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A Study On Employee Absenteeism: Summer Training Project Report 2012
A Study On Employee Absenteeism: Summer Training Project Report 2012
2012
SRM UNIVERSITY
RAMAPURAM
CHENNAI
3
DECLARATION
I the undersigned solemnly declare that the report of the summer training work
I assert that the statements made and conclusions drawn are an outcome of the
project work. I further declare that to the best of my knowledge and belief that the
project report does not contain any part of any work which has been submitted for the
University.
P. Anne Cynthiya
3511120006
4
ACKNOWLEDGEMENT
Vice Chancellor, SRM for their kind permission to undergo project work successfully.
Dr. C. Sundar; M.B.A., M.Phil., Ph.D Asst.Prof (S.G) & Head, for his valuable
I would also thank my Institution and my faculty members without whom this
CONTENTS
1 Company Profile 7
2 Introduction 13
4 Research Methodology 17
Interpretation
Conclusion
7 Appendix 35
List of tables
6
calculation
3 Experience level 24
4 Working condition 25
5 Relationship with 26
supervisor
6 Transport facility 27
7 Grievance handling 28
8 Welfare facility 29
9 Pay package 30
10 Decision making 31
11 Leave facility 32
7
CHAPTER 1
COMPANY PROFILE
8
Seshasayee Paper and Boards Limited (SPB), the flagship company belonging
to ‘ESVIN GROUP’, operates an integrated pulp, paper board Mill at Pallipalayam,
Erode – 638 007. Namakkal District. Tamil Nadu India.
The Plant capacity was expanded to 35000 tons per annum in 1967 – 78, by
modification of PM – 2 and addition of a third paper Machine (PM-3). The cost of the
expansion scheme, at Rs. 34 Millions, was part financed by All India Financial
Institutions (Rs. 32 Millions).
Expansion / Modernization
The current installed capacity of the Company stands at 1,15,000 tons per
annum.
Raw Materials
The company’s paper plant was originally designed for using bagasse, as the
primary raw material mixed with 20% bamboo fibre.
Bagasse was being obtained from nearby sugar mill on substitution basis using
oil fired boilers.
With sharp increase in oil prices in 1970 – 71, the Company shifted over to the
use of hardwood, at the time of its expansion undertaken in n1978. Raw material mix
underwent a substantial change, with bamboo and hardwood forming 60% and 40%
respectively, of its raw material consumption.
In 1984, the Company promoted Ponni Sugars and Chemicals Limited, as the
captive source for bagasse supply. It added bagasse handling systems and modernized
PM-1 and PM-2, to shift over at the use of bagasse.
The furnish mix for the existing Paper Machines of the Company is 55%
bagasse and 45% hardwood. The Company has vast experience in handling bagasse
and is expected to be one of the major strong points its competitors in India, as the
Indian Paper Industry will continue to be bogged down by the problem of raw
material availability.
For the new Paper Machine, the furnish is imported. The waster paper and
imported pulp which are sourced from Far East countries, Europe and USA. A small
quantity is supplemented out of captive pulp production.
Export Performance
SPB’s exports are nearly 20% of its production and are a significant exporter
in the Indian Paper Industry. Due to its excellent export performance, SPB has been
awarded ‘Golden Export House’ status.
11
Awards
SPB in receipt of various Awards awarded by Government of India,
Government of TamilNadu, and Industry Associations, etc. Some of the Awards
received by SPB in the past include:
Capacity Utilization Award
Energy Conservation Award
Environment Protection Award
Safety Award
Export Performance Award
Good Industrial Relations Award
TERI – Corporate Environmental Award
Environment Protection
The company attaches paramount importance to the conservation and
improvement of the environment. It is efforts to improve the environmental protection
measures, the company has installed:
Two Electro Statis Precipitators for its Boilers to control dust emissions
The Company has also been accredited with “ISO 14001” certification by Det
Norske Veritas, The Netherlands, for its Environmental Quality Systems.
12
VARIETY OF PAPER
White printing paper
Blue wave paper
Cream wave paper
Offset printing paper
Colour printing paper
Duplicating paper
Map litho paper
Azure laid paper
Kraft paper
White poster paper
Colour poster paper
Pulp board
Duplex board
Cheque paper
Dyeline printing paper
Stamp base paper and
Litho printing paper are various types of paper manufactured in SPB Ltd.
13
CHAPTER 2
INTRODUCTION
14
In a developing country like India, the key progress is done to increase the
productivity. The country cannot progress unless the man and work have good
relationship. The relationship has always attracted between scientists and novelists.
The major part of mans life is spent in doing work. Work is a social reality and social
expectation to which men seem to conform. It not only provides status to the
individual but also binds him to society.
Peter F. Drucker says, the sources capable of enlargement can only be human
resources. Other resource can be utilized of worse utilized, but they can never have an
output greater than the sum of outputs.
15
CHAPTER 3
3.2 LIMITATIONS
The sample is selected from the staff of Seshasayee paper & Board Limited.
The satisfaction level of the employees of this organization may differ from those of
other. In paper industry the over all absenteeism of employees may differ from
company to company, from industry to industry. Hence the level of satisfaction of the
staff at Seshasayee paper & Boards Limited cannot be generalized to other industries.
Fear of the employer will have an effect on the results obtained. There are
chances of biased response on the part of the respondents, as the researcher is viewed
as the representative of the management.
CHAPTER 4
RESEARCH METHODOLOGY
18
Research methodology explains the various steps that tare generally adopted
by the research in studying research problem along with logic behind them.
The research design adopted for the study is descriptive design. The researcher
has to describe the present situation in order to know the job Satisfaction of the
employees in order to reduce the employee absenteeism. Hence descriptive research
study is used and includes survey and fact finding Enquirer. Descriptive research can
only report what has happened and what is happening.
Primary data
Well structured questionnaire has been used for the collection of primary data
from the respondents. For the purpose of knowing the absenteeism of employees.
Secondary data
Secondary data has been collected from the company record, various
magazines, journal and various web sites.
A well structured questionnaire was used for this study. The types of questions
used in the questionnaire were closed-ended, multiple-choice and Dichotomous
question,
20
CHAPTER 5
35
30
25
20 to 30
20 30 to 40
15 40 to 50
>= 50
10
5
0
No. of Percentage
Respondents
Inference
From the above table, we infer that, out of 50 respondents, 20% of the
respondents are having age 20 to 30 years, 20% of the respondents are having age
45
40
35
30 7000 to 12000
25 12000 to 18000
20 18000 to 20000
15 Above 20000
10
5
0
No. of Percentage
Respondents
Inference
Table 5.2 shows that, out of 50 respondents, 14% of the respondents are
getting their salary between Rs. 7000 to 12000. 40% of the respondents are getting
their salary between Rs.12000-18000 and 40% of the respondents are getting their
salary between Rs.18000 to 20000 and 6% of the respondents are getting their salary
above 20000.
40
35
30
25 Below 5 years
5 to 10 years
20
10 to 20 years
15
Above 20 years
10
5
0
No. of Percentage
Respondents
Inference
WORKING CONDITION
The place at which the work is undertaken will give some psychological
satisfaction to the worker. This will indirectly motivate the worker towards his job
and as a result, they will be satisfied to work for the organization.
24
70
60
50
40
Yes
30 No
20
10
0
No. of Percentage
Respondents
Inference
70
60
50
Average
40
good
30
Not good
20
10
0
No. of Percentage
Respondents
Inference
Very Good 5 10
Good 15 30
Average 10 20
Poor 20 40
Total 50 100
45
40
35
30 Very Good
25 Good
20 Average
15 Poor
10
5
0
No. Of Percentage
Respondents
Inference
From the above table, it is inferred that
10% of the respondents have very good opinion about promotional
opportunities in the organization.
30% of the respondents have good opinion about promotional
opportunities.
20% of the respondents have average opinion about promotional
opportunities.
40% of the respondents have poor opinion about promotional
opportunities.
TABLE NO 5.7
Grievance is the factor, which has to be handled in a proper way to find proper
solution.
27
80
70
60
50
Yes
40
No
30
20
10
0
No. Of Percentage
Respondents
Inference
Table 5.6 shows that out of 50 respondents 30% of the respondents feel that
the grievance handling system existing in the organisation is good and 70% of the
respondents feel that their grievance are not solved immediately.
WELFARE MEASURES
facilities, community halls, and schools also have an effect on the job satisfaction.
TABLE NO 5.8
Good 3 6
Very good 2 4
Average 35 70
Bad 10 20
Total 50 100
80
70
60
Good
50
Very good
40
Average
30
Bad
20
10
0
No. of Percentage
Respondents
Inference
Table 5.7 shows that
70% of the respondents are satisfied with average on welfare measures.
TABLE NO 5.9
Equitable compensation to the work done is a very essential for the employee
in order to make them involved and increase their contribution towards the work. This
study brings out the satisfaction level of compensation, which may be helpful to the
management to take further decision to increase employee’s involvement towards
their job.
29
80
70
60
50 Good
Satisfactory
40
Adequate
30
Not adequate
20
10
0
No. of Percentage
Respondents
Inference
70% of the respondents are feeling good about their salary provided by the
organisation.
20% of the respondents are satisfied with their salary provided by the
organisation.
6% of the respondents are adequate with their salary provided by the
organization.
2% of the respondents feel that not adequate salary is not provided.
60
50
40
Yes
30
No
20
10
0
No .of Percentage
Respondents
Inference
It is inferred from table No.5.17 that 53% of the respondents feel that they are
not participating in the decision making process in the organization and the table
denoted below reveals that 47% of the respondents feel that their decisions are being
considered and also implemented some times.
TABLE NO 5.11
Leave facility are the essence of the employee. So the management has to
provide proper leave facility.
Description No .of Respondents Percentage
31
Yes 25 50
No 25 50
Total 50 100
60
50
40
Yes
30
No
20
10
0
No .of Percentage
Respondents
Inference
From the above table, we infer that 50% of the respondents feel that the
management provides proper leave for the employee.
32
CHAPTER 6
FINDINGS, SUGGESTIONS AND CONCLUSION
33
6.1 FINDINGS
The followings the findings that could enlighten the Seshasayee Paper &
Boards workers levels and quantity and quality of job satisfaction level in order to
reduce employee absenteeism.
From the analysis we found that 40% of the respondents are getting their
salary between Rs.12000-20000
The study reveals that 70% of the respondents are not satisfied with the
Grievance handling to workers.
From the analysis we found that 40% of the employees are not satisfied with
their transport facility.
While analyzing we found that 34% of the respondents have their experience
between 5 to 10 years.
The study reveals that 60% of the respondents do not have good opinion about
the working condition.
From the analysis we found that 60% of the respondents are having good
relationship with their supervisor.
The study reveals that 70% of the respondents are satisfied with their
incentives.
While analyzing equal percentage for leave facility provided in the company.
From the analysis we found that 70% of the respondents are satisfied with
welfare measures.
The study reveals that 53% of the respondents are not satisfied with their
participation on decision making.
34
6.2 SUGGESTIONS
As employees are dissatisfied with the following factors, the management may
have to improve upon these factors. Nearly most of the respondents are not satisfied
with their salary package, transport, Grievance, welfare facility etc, therefore the
management has improved in these following areas in order to reduce the
absenteeism of employee.
6.3 CONCLUSION
Employee absenteeism has a direct bearing with the mental health of the
employee. When the job satisfaction in an organization is in higher level, it will
increase the production if company whereas when the job satisfaction is low it will
adversely affect the production of the company.
The findings and suggestions provided by this analysis will help to reduce the
employee’s absenteeism and motivate them to do suitably in their job.
35
CHAPTER 7
APPENDIX
36
15) Employees are happy with the health and safety measures of the company?
a) Yes b) No
If No, in what way ………………………………………………………