RAMS - Form 1

Administrative Division
RECORDS AND ARCHIVES MANAGEMENT SECTION

RECORDS FOR DISPOSAL

Item No. Records Series Title and Description Remarks Period Covered

Prepared by :

________________________ _________________________ ________________________

Printed Name and Signature Position Date

This is to certify that the abovementioned records are no longer needed by this office and are not involved nor connected in any
administrative or judicial cases.

__________________________ ________________________
Signature over Printed Name Date
Chief, _______ Division
(Initialed by Section Head)
RAMS - Form 2

ADMINISTRATIVE DIVISION
Records and Archives Management Section

TRANSMITTAL AND RECEIPT OF VITAL RECORDS

Name of Office : Designated Records Custodian (RC)

Contact No: (Name and Signature)

Restriction on Access to Records If Restricted at least two (2) authorized personnel
(Please check box) to access/retrieve records
(Name and Position)

[ ] Restricted 1
[ ] No Restriction 2

Amenable to any finding and/or discrepancies/inconsistencies in the listing, label, volume, physical state of the records transferred
Box Nos. Records Series and Description Period Covered Volume

(Name and Signature)

Chief, _______ Division

To be accomplished by AD-Records and Archives Management Section Staff
Accession No. Received by: Position Date Received

Remarks:
RAMS - Form 3 RAMD - Form 3
Department of Social Welfare and Development Department of Social Welfare and Development
Administrative Division Administrative Division
Records and Archives Management Section Action Slip Records and Archives Management Section Action Slip

TRANSMITTAL SHEET Document Reference Nos.:

___________________________
TRANSMITTAL SHEET Document Reference Nos.:
___________________________
Date:                               Date:                              
Date/Time Dispatched: Date/Time Dispatched:
___________________________ ___________________________

To RAMS Remarks: To RAMS Remarks:

From FMD Cash Section From FMD Cash Section
Person no longer connected Person no longer connected
Recipients Dir. Wayne C. Belizar Recipients Dir. Wayne C. Belizar
Recipients Change/Transfer Address Recipients Change/Transfer Address
Address DSWD Central Office Others (pls. specify) Address DSWD Central Office Others (pls. specify)
_______________________ _______________________
Subject / Cash Position Report and Unfunded SAA for _______________________ Subject / Cash Position Report and Unfunded SAA for _______________________
Document January 2020 _______________________ Document January 2020 _______________________
Note: faxe emailed Date/Time: Return to Sender: Note: faxe emailed Date/Time: Return to Sender:
d No signature d No signature
Please Check the Manner of Dispatch: Please Check the Manner of Dispatch:
No/Lack of Attachment No/Lack of Attachment
Messengerial (hand carried) Others
Messengerial (hand carried) Others
Private Service Provider ______________________ Private Service Provider ______________________
Transmittal (Centers) ______________________ Transmittal (Centers) ______________________
Philpost (please check) ______________________ Philpost (please check) ______________________
Ordinary Mail Ordinary Mail
Registered Mail (w/ return card) Registered Mail (w/ return card)
Registered Mail (w/o return slip) Registered Mail (w/o return slip)
Airmail (International/Abroad) Checked by: Airmail (International/Abroad ) Checked by:

Remarks: ________________________ Remarks: ________________________

Rush/Urgent Receiving Officer Rush/Urgent Receiving Officer
Confidential Confidential
Others (pls. specify):                                          Others (pls. specify):                                         
Noted by: Noted by:
Requesting Party: __________________________ Requesting Party: __________________________
Head of RAMS Head of RAMS
ANGELINA D. NACES ANGELINA D. NACES
Signature over Printed Name Signature over Printed Name
Head of Section/Unit Head of Section/Unit
RAMS - Form 4 RAMD - Form 4

Department of Social Welfare and Development Department of Social Welfare and Development
Administrative Division Administrative Division
Records and Archives Management Section Records and Archives Management Section

DOCUMENTS REQUEST FORM DOCUMENTS REQUEST FORM

Control No.:  _________________  Control No.:  _________________ 
Date:______________________ Date:______________________

REQUESTING OFFICE : ___________________________________________________ REQUESTING OFFICE : ___________________________________________________

DATE OF DOCUMENT : ___________________________________________________ DATE OF DOCUMENT : ___________________________________________________
SUBJECT : ___________________________________________________ SUBJECT : ___________________________________________________
___________________________________________________ ___________________________________________________

Please Check if Document is Issuances Please Check if Document is Issuances

Administrative Orders Number: __________________ Administrative Orders Number: __________________
Memorandum Circular Memorandum Circular
Memorandum Unnumbered Series: ___________________ Memorandum Unnumbered Series: ___________________
Special Orders Special Orders
Travel Orders Travel Orders
Others                                                                                                 Others                                                                                                

PURPOSE/S : ____________________________________________________ PURPOSE/S : ____________________________________________________

____________________________________________________ ____________________________________________________

By: By:

____________________________________ ____________________________________
Signature over Printed Name Signature over Printed Name
Head of Requesting Party Head of Requesting Party

(to be filled up by Records and Archives Management Section) (to be filled up by Records and Archives Management Section)
Action Taken : Retrieval Photocopy Certified Copy Action Taken : Retrieval Photocopy Certified Copy
No. of Copies : _____________________________________________ No. of Copies : _____________________________________________
Received by : _____________________________________________ Received by : _____________________________________________
Date/Time : _____________________________________________ Date/Time : _____________________________________________