undertaking
.......................... ......................................................................

International passenger traffic

(tickets / supplements) Statement periodb
XX YY ZZ

Currency Accounting Amount of commission Net balance

Type of Type of Type of Gross amount Gross amount
Currency year and month Remarks
Code statementc (yymm) officed servicee (debit) (credit) Debit Credit Signf Amount
period

1 2 3 4 5 6 7 8 9 10 11 12 13

a. Delete as applicable
b. XX YY ZZ ( XX = accounting year; YY = statement month; ZZ = statement period)
c. 1 = Services allocated/Cancellations requested
2 = Shares apportioned/Allocations
3 = Accounting adjustments (only concerns adjustments not contained in messages or detailed lists)
4 = Total brought to account
5 = Shares apportioned/Issues
d. As required (this column is only filled out when the form is used as a "general checklist").
1 = Stations and equivalent offices
2 = Travel agencies and equivalent offices
e. As necessary (this column is not filled out when the form is used as a "general checklist").
Enter the codes given in points G.4 and G.5, element 6 of the detail phrase.
f. 1 = Debit
2 = Credit

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Appendices

H.2 - Example of how to complete an advice note

Notification of accounting results

General checklist
Code of recipient railway undertaking 8300
Railway undertaking compiling the statement
Address of recipient railway undertaking
(initials and code)
FS
SNCF 8700
FIRENZE

International passenger traffic

(tickets / supplements) Statement period
02 11 00

Currency Accounting Amount of commission Net balance

Type of Type of Gross amount Gross amount
Currency year and month Type of service Remarks
Code statement office (debit) (credit) Debit Credit Sign Amount
period (yymm)

1 2 3 4 5 6 7 8 9 10 11 12 13

01 1 0211 1600.00 500.00 50.00 160.00 1 990.00

01 2 0211 200.00 300.00 30.00 20.00 2 90.00
01 5 0211 300.00 1000.00 100.00 30.00 2 630.00
01 4 0211 2100.00 1800.00 180.00 210.00 1 270.00
01 1 0211 1000.00 100.00 10.00 100.00 1 810.00
EUR 01 3 0211 200.00 20.00 2 180.00
01 5 0211 200.00 800.00 80.00 20.00 2 540.00
01 4 0211 1200.00 1100.00 110.00 120.00 1 90.00
01 5 0210 100.00 900.00 90.00 10.00 2 720.00
01 4 0210 100.00 900.00 90.00 10.00 2 720.00

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Appendices

H.3 - Example of how to complete a general checklist

Notification of accounting results

General checklist
Code of recipient railway undertaking 8500
Railway undertaking compiling the statement
Address of recipient railway undertaking
(initials and code)
SBB/CFF
SNCF 8700
BERN

International passenger traffic

(tickets / supplements) Statement period
02 11 00

Currency Accounting Amount of commission Net balance

Type of Type of Gross amount Gross amount
Currency year and month Type of service Remarks
Code statement office (debit) (credit) Debit Credit Sign Amount
period (yymm)

1 2 3 4 5 6 7 8 9 10 11 12 13

01 2 0211 1 07 500.00 800.00 80.00 50.00 2 270.00

01 5 0211 1 01 49.00 4.90 2 44.10
01 4 0211 1 500.00 849.00 84.90 50.00 2 314.10
EUR
01 1 0210 1 03 200.00 20.00 1 180.00
01 4 0210 1 200.00 20.00 1 180.00

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Appendices

Appendix I - Conditions for compiling "Services allocated/Cancellations requested" records

A record shall be drawn up for each RU requesting a service or a cancellation per:

- type of service,

- statement period,

- statement currency,

- type of office (station or agency).

When a given RU both requests and cancels a service at the same time, either separate or joint records may be compiled for the two types of transaction
(see points I.1 - page 99 and I.2 - page 100).

Each record must include the following figures:

- the total number of services requested (column 13),

and/or
- the total number of services cancelled (column 14),

- the gross total to be debited (column 17),

and/or

- the gross total to be credited (column 18),

- the total, per rate, of the commission to be debited to the service-providing RU(s) (column 28),

and/or

- the total, per rate, of the commission to be credited to the service-providing RU(s) (column 29),

- the net total to be debited, which shall be equal to the difference between the gross total to be debited (column 17) and the sum of the amounts of
commission to be debited to the service-providing RUs irrespective of the rates applied (column 28).

and/or

- the net total to be credited, which shall be equal to the difference between the gross total to be credited (column 18) and the sum of the amounts of
commission to be credited to the service-providing RUs irrespective of the rates applied (column 29).

When no entry has been made, fields should be filled out with 0.

When entries have not used all the available positions in a field, the remaining spaces should be filled with 0 to the left.

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Appendices

I.1 - Structure of the "Services allocated/Cancellations requested" record

Record ofa : Services allocated

Cancellations requested
Railway undertaking compiling the statement Code of recipient railway undertaking......
(initials and code) Address of recipient railway undertaking
....................... ..........................................
Type of office requesting the Statement period: XX XX XX
service/cancellationb : .... Statement currency c: XXX XX
Type of serviced : .......................................

1e 2f 3 4 5 6g 7 8 9 10h 11 12 13 14 15 i 16 17 18 19 20j 21 22k 23 24 25 26 27 28 29 30 31l

service provider

service provider
Gross amount

Gross amount

Gross amount

Gross amount
Reference No.

Adjustements

debited to the
Cancellations

Primary code

Primary code
providing RU
Dialogue No.

Commission
organisation

commission

commission
2nd section
Category of
Requesting
destination

1st section

the service

rate for the

credited to
Tariff code
Number of

Number of

passenger

Amount of

Amount of
Coach No.

Travel day

Unit share
requested

requested
departure

Unit price

cancelled
Train No.

recovery
category

services

services

provider
Class or

Service-
terminal
location

location
Code of

Code of

request

journey
Type of
Date of

(credit)

(credit)

Rate of
(debit)

(debit)
Travel
(D)
(E)

E1 D1
E1 D2
xx xx
E1 Dn
E2 D1
E2 D2
xx xx
E2 Dn
↓ ↓ ↓ ↓ ↓ ↓ ↓ ↓
GROSS TOTAL .............................................................................. .................................

TOTAL OF COMMISSION PER RATE .................................

NET TOTAL .................................

NB : - Information given in columns 1 to 3 and column 6, shall be classified in rising numerical order (alphabetical for ATOC for column 2).
- Information regarding "journeys" in columns 4 and 5 should be classified in accordance with the following system:
E1 → D1 ; E1 → D2 ; E1 → ... ; E1 → Dn
E2 → D1 ; E2 → D2 ; E2 → ... ; E2 → Dn
- Information given in columns 19 to 30 should be repeated for each service-providing RU by using several lines for the same transaction.
- NET TOTAL to be debited = total Col 17 - total Col 28
- NET TOTAL to be credited = total Col 18 - total Col 29
a. Delete as applicable when separate lists are compiled for allocations and cancellations.
b. 1 = stations and equivalent offices.
2 = travel agencies and equivalent offices.
c. A separate list shall be compiled with its balances per currency and per currency period.
d. Enter the codes and wording stipulated in point G.4, element 6 of the detail phrase.
e. Exceptionally, ATOC indicates the time of departure from the station in which the passenger boarded the train.
f. Exceptionally, ATOC identifies coaches by an alphabetical letter.
g. Enter the codes stipulated in point G.4, element 12 of the detail phrase.
h. This element is only shown for "agency" statements.
i. Adjustments of accounting errors not adjustments for cancelled services.
j. Enter the codes stipulated in Appendix C.
k. Enter the codes stipulated in point G.5, element 33 of the detail phrase
l. Indicate the recovery percentage for non-refundable shares

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Appendices

I.2 - Example of a completed "Services allocated/Cancellations requested" record

Record of : Services allocated

Cancellations requested
Railway undertaking compiling the statement Code of recipient railway undertaking 8300
(initials and code) Address of recipient railway undertaking
8700 SNCF FS FIRENZE

Type of office requesting the Statement period: 02 11 00

service/cancellation: 1 Statement currency: EUR 01

Type of service: 07 Through tickets linked to a reservation

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

service provider

service provider
Gross amount

Gross amount

Gross amount

Gross amount
Reference No.

debited to the
Cancellations

Primary code

Primary code
providing RU
Dialogue No.

Adjustments

Commission
organisation

commission

commission
2nd section
Category of
Requesting
destination

rate for the

the service
1st section

credited to
Tariff code
Number of

Number of

passenger

Amount of

Amount of
Coach No.

Travel day

Unit share
requested

requested
departure

Unit price

cancelled
Train No.

recovery
category

services

services

provider
Class or

terminal

Service-
location

location
Code of

Code of

request

journey
Type of
Date of

(credit)

(credit)

Rate of
(debit)

(debit)
Travel
00250 010 281102 850000101 830000001 001 021102 87000000000001 83000000110 00000 00001 00030000 00001 00000 0 0 0000030000 0000000000 8500 34211 1 11 830000001 000000000 00010000 0000000000 0000010000 0000001000 0000000000 1000 0000
8300 34211 1 11 830000001 000000000 00020000 0000000000 0000020000 0000002000 0000000000 1000 0000
00251 011 051202 850000102 830000002 001 031102 87000000000002 83000000111 00000 00002 00050000 00001 00000 0 0 0000050000 0000000000 8500 34212 1 11 830000002 000000000 00020000 0000000000 0000020000 0000002000 0000000000 1000 0000
8300 34212 1 11 830000003 000000000 00030000 0000000000 0000030000 0000003000 0000000000 1000 0000
00251 011 101202 850000102 830000002 002 041102 87000000000004 83000000111 00000 00003 00050000 00000 00001 0 1 0000000000 0000050000 8500 34212 1 11 830000002 000000000 00020000 0000020000 0000000000 0000000000 0000002000 1000 0000
8300 34212 1 11 830000003 000000000 00030000 0000030000 0000000000 0000000000 0000003000 1000 0000
00252 008 031202 850010090 830000005 002 051102 87000000000011 83000000112 00000 00004 00080000 00001 00000 0 0 0000080000 0000000000 8300 10001 1 11 830000005 000000000 00080000 0000000000 0000080000 0000008000 0000000000 1000 0000
↓ ↓ ↓ ↓ ↓ ↓ ↓ ↓
GROSS TOTAL 00003 00001 0 1 0000160000 0000050000 ↓ ↓

TOTAL OF COMMISSION PER RATE 0000016000 0000005000 0000016000 0000005000

NET TOTAL 0000144000 0000045000

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Appendices

Appendix J - Conditions for compiling records - "Shares apportioned/Allocations" - "Shares apportioned/Issues"

As record of "shares apportioned/allocations" and a record of "shares apportioned/issues" shall be compiled for each service-providing RU per:

- type of service,

- statement period,

- statement currency,

- type of office (station or agency),

- commission rate,

and per accounting month in the case of "shares apportioned/issues".

The record (see points J.1 - page 102 and J.2 - page 103) must include the following figures:

- the gross total to be debited (column 17),

- the gross total to be credited (column 18),

- the total of commission to be debited (column 23),

- the total of commission to be credited (column 24),

- the net total to be debited, which shall be equal to the difference between the gross total to be debited (column 17) and the total commission to be
credited (column 24),

- the net total to be credited, which shall be equal to the difference between the gross total to be credited (column 18) and the total commission to be
debited (column 23).

Fields where no entry has been made should be filled out with 0.
Where entries have not used all the available positions, the remaining spaces in the field should be filled out by the requisite number of 0 to the left.

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Appendices

J.1 - Structure of the "Shares apportioned" record

Record ofa : Shares apportioned/Issues

Shares apportioned/Allocations
Railway undertaking compiling the statement Code of recipient railway undertaking......
(initials and code) Address of recipient railway undertaking
....................... ..........................................
Statement period: XX XX XX
Type of office requesting the
Statement currencyc: XXX XX
serviceb : ....
Commission rate: XXXX
Type of serviced : .......................................
1e 2f 3g 4 5 6 7h 8i 9j 10 k 11 12l 13 14 15m 16 17 18 19 20 n 21 22 23 24 25o
year and month

Gross amount

Gross amount
Cancellations

organisation

commission

commission
2nd section
Accounting

the request
destination

1st section
Passenger

Number of

Amount of

Amount of
Travel day

Unit share

requested
departure

Recovery
identifier
category

category

services
Class or

credited
location

location

Primary

Primary
Code of

Code of

journey

debited
(yymm)

Type of

Issuing
Adjust-
Date of

(credit)
Coach

(debit)

Travel
ments
No. of
Tariff
Train

to be

to be
code

code

code

rate
No.

No.

RU
(D)
(E)

E1 D1
E1 D2
xx xx
E1 Dn
E2 D1
E2 D2
xx xx
E2 Dn
↓ ↓
GROSS TOTAL ..........................................
TOTAL OF COMMISSION PER RATE ..........................................
NET TOTAL ..........................................
NB : - Columns 2 to 4 and column 11 are filled out if necessary. When they are filled out, the information in columns 2 to 4 and column 8 should be classified in rising numerical order (alphabetical for ATOC in column 3) and information regarding the "journey",
entered in columns 5 and 6 is to classified based on the following system:
E1 → D1 ; E1 → D2 ; E1 → ... ; E1 → Dn
E2 → D1 ; E2 → D2 ; E2 → ... ; E2 → Dn
- NET TOTAL to be debited = total Col 17 - total Col 24
- NET TOTAL to be credited = total Col 18 - total Col 23
a. Delete as applicable (a separate record is compiled for "shares apportioned/issues" and "shares apportioned/allocations").
b. 1 = stations and equivalent offices - 2 = travel agencies and equivalent offices.
c. A separate list shall be compiled with its balances per currency and per currency period.
d. Enter the codes and wording stipulated in element 6 of the detail phrase in point G.5.
e. The calendar month in which the passenger services were allocated, issued, re-released or refunded. A total shall be compiled per accounting month for the "shares apportioned/issues" record.
f. Exceptionally, ATOC indicates the time of departure from the station in which the passenger boarded the train.
g. Exceptionally, ATOC identifies coaches by an alphabetical letter.
h. Enter the codes stipulated in Appendix C.
i. Enter the codes provided in element 14 of point G.5.
j. Enter the codes provided in element 33 of point G.5.
k. Enter the codes provided in element 13 of point G.5.
l. The type of identifier is coded as indicated in element 22 of point G.5. The number of the identifier should be the same as the reference number (as per UIC Leaflet 918-1) in the case of messages exchanged between RUs and the same as the number of the accounting issue (as per UIC Leaflet 918-1) in
the case of an electronic sale not involving the messages being exchanged, and the same as the physical number of the transport document in the case of manual issues.
m. Adjustment of accounting errors not adjustments for cancelled services.
n. This element only appears on "agency" statements.
o. Indicate the recovery percentage for non-refundable shares.

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Appendices

J.2 - Example of a "Shares apportioned/Issues" record

Record of : Shares apportioned/Issues

Railway undertaking compiling the statement Code of recipient railway undertaking 8500
(initials and code) Address of recipient railway undertaking
8700 SNCF SBB/CFF BERN

Statement period: 02 11 00
Type of office requesting
Statement currency: EUR 01
the service: 1
Commission rate: 1000

Type of service: 01 Section coupons

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25
year and month

Gross amount

Gross amount
Cancellations

organisation

commission

commission
2nd section
Accounting

the request
destination

1st section
Passenger

Number of

Amount of

Amount of
Travel day

Unit share

requested
departure

Recovery
identifier
category

category

services
Class or

credited
location

location

Primary

Primary
Code of

Code of

journey

debited
(yymm)

Type of

Issuing
Adjust-
Date of

(credit)
(debit)
Coach

Travel
ments
No. of
Tariff
Train

to be

to be
code

code

code

rate
No.

No.

RU
0211 850009369 850009000 40050 002 11 6 87000000453411 0001500 1 0 0 0000000000 0000001500 8700 00000 850060715 0000000150 0000000000

0211 850001008 850000010 40075 002 11 1 87000000036822 0001200 1 0 0 0000000000 0000001200 8700 00000 850001057 0000000120 0000000000

0211 850001120 850003000 40075 002 11 1 87000000052574 0001100 2 0 0 0000000000 0000002200 8700 00000 850031112 0000000220 0000000000

↓ ↓
GROSS TOTAL 0000000000 0000004900

TOTAL OF COMMISSION PER RATE 0000000490 0000000000

NET TOTAL 0000000490 0000004900

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Appendices

J.3 - Example of a "Shares apportioned/Allocations" record

Record of : Shares apportioned/Allocations

Railway undertaking compiling the statement Code of recipient railway undertaking 8500
(initials and code) Address of recipient railway undertaking
8700 SNCF SBB/CFF BERN

Statement period: 02 11 00
Type of office requesting
Statement currency: EUR 01
the service: 1
Commission rate: 1000

Type of service: 07 Through tickets coupled with a reservation

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25
year and month

Gross amount

Gross amount
Cancellations

organisation

commission

commission
2nd section
Accounting

the request
destination

1st section
Passenger

Number of

Amount of

Amount of
Travel day

Unit share

requested
departure

Recovery
identifier
category

category

services
Class or

credited
location

location

Primary

Primary
Code of

Code of

journey

debited
(yymm)

Type of

Issuing
Adjust-
Date of

(credit)
(debit)
Coach

Travel
ments
No. of
Tariff
Train

to be

to be
code

code

code

rate
No.

No.

RU
0211 00250 010 020201 850000101 830000001 34211 001 11 1 020101 87000000000001 00010000 1 0 0 0000000000 0000010000 8300 00000 850000001 0000001000 0000000000

0211 00251 011 050201 850000102 830000002 34212 001 11 1 030101 87000000000002 00020000 1 0 0 0000000000 0000020000 8300 00000 850000002 0000002000 0000000000

0211 00251 011 100201 850000102 830000002 34212 002 11 1 040101 87000000000004 00020000 1 0 1 0000020000 0000000000 8300 00000 850000002 0000000000 0000002000

↓ ↓
GROSS TOTAL 0000020000 0000030000

TOTAL OF COMMISSION PER RATE 0000003000 0000002000

NET TOTAL 0000017000 0000028000

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Appendices

Appendix K - Adjustment note

Note No. ................

Railway undertaking
Code of recipient railway undertaking.....
compiling the note
Address of recipient railway undertaking
(initials and code)
................................................................
..................

Traffic concerned: ................ Statement year and month: XX XX

Statement currency: XXX XX
Conversion rate: XXXX

Station issue
Travel agency issuea

Situation Action takenb

Reference of the Acceptance of
Difference to be
article concerned corrections or
Type of error Amount debited or credited to
justification
the RU concerned
of refusalc
There There to be to be
is should be debited credited

TOTAL

Balance to be debited or credited

Commission (in percentage)

Amount adjusted in the statement for ................ (month)

a. Delete as applicable.
b. Comply with the deadlines stipulated in point 2.7.5 of this leaflet.
c. If the RU to which the note is addressed is the RU which compiled the statement.

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Appendices

Appendix L - Table on processing of requests

Processing of requests for free or reduced-rate reservation services sent to an electronic system normally responsible for accounting operations as per point 3 - page 17

Indication of fees by Transactions to be

Fee collection by issuing a
Service Reason for reduction electronic system of Code performed by Adjustment Remarks
office
allocating RU allocating RU
1 2 3 4 5 6 7 8
Groups of at least six Special reservation fee not Possible collection of special 35001 No apportionment Nil Requests for less than six seats to
persons as per chapter Bb stated reservation fee complete reservations for a group may
TCV be submitted using code 35001.
Reservation service linked Reservation fee and Collection of total ticket price 35052c No apportionment Apportionment by issuing RU using
to issue of a ticket where the ancillary service charges including reservation fee and ticket counterfoil as basis.
price is inclusive of the not stated ancillary service charges
Seats
reservation/ancillary service
fees
Fee exemption resulting Reservation fee not stated No collection 35020 No apportionment Nil
from national fares structure
and corresponding
reservation system
a. The series of codes from 35047 to 35049 and 35080 to 35085 are reserved for the purposes of EPA partners.
b. SNCB applies this tariff only to groups of at least ten passengers.
c. Codes 35053 to 35071 are reserved for services of this type requiring special monitoring by agreement between the railway undertakings concerned. These codes, which fulfil the same function as code 35052, are allocated by the RU responsible for managing the leaflet.

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Appendices

Indication of fees by Transactions to be

Fee collection by issuing
Service Reason for reduction electronic system of
office Codea performed by Adjustment Remarks
allocating RU allocating RU
1 2 3 4 5 6 7 8
International free pass (FIP)
International free ticket for Supplement free of charge.
duty trip or accompanying No collection 35040 No apportionment Nil
Reservation fee not stated
person, bearing special
stamp (FIP)
Fee exemption resulting Supplement free of charge. No collection 35020c No apportionment Nil
from national fares structure Reservation fee not stated
Supplement free of charge. Collection of reservation fee No apportionment
Reservation fee not stated Application of a free or reduced-price
Holders of passes of the
Reduced-rate supplement 35050 Normal apportionment Nil supplement depends on the train
Eurail or Europass type Collection of a supplement which
of the reduced-rate requested.
includes the reservation fee
supplement
Train Fee exemption resulting Supplement free of charge. Collection of reservation fee 35021c No apportionment Nil
supplementsb
from national fares structure Reservation fee not stated
or corresponding
reservation system
"Euro Domino products"
Reservation service linked Amount of supplements Collection of all-inclusive fare 35052d No apportionment Apportionment by issuing RU using
to issue of ticket for an and ancillary service covering supplement fee and ticket counterfoil as basis.
amount including charges not stated ancillary service charges
supplement and ancillary
service charges
Half-price ICE reservation The amount of supplement Collection of amount of 35018 Normal Nil Half-price ICE reservation for children
for children reduced by 50 % is shown supplement reduced by 50 % apportionment

Half-price ICE reservation The amount of supplement Collection of amount of 35019 Normal Nil Half-price ICE reservation for
for BAHNCARD holders reduced by 50 % is shown supplement reduced by 50 % apportionment BAHNCARD holders
a. The series of codes from 35047 to 35049 and 35080 to 35085 are reserved for the purposes of EPA partners.
b. When the allocation concerns a combined service, the fee exemption or reduction code in the request enables the allocating RU to proceed as stated in column 3 for the service(s) in respect of which such a code is mentioned in this table.
Example:
- sleeper + train supplement request with code 35050 = reply with charged sleeper and free (or reduced-price) train supplement.
- sleeper + train supplement request with code 35052 = reply with free sleeper and train supplement
c. When codes 35020 and 35021 only apply to part of the journey covered by the service, the request message from UIC Leaflet 918-1 must include in the "tariff" element the code of the RU concerned; if exceptionally two RUs are concerned, the two tariff elements of the message shall be used.
d. Codes 35053 to 35071 are reserved for services of this type requiring special monitoring by agreement between the RUs concerned. These codes, which fulfil the same function as code 35052, are allocated by the RU responsible for managing the leaflet.

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Appendices

Indication of fees by Transactions to be

Fee collection by issuing
Service Reason for reduction electronic system of
office Codea performed by Adjustment Remarks
allocating RU allocating RU
1 2 3 4 5 6 7 8
International free pass (FIP) Supplement fee stated No collection Apportionment by the Issuing RU debits Identification of these requests not
allocating RU in the the RU that owns necessary.
normal way the couchette
coach
Reservation of an entire Supplement fee stated for Collection of supplement for Apportionment of fees Issuing RU debits
compartment in conjunction all berths couchettes actually occupied, for all berths in the nor- couchette owning
with issue of a ticket for an with a minimum of four mal way RU with the
accompanied-car train amount on the
service electronic
transport
document and
credits it with the
Couchettesb amount on the
manual transport
document issued
in replacement
Reservation of a fifth Not allocated using the No collection No Nil
couchette in 2nd class system apportionment
compartment usually limited
to four persons
Reservation service linked Reservation fee and Collection of all-inclusive fare 35052c No Apportionment by issuing RU using
to issue of a ticket for an ancillary service charges covering reservation fee and apportionment ticket counterfoil as basis.
amount including not stated ancillary service charges
reservation fee and ancillary
service charges
a. The series of codes from 35047 to 35049 and 35080 to 35085 are reserved for the purposes of EPA partners.
b. When the allocation concerns a combined service, the fee exemption or reduction code in the request enables the allocating RU to proceed as stated in column 3 for the service(s) in respect of which such a code is mentioned in this table.
Example :
- couchette + train supplement request with code 35050 = reply with charged couchette and free (or reduced-price) train supplement.
- couchette+ train supplement request with code 35052 = reply with free couchette and train supplement.
c. Codes 35053 to 35071 are reserved for services of this type requiring special monitoring by agreement between the RUs concerned. These codes, which fulfil the same function as code 35052, are allocated by the RU responsible for managing the leaflet.

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Appendices

Indication of fees by Transactions to be

Fee collection by issuing
Service Reason for reduction electronic system of
office Codea performed by Adjustment Remarks
allocating RU allocating RU
1 2 3 4 5 6 7 8
International free pass (FIP)
International sleeping car
pass series 1 (impersonal)
or 2 (nominative) (FIP) Under no circumstances are such
requests to be transmitted by travel
International sleeping car Supplement free of charge. No
No collection 35040 Nil agencies.
pass for limited journeys. Reservation fee not stated apportionment
Number of offices authorised to transmit
Series 3 (impersonal) or 4 such requests not to exceed ten per RU.
Sleeping-carsb (nominative) (FIP)
International sleeping car
permit (FIP)
Reservation service linked Sleeping car supplement Collection of all-inclusive fare 35052c No Apportionment by the issuing railway
to issue of a ticket for an and ancillary service covering sleeping car apportionment undertaking on the basis of the ticket
amount including charges not stated supplement and ancillary service counterfoil.
reservation fee and ancillary charges
service charges
a. The series of codes from 35047 to 35049 and 35080 to 35085 are reserved for the purposes of EPA partners.
b. When the allocation concerns a combined service, the fee exemption or reduction code in the request enables the allocating RU to proceed as stated in column 3 for the service(s) in respect of which such a code is mentioned in this table.
Example:
- sleeper + train supplement request with code 35050 = reply with charged sleeper and free (or reduced-price) train supplement.
- sleeper + train supplement request with code 35052 = reply with free sleeper and train supplement.
c. Codes 35053 to 35071 are reserved for services of this type requiring special monitoring by agreement between the RUs concerned. These codes, which fulfil the same function as code 35052, are allocated by the RU responsible for managing the leaflet.

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Appendices

Appendix M - Handling of incidents

M.1 - Table A: Schema of various incident situations

Computer
Issuing Allocating
system
Case No. Terminal computer computer
handling
system system
transit

Correction message (in the event of

a reservation request)

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Appendices

M.2 - Table B: Incidents occurring in a transaction relative to a

reservation/ticket

Operation taken Issue of RU making

Modalities of
Case No. Description of operation into account in transport the
application
the statement document adjustment

The request message cannot

be transmitted to the
1 no no
allocating RU due to an
incident.

The railway handling the

transit cannot transmit the
request message to the
2 no no
allocating RU due to an
incident. It returns this
message to the issuing RU.

The RU handling the transit

can:

- neither transmit the

request message to the
3 no no
allocating RU,

- nor return this message

to the issuing RU due to
incidents.

The request message has

reached the allocating RU. An
incident prevents the request
message from being
4 no no
processed by the allocating
RU. No positive answer is
given to the reservation
request.

The allocating RU has

processed the reservation or
ticket request. The answer
5 no no
message cannot be
transmitted to the issuing RU
as a result of an incident.

The allocating RU has

processed the reservation or
ticket request owing to an
incident. The RU ensuring
6 no no
transit cannot send the reply
message to the issuing RU; it
sends the message to the
allocating RU.

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Appendices

Operation taken Issue of RU making

Modalities of
Case No. Description of operation into account in transport the
application
the statement document adjustment

The allocating RU has If it is deemed

processed the reservation or appropriate,
ticket request. The RU manual
handling transit can: adjustment under
the conditions
- neither transmit the Requesting stipulated at point
7 yes no 2.7.4.1 - page 11
answer message to the RU
issuing RU, on the basis of a
list produced by
- nor return this message the transit RUa
to the allocating RU due
to incidents.

The allocating RU has Transmission of a

processed the reservation or correction mes-
ticket request. The answer sage for the trans-
message is transmitted to the actions
issuing RU. A system incident concernedb
Requesting
8 on the issuing RU or the late yes no
RU
arrival of the OK message
transmitted by the allocating
RU prevents the reply from
reaching the requesting
terminal.

a. This list should comprise the following items at least: transit RU producing the list, requesting RU, allocating RU, train, coach, type of
service (see codes provided in point G.4, element 6), departure date, name of boarding station, name of alighting station, class of travel,
reference number, dialogue number, type of requesting office, tariff code, number of seats/berths, amount. This list shall be compiled
for each month during which an incident has been recorded. The elements shall be classified according to the conditions contained in
point M.4.
b. If this message is received: no adjustment by the issuing RU; the allocating RU deletes the relevant data for the statement.
If this message cannot be transmitted or if it is returned by a transit RU because transmission is impossible or, when using HERMES
network protocols a negative response is obtained or a request for synchronisation shows that the correction message has not been
processed by the allocating RU, the issuing RU shall make a manual adjustment, if it sees fit, in accordance with point 2.7.4.1 on the
basis of a list supplied by its central system, which shall serve as reference document.
When the list concerns several service-providing RUs, photocopies shall be made of the items relevant to each service-provider. The
list shall contain in addition to the name of the issuing RU, the total amount for each transaction in euro, the reduction code, elements
6,8,14,16,17,19,21,24,25,26,27 in the detail phrase of the accounting message (see point G.4). This list is drawn up per issuing month
on the basis of the elements in the request messages. These elements shall be classified according to the stipulations contained in
point M.4. In the event of doubt as to the RU providing the service, the issuing RU shall consult the allocating RU beforehand.
If this message can neither be sent on to its destination nor returned owing to an incident on the transit RU or if the synchronisation
request for which provision is made in the HERMES protocols gives no indication about action taken in respect of the correction
message, no adjustment can be made.

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Appendices

M.3 - Table C: Incidents occurring in a transaction relative to a

cancellation request

Operation taken Issue of RU making

Modalities of
Case No. Description of operation into account in transport the
application
the statement document adjustment

The cancellation request

1 message cannot be sent to no no
the allocating RU.

The RU handling the transit

cannot send the cancellation
message to the allocating RU
2 no no
due to an incident. It returns
this message to the issuing
RU.

The RU handling the transit

can:
- neither send the As for seats/berths
cancellation request which have not
3 message to the no no been the subject of
allocating RU, a cancellation
- nor return this message request (see
to the issuing RU due to point 2.7.4.1 -
incidents. page 11).
The cancellation request
message has reached the
allocating RU. An incident
4 prevents the cancellation no no
request message from being
processed by the allocating
RU. Issuing
RU
The allocating RU has
processed the cancellation
request. The answer
5 message cannot be yes no
transmitted to the requesting In cases 5, 6 and
RU due to an incident (or can 7, double
only be sent too late). adjustment on a
reciprocal basis
The allocating RU has must be accepted
processed the cancellation since the issuing
request. The RU handling the RU cannot
transit cannot transmit the distinguish in any
6 yes no
answer message to the way between
issuing RU due to an incident; cases 4 and 5/6/7.
it returns this message to the
allocating RU.

The allocating RU has

processed the cancellation
request. The RU handling the
transit can:
- neither send the answer
7 yes no
message to the issuing
RU,
- nor return this message
to the allocating RU due
to incidents.

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Appendices

Operation taken Issue of RU making

Modalities of
Case No. Description of operation into account in transport the
application
the statement document adjustment

The allocating RU has In case 8, after the

processed the cancellation incident has
request. The answer occurred, the
message is sent to the issuing central computer
RU. An incident in the system should inform the
of the issuing RU prevents the terminals about the
answer from reaching the cancellation
requesting terminal. requests accepted
Issuing
8 yes no by the allocating
RU
RU so that
reservations
withdrawn can be
endorsed
accordingly and
not give rise to
manual
adjustment.

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Appendices

M.4 - Electronic seat/berth reservation

List of transaction incidents

Cause: (reference to case number as per Table A)

RU compiling the list:

Issuing RU: Year and month in which list complied
Allocating RU: or
Transit RU: Year and month of the reservation request

1 2 3 4 5 6 7 8 9 10 11 12 13 14
Depar- Destina- Class or Dia- Day of Number
Type of Train Coach Day of Ref. Tariff Amount Type of
ture lo- tion loca- type of logue reserva- of seats/
service no. no. travel no. code in euro office
cation tion sleeper no. tion berths
P1 T1 V1 J1 E1 D1 C1 XX XX XX XX XX XX XX
C2 XX XX XX XX XX XX XX
C3
same classification as above
CX
E1 D2

En Dn
same classification as above
J2 E1 D1

En Dn
J8

J31
same classification as above
V2 J1

J31
V3

VX
same classification as above
T2 V1

VX
T3
same classification as above
TX
Total "service P1" XXXX
P1
same classification as above
PX
Total XXXX

NB : data given in columns 1 to 4 and 7 shall be classified in rising numerical order (alphabetical for ATOC in the case
of column 3).
Journey data in columns 5 and 6 shall be classified as follows:
E1 → D1, E1 → D2, E1…, E1 → Dn
E2 → D1, E2 → D2, E2…, E2 → Dn, etc.
P = code of service (see point G.4, element 6)
T = train no. (ATOC specifies the time of departure from the station where the passenger boarded)
V = coach no. (ATOC uses letters of the alphabet to identify its coaches)
J = day of travel
C = code for class or category (see point G.4, element 12)
E = code of departure location
D = code of destination location

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Glossary

Accompanied-car train Train carrying road cars plus their occupants (Motorail-type service)

Accounting month Calendar month during which passenger services were allocated/
issued, re-released or refunded

Allocator The term "allocating railway undertaking" (or "allocator") denotes a

railway undertaking which, as manager of the product concerned,
transmits in real time the references and price for seats/berths in the
case of a reservation and the price in the case of a ticket to the railway
undertaking issuing the travel document. See also UIC Leaflet 306, point
1.2.3.

Blank-to-blank Transport document or supplement voucher including a counterfoil to be

used as an accounting document and to be filled out upon issue, in
particular with an indication of the journey and the price

Issuing RU A railway undertaking that is a UIC member (or subsidiary of a member)

responsible for travel document issuing as defined in UIC Leaflet 306
(point 1.2.2)

Pre-printed tickets (Pre-printed supplement voucher)

Travel document or supplement voucher on which all the items
necessary for calculation of the price are pre-printed

Railway undertaking Any transport company, irrespective of its status, coded by UIC, to which
the provisions of this leaflet apply. See also UIC Leaflet 306.

Round trip Return journey different to outward journey:

- return route different to outward route
- departure location for the return journey different to the destination
location of the outward journey
- destination location for the return journey different to the departure
location of the outward journey

Section coupon Ticket issued for one or more sections of a journey ensured solely by a
given railway undertaking, which appears in Volume II (or II/III) for that
railway undertaking

Service provider The following railway undertakings are considered to be service

providers:
- for a couchette, the railway undertaking which owns the couchette
coach
- for a sleeper-car berth, the operator
- for a ticket or a supplement, the railway undertaking(s) involved in the
transport operation.
See also UIC Leaflet 306, point 1.2.1.

Statement month Month for which the railway undertaking compiles a statement of
account covering the transactions which as a general rule took place
during the corresponding accounting month

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Statement period This consists of the year, the month and the period within the month if
the statement of account is compiled with a frequency other than
monthly, in line with the agreement in place between the railway
undertakings concerned.

Supplement voucher A document issued in addition to the travel document entitling the
passenger to specific services (e.g. change of class, change of route,
etc.)

Through coupon Ticket issued for a one-way, return or any other journey (round trip for
instance) for one of the types of traffic named in Annex II to Volume I of
the TCV.

Ticket Term used to denote certain travel documents (pre-printed ticket; blank-
to-blank ticket; electronic ticket; pass, etc.)

Traffic Traffic is understood to mean:

- all the issues by one railway undertaking destined for another railway
undertaking, irrespective of the route used (e.g. traffic between France
and The Netherlands)
- all travel documents brought to account on which the same tariff is
applied (e.g. Eurailtariff traffic, accompanied-car train traffic, etc.)

Travel organisation Organisation with one or more offices, commonly called travel agencies,
accredited (in general by a railway undertaking in the country in which it
is located) to issue railway travel documents

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List of abbreviations

AIV Agreement governing International Carriage of Passengers by Rail

(document managed by CIT)

BCC Brussels Central Clearing House

BIGT Individual Group Ticket for Foreign Workers

BIJ Individual Ticket for Young Person

CIT International Rail Transport Committee

EC Euro City (European premium train)

EDP Electronic Data Processing

FIP Association dealing with International Travel Facilities for Railway Staff

IC Intercity (domestic premium train)

ICE Intercity- Express (German high-speed train)

MDI Compilation of International Document Models (document managed by

CIT)

RCF Accounting and Financial Regulations (sub-sector of the UIC

Economics, Finance and Environment Committee’s Finance Sector)

RCF1 Accounting and Financial Regulations - Passenger Working Party

RIT Rail Inclusive Tour

RU Railway Undertaking

TCV Standard International Passenger and Baggage Tariff

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Bibliography

1. UIC leaflets

International Union of Railways

Leaflet 170: Regulations governing production of manual reservations, 10th edition, June 2002

Leaflet 301-0: Accounting regulations applicable to: - international reservations traffic, - international
passenger traffic for services included in a computerised product which may be accessed by message
in real time by foreign railways, 4th edition, May 2002

Leaflet 301-1: Accountancy regulations for international passenger traffic, 6th edition, April 2002

Leaflet 301-2: Accountancy regulations applicable to international reservations traffic (application lim-
ited to certain railway undertakings), 2nd edition, January 1986 and 11 amendments

Leaflet 306: Framework principles and conventions governing relationships between parties involved
in passenger rail transport with respect to accounting and financial arrangements for international
transport services and ancillary services, 1st edition, December 2000

Leaflet 311: Financial relations between railways - Principles and terms of application, 20th edition,
September 2000

Leaflet 361: Prevention of fraud on travel tickets in passenger traffic, 4th edition, April 2001

Leaflet 912: Principles governing standard messages for data exchange at international level,
2nd edition, July 1994 and 2 Amendments

Leaflet 918-1: Electronic seat/berth reservation and electronic production of transport documents -
Message exchange, 1st edition to be published

Leaflet 918-2: Electronic seat/berth reservation and electronic production of transport documents
(RCT 2 standard), restricted dissemination, 1st edition to be published

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 Warning

No part of this publication may be copied, reproduced or distributed by any means whatsoever, including
electronic, except for private and individual use, without the express permission of the International Union of
Railways (UIC). The same applies for translation, adaptation or transformation, arrangement or reproduction by
any method or procedure whatsoever. The sole exceptions - noting the author's name and the source - are
"analyses and brief quotations justified by the critical, argumentative, educational, scientific or informative nature
of the publication into which they are incorporated".
(Articles L 122-4 and L122-5 of the French Intellectual Property Code).
 International Union of Railways (UIC) - Paris, 2002

Printed by the International Union of Railways (UIC)

16, rue Jean Rey 75015 Paris - France, December 2002
Dépôt Légal December 2002

ISBN 2-7461-0483-0 (French version)

ISBN 2-7461-0484-9 (German version)
ISBN 2-7461-0485-7 (English version)

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