SAP Dock Appointment Scheduling

EWM 9.00 RKT

Extended Warehouse Management

Confidential
Agenda

Agenda
 Overview and Planning Table
 Business Processes
 The Loading Point
 The Appointment List UI
 Dock Appointment Scheduling  EWM Integration
 Dock Appointment Scheduling– Simple Setup
 Dock Appointment Scheduling– Further Topics

© 2012 SAP AG. All rights reserved. Confidential 2

Dock Appointment Scheduling
with SAP Extended Warehouse Management (EWM)
Product Goals
Collaborative, graphical planning cockpit
Warehouse dock scheduling for incoming & outgoing truck deliveries
• Efficient Work Leveling
Dock planning and work load balancing (truck un/load execution)

• Optimized Loading Cycles

Guaranteed short waiting & un/loading cycle times for carriers

Warehouse: SAP System: Carriers

Limited number of Dock Appointment Scheduling Many trucks needing access to
docks available in the warehouse
the warehouse docks

© 2012 SAP AG. All rights reserved. Confidential 3

Dock Appointment Scheduling
Product Capabilities
The Planning Table: Easy switching of day view
Clear and simple. Freetext search & graphical
selection display
• Easy and Intuitive Usage
Ergonomic graphic user interfaces
− Graphical, interactive planning cockpit
− Role-specific views (warehouse & carrier)
− Easy navigation (drag & drop, mouse-over, color-coding,..)

• External Web Access Enablement

Web UI access for business partners Daily capacity
− Transportation provider / carrier access
− Business-partner-specific UI for appointment planning

• Instant Installation and Easy Set-Up

Guided configuration with implementation wizard

• Flexible Deployment Options

Integrated or standalone deployment

Color-coded carrier appointment status Easy,one-click

(planned, truck arrived, departed) appointment creation
Fast access to appointment details & actions
(mouse-over for overview info; double-click for details,
right mouse-click for context menu / actions…)

© 2012 SAP AG. All rights reserved. Confidential 4

Dock Appointment Scheduling
Feature Highlights of the Graphical Planning Board

• Advanced Information Experience

− Instant, full overview of all appointments
− Easy access to detailed appointment information via mouse over
− Intuitive, fast search capabilities for appointments

• Efficient Planning
− Clear overview of dock status and available capacity
− Simple creation of new appointments
− Intuitive drag & drop capability to rescheduling appointments
− Extended Warehouse Management integration for inbound/outbound delivery processing

• Optimal Execution
− Complete & actual dock status overview
− Color-coded appointment status overview
(planned, arrived at checkpoint, arrived at dock, departed from dock, departed from
checkpoint)

© 2012 SAP AG. All rights reserved. Confidential 6

Dock Appointment
Scheduling Business
Processes
 Dock Appointment Scheduling - Standalone with User Roles and
Restricted Planning Period - With Carrier Web Access

DAS Warehouse (Clerk) Appointment Planner for DAS Checkpoint Clerk

Carrier with Web Access Assign Deliveries to
Create Time Slots TU

Create Appointment

Update Appointment Update Appointment

Restricted Planning Period

Update Appointment

Appointment
Arrival at Checkpoint
Appointment
Arrival at Dock
Monitor Appointment
Appointment
Departure from Dock

Appointment
Departure from Checkpoint

© 2012 SAP AG. All rights reserved. Confidential 8

 Dock Appointment Scheduling - Standalone with User Roles and
Restricted Planning Period - Without Carrier Web Access

DAS Warehouse (Clerk) Carrier without Web DAS Checkpoint Clerk

Access Assign Deliveries to
Create Time Slots TU

Create Appointment

Update Appointment
Restricted Planning Period

Update Appointment

Appointment
Arrival at Checkpoint
Appointment
Arrival at Dock

Appointment
Departure from Dock

Appointment
Departure from Checkpoint

© 2012 SAP AG. All rights reserved. Confidential 9

The Loading Point
- System Demo
Dock Appointment Scheduling - Loading Point

Defined time slot duration

Restricted planning period

for carrier user

Address data stored in an

SCU with name
LOAD_DEMO_X1

© 2012 SAP AG. All rights reserved. Confidential 11

DAS - Supply Chain Unit of the Loading Point

New SCU Type

1200 = “Loading Point”

New business attribute

“Loading Point”

The SCU is created automatically when the loading point is

created

© 2012 SAP AG. All rights reserved. Confidential 12

Dock Appointment
Scheduling: Maintain
Appointments in Textual
View - System Demo
Dock Appointment Scheduling: Maintain Appointments in
Textual View for Internal User

Create a new appointment

Several selection criteria

List of appointments

Appointment details

© 2012 SAP AG. All rights reserved. Confidential 14

Maintain Appointments in Textual View for Internal User –
New Appointment – Select Time Slot

Available time slots to

create a new appointment

Remaining slot capacity

The internal user can also create appointments for

slots without remaining capacity

© 2012 SAP AG. All rights reserved. Confidential 15

Maintain Appointments in Textual View for Internal User –
New Appointment – Create New Appointment

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Maintain Appointments in Textual View for External User

A user is defined to be an appointment planner for carrier

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Dock Appointment Scheduling – Logon as Appointment
Planner for Carrier

The appointment planner for carrier can display the Maintain

Appointments in Textual View application only
© 2012 SAP AG. All rights reserved. Confidential 18
Dock Appointment Scheduling – Logon as Appointment
Planner for Carrier

Logon as appointment
planner for carrier for DHL

Only “Edit” and “Cancel

Appointment” available for
appointment planner for
carrier

The appointment planner for carrier sees only own

appointments

© 2012 SAP AG. All rights reserved. Confidential 19

Maintain Appointments in Textual View for External User –
New Appointment – Select Time Slot

Available time slots to

create a new appointment

No Information about slot

capacity

• The appointment planner for carrier can create appointments for

slots with remaining capacity only
• The appointment planner for carrier does not see any information
about the slot capacity
© 2012 SAP AG. All rights reserved. Confidential 20
Maintain Appointments in Textual View for External User –
New Appointment – Create New Appointment

Appointment was created by an

Fixed carrier
appointment planner for carrier

© 2012 SAP AG. All rights reserved. Confidential 21

Dock Appointment
Scheduling  EWM
Integration
Integration Dock Appointment Scheduling  EWM: Create
New TU Activity
Dock Appointment
Scheduling
EWM

Create Appointment
Manual step by
the User
Appointment Create TU Activity +
Arrival at Checkpoint Arrival at Checkpoint

Appointment Assign Deliveries to TU Automatic step

Number by the system

Create Door Activity

Matching between
Update Arrival at Dock Arrival at Door TU activity and
Loading Appointment
via Appointment
Load / Unload Number

Update Departure from Departure from Door Processing of Departure

Dock from Checkpoint in EWM
or DAS
Update Departure from Update Departure from
Departure from Checkpoint Departure from Checkpoint
Checkpoint Checkpoint

© 2012 SAP AG. All rights reserved. Confidential 23

Dock Appointment Scheduling  EWM Integration w/o
Yard Management

WRH 1
Door 1 SCU L1

Loading Point L1 SCUAppintment

L1 Doorto2Door
Arrival SCU L1

Door 3 SCU L1

Door 4 SCU L2

Loading Point L2 SCU L2 Door 5 SCU L2

Door 6 SCU L2
Appintment Arrival to Door

➢ Doors are assigned to the loading points using the related SCUs
➢ Door table /SCWM/TDOOR was enhanced by the loading point SCU
➢ Loading points L1, L2 with automatically created SCUs L1, L2 with business
attribute “LP”

© 2012 SAP AG. All rights reserved. Confidential 24

Dock Appointment Scheduling  EWM Integration with
Yard Management
Yard YRD SCU Y1
➢ Unique
assignment of a
WRH 1 SCU W1
loading point to a
Door 11 SCU L1 checkpoint is
Chkpt. 1 SCU L1 LPt. L1 SCU L1 Door 12 SCU L1 required for
check-in
Door 13 SCU L1

➢ Checkpoint
WRH 2 SCU W2 table
Door 21 SCU L2 /SCWM/TCHECKPNT
was enhanced by
Chkpt. 2 SCU L2 LPt. L2 SCU L2 Door 22 SCU L2 loading point SCU
Door 23 SCU L2

© 2012 SAP AG. All rights reserved. Confidential 25

Mapping of Dock Appointment Scheduling Attributes to
EWM

Dock Appointment Scheduling EWM

Appointment Details Maintain Transportation Unit

Means of Transport ID TU
Arrival at Checkpoint Date Actual Arrival
© 2012 SAP AG. All rights reserved. Confidential 26
Create New TU Activity in EWM from Dock Appointment Scheduling

Dock Appointment
Scheduling
EWM

Create Appointment
Manual step by
the User
Appointment Arrival at Create TU Activity +
Arrival at Checkpoint Checkpoint Arrival at Checkpoint
- TRANSMEANSID Automatic step
(optional) - TU_NUM_EXT = TRANSMEANSID or
appointment number by the system
- Appointment number - Appointment number (DAS_DOCNO)
- Means of Transport
- Loading Point (SCU)

•A link between packaging material and means of transport of the loading

appointment is defined in EWM to create the TU
•TU activity created with arrival at checkpoint from Dock Appointment
Scheduling with TU_NUM_EXT = TRANSMEANSID (if maintained) or
TU_NUM_EXT = appointment number
• DAS_DOCNO of TU activity = Loading Appointment Number
© 2012 SAP AG. All rights reserved. Confidential 27
Existing TU Activity in EWM + Arrival at Checkpoint from
Dock Appointment Scheduling
Dock Appointment
Scheduling
EWM

Create Appointment
Create TU Activity Manual step by
- TRANSMEANSID the User
- TU_NUM_EXT = TRANSMEANSID
- Appointment number

Automatic step
by the system
Arrival at Activate TU Activity
Appointment
Checkpoint
Arrival at Checkpoint - TU_NUM_EXT = TRANSMEANSID
- Appointment number
- TRANSMEANSID - Loading Point
(required)
- Appointment number

TU activity and loading appointment exist before arrival at checkpoint

- TU_NUM_EXT = TRANSMEANSID
- Arrival at checkpoint from Dock Appointment Scheduling transfers
appointment number to TU activity and activates TU activity

© 2012 SAP AG. All rights reserved. Confidential 28

Existing TU Activity in EWM + Departure from Checkpoint
in EWM not possible
Dock Appointment
Scheduling
EWM

Create Appointment
Create TU Activity Manual step by
- TRANSMEANSID the User
- TU_NUM_EXT = TRANSMEANSID
- Appointment number

Arrival at Automatic step

Checkpoint by the system
Appointment Activate TU Activity
Arrival at Checkpoint
- TU_NUM_EXT = TRANSMEANSID
- TRANSMEANSID - Appointment number ???
- Loading Point ???
- Appointment number

•Departure from checkpoint in EWM would only be possible if appointment

number could be maintained in EWM
•Determination of appointment by TRANSMEANSID = TU_NUM_EXT
possible but then EWM system would have to know if a loading appointment
exists
© 2012 SAP AG. All rights reserved. Confidential 29
 Integration Dock Appointment Scheduling  EWM:
Update TU Activity from Dock Appointment Scheduling
Package Package
/SCWM/DOCKSCHED_APPL /SCWM/SHP_RCV_CORE

/SCWM/CL_DSAPP_D_CHECKIN_TRIGG=>
/BOBF/IF_FRW_DETERMINATION~EXECUTE

Arrival at
Checkpoint Arrival at Checkpoint
Departure from Checkpoint
Cancel... FM FM
/SCWM/DS_CHECKIN_TRIGG_UPD /SCWM/SR_CREATE_VEH_TU_DAS

qRFC

FM FM
/SCWM/DS_STATUS_TRIGG_UPD /SCWM/SR_UPDATE_VEH_TU_DAS
Departure from Checkpoint
Cancel...

• Update to EWM is triggered of loading point is integrated with EWM

© 2012 SAP AG. All rights reserved. Confidential 30

Integration Dock Appointment Scheduling  EWM:
Update Dock Appointment Scheduling from TU Activity
Package Package
/SCWM/SHP_RCV_CORE /SCWM/DOCKSCHED_APPL

/SCWM/CL_SR_BOM->SAVE

Arrival at Checkpoint
Cancel Arrival at Checkpoint
Arrival at Door
Departure from Door
Departure from Checkpoint
Cancel Departure from Checkpoint

FM qRFC FM
/SCWM/SR_DAS_TRIGG_UPD /SCWM/DS_UPDATE_STATUS

•Update to Dock Appointment Scheduling is triggered if TU holds an

appointment number (DAS_DOCNO)
© 2012 SAP AG. All rights reserved. Confidential 31
Dock Appointment
Scheduling Simple Setup
- System Demo
Customizing for Dock Appointment Scheduling
Appointment Numbers

• The only
customizing entry
required for Dock
Appointment
Scheduling!

© 2012 SAP AG. All rights reserved. Confidential 33

Simple Setup of Integrated Dock Appointment Scheduling

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Dock Appointment Scheduling - Loading Point

Defined time slot duration

Loading point is integrated

with EWM

Address data stored in an

SCU with name
LOAD_DEMO_X1

© 2012 SAP AG. All rights reserved. Confidential 35

Dock Appointment Scheduling - Supply Chain Unit of the
Loading Point

New SCU Type

1200 = “Loading Point”

New Business Attribute

“Loading Point”

• The SCU is created automatically when the loading point

is created

© 2012 SAP AG. All rights reserved. Confidential 36

Dock Appointment Scheduling - Application “Assign
Doors to Loading Point”

Select the doors from the

list of doors which are not
yet assigned to any
loading point

© 2012 SAP AG. All rights reserved. Confidential 37

Dock Appointment Scheduling - Doors Assigned to a
Loading Point

Loading point to which the

doors are assigned
shown in transaction
/SCWM/DOOR_SCU

© 2012 SAP AG. All rights reserved. Confidential 38

Create Time Slots

Copy time slots to a

number of weeks in the
future

Paint slots for one day

with the mouse

Copy painted slots from

one day to the next day

© 2012 SAP AG. All rights reserved. Confidential 39

Appointment after Arrival at Checkpoint

© 2012 SAP AG. All rights reserved. Confidential 40

EWM Transportation Units Created from Dock
Appointment Scheduling

New search criterion “Appointment “Appointment Number” and

Number” “Loading Point”

© 2012 SAP AG. All rights reserved. Confidential 41

Dock Appointment
Scheduling Integration with
EWM - System Demo
Assign Transportation Unit Created from Dock
Appointment Scheduling to Door

List of TUs created from List of TUs created from

loading appointments that List of TUs that have loading appointments that
have arrived at arrived at door are next planned to arrive
checkpoint at door

© 2012 SAP AG. All rights reserved. Confidential 43

Assign Transportation Unit Created from Dock
Appointment Scheduling to Door

Button “Assign Transportation Unit

Select a TU to assign it to a door Select door to assign the TU
to Door”

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Planning Table Reflecting Appointment Process

Arrived at Checkpoint

Arrived at Dock

Departed from Checkpoint

Departed from Dock

© 2012 SAP AG. All rights reserved. Confidential 45

Maintain Appointment Processing Times

You can maintain appointment processing times after

execution without updates in EWM

© 2012 SAP AG. All rights reserved. Confidential 46

Dock Appointment
Scheduling – Further Topics
Dock Appointment Scheduling – Further Topics and Remarks

▪ Additional applications to fulfill accessibility standard for time slot maintenance

• Create Time Slots in Textual View
• Change Time Slots in Textual View

▪Application “Delete Time Slots” to delete time slots in the future without
appointments

▪ Report /SCWM/R_DAS_DELETE “Delete Slots and Appointments” to delete old

slots with appointments

© 2012 SAP AG. All rights reserved. Confidential 48

Thank You!