Professional Documents
Culture Documents
A Thesis Project
Presented to
the Faculty of STI College Parañaque
In Partial Fulfillment
Of the Requirements for the Degree of
Bachelor of Science in Computer Science
By:
Alina, Aileen L.
Anque, Wilen T.
Madrid, Kristine B.
March 2007
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
STI College Parañaque
By:
Alina, Aileen L.
Anque, Wilen T.
Madrid, Kristine B.
_______________________
Ms. Ava Ann Almadin
Thesis Adviser
March 2007
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
STI College Parañaque
_______________________
Ms. Ava Ann Almadin
Thesis Coordinator
_______________________
Mr. Homer Angeles
Academic Head
March 2007
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
STI College Parañaque
Developed by:
Alina, Aileen L.
Anque, Wilen T.
Madrid, Kristine B.
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
TABLE OF CONTENTS
Acknowledgement
Abstract
1.0 Introduction 1-1
1.1 Statement of the Problem 1-3
1.2 Current State of the Technology 1-4
1.3 Objectives 1-7
1.3.1 General Objective 1-7
1.3.2 Specific Objectives 1-7
1.3.3 Scope and Limitation 1-8
1.3.4 Review of Related Studies 1-12
2.0 Theoretical Framework 2-1
2.0 Introduction 2-1
2.1 Uniform Resource Locator 2-1
2.2 Graphical User Interface 2-2
2.3 File Transfer Protocol 2-2
2.4 Active Server Page 2-2
2.5 World Wide Web 2-3
2.6 Hypertext Transfer Protocol 2-3
2.7 Internet 2-3
2.8 Web Hosting 2-4
2.9 Multimedia 2-4
2.10 Hypertext Markup Language 2-4
2.11 Management Information System 2-4
2.12 Normalization 2-5
2.13 Database Management System 2-5
2.14 Structured Query Language 2-5
2.15 Rapid Application Development 2-6
2.16 Summary 2-6
3.0 Online Job Application for AIMSI 3-1
3.1 Introduction 3-1
3.2 Project Name: Online Job Application for AIMSI 3-1
3.2.1 Data Flow Diagram 3-1
3.2.2 ERD 3-4
3.2.3 HIPO 3-5
3.3 Summary 3-9
4.0 Performance Analysis 4-1
4.1 Introduction 4-1
4.1.1 Experimental 4-2
4.1.2 Research 4-2
4.1.3 Observation 4-2
4.1.4 Survey 4-2
4.2 Results and Analysis 4-3
4.3 Summary 4-4
5.0 Conclusion 5-1
Bibliography
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
Appendices
Appendices A: Project Schedule and Work Assignments A-1
Appendices B: Certification B-1
Appendices C: Transcript of Interview C-1
Appendices D: Survey Forms/Questionnaires D-1
Appendices E: Sample Forms E-1
Appendices F: Resource Person F-1
Appendices G: Curriculum Vitae G-1
Appendices H: Screen Design H-1
Appendices I: User’s Manual I-1
Appendices J: Program Listing J-1
Figures
Figure 1.3.4.1 CaviteJobs.com (www.cavitejobs.com) 1-12
Figure 1.3.4.2 VIPAI Website (www.venusinternational.com.ph) 1-13
Figure 1.3.4.3 Job Market Online (www.jobmarket.inq7.net) 1-14
Figure 3.2.1 Context Diagram (Proposed Online Registration) 3-1
Figure 3.2.2 Context Diagram (Proposed Online Application) 3-2
Figure 3.2.3 Exploded Diagram of AIMSI (Back-end) 3-3
Figure 3.2.4 ERD (Entity Relationship Diagram) 3-4
Figure 3.2.5 HIPO (Hierarchical Input Process Output - Front-end) 3-5
Figure 3.2.5 HIPO (Hierarchical Input Process Output - Back-end) 3-6
Figure 4.3.1 Statistical summary of the survey 4-5
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
ACKNOWLEDGEMENT
The proponents would like to thank to the entire person, who give us strength, courage,
and who believed that we can finish this project.
First, we dedicate this project to God, the source of our strength, and knowledge. And for
His guidance and support to make this possible
Second, we thank our beloved parents, and friends. Always there to assist our needs and
understand us for spending more time in this project.
Third, we want to thank Mr. Jonathan Vicente, the Operation Manager, for spending time
with us to have an interview to gather information about their company. Also to Ms. Jennifer
Saunoy, the Record Custodian for giving us sample forms and letters that the applicant and
employer use. Also for the kindness of the staff of the company, for giving us additional
information to make our project complete.
We also thank Ms Reggie Ragot, our thesis coordinator in Thesis 0, who have been
teaching us programming language and giving information that can we use to our system.
We also thank Mrs. Ava Almadin, our thesis coordinator in Thesis 1 & Thesis 2 and also
our thesis adviser, for helping us in our documents, for giving advice in making our system.
We also thank all our IT instructors for giving their support and advices to make this
project possible and always there to answer some of our questions. To the entire person that we
not mention, thank you to all of you.
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
ABSTRACT
It’s amazing how technology influences one’s life; it has played a vital role in everyone’s
lifestyle, which gradually makes changes. Due to its continuous advancement, the proponents,
who are graduating students of STI College Parañaque, come up with the idea of applying
technology in promoting the Anchor International Manpower Services, Inc. and offering its
services that would help create a better customer relationship. This was envisioned by designing
a website, which will enhance the current job application procedure and promote the growth of
the company as well.
Anchor International Manpower Services, Inc. is a licensed manpower agency duty
registered with Philippine Overseas Employment Administration (POEA) and owned by Capt.
Oscar T. Garcia, his wife, Amelita Z. Garcia. Its vision is to be the leading manpower service
company in the Philippines and make waves in the international trade by providing excellent
services through good leadership, qualities, teamwork, extensive networking skills and effective
interpersonal skills. With this vision, the company has come up with various ways of promoting
its image and distributing information to convince clients and applicants
AIMSI uses the conventional method of advertisements, job application and manual
system in monitoring of records. The marketing relies mainly on brochures, leaflets and
conducting job fairs in order to promote the company and gain applicants. Marketing is really a
stiff task to perform because of the competition. AIMSI is not the only agency that provides
manpower services, thus, it really has to be competent enough in promoting itself among other
manpower agencies. Due to this constraints, the proponents, designed a website which will
provide an inquiry module and job search engine feature, that will help the company to post
updated job information online and help to endorse the services they offered and in return,
AIMSI will gain more possible clients and applicants; and a web-based job application module
where the applicants can apply online for specific job positions from any given location at any
time that is convenient for them. With the implementation of the website, what is expected is a
greater audience since the market is now available worldwide through Internet. Aside from that,
services offered are available 24/7 making it, accommodate more transactions as compared to
services offered within office hours. There is really a big difference that would help the
institution provides a more improved customer relationship and better marketing approaches.
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
Preface
Computer Technology has revolutionized business all over the world. Virtually every
company, large or small, now relies on information-processing equipment to automate or assist
virtually every aspect of commerce. Computers are essential in meeting the challenge of global
competitiveness, where business must efficient and responsive, and must produce high-quality
goods and services at an ever-lower cost. It is also used primarily to collect, manage and
reproduce a wide variety of business data. Computers have become so important to most
corporations that extensive precautions are taken to ensure that system and data will be available
at all times. When computers were first connected in large networks, an interesting new form of
communication sprang up. Millions of individuals and organizations communicate with one
another over a network of computers called the Internet.
Internet is also used for job application. With the advances in the Internet, some
companies no longer require the applicants to come into the company to fill out a job application
form. But instead, the applicants can apply for a job through online job application system.
Applying for a job via the internet now allow anyone to apply for several jobs in one sitting,
rather than having to spend hours going from venue to venue. Some employers also prefer online
resume and application submission for several reasons. With online submissions the amount of
paper in the office is minimized. Opening mail, filing and resume retention and the problems
with resume retrieval for subsequent positions are eliminated. Even the space necessary to store
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
paper resumes is a problem in many offices. It also helps the company to maintain their records
updated and easy to access.
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
Chapter 1 INTRODUCTION
Online Job Application System is web-based job application system that allows job
seekers to create, update, save and submit an application on-line using any web enabled
computer at any time of the day or night. Online application enables the job hunters to search and
apply for positions in a web-based environment. The applicants can view and apply for job
postings using the system's all inclusive, integrated online features. There is no longer a need to
submit paper application and resumé documents or electronic document attachments via the e-
mail system. The user account is a password-protected for purposes of maintaining an online
employment application, creating and saving resumé and tracking the status of positions applied
for. With an online application system, jobseekers can search and apply for positions from
virtually any location at any time.
Anchor International Manpower Services, Inc. (AIMSI) is a licensed manpower
recruitment agency duty registered with Philippine Overseas Employment Administration
(POEA) and owned by Capt. Oscar T. Garcia, his wife, Amelita Z. Garcia and a director who is
herself an experienced in the recruitment industry. The business started in 1979 with an initial
capitalization of 2 million pesos and was originally registered as Anchor Marine Manning
Services. In the early part of its operations, the company dealt exclusively with sea-based
recruitment for the Middle East. However, with the declining demand for sea-based workers, the
company decided to expand to include land-based job orders. Thus, the company was renamed
and registered as Anchor International Manpower Services, Inc. (AIMSI) in 1981.
The company had established and maintained an impressive track record as a major
supplier of highly qualified skilled and professional workers to its clientele. Today, the company
is among top companies in the manpower industry averaging a deployment of 2, 500 to 3, 000
workers per year. It now caters services in the different fields such as Refineries (Chemical
Engineer, Drilling Engineer, Driller, Sand Blaster), Horizontal and Vertical Construction
(Construction manager, Civil Engineer, Mechanical Engineer, Administrative Officer, Electrical
Engineer), Medical and Health Personnel (Surgical and Medical Specialist, Dentist and Dental
Technician, Physician, Midwives, Nurse), as well as Industrial and Commercial Firms
(Administrative Superior, Secretary, Computer Operator, Clerks, Computer Engineer). Machines
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
Operator (Mechanical Technician, Electrical Technician, Assistant machine Operator, Quallity
Control Inspector)
The vision of AIMSI is to be the leading manpower service company in the Philippines
and make waves in the international trade by providing excellent services through good
leadership, qualities, teamwork, extensive networking skills and effective interpersonal skills.
The goal of AIMSI is to serve employers/clients by providing well-fit, honest, and dedicated
manpower and cost-efficient benefits commensurate to their individual needs. The company
objectives are to build a wholesome relationship between and among the employers and the
workers by inculcating the values of integrity and honesty, loyalty and trustworthiness, openness
and understanding of the international marketplace; to provide a highly competitive and benefits
package and an opportunity for career advancement and skills enhancement within the
workforce; and to direct all individual efforts toward the achievement of working in a leading
global company for a better future to all the stakeholders, stockholders and the skilled and
professional employee
AIMSI has grown tremendously. From its initial capitalization of 2 million pesos, it has
now a net worth of 7 million pesos. AIMSI is presently housed in a 7-storey building
employment at St. Jude Building, #1020 Gen. Malvar St., Cor. Modesto St., Malate Manila
having 4 departments namely: processing, interviewing, accounting and documentation.
Presently, AIMSI have twenty-three employees including the Chief Executive Officer. The
company office hours are between 8:30 am to 6:30 pm, Monday to Thursday and 8:30 am to 5:30
pm every Friday.
Some of its well-respected clientele include the Arabian Metal Products Organization,
Tobolar Copra Processing Authority. Al Shati Trading Established, Alikwa Aluminum
Technology Co. / Brotherhood Alumiun Technology Co., Ltd., Kingdom Paints Factory Co.,
Grains Silos and Flour Mills Organization, Salman A. Al Duhaim Establishment and the Middle
East Specialized Cables Company.
Currently, AIMSI have a minimum of 30 applicants per day and the estimated number of
inquires per day is 100 calls, both from their clients and applicants. The company also considers
the age range of the applicants. The age limit for the applicants is the following: 22 – 35 years
old for skilled and unskilled workers and 22- 55 years old for professionals. AIMSI use the
conventional method of advertisements, job application and manual system in monitoring of
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
records. The marketing relies mainly on brochures, leaflets and conducting job fairs in order to
promote the company and gain applicants. Marketing is really a stiff task to perform because of
the competition. AIMSI is not the only agency that provides manpower services, thus, it really
has to be competent enough in promoting itself among other manpower agencies.
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
1.2 Current State of the Technology
In this section, the proponents tried to trace the flow of the current system used by
AIMSI in providing their services. Basically, the company accommodates different
clients and applicants’ concerns such as inquiry, job recruitment procedure, and job order
procedures.
The inquiries were done through phone call or by personally going to company.
Usually the applicants inquire about latest job vacancies, requirements, salary rates and
years of contract. The information was given by the personnel according to what the
applicant’s asked.
• Pre- Screening
The senior staff conducts the pre-screening of applicants and sees to it that
only those who are qualified are endorsed to the employer for final interview and
approval.
• Final Interview
The employer is requested to send their representative to the Philippines to
conduct the final interview. If this is not possible, the CV’s of the qualified
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
applicants/candidates are sent to the employers for final approval. If necessary,
the applicant is required to undergo trade testing.
• Medical/Psychological Testing
After the final interview, an approved applicant/candidate is sent to the
accredited clinic for physical, medical examination to determine if he/she is fit or
unfit to work.
• Documentation
The approved applicant/candidates should submit all the requirements such as
passport, NBI clearance, medical certificate, trade test certificate and other
documents that may be necessary to process their papers.
• Processing
Processing at POEA will be done after the accreditation of
principal/employer. For countries using No Objection Certificate (NOC), an
authenticated employment contract is required. After processing with POEA, the
passports together with all pertinent documents are submitted to the embassy of
the host country for visa stamping. For countries using NOC, the visa is stamp
upon arrival of the worker at the port of entry.
• Pre-departure Orientation Seminar
All contract workers are required to attend the Pre- Departure Orientation
Seminar (PDOS) prior to their deployment.
The AIMSI also has procedure in ordering jobs from the clients/employer. The
client/employer executes a Special Power of Attorney indicating therein that it authorizes
AIMSI to recruit Filipino workers in behalf of said employer. The special Power of
Attorney must be in the employer’s official letterhead form and duly authorized by the
officer of the Philippine Embassy/ Consulate where the employer resides. The following
documents must be submitted directly to AIMSI.
• Fax or Letter or E-mail Requisition from the Foreign Principal must contain
information on the number of workers required, delivery date and the different job
descriptions.
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
• Authenticated Special Power of Attorney
• Recruitment Agreement
• Photocopy of commercial or Business Registration of Principal
• Manpower Classification of Job Orders with proposed salary rates
• Standard Contract of Employment
• Letter from the Foreign Principal authorizing AIMSI to file and withdraw workers
visa/ copy of workers visa.
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
1.3 Objectives
1.3.1 General Objective
The study aims to design, develop and implement a website for Anchor
International Manpower Services, Inc. (AIMSI) for online job application system
that will help the company for their fast and efficient services to its clients and
applicants.
- With the help of online job application system, AIMSI will enable to provide
fast and efficient services to its clients and applicants. The company can
promote services and in return, AIMSI will gain more possible clients and
applicants.
• To create a module that will monitor applicants’ information in less time and
effort through monitoring module
- AIMSI will enable to monitor and update the applicant’s information.
With the help of monitoring module, the record custodian can easily trace
specific applicant’s information in less time and effort whenever it is
needed. It will be easy to access and find applicants’ information for some
purposes like renewal of contract and assist the company to monitor
applicant’s status and the progress of the application.
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
• To implement an efficient employment services by providing web-based job
application for applicants that will accommodate the applications anytime at
any given location.
- With web-based job application, applicants can apply online for specific
job positions from any given location at any time that is convenient for
them. The resumes can be reviewed and interviews can be scheduled very
quickly.
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
o FAQ
– Display the frequently asked questions of the clients and
applicants.
• Company Information
o Mission/Vision of the Company
- Displays the mission and vision of AIMSI.
o History of the Company
- Displays the company background.
o Organizational Structure of the Company
- Displays the organizational structure of AIMSI.
o Location Map and Contact Information
- Displays the location map and contact details of the company.
• Job Matching Facility
- Job matching facility matches the applicant’s qualification with the
employer’s/client’s requirements.
• Job Search Engine Module
o Job Vacancies, Description and Job Qualifications
- Displays the latest job vacancies, description and
qualifications.
• Application Status
- Displays the status of application.
¾ Back End
• Application Module
- This module serves the walk-in applicants without using website.
• Monitoring Module
o Deployment Record
- Handles the records of the deployed applicants.
o Schedules
Interview Schedule
- Monitor the schedules for interview of the applicants.
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
• File Maintenance Module
o Clients/Employers Information System
- Handles the employer/clients information.
o Applicants Information System
- Handles the applicant’s personal information.
• Report Generation
o Deployment Report
- Reports of deployed/hired applicants
o List of Online Applicant
- Reports of online applicants
o List of Clients
- Reports of clients’ list
o List of Job Orders from the Clients
- Reports of job orders from the clients
• Security Module
o User Maintenance
- This module will allow the administrator to add, edit, delete,
search and update user’s information of the system.
o Audit Trail
- Keep track of all transactions done in the system.
o Applicants’ account
- Handles the account of the applicants in online job application
• Online Utilities
o Web Browser Form
o Online Application
o Job Posting
o Job Recruitment Procedures
o Job Requirement
o Job Order Procedures
o Job Locations
o Job Categories
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
o FAQS
o Contact Info
o Inquiry
o News
• Utilities
o Restore Database
- Handles restoring of file in database to secured the company
information.
o Back-up Database
- Handles backing of files in database to secured the company
information.
Limitations
• Online Interview
- The proposed study is not capable of conducting online interview
because the company preferred an actual interview with the applicants.
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
1.3.4 Review of Related Studies
CaviteJobs.com (Trabaho para sa mga Caviteňo)
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
receiving reliable applicants, and spreading the world about your companies’
needs.
Both CaviteJob.com website and the proposed system provide online job
application. However, both systems are not supported with an online payment
and the proposed system is not supported with online job order.
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
workers. Venus International Mission is in a competitive world of recruitment
services, Venus International guarantee the placement of competent engineers,
technicians and other skilled workers of their respective field of specialization
to produce quality services based on international standards. To play a major
role in the production for manpower requirements among different markets
locally and internationally. The company’s vision is striving hard to be
globally competitive and acclaimed in recruitment industry. The company is
spirited to engage and expand in related recruitment task for various contract
workers abroad.
The VIPAI website and the proposed system provide online job
application system. However, the VIPAI website is not supported with an
online registration and job search for the online applicants. As to the proposed
system, it provides online registration for the applicants to apply for a job.
.
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
Philippine daily to host a recruitment section online. Since then, both the
recruitment market and the Philippine Internet industry have experienced a
sharp growth both in the number of users and the demands of these users.
With this, JobMarket Online was relaunched on April 5, 2000, with the
irrefutable mantra: Information has to reach more people - in the shortest time
possible, in the most convenient means possible. With a reach that continues
to grow steeply everyday, JobMarket Online incessantly develops and
improves, offering innovative features that promise a higher level of speed,
convenience, and efficiency in job hunting and recruitment.
The JobMarket Online and the proposed system are both provided with
online job application and job search engine feature. However, the JobMarket
Online is supported with online job ordering feature while the said feature is
one of the limitations in the proposed system.
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
CHAPTER 2
Theoretical Framework
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
Chapter 2 THEORETICAL FRAMEWORK
2.4 Introduction
Information System is an interactive retrieval program with related utilities
designed to provide system programmers with keyboard access technical information
contained in either of its companion products
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2.6 Graphical User Interface
A Graphical User Interface is a type of environment that represents programs,
files, and options by means of icons, menus, and dialog boxes on the screen. The user can
select and activate these options by pointing and clicking with a mouse or, often, with the
keyboard. A particular item (such as a scroll bar) works the same way to the user in all
applications, because the graphical user interface provides standard software routines to
handle these elements and report the user's actions (such as a mouse click on a particular
icon or at a particular location in text, or a key press); applications call these routines
with specific parameters rather than attempting to reproduce them from scratch.
[MICR1997].
GUI takes advantage of the computer’s graphics capabilities to make the program
easier to use. Well-designed graphical user interfaces can free the user from learning
complex command languages. The system will be applied using GUI interface because
buttons and other objects will make the system more convenient and easier by using a
peripheral device to navigate the system easily.
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
ASP is a feature of the Microsoft Internet Information Server (IIS), but, since the
server-side script is just building a regular HTML page, it can be delivered to almost any
browser. www.searchwin2000.techtarget.com
2.11 Internet
The Internet or simply the Net is the publicly accessible worldwide system of
interconnected computer networks that transmit data by packet switching using a
standardized Internet Protocol (IP). It is made up of thousands of smaller commercial,
academic domestic and government networks. It carries various information and services,
such as electronic mail, online chat, and the interlinked web pages and other documents
of the World Wide Web.
www.wikipedia.com
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
2.12 Web Hosting
A service that provides online systems (web server) for storing information,
images, video, or content accessible via the World Wide Web.
www.greatnexus.com
2.13 Multimedia
Multimedia is the representation of text, graphics, videos, animations and sounds
in an integrated way. Long touted as the future revolution in computing, multimedia
applications were, until the mid-90s, uncommon due to the expensive hardware required.
With increases in performance and decreases in price, however, multimedia is now
commonplace. Nearly all PCs are capable of displaying video, though the resolution
available depends on the power of the computer's video adapter and CPU.
www.webopedia.com
This concept would be applicable in creating of more interactive web pages that
would support the advertisement of the system.
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
2.16 Normalization
It greatly simplifies query and update management, including security and
integrity considerations, although at the expense of creating a larger number of tables.
[MICR1997].
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Online Job Application System for Anchor International Manpower Services, Inc. (AIMSI)
2.19 Rapid Application Development (RAD)
Rapid Application Development (RAD) is a system development methodology
created to radically decrease the time needed to design and implement information
systems. [HOFF1999].
2.20 Summary
A theoretical framework is a collection of interrelated concepts, like a theory but
not necessarily so well worked-out. A theoretical framework guides the proponents’
research, determining what things will measure, and what statistical relationships will
look for. It is also important in exploratory studies, it helps the proponents to determine
the kind of concepts/theories will be used in the proposed system. The explication of a
theoretical framework provides focus to all the subsequent steps in planning and carrying
out the proposed inquiry.
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