Management Information System

Of Nippolac Company

Nilmini Rajapaksha Yapa (Graduate Student)

Management Information System (MIS)
National Institute of Business Management (NIBM)
 OVERVIEW
1. An Introduction to the company
2. Current system or systems
3. What was there earlier approach to do daily operation
4. Areas which are supported by the current system
5. Benefits of the system to each department
6. disadvantages of the system

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Introduction to the
company

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Name - Nippon Paint Lanka.
Industry -

➢ The Nippolac Group of companies was established in

1979.
➢ Established in Tokyo
➢ Today, Nippon Paint is the largest paint
manufacturer in Asia

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 VISION
To be dominant market leader in the paint and coatings industry.

MISSION
We provide innovative, superior quality and environmental-friendly products
with constant standards, giving the highest value to our customers while
satisfying our employees, shareholders and other stake holders in a socially
acceptable manner.

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Products :

➢ Nippon Decorative Paints

➢ Nippon Automotive Paints

➢ Nippolac Paints

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Services :

➢ Decorative

➢ Wood Care

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Who are the Major Customers?

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Current system or systems
 System Name

HRM – hSenid system

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From which company did you
buy system?

hSenid business solutions company

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Implementation

➢ in millions
➢ It was implemented before 6 years

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 Basic introduction on system

➢ Human Resource Management (HRM) is the

term used to describe formal systems devised
for the management of people within an
organization.

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What was their earlier approach
to do the daily operations?
Examples:

➢ Employee personal details

➢ Employee Attendance
➢ Complains
➢ Minutes

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 Productivity Issues:

➢ Some easy HR related tasks, such as organizing

training programs, requesting for a leave or
time-off and more can take a lot of time when
they are done manually.

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 Affecting the Quality of Work

➢ In an expanding organization, when an HR

department uses manual system it is likely that
they suffer more with growing staff members
and maintaining employee records.

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 Fraudulent Activities

➢ Immoral employees also cost you more through

fraudulent activities and manual HR processes
unintentionally make it easier for frauds to be
carried out.

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 Errors in Payroll

➢ Due to these issues felt that it is really hard

to maintain and they needed some easy way
to do this works.
➢ Then they began to use IT systems for their
works.

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How the hSenid system helps
Nippolac ?
▸ Payroll
▸ Time & attendance
▸ Absence management
▸ Organizational structure
▸ Manpower planning
▸ Recruitment
▸ Talent management
▸ Grievance handling
▸ Employee life cycle
▸ Mail client
▸ Training & development
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 Payroll
➢ An automated payroll system helps the management
of the payroll process of Nippolac Company in a
more effective manner.

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 Time & Attendance
➢ Punch card system

➢ The time and attendance system is a power

solution which facilities tracking, reporting
and managing attendance of staff around the
clock.

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 Recruitment
➢ Deploying a well-organized system helps to assess
suitable candidates reducing unnecessary time,
cost, effort and replicating processes. The hSenid
recruitment module is an excellent answer to this
need.

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 Absence Management
➢ An automated absence management system is very
helpful both the employee and the employer. once
an employee submits a leave application it will go
through an approval workflow before he/she is
granted the leave.

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Talent Management
Talent assessment contains several stages
• Attracting
• Talented people
• Hiring them
• Selecting the talent
• Competency mapping
• Training and development
• Retention
• Promotion
• Performance appraisal
• Career planning and succession planning
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Employee Life Cycle
• promotions
• changing designations
• transfers
• salary increments
• rewarding
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 Disciplinary Management

➢ In here employee name, date, nature of

the mistake, monetary damage occurred
are recorded.

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Benefits of the hSenid system to
HR department
➢ Saves Time & Money
➢ Helps them make better decisions
➢ Reduce Errors
➢ Protect Data from theft or physical
damages
➢ Automated reminders
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Disadvantages of MIS in
industry
MIS converts data from internal & external
sources into information.

Helps to make effective decisions for

➢ Planning
➢ Directing
➢ Forecasting
➢ Coordinating
➢ Controlling
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 ➢ Unemployment
➢ Privacy
➢ Lack of job security
Disadvantages ➢ Dominant culture
➢ Expensive
➢ Maintenance
➢ Ineffective

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Disadvantages of HRIS in an
Industry
➢ Human resources management systems
offer efficient digital management of
your employee data.

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➢ Lack of Security
➢ Cost of Setup, Installation & Training
➢ Loss of Subjectivity
➢ Difficulty of Analysis

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Other Disadvantages
➢ Human error during information input.
➢ Malfunctions or insufficient applications to support your
human resources needs.
➢ Finding a qualified Specialist with human resources
functions area knowledge is difficult.
➢ Specialized knowledge
➢ Data entry errors.
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 Conclusion
➢ A Human resources information system refers to the
system & processes at the intersection between human
resource management & information technology.

➢ hSenid HR system play an important part in Nippolac

company’s HR function. hSenid works as a key part of
the organization and it provide important information on
HR needs and capabilities.

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Any questions?

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THANK YOU!

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