SIR JOHN 4 VALCO HALL PRESIDENT

Outlook Chapter 2: Managing Calendars

1. The ____ is the Outlook folder that contains your personal schedule of appointments, events, and meetings.
a. Schedule b. Calendar
c. Agenda d. Address Book
ANSWER: b
POINTS: 1
REFERENCES: OUT 50

2. Any information you add to the Outlook Calendar is called a calendar ____.
a. item b. object
c. tool d. entry
ANSWER: a
POINTS: 1
REFERENCES: OUT 51

3. Outlook stores items in a folder named ____ by default.

a. My Calendar b. Calendar
c. My Schedule d. Schedule
ANSWER: b
POINTS: 1
REFERENCES: OUT 51

4. A ____ activity is one that happens on a regular basis.

a. duplicate b. recurring
c. happening d. repeating
ANSWER: b
POINTS: 1
REFERENCES: OUT 51

5. A(n)____ is a list of items to be discussed in a meeting.

a. list b. schedule
c. agenda d. menu
ANSWER: c
POINTS: 1
REFERENCES: OUT 51

6. The ____ always displays the name of the Outlook data file, which may include your name or initials.
a. title bar b. status bar
c. scroll bar d. menu bar
ANSWER: a
POINTS: 1
REFERENCES: OUT 52

SIR JOHN 4 VALCO HALL PRESIDENT

 SIR JOHN 4 VALCO HALL PRESIDENT
Outlook Chapter 2: Managing Calendars
7. The Date Navigator shows a calendar for the current month with a ____ around the current date, scroll arrows to
advance from one month to another, and any date on which an item is scheduled in bold.
a. green circle b. green box
c. red circle d. red box
ANSWER: d
POINTS: 1
REFERENCES: OUT 53

8. The ____ pane includes a list of available calendars where you can view a single calendar or view additional calendars
side by side.
a. My Agendas b. My Schedules
c. My Calendars d. My Outlook
ANSWER: c
POINTS: 1
REFERENCES: OUT 53

9. Outlook defines a(n) ____, such as a doctor’s appointment, as an activity that does not involve other people or
resources, such as conference rooms.
a. event b. appointment
c. meeting d. occurrence
ANSWER: b
POINTS: 1
REFERENCES: OUT 53

10. Outlook defines a (n)____, such as a seminar or vacation, as an activity that occurs at least once and lasts 24 hours or
longer.
a. event b. appointment
c. meeting d. occurrence
ANSWER: a
POINTS: 1
REFERENCES: OUT 53

11. You set the appointment status for a calendar item using the Show As button, which provides four options for showing
your time on the calendar that does NOT include ____.
a. Free b. Tentative
c. Busy d. In a Meeting
ANSWER: d
POINTS: 1
REFERENCES: OUT 53

SIR JOHN 4 VALCO HALL PRESIDENT

 SIR JOHN 4 VALCO HALL PRESIDENT
Outlook Chapter 2: Managing Calendars
12. Outlook automatically assigns a different ____ to each new calendar you create to make it easier to distinguish one
calendar from the other.
a. layout b. style
c. color d. size
ANSWER: c
POINTS: 1
REFERENCES: OUT 56

13. To switch to Day view, click the Day button in the Arrange Group in the ____ tab.
a. File b. Home
c. Folder d. Calendar
ANSWER: b
POINTS: 1
REFERENCES: OUT 56

14. Each Microsoft Outlook 2010 folder displays the items it contains in a layout called a(n) ____.
a. style b. imprint
c. view d. window
ANSWER: c
POINTS: 1
REFERENCES: OUT 57

15. ____ view shows five workdays (Monday through Friday) in a columnar style.
a. Week b. Work Week
c. Office d. Five Day
ANSWER: b
POINTS: 1
REFERENCES: OUT 58

16. The advantage of displaying a calendar in ____ view is to see how many appointments are scheduled for any given
week, including weekends.
a. Week b. Work Week
c. Office d. Seven Day
ANSWER: a
POINTS: 1
REFERENCES: OUT 59

SIR JOHN 4 VALCO HALL PRESIDENT

 SIR JOHN 4 VALCO HALL PRESIDENT
Outlook Chapter 2: Managing Calendars
17. ____ view resembles a standard monthly calendar page and displays a schedule for an entire month.
a. Calendar b. Page
c. Month d. Sheet
ANSWER: c
POINTS: 1
REFERENCES: OUT 60

18. ____ View, new to Outlook 2010, displays multiple calendars at the same time in a horizontal layout of the daily
calendar.
a. Multiple b. Layout
c. Schedule d. Comparison
ANSWER: c
POINTS: 1
REFERENCES: OUT 60

19. Besides setting the status of an appointment, you can designate an appointment as ____ so that other users cannot
view or access the appointment.
a. secure b. private
c. password-protected d. hidden
ANSWER: b
POINTS: 1
REFERENCES: OUT 61

20. View several dates that are not consecutive by clicking a date in the Date Navigator, holding down the ____ key, and
then clicking additional days.
a. ALT b. TAB
c. CTRL d. F4
ANSWER: c
POINTS: 1
REFERENCES: OUT 62

21. The recurrence ____ schedules the Outlook appointment on the calendar at regular intervals for a designated period of
time.
a. schedule b. table
c. layout d. pattern
ANSWER: d
POINTS: 1
REFERENCES: OUT 64

SIR JOHN 4 VALCO HALL PRESIDENT

 SIR JOHN 4 VALCO HALL PRESIDENT
Outlook Chapter 2: Managing Calendars
22. Outlook also allows you to configure a reminder which is a(n) ____ window that briefly appears on your screen as a
reminder of an upcoming appointment.
a. error b. alert
c. dialog box d. wizard
ANSWER: b
POINTS: 1
REFERENCES: OUT 64

23. The appointment ____ is how the time for a calendar item is marked on your calendar.
a. status b. position
c. condition d. property
ANSWER: a
POINTS: 1
REFERENCES: OUT 64

24. Out of Office shows time with a ____ bar in Day, Week, Work Week, or Month view.
a. red b. purple
c. blue d. green
ANSWER: b
POINTS: 1
REFERENCES: OUT 67

25. ____ shows time in Day, Week, Work Week, or Month view.
a. Busy b. Out of Office
c. In a Meeting d. Tentative
ANSWER: a
POINTS: 1
REFERENCES: OUT 67

26. Tentative shows time with a ____ in Day, Week, Work Week, or Month view.
a. dashed line b. slashed bar
c. question mark icon d. yellow highlight
ANSWER: b
POINTS: 1
REFERENCES: OUT 67

27. Free shows time with a(n) ____ bar in Day, Week, Work Week, or Month view
a. yellow b. orange
c. green d. white
ANSWER: d
POINTS: 1
REFERENCES: OUT 67

SIR JOHN 4 VALCO HALL PRESIDENT

 SIR JOHN 4 VALCO HALL PRESIDENT
Outlook Chapter 2: Managing Calendars

28. Many appointments are recurring appointments, meaning they happen ____.
a. at regular intervals b. for a designated period of time
c. both a. and b. d. neither a. nor b.
ANSWER: c
POINTS: 1
REFERENCES: OUT 71

29. When you display the Appointment Recurrence dialog box, Outlook automatically sets the range of recurrence with
the date the appointment ____.
a. starts b. ends
c. either a. or b. d. neither a. nor b.
ANSWER: a
POINTS: 1
REFERENCES: OUT 73

30. The default reminder time for all calendar items is ____ minutes.
a. 5 b. 10
c. 15 d. 20
ANSWER: c
POINTS: 1
REFERENCES: OUT 73

31. A ____ language phrase is a phrase closely resembling how people speak during normal conversation.
a. natural b. basic
c. regional d. common
ANSWER: a
POINTS: 1
REFERENCES: OUT 76

32. An example of the ____ category is July twenty-third.

a. Dates Written Out b. Dates Spelled Out
c. Dates Spoken d. Full Dates
ANSWER: b
POINTS: 1
REFERENCES: OUT 77

SIR JOHN 4 VALCO HALL PRESIDENT

 SIR JOHN 4 VALCO HALL PRESIDENT
Outlook Chapter 2: Managing Calendars
33. An example of the ____ category is yesterday, today, or tomorrow.
a. Descriptions of Times and Dates b. Times Spelled Out
c. Dates Spelled Out d. Holidays
ANSWER: a
POINTS: 1
REFERENCES: OUT 77

34. The default Show As appointment status for events is ____ because events do not occupy blocks of time during the
day on the calendar.
a. Tentative b. Free
c. Out of Office d. Busy
ANSWER: b
POINTS: 1
REFERENCES: OUT 85

35. When you show the time for an event as ____, the appointment displays dashes.
a. Tentative b. Free
c. Busy d. Out of Office
ANSWER: a
POINTS: 1
REFERENCES: OUT 85

36. The default reminder for events is ____ hours.

a. 12 b. 18
c. 24 d. 48
ANSWER: b
POINTS: 1
REFERENCES: OUT 85

37. Events do not occupy time slots on the Day view of the calendar, so they appear as banners ____the calendar on the
day they occur.
a. at the top of b. at the bottom of
c. to the right of d. to the left of
ANSWER: a
POINTS: 1
REFERENCES: OUT 86

SIR JOHN 4 VALCO HALL PRESIDENT

 SIR JOHN 4 VALCO HALL PRESIDENT
Outlook Chapter 2: Managing Calendars
38. ____ are people invited to the meeting.
a. Employees b. Audience members
c. Attendees d. Co-workers
ANSWER: c
POINTS: 1
REFERENCES: OUT 92

39. The meeting organizer schedules a meeting by creating a meeting ____, which is an e-mail invitation to the meeting
and arrives in each attendee’s Inbox.
a. invite b. request
c. message d. announcement
ANSWER: b
POINTS: 1
REFERENCES: OUT 92

40. The person who creates the meeting and sends the invitations is known as the meeting ____.
a. manager b. administrator
c. leader d. organizer
ANSWER: d
POINTS: 1
REFERENCES: OUT 92

41. When a meeting request is declined ____.

a. the meeting request is removed from your Inbox
b. the meeting is not added to your calendar
c. both a. and b.
d. neither a. nor b.
ANSWER: c
POINTS: 1
REFERENCES: OUT 97

42. All or part of a calendar can be printed in a number of different views, or print ____.
a. galleries b. settings
c. styles d. themes
ANSWER: c
POINTS: 1
REFERENCES: OUT 99

SIR JOHN 4 VALCO HALL PRESIDENT

 SIR JOHN 4 VALCO HALL PRESIDENT
Outlook Chapter 2: Managing Calendars
43. A(n) ____ copy or printout is information that exists on a physical medium such as paper.
a. soft b. hard
c. important d. backup
ANSWER: b
POINTS: 1
REFERENCES: OUT 100

44. You can print a list of all your calendar items using Table style, you must change the current view to ____ view,
which only is available when you change the current view from the View tab.
a. List b. Design
c. Calendar d. Day
ANSWER: a
POINTS: 1
REFERENCES: OUT 102

45. When you export a folder, Outlook saves the folder and its subfolders to a USB flash drive, adding the extension ____
to the exported file.
a. .exp b. .out
c. .ms d. .pst
ANSWER: d
POINTS: 1
REFERENCES: OUT 104

46. Adding a subfolder to your Outlook mailbox is called ____.

a. exporting b. importing
c. transferring d. moving
ANSWER: b
POINTS: 1
REFERENCES: OUT 104

47. Transferring a subfolder to a USB flash drive is called ____.

a. exporting b. importing
c. moving d. transferring
ANSWER: a
POINTS: 1
REFERENCES: OUT 104

SIR JOHN 4 VALCO HALL PRESIDENT

 SIR JOHN 4 VALCO HALL PRESIDENT
Outlook Chapter 2: Managing Calendars
48. Rather than saving numerous individual files, Outlook uses the Import and Export ____ to guide you through the
process of saving an entire folder including any subfolders, which are folders within another folder.
a. dialog box b. Wizard
c. System Menu d. status bar
ANSWER: b
POINTS: 1
REFERENCES: OUT 104

49. With Outlook, each ____ is a separate file.

a. appointment b. task
c. contact d. all of the above
ANSWER: d
POINTS: 1
REFERENCES: OUT 104

50. Outlook sends a deleted folder to the ____ folder.

a. Deleted Items b. Recycled Items
c. Sent Items d. Outbox
ANSWER: a
POINTS: 1
REFERENCES: OUT 109

SIR JOHN 4 VALCO HALL PRESIDENT