1

Implementation
at MNC
2 DAFTAR ISI

PREFACE.................................................................................................................................................3

OVERVIEW..............................................................................................................................................4
COMPANY BACKGROUND.........................................................................................................................................4
OBJECTIVES............................................................................................................................................................4
Implementation Goals.......................................................................................................................................4
Scope of Work...................................................................................................................................................4
PROPOSED SOLUTION............................................................................................................................5
ODOO OVERVIEW....................................................................................................................................................5
MODULES AND FEATURES.........................................................................................................................................5

IMPLEMENTATION STRATEGY.................................................................................................................7
METHODOLOGY......................................................................................................................................................7
PROJECT TIMELINE...................................................................................................................................................7
PROJECT TEAM.......................................................................................................................................................8
Steering Committee...........................................................................................................................................8
Project Manager................................................................................................................................................8
Business Process Owner.....................................................................................................................................9
Key User / Team Member....................................................................................................................................9
CRITICAL SUCCESS FACTORS OF ERP IMPLEMENTATION...............................................................................................9
INVESTMENT (ENTERPRISE)..................................................................................................................10
ONE TIME PURCHASE.............................................................................................................................................10
ANNUAL PURCHASE...............................................................................................................................................10

INVESTMENT (COMMUNITY)..................................................................................................................12
ONE TIME PURCHASE.............................................................................................................................................12
ANNUAL PURCHASE...............................................................................................................................................12
KEY ASSUMPTIONS...............................................................................................................................13
PROJECT DOCUMENTATION.....................................................................................................................................13
DATA CONVERTION & MIGRATION...........................................................................................................................13
TESTING...............................................................................................................................................................13
TRAINING..............................................................................................................................................................13
GENERAL..............................................................................................................................................................13
CLOSING...............................................................................................................................................14
3

PREFACE
The content of this document shall remain the confidential property of PT Arkana Solusi Digital and may not be communicated to any other
party without prior written approval of PT Arkana Solusi Digital. This document must not be reproduced in whole or in part. It must not be
used other than for evaluation purposes only by MNC except with the prior written consent of PT Arkana Solusi Digital. No information as to
the contents or subject matter of this proposal or any part shall be given or communicated in any manner whatsoever to any third party
without the prior written consent of PT Arkana Solusi Digital.

The furnishing of this document is subject to contract and shall not be construed as an offer or as constituting a binding agreement on the
part of PT Arkana Solusi Digital to enter into any relationship. PT Arkana Solusi Digital provides this document as guidance only to estimate
costs and timelines of the predicted delivery project. This will be subject to confirmation prior to any contractual or delivery commitment by
PT Arkana Solusi Digital.

PT Arkana Solusi Digital warrants that to the best of its knowledge, those who prepared this proposal have taken all reasonable care in
preparing it and believe its contents to be true as of the date of this document.

PT Arkana Solusi Digital cannot however warrant the truth of matters outside its control and accordingly does not warrant the truth of all
statements set out in this document to the extent that such statements derive from facts and matters supplied by other persons to PT
Arkana Solusi Digital. The statements in this document are qualified accordingly.

Any services to be provided by PT Arkana Solusi Digital as proposed in this document shall be subject to the standard terms and conditions
of PT Arkana Solusi Digital for the provision of the relevant services.

Document Validity
The content of this document is valid until March 9, 2020. The pricing in this document is valid until March 9, 2020. Any pricing in this
document is exclusive of VAT.

Version Author Date

1.0 Joenan Rayhan March 2, 2020
4

OVERVIEW

Company Background
Media Nusantara Citra or MNC, being part of the media business within MNC Group owns and operates 4 national free to air TV stations or
FTA: RCTI, MNCTV, GTV, and iNews with its fastest growing OTT streaming service called RCTI+. MNC has invested significant resources in
broadcast and production facilities which enable the company to produce high quality programs such as drama series, talent search like the
Indonesian Idol, The Voice, MasterChef, Rising Star and big music concerts as well as awarding programs like TV Awards and Movie Awards.
It also produces high quality animation exported globally.

Objectives
Implementation Goals
The goals of the ERP implementation are:

 To simplify and automate the time consuming and human error at current paper-based processes, reduce and secure its
processing
 Allow automatic check and approval
 Automate the reporting to the authorities
 All automate process still can be adjusted manually if needed
 To control and monitor inventory in the warehouse for all business entities
 To manage all assets
 Facilitate reporting and analysis

Scope of Work
The scope of work comprised all following areas:

 Configuration, parameterization & Implementation of the software in MNC’s premise

 System development & deployment
o The software and its database will to be implemented on site (test and operation environment)
 User & IT support Training
o User’s Manual & training for each module
o IT support and simple parameterization training
 Post Go‐Live Support
o Maintenance and support online and on-site

The company to be implemented is MNC for 40 number of users.

5

PROPOSED SOLUTION

Odoo Overview
Odoo (previously known as OpenERP) is a web-based ERP using Python as the
programming language and PostgreSQL as its database. Odoo framework using
ORM in python to interconnect with the frontend (JavaScript and HTML) and the
backend (PostgreSQL) thus make it easy to customize.

Figure 1 Odoo Architecture

Modules and Features

Odoo modules to be implemented are:

Deliverable Description
Accounting and Finance  Chart of Account Management
 Journal Entry
 Laporan standar akutansi:
o General Ledger
o Trial Balance
o Balance Sheet
o Income Statement
o Cashflow Statement
 Bank and Cash reconciliation
 Asset Management
 Including depreciation calculation
 Consolidated financial report
 Comply to PSAK and Indonesian Tax Rule

Sale  Quotation
 Report sales
 Dashboard Sales
 Promotion management
 Invoicing management
 Taxation

Purchase  Purchasing stock and asset

 Request for Quotation
 Manager approval
  Invoice scanner
6
 Landed cost (Forwarder, PIB, etc.)

Inventory  Manage inventory purchasing and tracking

 Inventory lead time
 Stock move
 Multiple warehouse and location
 Batch/Serial Number tracking
 Expiration date tracking
 Removal strategy: FIFO, LIFO, FEFO
 Stock Valuation
 Costing method: standard, average, dan real price
 Stok Opname
 Supply Chain Management (Push and Pull Rule)
 Integrate with Sale and Purchase
 Barcode Scanner operation (Enterprise)

Invoicing  Supplier Invoice

 Customer Invoice
 Print to PDF
 Send via email
 E-Invoice
 Customer portal

Employee Directory  General Information (public and private)

 Department
 Organization structure
 Import and export to Excel

Attendance  Tap in and tap out

 Reporting Dashboard
 Import and export to Excel
 Fingerprint integration

Leave (Time Off)  Annual and other leave type

 Leave quota
 Quota carry over to next period
 Employee self service
 Manager approval
 Integrate with Payroll

Payroll  Salary structure

 Setup payroll component with fix amount, percentage, or python code
 Contract Management
 Reporting Dashboard
 Print pay slip and email pay slip
 Protect pay slip file with password
 Integrate with another modules
7 IMPLEMENTATION STRATEGY

Methodology
The implementation process is divided into some phases described as below:

1. Requirement Analysis
After project kick-off, we will interview all user (from admin level to top level), ask master data, and gather all supporting
documents to get more understanding regarding to the current business process in MNC. After that, business analysts will design
the solution to be developed.
2. Development
Based on that design, development team will do the development directed by the business analysts. Along this process, there will
be some communication between our business analysts and MNC’s user until all the development done.
3. Deployment
Business analysts migrate data from existing system to the new system, configure, and install the system to server. In this phase
we also conduct UAT with real data and real cases that created by MNC’s key user.
4. Training for trainers
When the system ready to use, we conduct training for all key users. Then the key users will train end users accompanied by our
team.
5. Assistance
After go-live, we will give support service for 1 month to make sure our system operates well.
Our support including:
o Make sure Odoo operates well.
o Help users in using Odoo
o Make sure all accounting and inventory report generated as expected

Project Timeline

Figure 2 Project Timeline

8
Project Team

Steering
Commitee

Project Manager

Business Process Business Process

Developer
Owner 1 Owner 2

Accounting Sales

Key User

Inventory Purchase

Figure 3 Project Organization

Steering Committee
Members: The Steering Committee consists of senior management of MNC, the project-sponsor assigned from within both MNC and PT
Arkana Solusi Digital.

Time Commitment: Monthly STECOM meeting and as when required

Roles & Responsibilities:

 Report project status to Steering Committee

 Provide strategic direction & policy
 Ensure that implementation satisfies business requirements
 Advise project management on other parallel initiatives
 Resolve issues that can't be solved by the project team in a timely manner
 Ensure resources are allocated to project as agreed
 Ensure sponsorship and buy-in from all levels in the organization
 Authorize changes to work plan and scope

Project Manager
Members: Project Manager assigned from MNC and PT Arkana Solusi Digital.

Time Commitment: Fulltime

Roles & Responsibilities:

 Report project status to Steering Committee

 Plan, manage and control the project in terms of scope, time & resources
 Define project scope and objective, project methodology, deliverable and critical milestone dates
 Resolve issues that can't be solved at Team level
 Manage all project threads: Business Process, Technology & Data
 Chair weekly project meeting
9
Business Process Owner
Members: Business Experts from MNC, and Consultant from PT Arkana Solusi Digital.

Time Commitment: Business Process Design meetings, as and when required

Roles & Responsibilities:

 Provide input and ideas in the To-be process design, e.g. vision, improvement
 Own the To-be process and ensure that the processes are followed by users
 Own data and ensure accuracy and cleanliness of data
 Be forward looking and process-oriented
 Ensure resources are allocated to project as agreed
 Provide sponsorship of the project and become change agents

Key User / Team Member

Members: Key Users from MNC.

Time Commitment: Fulltime

Roles & Responsibilities:

 Represent Business Process Owners in day-to-day project activities

 Full time involvement in process design, issue resolution, testing, data migration, training and post Go-Live support
 Own the agreed To-be process and ensure that the processes are followed by users
 Own data and ensure accuracy and cleanliness of data

Critical Success Factors of ERP Implementation

 Strong executive sponsorship and management support of the project mission and project team.
 Management will continue to provide best full time resources as agreed so as not to impact implementation
 Clear roles and responsibilities defined for the project in order to assure accountability, ownership, and quality
 A committed and well-informed project manager and project team having a thorough understanding of the project mission, goals,
and milestones
 A comprehensive project work plan and Project Management Plan
 A thorough understanding of known project risks and assumptions throughout the executive committee and project team.
 High quality of data
 Committed and Capable and trained users
10

INVESTMENT (ENTERPRISE)

One Time Purchase

Implementation Services IDR

Default Odoo ERP Implementation on 1 legal entity with 40 active users
96.000.000

Payment Term USD

Month 1 24.000.000

Month 2 24.000.000

Month 3 24.000.000

Month 4 24.000.000

Total 96.000.000
* The price is based on Scope of Work described previously. For additional scope will be follow Change Request Procedure

Annual Purchase

License IDR (Annually)

Users: 40 53.760.000

User discount 13.440.000

Apps:
 Accounting
 Invoicing
 Sales
 Purchase
 Inventory
 PoS 6.048.000

Total 46.368.000*
* rate 1 USD = 14.000 IDR

Support and Maintenance IDR (Annually)

 Online support – Office hours (Mon to Fri)
23.184.000
 Bug fixing
 Minor custom
o Change layout and show/hide existing field on print out
o Show/hide existing field on form view, list view, and graph view
 o Edit field name
11
o Add filter on list view and graph view

Total Annual Purchase IDR

Annual payment paid on the first month (1 month before services started) 69.552.000
* License can be paid directly to odoo.com
* Not including VAT
12

INVESTMENT (COMMUNITY)

One Time Purchase

Implementation Services IDR

Default Odoo ERP Implementation on 1 legal entity with 40 active users
160.000.000

Payment Term USD

Month 1 40.000.000

Month 2 40.000.000

Month 3 40.000.000

Month 4 40.000.000

Total 160.000.000
* The price is based on Scope of Work described previously. For additional scope will be follow Change Request Procedure

Annual Purchase

Support and Maintenance IDR (Annually)

 Online support – Office hours (Mon to Fri)
 Bug fixing
 Minor custom
o Change layout and show/hide existing field on print out
o Show/hide existing field on form view, list view, and graph view
o Edit field name
o Add filter on list view and graph view 32.000.000
13

KEY ASSUMPTIONS

Project Documentation
 PT Arkana Solusi Digital will develop Odoo Business Blueprint Documentation, the document provides a detailed design related to
Odoo System Configuration.
 Subsequent changes to Business Blueprint will be considered as Change Request which will be monitored by Project Manager.
Should the change affect project timeline, Project Manager will seek approval from MNC management. A variation order will be
issued/billed to MNC accordingly.

Data Convertion & Migration

 PT Arkana Solusi Digital will provide data conversion plan and strategy and assist in the migration of data to Odoo production
system
 MNC is responsible for the quality and accuracy of data. Migrated data should be verified and signed off by Data Owners
 MNC is responsible for cleansing, completing missing information and mapping the data to the new structure.
 Some data/information may need to be manually entered into the system; however, data manual input into the system is not PT
Arkana Solusi Digital responsibilities. PT Arkana Solusi Digital will assist in data upload/migration only
 There will be no data migration from legacy (existing) system once the new system GO LIVE. Odoo system will take on only new
opening balance as the beginning of transactions.

Testing
 MNC is responsible for the development of comprehensive and exhaustive testing scenarios
 MNC is responsible for conducting the testing based on the test scenarios
 PT Arkana Solusi Digital is responsible for the testing issue management

Training
 PT Arkana Solusi Digital will provide Standard Odoo hands-on training (User Manual) based on the signed To-be process
document
 MNC is responsible to deliver the Standard Operating Procedure (SOP) and Policy

General
 Implementation of Enterprise edition is using Odoo default
 Implementation of Community edition is using Odoo default refer to features from Odoo 11 (which is providing Accounting and
Payroll modules)
 Strong executive support will be provided from the Steering Committee of MNC.
 Implementation will cover 1 (one) legal entity: MNC.
 The Odoo implementation will include the areas of Financial Accounting, Sales, Purchasing, Inventory, and HRIS.
 Total estimated project duration will be about 4 months.
 There will be a centralized server in head office to support the entire enterprise.
 In this proposal, we haven’t address the needs of infrastructure, server, workstations within Local Area Network (LAN) and Wide
Area Network (WAN) in all location. MNC is responsible to ensure all requirements are met based on our guidance. Alternatively,
MNC can outsource the infrastructure preparation to PT Arkana Solusi Digital.
 PT Arkana Solusi Digital is responsible to ensure that the whole team is filled and can assist the implementation fulltime in terms
of discussion, data/documents submission, documentation and training.
 Once the system GO LIVE, PT Arkana Solusi Digital will accompany MNC for 2 weeks.
  The Annual Operational Support Maintenance is started after GO LIVE.
14

CLOSING
Should this proposal be acceptable to you, please confirm your acceptance by signing on the space provided below. We will then request the
signed duplicate as the authorization for us to proceed with this engagement.

We do hope we can assist and collaborate with your team in this project initiative successfully.

Very truly yours, Accepted by :

PT Arkana Solusi Digital MNC

Rachmat Aditiya __________________________

Director Director