DOCUMENTS CHECKLIST Doc.

Nr
Rev. Date
DC 01 F 04
01.01.2020
FOR OCS & GOTS Rev. Nr 02
Page 1/4

SL. ITEMS REMARKS

1. Previous OCS/GOTS certificate & full audit report
2. Accord/Alliance Report or Equivalent Report
3. Approved Building Plan (Structural)
Approved Factory Layout Plan by Department of Factory
4. Factory Evacuation Plan
5. Expiry date:
Trade License
6. Expiry date:
Certificate of Incorporation
7. Expiry date:
Factory License/BEPZA
8. Fire License Expiry date:

9. Expiry date:
BGMEA/BKMEA/ BTMA/Other Membership
10. TIN
11. VAT
12. Expiry date:
Import License (IRC)
13. Expiry date:
Export License (ERC)
14. Generator Permission Expiry date:

15. Expiry date:

Boiler Certificate
16. Boiler Operator Certificate
17. Electrician’s Competency Certificate
18. Group Insurance Expiry date:
19. Drinking Water Purification Test Report Test Report Date:
20. ISO 9001QMS, 14001 EMS & OHSAS certificates
and Social Audit Report (BSCI/SEDEX/WRAP)
Appointment Letter to the Management Representative (MR)
21. responsible for OCS, GRS, RCS & GOTS
Name & Designation of MR:
Letter to Key Production Responsible Person for organic goods as
22. per OCS, GRS, RCS & GOTS
Name & Designation of Key Production Responsible:
List of Cross functional team for organic goods (OCS, GRS, RCS &
23. GOTS) and their Roles, Responsibility & Authority for organic goods
production, handling and monitoring
Training Record on Organic (OCS, GRS, RCS & GOTS) Goods
24. Production & Handling
Last conducted training date:
25. Factory profile (Soft Copy)
26. Process Flowcharts. (for all processes)
27. Machine list
28. Process wise Capacity report
29. Sample Label Copy as per (OCS & GOTS) colour print on company
letter pad with seal & sign
30. GMO free declaration & test report for spinning
 DOCUMENTS CHECKLIST Doc. Nr
Rev. Date
DC 01 F 04
01.01.2020
FOR OCS & GOTS Rev. Nr 02
Page 2/4

Separation, Identification, Tracking & Traeability procedure for

31. organic&/recycled goods (OCS, GRS, RCS & GOTS) production &
handling
32. Sizing chemical & Auxiliaries list, Recipe, inventory, Invoice & GOTS
5.0 Approval Letter
Invoice of Heavy metal free Machine/Knitting/Weaving Oil
Antimony: 50 mg/kg, Arsenic: 50 mg/kg, Barium: 100 mg/kg, Cadmium: 20
mg/kg, Cobalt: 500 mg/kg, Copper: 250 mg/kg, Chromium: 100 mg/kg,
33.
Iron: 2500 mg/kg, Lead: 100 mg/kg, Manganese: 1000 mg/kg, Nickel: 200
mg/kg, Mercury: 4 mg/kg, Selenium: 20 mg/kg, Silver: 100 mg/kg, Zinc: 1500
mg/kg, Tin: 250 mg/kg, Cadmium : 50 mg/kg; Mercury : 25 mg/kg.
OR GOTS 5.0 Approval letter.
GOTS 5.0 Approved Chemical (Dyes/Pigments/Auxiliaries) List,
Supplier List & Input Approval letter as per GOTS5.0 and MSDSs
Order wise Pre-treatment, De-sizing, Dyeing, printing, washing &
34. finishing chemical (Dyes/Pigments/Auxiliaries) recipe sheet.
Total inventory report of all Chemicals (Dyes/Pigments/Auxiliaries) &
GOTS approved chemicals for GOTS goods.
Invoice of GOTS Approved chemical (Dyes/Pigments/Auxiliaries)
Accessories & Trims supplier list
Oeko-Tex certified accessories & trims list and certificates.
PVC free declaration, Invoice of PVC Free of packing materials
35. (Poly) & PVC Free Test Report of packing materials.
FSC/PEFC certificate for paper and cardboard items supplier.
Purchase invoice of FSC/PEFC certified paper items.
GOTS approved/allowed spot removing agent.
36. Expiry date:
Environmental Clearance Certificate
37. Last four ETP/Waste water test report – Parameters: PH, BOD, COD,
TDS, Temperature, TOC and residues.
38. Environmental Management Procedure acording to 2.4.10 & Waste
water management procedure according to 2.4.11 as per GOTS5.0
39. Test report of Air Emission, Noise, Temperature & Light
Staff Training record on environmental management, conservation
40. of water and energy, the proper and minimal use of chemicals and
their correct disposal
Last conducted training date:
Appointment Letter to the Environmental Management
41. Representative (EMR)
Name & Designation of EMR:
1. Data of Utilities uses
Improvement
Name Uses per Month
plan
Gas fuel

Oil fuel

42. Electricity

Water
Textile
production
(Finished
Fabrics)

2. Data of Utilities uses (month wise data last twelve (12) months)
43. COD Analysis report
44. Structural Pest Management Program mechanical system and
regular pest control record copy
 DOCUMENTS CHECKLIST Doc. Nr
Rev. Date
DC 01 F 04
01.01.2020
FOR OCS & GOTS Rev. Nr 02
Page 3/4

45. Transport vehicle, Store area & Machinery cleaning procedure

46. Order wise Transport vehicle, Store area & Machinery cleaning
record
47. Process wise Standard Operating Procedure (SOP) for all processes.
48. Approved Subcontractor Factory & Supplier List
49. Subcontractor & Supplier Evaluation & Selection Procedure
50. Processor agreement with subcontractor(s)
51. Risk analysis table according to GOTS5.0 standard 2.4. 14, 2.4. 15,
2.4.16 & 4.2
52. Risk assessment as per OCS2.0
53. WPC committee List and last meeting with minutes copy
Last Meeting Date:
54. Appointment Letter to the Health & Safety Representative
Name & Designation of H&S:
55. First aid training record copy
Last conducted training date:
56. Firefighting training record copy
Last conducted training date:
57. Fire drill record copy
Last conducted drill date:
58. Health & Safety and PPE training record
Last conducted training date:
59. Health & Safety Risk Assessment (HIRA)
Appointment Letter to the Social Compliance Responsible
60.
Name & designation of social
compliance responsible:
61. Salary Sheets (Last 01 year)
62. Time Records (Last 01 year)
Policy and procedure on:
Employment is freely chosen
Freedom of association and the right to collective bargaining are
respected
Child labour must not be used
No discrimination is practiced
63. Working conditions are safe and hygienic
Fair remuneration
Working hours are not excessive
No precarious employment is provided
Harsh or inhumane treatment is prohibited
Social Compliance Management
Ethical Business Behaviour
64. Maternity benefit payment list & file
65. Final settlement file with Service benefit
66. Earned leave benefit payment documents
67. One (1) Complete personal file
Mass balance and traceability formula and procedure
Total organic goods received, processed, delivered/sold and stock
68. amount data for last one year.
TC wise/Order wise Production record sheet of Organic Goods
including Process Loss (ALL PROCESSES INVOLVED)
Cotton/Yarn/Fabric stock report with valid TC.
 DOCUMENTS CHECKLIST Doc. Nr
Rev. Date
DC 01 F 04
01.01.2020
FOR OCS & GOTS Rev. Nr 02
Page 4/4

Stock report issue/receive record

Last twelve months Production report (Spinning/Knitting/ Weaving/
Dyeing/ Printing/ Cutting/ Embroidery/ Sewing/ Finishing/ Packing/
QC Record/………………)
69. Total Employee: Male: Female:
GENERAL SHIFT A SHIFT B SHIFT C SHIFT
70.

71. Number of production/Sewing Line

72. Total land Total Occupancy
area: area:
Buildings & Sheds Description:

73.