CORRECTION OF ENTRIES

As a general rule, no entry in the civil register shall be changed or corrected without
a judicial order. Fortunately, Republic Act No. 9048, as recently amended by Republic Act
No. 10172, allowed the administrative correction of certain entries with the Civil Register.

WHAT ARE THE CONDITIONS THAT THE PETITIONER THAT NEEDS TO

COMPLY WITH?

For Change of First Name:

  The petitioner finds the first name or nickname to be ridiculous,

tainted with dishonor or extremely difficult to write or pronounce;
 The new first name or nickname has been habitually and continuously
used by the petitioner and he has been publicly known by that first
name or nickname in the community; or
 The change will avoid confusion.

For Correction of Clerical/Typographical Error:

 The error must be visible to the eyes or obvious to the understanding,

and can be corrected or changed only by reference to other existing
record or records.

WHO MAY FILE THE PETITION?

Whether it is for correction of clerical or typographical error, or for change of

first name, the petition may be filed by a person above 18 years of age
and must have a direct and personal interest in the correction of the error or
in the change of first name in the civil register.

Only the following persons are considered to have a direct and personal
interest in the correction of clerical error or change of first name:


Owner of the record that contains the error to be corrected or first
name to be changed.
 Owner’s spouse, children, parents, brothers, sisters, grandparents,
guardian, or any other person duly authorized by law or by the owner
of the document sought to be corrected.
WHAT SHOULD BE THE FORM AND CONTENT OF THE PETITION?
The petition, whether it is for correction of clerical error or for a change of
first name, should be accomplished properly and in the prescribed form.

The law requires that the petition should be in the form of an affidavit,
hence, it should be subscribed and sworn to before a person authorized to
administer oath.

Note that the Petition and its supporting documents must be filed in

triplicate/three copies.

WHAT SUPPORTING DOCUMENTS ARE REQUIRED FOR CORRECTING A

CLERICAL OR TYPOGRAPHICAL ERROR IN A CIVIL REGISTRY
DOCUMENT?

The petition shall not be processed unless the petitioner supports it with the
required documents. The supporting documents should be authentic and
genuine; otherwise, the petition shall be denied or disapproved. The
following supporting documents are admissible as basic requirements:

 Certified machine copy of the certificate containing the alleged

erroneous entry or entries.
 Not less than 2 public or private documents upon which the correction
shall be based. Examples of these documents are the following:
baptismal certificate, voter’s affidavit, employment record, GSIS/SSS
record, medical record, school record, business record, driver’s license,
insurance, land titles, certificate of land transfer, bank passbook,
NBI/police clearance, civil registry records of ascendants, and others.
 Certified machine copy of the Official Receipt of the filing fee.
 For correction of sex, the additional documents are:
 medical certification issued by an accredited government
physician that the petitioner has not undergone sex change or sex
transplant.
 Affidavit of publication from the publisher and a copy of the
newspaper clipping.

For correction of day and/or month in the date of birth, the additional
documents are:
 Clearance from authorities such as clearance from employer, if
employed; the National Bureau of Investigation; the Philippine
National Police and other law enforcement agencies where person
whose day and/or month in the date of birth is erroneous resides.
 Affidavit of publication from the publisher and a copy of the
newspaper clipping.
WHAT ARE THE SUPPORTING PAPERS FOR CHANGE OF FIRST NAME?

As in the case of correction of clerical error, no petition for change of first

name shall be accepted unless the petitioner submits the required
supporting papers, as follows:

 All the documents required of the petitioner for the correction of

clerical error shall also be required of the petitioner for change of first
name.
 Clearance from authorities such as clearance from employer, if
employed; the National Bureau of Investigation; the Philippine National
Police and other law enforcement agencies where person whose name
is being changed resides.
 The Consulate’s Civil Registry Section may require additional
supporting papers.
  An affidavit of publication from the publisher and copy of the
newspaper clippings should be attached.

Republic Act No. 10172 Implementing

Rules and Regulations

Republic of the Philippines

OFFICE OF THE CIVIL REGISTRAR GENERAL
National Statistics Office
Manila
ADMINISTRATIVE ORDER NO. 1, SERIES OF 2012
Subject: RULES AND REGULATIONS GOVERNING THE
IMPLEMENTATION OF REPUBLIC ACT NO. 10172 (An Act Further
Authorizing the City or Municipal Civil Registrar or the Consul
General to Correct Clerical or Typographical Errors in the Day and
Month in the Date of Birth or Sex of a Person Appearing in the Civil
Register Without Need of a Judicial Order, Amending for this
Purpose Act Numbered Ninety Forty-Eight.)
Pursuant to Section 2 of Act No. 3753, the Office of the Civil Registrar
General (OCRG) hereby promulgates the following rules and regulations of
Republic Act No. 10172 which was approved on August 15, 2012 for the
information, guidance and compliance of all concerned parties.

PRELIMINARY STATEMENT
Commonwealth Act No. 591 mandates the National Statistics Office (NSO)
through the OCRG to carry out and administer the provisions of Act No. 3753
otherwise known as the “Civil Registry Law”.    
This Order shall be suppletory to Administrative Order No. 1, Series of 2001
(Implementing Rules and Regulations, Republic Act No. 9048).
Republic Act No. 10172 amended Sections 1, 2, 5 and 8 of Republic Act No.
9048.  Section 1 of this Amendatory Law provides, “No entry in a civil
register shall be changed or corrected without a judicial order, except for
clerical or typographical errors and change of first name or nickname, the
day and month in the date of birth or sex of a person where it is patently
clear that there was a clerical or typographical error or mistake in the entry,
which can be corrected or changed by the concerned city or municipal civil
registrar (C/MCR) or consul general in accordance with the provisions of this
Act and its implementing rules and regulations.”
IMPLEMENTING RULES AND REGULATIONS
    
Rule 1.  Authority to Correct Clerical or Typographical Error
The duly appointed C/MCR in accordance with the provisions of the existing
laws, including the Consul General, are hereby authorized to correct clerical
or typographical errors in the day and month (date of birth) or sex of a
person in the civil register for birth.    
Rule 2.  Definition of Terms
As used in these rules, the following terms shall mean:
2.1.  Clerical or typographical error - Refers to a mistake committed in
the performance of clerical work in writing, copying, transcribing or
typing an entry in the civil register on the entry of day and month in the
date of birth or the sex of the person, which is visible to the eyes or
obvious to the understanding, and can be corrected or changed only by
reference to other existing record or records: Provided, however, that
no correction must involve the change of nationality, age (refers to the
correction on the year of birth), or legitimacy status of the
petitioner/document owner.
2.2. Sex – Refers to the biological and physiological characteristics that
define men and women.
2.3. Day and Month of Birth – Refers to the entry in the month and/or
day of birth of the petitioner/document owner which is sought to be
corrected. 
2.4. Accredited Government Physician – Refers to a licensed doctor of
medicine who is registered with the Professional Regulations
 Commission (PRC) and is  employed in any government hospitals,
health institutions, or public health offices.
2.5. Medical Certification – Refers to the certification issued by the
accredited government physician attesting to the fact that the
petitioner/document owner has not undergone sex change or sex
transplant.
Rule 3. Who may file the petition.
3.1. For correction of entry on the day and/or month in the date of birth:
Any person of legal age, having direct and personal interest in the
correction of a clerical or typographical error in the day and/or month in
the date of birth of a person in the civil register for birth, may file the
petition.
A person is considered to have direct and personal interest when he is
the owner of the record, or the owner's spouse, children, parents,
brothers, sisters, grandparents, guardian, or any other person duly
authorized by law or by the owner of the document sought to be
corrected; Provided; however, that when a person is a minor or
physically or mentally incapacitated, the petition may be filed on his/her
behalf by his/her spouse, or any of his/her children, parents, brothers;
sisters; grandparents, guardians, or persons duly authorized by law.
3.2. For correction of a clerical or typographical error in sex:
The petitioner affected by such error shall personally file the petition
with the civil registry office where the birth certificate is registered.
Rule 4.  Where to file the petition
4.1. For correction of clerical and typographical error in the entry of the
day and/or month in the date of birth.
The verified petition may be filed with the C/MCR of the city or
municipality or the Philippine Consulate, as the case may be, where the
birth record containing the day and/or month in the date of birth to be
corrected is registered.
When the petitioner has migrated to another place within the
Philippines and it is not practical for such party, in terms of
transportation expenses, time and effort to appear before the C/MCR of
the place of birth, the petition may be filed with the C/MCR of the place
where the petitioner is residing or domiciled. 
Any person whose birth record was reported abroad and presently
residing in the Philippines, the petition may be filed with the C/MCR of
the place of residence following the procedures of migrant petition.
 Any person whose birth record was registered in the Philippines, or in
any Philippine Consulate, but who is presently residing or domiciled in a
foreign country, may file the petition with the nearest Philippine
Consulate.
4.2. For correction of clerical and typographical error in the entry of sex
The verified petition shall be filed, in person, with the C/MCR of the city
or municipality or the Philippine Consulate, as the case may be, where
the record containing the entry of sex in the birth certificate to be
corrected is registered.
Rule 5.  Processing of the petition
Insofar as applicable, Rule 5 of Administrative Order No. 1, Series of 2001,
shall be observed. 
Rule 6.  Form and content of the petition
Insofar as applicable, Rule 8 of Administrative Order No. 1, Series of 2001
shall be observed. In addition, as supporting documents to the petition, the
following shall be submitted:
6.1. Earliest school record or earliest school documents;
6.2. Medical records;
6.3. Baptismal certificate and other documents issued by religious
authorities;
6.4. A clearance or a certification that the owner of the document has
no pending administrative, civil or criminal case, or no criminal record,
which shall be obtained from the following:
6.4.1. Employer, if employed;
6.4.2. National Bureau of Investigation; and
6.4.3. Philippine National Police.
6.5. The petition for the correction of sex and day and/or month in the
date of birth shall include the affidavit of publication from the publisher
and a copy of the newspaper clipping; and
6.6. In case of correction of sex, the petition shall be supported with a
medical certification issued by an accredited government physician that
the petitioner has not undergone sex change or sex transplant.
Rule 7.  Posting and publication of the petition.
Insofar as applicable, Rule 9 of Administrative Order No. 1, Series of 2001
shall be observed.
Rule 8.  Duties of the C/MCR
Insofar as applicable, Rule 10 of Administrative Order No. 1, Series of 2001
shall be observed.
In addition, the C/MCR shall issue a certification on the authenticity of the
certification issued by the accredited government physician certifying that
the petitioner/document owner has not undergone sex change or sex
transplant.
Rule 9.  Duties and powers of the CRG
Insofar as applicable, Rule 11 of Administrative Order No. 1, Series of 2001
shall be observed.
Rule 10.  Authority to collect filing and other fees
The C/MCR is hereby authorized to collect from every petitioner three
thousand pesos (P3,000.00) for petition to correct the day and/or month in
the date of birth or sex. An indigent petitioner shall be exempt from paying
the required payment, provided that the petition is supported by a
certification from the City/Municipal Social Welfare Office that the
petitioner/document owner is indigent.
In the case of a petition filed with the CG, a filing fee of one hundred fifty
U.S. dollars ($150.00) or its equivalent value in local currency for the
correction of clerical or typographical error is required.
In the case of a migrant petition, there shall be a service fee of one thousand
pesos (P1,000.00) to be collected by the PRCR.
When a petitioner/document owner files petition for correction of clerical
error under R.A. 9048, simultaneously, with a petition for correction of
clerical error under R.A. 10172, and the same document is involved, the
petitioner/document owner shall pay only the amount of P3,000.00
corresponding to the fee under R.A. 10172.
All fees collected by the C/MCR or the consul general pursuant to this Law
shall accrue to the funds of the Local Civil Registry Office concerned or the
Office of the Consul General for modernization of the office and hiring of new
personnel and procurement of supplies, subject to government accounting
and auditing rules.
The local legislative body shall ratify the fees herein prescribed upon
effectivity of this Order.  Prior to ratification by the local legislative body, all
fees collected in connection with this Order shall go to the LCRO trust fund,
provided, however, that the fees prescribed therein shall be uniform in all
cities and municipalities in the country, and in all Philippine Consulates.
Rule 11.  Retroactivity clause
This Order shall have retroactive effect insofar as it does not prejudice or
impair vested or acquired rights in accordance with the Civil Code and other
laws.
Rule 12.  Separability clause
If any portion or provision of this Order is declared void or unconstitutional,
the remaining portions or provisions thereof shall not be affected by such
declaration.
Rule 13.  Repealing clause.
All circulars, memoranda, rules and regulations or parts thereof inconsistent
with the provisions of this Order are hereby repealed or modified
accordingly.
Rule 14.  Effectivity clause.
This Order shall take effect fifteen (15) days after its publication in the
Official Gazette or in at least two newspapers of general circulation

REPUBLIC OF THE PHILIPPINES

LOCAL CIVIL REGISTRY OFFICE
PASAY CITY, METRO MANILA

Republic of the Philippines)

Pasay City ) S.S.

PETITION FOR CORRECTION OF CLERICAL ERROR

IN THE CERTIFICATE OF LIVE BIRTH
 I, BERNALY ARCEGA REPIA, of legal age, Filipino and a resident of 118 Almeda Bldg.
Marcielo Villas, Pasay City, after having been duly sworn in accordance with law, hereby and state that:

1. I am a petitioner seeking correction of the clerical error in my certificate of live of birth.

2. I was born on March 23, 1984 at Oas Municipality Albay Province, Philippines.

3. The birth recorded under registry number 480 (c-84).

4. The clerical errors to be corrected are:

Item No. Description: From: To:

3 Middle Name ARCIGA ARCEGA

5. The reason I am filing this petition is to cause the correction in the spelling of my middle name
entered in my certificate of live birth and which errors are innocuous and merely clerical in
nature.

6. I submit the following documents to support this petition:

Driver’s License No. D14-03-003537, issued at Land Transportation Office Pasay city.
PhilHealth ID. No. 08-025442022-04; and
Copy of the birth record of Amelia Arcega.

7. I have not filed any similar petition involving the same issues with any LCPRO, Regional Trial
Court or Philippine Consulate.

8. To the best of my knowledge and belief no such petition is pending before any LCPRO, Regional
Trial Court or Philippine Consulate.

9. I am filing this petition in the LCPRO of Pasay city, Philippines in accordance with Republic Act
No. 9048 and its implementing rules and regulations.

BERNALY ARCEGA REPIA

Petitioner

VERIFICATION

I, BERNALY ARCEGA REPIA, the petitioner hereby certify that the allegations contained in the
foregoing petition for Correction of Clerical Error in the Certificate of Live of Birth are true and correct to
the best of my knowledge and belief.

BERNALY ARCEGA REPIA

 Petitioner

SWORN AND SUBSCRIBED to before me on this 9th day of February 2020 in Pasay City, with petitioner
exhibiting to me her community Tax Certificate No. 90909480 issued at Pasay City on 27th of January
2020.

JUAN DELA CRUZ

NOTARY PUBLIC – Pasay City
Appointment No._____
Until December 31, 2020
Roll no. ____
PTR no. _____.
IBP no. _____

Office Address:

Email:

Contact Number:

Doc. No. ____

Page No. ____
Book No. ____
Series of 2020