QUARTERLY OSH/EHS AUDIT

REPORT

Project Title: MOTOR WORLD AL REEMAN1

Date: 27-Feb-20 20
Time: 9:00 AM
Reference No:

Contractor Audited Tristart

Scope of Work
Lead Auditor
Audit Team Members
Attendees:
Name Designation Company

Audit Opening
Meeting / Time
 Introduce Audit Team

Checklist  Detail Audit Purpose, Scope and Methodology

 Confirm / Agree Audit Timetable

Executive Summary:

QUARTERLY OSH/EHS AUDIT

01.0 General OSH/EHS Requirement:
S.N N/ Comments (NCR &
Items Yes No
0 A Observation)
Is your company approved as an
1.1 entity under OSHAD-SF or
registered?
Is ALDAR OSH/EHSMS available
1.2 and shared with all relevant
parties?

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Is environmental NOC obtained (If

applicable)?

1.3

Is CEMP & CWMP prepared and

1.4 approved by environment agency/
third party consultant?
Is fire audit conducted
1.5
periodically?
Is Monthly OSH/EHS statistics
1.6
Report available?
02.0 Policy & Objectives:
Comments (NCR &
S.N0 Items Yes No N/A
Observation)
2.1 Is there a written OSH/EHS Policy
for the project/company?

2.2 Is the OSH/EHS Policy statement

displayed and communicated to
all employees?
Is the management committed to
2.3
OSH/EHS and lead by example?
Is the Project OSH/EHS plan being
prepared and approved as per
ALDAR OSH/EHSMS checklist and
submitted for consultant
2.4 approval? (Appendix 7 ALDAR
OSH/EHS Plan Checklist and
according To OSHAD-SF CoP 53.1)
Has the project OSH/EHS plan
2.5 been updated and reviewed
regularly in line with updated
OSHAD and ALDAR requirements?

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Is it circulated to the key

2.6
personnel?
Are the legal and statutory
requirements understood and
adhered to? Is it including all
2.7
ALDAR OSH/EHSMS? (i.e. section
10 ALDAR Legal Compliance
Register and element 19)
Are there measurable OSH/EHS
2.8
objectives?
Are OSH/EHS management
programs and arrangement has
2.9
been developed to achieve the
objectives?
2.1 Are OSH/EHS Objectives
0 monitored and measured?

03.0 OSH/EHS Organization:

S.N N/ Comments (NCR &
Items Yes No
0 A Observation)
3.1 Are there sufficient OSH/EHS
personnel employed?

Are the OSH/EHS personnel

competent in accordance with
ALDAR OSH/EHSMS? (Appendix 14
3.2
ALDAR OSH/EHS Competency
Guidelines & OSHAD
requirements)
3.3 Are the staff and employees
trained and do they understand
their responsibility?

3.4 Does the Project OSH/EHS Plan

include a project OSH/EHS
organization chart?
04.0 Risk Assessments and Method Statements:
S.N N/ Comments (NCR &
Items Yes No
0 A Observation)
Are all activities at site being
4.1 carried out with approved Method
Statement and Risk Assessment?
Is risk assessment carried out by
4.2
competent team?
4.3 Have the findings & controls been
communicated with employees?

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4.4 Are the methods statement

accompanied by risk
assessments?
Are all risk assessments being
complied with ALDAR Risk Matrix?
4.5 (Appendix 5 ALDAR OSH/EHS Risk
Assessment Model or similar as
per approved OSH/EHS Plan)
Is risk register maintained and
4.6
updated regularly?
Are environmental aspects and
4.7 impacts register maintained and
updated regularly?
05.0 OSH/EHS Meetings, Communication and training:
S.N Ye N/ Comments (NCR &
Items No
0 s A Observation)
Are Weekly/Bi Weekly/ Monthly
5.1 OSH/EHS meetings & toolbox talks
being held regularly & recorded?
Are regular approved Minutes of
meeting with all parties shared
5.2 and communicated to all
management staff? This includes
Project Committee Meeting

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Do you have an internal OSH/EHS

5.3
Meeting including subcontractors?
Are adequate OSH/EHS
arrangements in place to ensure
the effectiveness communications
5.4 on the project such as OSH/EHS
alerts & OSH/EHS Observations
communicated and demonstrated
among employees?
Is there sufficient & suitable
5.5 OSH/EHS bulletin boards and
OSH/EHS statistics board?
Is the OSH/EHS training analysis
conducted periodically and Project
5.6
OSH/EHS Training Matrix prepared
and finalized?
Is the training matrix clearly
5.7 identified the 3rd party training
and internal training?
Is the training matrix clearly
identified the employees and
5.8
position required for each training
subject?
Are there sufficient & suitable
OSH/EHS training Programs with
record evidence on the project
such as mandatory OSH/EHS
5.9
induction training, firefighting
training, first aid training, working
at height, ladder safety, driving
safely etc. ?
06.0 Proactive Monitoring Program:
S.N Ye N/ Comments (NCR &
Items No
0 s A Observation)
Is the Project OSH/EHS
management system being
audited regularly by a competent
body/person in your company? Are
6.1
the corrective and preventive
action reports being logged,
tracked & closed by the concerned
party?
6.2 Are regular OSH/EHS inspections
being carried out by competent
persons on the project site
(OSH/EHS team and operation

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team) ? have suitable corrective

actions & preventive actions been
taken on time to rectify
deficiencies & recorded
appropriately
Are all scheduled joint OSH/EHS
inspections being carried out on
6.3 time according with approved
monthly proactive monitoring
program?
Are unscheduled OSH/EHS tours
being carried out on the site? Are
6.4 the actions being recorded
followed up and closed property
by the concerned party?
Is there an OSH/EHS Monthly
6.5
Proactive Monitoring Program?
07.0 OSH/EHS Documentations and Records:
S.N Ye N/ Comments (NCR &
Items No
0 s A Observation)
Are all subcontractors undergone
with pre-qualification process? Is it
followed with (Appendix 3 ALDAR
7.1
OSH/EHS Pre-Qualification
Questionnaire or similar process
as per approved OSH/EHS plan)?
Is there OSH/EHS Checklists
covered (equipment/plant, store,
7.2 Power tools, electrical system,
lifting accessories, chemical
substances etc.)?
7.3 Is there any tracking register/ log Please include the tracking
register for the following records: register for all parties (PMC,
1. Inspection and close out Consultant and Contractor)
report
2. Audit and close out report
3. ALDAR OSH/EHS
Management Walk and
close out report
4. Serious OSH incident and
non-serious OSH incident
along with evidence of
incident notification for
authority
5. OSH/EHS Enforcement
Notice and close out
6. Permit to work Register

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(confined space,
excavation, hot work etc…)
7. OSH/EHS alert
8. Risk Register
9. Legal Register
8.0 Safe Access To The Workplace:
S.N Ye N/ Comments (NCR &
Items No
0 s A Observation)
Can everyone on the project reach
their workplace safely? E.g. are
roads, gangways passageways,
8.1
passenger hoists, staircases,
ladders & scaffolds in good
condition?
Are there guard rails or equivalent
protection to stop falls from open
8.2 edges on scaffolds, mobile
elevating work platforms, site
gangways, excavations, etc.?
Is there effective housekeeping
8.3 arrangements (Resources and
Procedures)
Are all working areas and
walkways even and free from trip
8.4
hazards, obstruction such as
stored material and waste?
Are there suitable arrangements
8.5 for collecting and disposing of
waste materials?
9.0 Confine Space:
S.N Ye N/ Comments (NCR &
Items No
0 s A Observation)
Is permit to work implemented
along with specific approved
9.1
method statement and risk
assessment?
Is gas testing undertaken prior to
commence the work and gas
9.2
continues monitoring during the
work process?
Is there any rescue plan for
confined space along with
9.3
adequate arrangement and
resources?
9.4 Is there any log in/out for the

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entry staff?
Is there adequate lighting and
9.5
ventilation being provided?
Are all hot works control measures
9.6
provided?
Is there confined space watch
9.7
man/ close supervision?
Are health and medical fitness
9.8 certificates required for
employees
10.0 Working at Height:
S.N Ye N/ Comments (NCR &
Items No
0 s A Observation)
Are all scaffolding erected,
10. modified, and dismantling by
1 competent and certified
scaffolders? (Organization chart)
Are all scaffolding and ladders
10.
inspected and tagged by certified
2
persons?
10. Are all register being maintained
3 for scaffolding and ladders at site?
Are all working at height platform
and roof provided with guardrail,
10.
lifeline or any means of
4
protection? (False Work-
Formwork)
Are all persons working at height
10. trained and having tested and
5 approved full body safety harness
with double lanyard?
Are all access to the working at
10.
height safe and free from
6
obstacles?
Are all man basket/ mobile
elevated work platform/ man-lift
at site clearly identified the
capacity? Are they certified by 3rd
10.
party? Are they operated by 3rd
7
party trained users? (Scaffold
more than 10-meter height design
calculation and approval is
required)
10. Are working platform provided
8 with net to prevent falling
personnel and objectives? “If

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required”

11.0 Excavation:
S.N Ye N/ Comments (NCR &
Items No
0 s A Observation)
Is Permit to Work obtained prior to
start any excavation work and
11.1 linked with method statement, risk
assessment and authorities
approval?
Are there any methods to scan
11.2 utilities before start the
excavation?
Are there any precautions
methods used to prevent
11.3 excavation collapse? (support
method, support system,
dewatering)
Is there safe access to the
11.4
excavating?
Are materials spoil or plant stored
away from the edge of the
11.5
excavation in order to reduce the
likelihood of a collapse?
Is the excavation inspected by a
competent person at the start of
every shift and after any
11.6
accidental collapse, adverse
weather or event likely to effect
on stability?
Is there sufficient and adequate
11.7 signage with hard barriers
provided?
12.0 Manual Handlings:
S.N Ye N/ Comments (NCR &
Items No
0 s A Observation)
Has the risk of manual handling
12.1
injuries been assessed?
Are there mechanical aids, any
plant or equipment for lifting
12.2
heavy objects to avoid manual
handling?
Are materials such as cement
ordered in 25kg bags whenever
12.3
practicable? (depend on activity
risk assessment)

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Can employees avoid the handling

of heavy blocks whenever
12.4
practicable?

13.0 Lifting Equipment & Lifting Accessories:

S.N Ye N/ Comments (NCR &
Items No
0 s A Observation)
Is there approved lifting plan? Is it
available at site? Is it
communicated well among the
lifting team? (this including all
13.1 related authority approval e.g.
ADM for tower crane, Civil Aviation
etc.), Specific Risk Assessment
and method statement for (Tower
Crane Erection and Dismantling).
Are all current lifting equipment &
accessories certified by 3rd party
13.2 with tag system? Is there Third
party maintenance contract for
the tower crane?
Is the old model crane (10 years
old or more) has an non-
destructive test NDT certificate
(follow the manufacturer
instruction for further inspections
13.3 or requirements to ensure its
safe). This point could be subject
to change if there are additional
authority requirements or
manufactory which shall be
strictly implemented.
Is there an appointed person for
13.4 lifting activities in line with CoP
34.0 requirements?
Are all crane operator, riggers and
banksman competent and
13.5
certified by 3rd party?
(Organization chart)
Is the crane working on a firm
13.6
level base?
Are the safe working loads and
corresponding radius known and
13.7
considered before any lifting
begins?
13.8 Anti-collision system available (if

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applicable)? Is the Limited Switch

functioning properly?
If the lifting machinery has a
capacity of more than 1 tone,
13.9 does it have automatic safe load
indicator that is maintained and
inspected periodically?
Do the operator and riggers/banks
man follow any procedures or
13.1
permit to work in order to ensure
0
the implementation of effective
safe system of work before lifting?
14.0 Machineries/Plants:
S.N Ye N/ Comments (NCR &
Items No
0 s A Observation)
Are all plant inspected prior to
14.1
enter the site?
Are all tools and equipment
14.2 required for maintenance
available and safe to use at site?
Is the right plant and machinery
14.3
being used for the job?
Are all-dangerous parts guarded
14.4 e.g. rotation part, expose gears,
chain drivers?
Is the machinery maintained in
good repair and are all safety
14.5 devices operating correctly?
(Reversing alarm, rotating lights,
fire extinguisher etc.)
Are all operators trained by 3rd
party and competent with
14.6
appropriate driving license?
(Review the list)
Have precautions been taken to
14.7 prevent people being struck by
the moving equipment?
Are all equipment/machineries
certified by 3rd party and valid
14.8 registration with effective
inspection regime in place? (avoid
use curtain inside cabin).
15.0 Traffic and Vehicles
S.N Ye N/ Comments (NCR &
Items No
0 s A Observation)

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Is traffic management plan

prepared? Is adverse weather
15.1
condition considered in plan (i.e.
rain, fog and sandstorm)?
Are routes provided with sufficient
and adequate soft and hard
barricading, multi-language
signage at site (direction of the
15.2 travel, speed limit, do not block
walkways, Do not use your phone
while driving and any specific
instructions and information) with
humps?
Is there speed limit at site? Is it
15.3 known by all including visitors? Is
it monitored for compliance?
Have separate pedestrian, vehicle
access points and routes around
15.4 the site been provided? If not, are
vehicles and pedestrians kept
separate wherever possible?
Is reverse parking policy
15.5
implemented?
Is disciplinary action procedures
against offenders identified and
15.6
communicated with all relevant
parties?
Is Vehicle pass procedures
implemented to ensure full
compliance with legal
15.7 requirements (OSH/EHS induction,
vehicle registration, license for
driver, awareness for visitors,
control access etc.)?
Are vehicles securely loaded and
inspected prior to enter or leave
15.8
the site? Is there designated area
to remove the tarpaulin?
Are passengers prevented from
15.9
riding in dangerous positions?
Is traffic control measure
15.1 implemented to control dedicated
0 bus stops or any other potentially
dangerous areas?
16.0 Emergency Procedures (Refer to Fire Safety Audit Checklist Report)
S.N Items Ye No N/ Comments (NCR &

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0 s A Observation)
Have emergency procedures been
developed, e.g. evacuating the
site in case of fire? Is all
16.1
emergency scenarios are covered
in the procedures? Is emergency
organization chart prepared?
Are emergency response team
16.2 trained and understand their roles
and responsibilities?
Are people on site aware of the
16.3 procedures? Are they posted on
site?
Is there a means of raising the
16.4
alarm and does it work?
Are there adequate escape routes
16.5
and are these kept clear?
Is there scheduled and
16.6
unscheduled emergency drills?
17.0 Fire (Refer to Fire Safety Audit Checklist Report)
S.N Ye N/ Comments (NCR &
Items No
0 s A Observation)
Is fire prevention planning and
control for site and offices
prepared? Is it approved?
Are all key elements are covered
in this plan? (I.e. Firefighting
17.1
system/ equipment, emergency
and contingency plan,
organization chart for first aider,
fire marshal and warden, third
party test, fire drill etc.)
Is fire risk assessment
conducted /carried out? Are all
17.2
agreed control measures
implemented?
Is fire audit conducted regularly?
17.3
Is it closed out?
18.0 Health and Hazardous Substances
S.N Ye N/ Comments (NCR &
Items No
0 s A Observation)
18.1 Are the health hazards that may
be present on the project site
evaluated appropriately by
competent persons and

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appropriate operational controls

installed in place? (Is COSHH
assessment available)?
Are all type of work-related
18.2 disease reported, investigated and
documented?
Are employees aware of the
hazards on the project and trained
on how to protect themselves
18.3
against exposure. (I.e. dermatitis,
respiratory diseases, radiation,
etc.)?
Have all harmful materials, e.g.
paints etc. been considered and
identified with appropriate control
measures? Are the material safety
18.4
data sheets (MSDSs) available on
site for hazardous materials?
(Note asbestos is banned to use at
site)
Have precautions been identified
and put in place, e.g. is protective
equipment provided and used; are
18.5
employees and others who are not
protected kept away from
exposure?
19.0 Vibration and Occupational Noise
S.N Ye N/ Comments (NCR &
Items No
0 s A Observation)
Are noise measurement
19.1
performed?
19.2 Are all noise assessed?
Is work sequenced to minimize the
19.3 number of people exposed to
noise?
Is noisy area identified and
19.4 barricaded to keep everybody
away?
Are employees exposed to the
19.5 noise have received suitable
hearing protectors?
Are machines inspection covered
19.6 noise measurement before
mobilization?
19.7 Are control measures against
noise exposure planed and

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implemented at site?
Are all vibration sources assessed
(Hand arm vibration & Whole-body
19.8
vibration)? Are control measures
identified and implemented?
20.0 Protecting the Public /3rd Party / Environment
S.N Comments (NCR &
Items Yes No N/A Observation)
0
Are the public fenced off or
otherwise protected from the work
20.1
(hazards and risks associated with
activities?
Are the gates to the working site
20.2 secured 24/7 and controlled by an
approved security guard?
Is the perimeter fencing secure
20.3
and undamaged?
Are excavations and openings
20.4 securely protected, covered or
fenced off?
Are environment (i.e. water
20.5 sources, flora and fauna) are
identified and protected?
Is there a dust control measure at
20.6 site with effective dust
suppression arrangement?
HAZARDS / NEAR MISS REPORTING, INCIDENTS REPORTING AND
21.0
INVESTIGATION
S.N Ye N/ Comments (NCR &
Items No
0 s A Observation)
Are there means and procedures
for reporting hazards, serious OSH
incident and non-serious OSH
21.1 incident? Are these recorded
reported and serious OSH incident
reported to Sector Regulatory
authority?
Are all incidents reported in line
21.2 with the ALDAR and OSHAD-SF
requirements? (mechanism 11)
Are all incidents being
investigated by competent
21.3 personnel and corrective /
preventive actions taken to
prevent recurrence?

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22.0 Personal Protective Equipment - PPE

S.N Ye N/ Comments (NCR &
Items No
0 s A Observation)
Has adequate personal protective
equipment, e.g. hard hats, safety
boots, gloves, goggles, and dust
22.1
masks been provided? Are
employees trained in its use and
maintenance?
23.0 Electrical Safety
S.N Ye N/ Comments (NCR &
Items No
0 s A Observation)
Is the supply voltage for tools and
23.1 equipment the lowest necessary
for the job?
Where electricity has to be used,
Are protection devices, e.g.
residual current devices 30 mA
23.2 RCD provided? Does consultant
approved the temporary electrical
system to ensure adequate safety
features?
Are residual current devices
protected from damage, dust and
23.3
dimness and checked regularly by
users and competent?
Are all connections to the system
securely made and are suitable
23.4 plugs used to avoid bypass with
effective arrangements for cable
management?
Is there an appropriate system of
user checks, formal visual
23.5 examinations by electrical
engineer and competent persons
for all tools and equipment?
Are the power supply isolated and
23.6 the equipment secured at the end
of the working day?
Are all DB’s and electrical tools
23.7
inspected and tagged?
Where applicable, Tag-out - Lock-
23.8
out (Isolation) implemented?
23.9 Is color code system implemented
during inspection and Portable

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Appliance test PAT undertaken

periodically? Is there effective
arrangement for cable
management?
24.0 Hot Work Activity
S.N Ye N/ Comments (NCR &
Items No
0 s A Observation)
Is Hot work Permit obtained for all
24.1
activities produced spark/heat?
Are all gas cylinders secured in
24.2
upright position and stored safely?
Are all adequate and relevant PPE
24.3
provided and worn?
24.4 Are fire extinguishers provided?
Are all flammable and combustible
24.5
materials kept away?
Are welders trained for
24.6 firefighting? Fire watch including
fire watchman?
Is the hot work area nominated
24.7 and selected in safe place?
(workshop)
25.0 Welfare Facilities & Heat Stress
S.N Ye N/ Comments (NCR &
Items No
0 s A Observation)
Is there heat stress prevention
25.1
and control plan?
Is the plan complied with HAAD
requirements & OSHAD-SF
25.2
requirements (CoP 11.0 and
Technical guideline 12)?
Is the plan covered the heat stress
25.3 monitoring and measurement
program?
Is there sufficient and adequate
welfare facilitates at site? (Water,
25.4
toilet, rest area, washing facilities
etc.)
Is there first aid stations/ clinic?
Sufficient number of First aiders at
25.5 site with regular inspection for
first aid boxes?
Is your nurse approved by HAAD?
Is food safety requirements
25.6
implemented as per ADFCA?

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Are all employees medically fit at

25.7 site? Is there any health
surveillance program?
26.0 Incentive Scheme & Disciplinary Actions
S.N Ye N/ Comments (NCR &
Items No
0 s A Observation)
Is there any incentive scheme at
the site? Is it supported by
26.1 management? Is it supplementary
with ceremony and safety
campaign?
Is there any code of conduct/
disciplinary actions against non
26.2
OSH/EHS compliance persons at
site? Is it implemented?
26.3 Is there any violence prevention
and controlling procedures?
27.0 Others including site findings (Please specify):
Comments (NCR &
S.N0 Items Yes No N/A
Observation)
The availability of Weather risk
assessment and adverse weather
27.1
protocol (Comply with ALDAR
OSHMS Element 13)?
27.2

27.3

27.4

Close out meeting (Date, Time & attendance sheet):

Attach documents if
Necessary (Plans, Photos, Yes □ NO □
layout drawing etc.).

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Attach Good Practice

Yes □ NO □
Photos:

Audit undertaken and Signatur

prepared by: (PMC and e:
Consultant)
Verified and approved by Signatur
(ALDAR OSH/EHS) e:

Close out Report: Yes □ NO □

Notes:
1. PMC, Consultants and Principle contractors shall undertake specific Quarterly
OSH/EHS audit on OSH/EHS system.
2. PMC, Consultants shall incorporate the audit time/date quarterly in their
proactive monitoring program.
3. PMC, Consultants shall carry out and complete preparing the quarterly OSH/EHS
audit report then verify the findings with ALDAR OSH/EHS prior to issue officially
4. PMC & Consultants shall ensure that the Principle contractor will produce an
action plan to close out the highlighted issues in timely and practical manner
across whole site
5. PMC, Consultants and Principle contractors shall ensure the maintenance of
OSH/ EHS records and close out report as necessary to demonstrate conformity
to the requirements at all times.
6. PMC, Consultants and Principle contractors shall ensure full compliance with all
UAE regulations and new update revision and requirements (OSHAD-SF)
www.oshad.ae & ALDAR OSH/EHS Management System Element 02.
7. Attendance sheets for open and close out meetings shall be attached along with
audit’s evidences.

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