Professional Documents
Culture Documents
It is of utmost importance that the content of the safety file, are communicated, understood
and maintained for the duration of the project. Proof of acknowledgement on the
communication and training for each component of the safety file must be kept.
The communication of the content of the safety file and the implementation and execution of
the prescribed safety guidelines ensures the health and safety of persons at work and the
protection of persons other than persons at work against hazards arising out of or in
connection with construction activities.
The information of the safety file, will alert everybody involved with the project, of the
significant safety and health risks that needs to be addressed for the duration of the project
activities.
CR 3(6) A client must ensure that the principle contractor keeps a copy of the construction
work permit contemplated in sub regulation (1) in the occupational health and safety file for
inspection by an inspector, the client, the client’s authorized agent, or an employee.
CR 5(1)(s) – The client must ensure that health and safety file contemplated in regulation
7(1)(b) is kept and maintained by the principle contractor
CR7(1)(b) A principle contractor must open and keep on site a health and safety file which
must include all documentation required in terms of the Act and these Regulations, which
must be made available on request to an inspector, the client, the client’s agent or a contractor
Each and every safety file is site and construction activity specific and is compiled in
accordance with the Client’s safety specification, but the overall index remains similar.
A safety file can include or exclude any of the following documents:
Emergency Preparedness
Emergency Plan and Emergency telephone numbers
First Aid box register
Incident and Accident Management
Incident Register
Incident Reporting Procedures
Recording and Investigation of Incidents
Employers Report of an Accident (W.CI.2)
Accident/Incident Statement form
Induction and Communication
Personnel Health and Safety Induction with ID’s and medical clearance confirmation
Visitor’s inductions
Safety Toolbox Talks