WESTERN COALFIELDS LIMITED

(A Govt. of India Enterprise)

OFFICE OF THE GENERAL MANAGER,
PENCH AREA, PO: PARASIA,
DISTT: CHHINDWARA (M.P.) 480 441.
TENDER DOCUMENT (PART-I)

TENDER NOTICE NO. Dy. GM/E&M/ 72/10 Date 15.10.10

NAME OF WORK
SALE OF TENDER DOCUMENTS
PLACE OF WORK
DATE & TIME OF SUBMISSION
DATE & TIME OF OPENING
COST OF DOCUMENT
Repairing of 05 Nos. of hydraulic fan motor of M/s
Eimco Elecon make for the SDLs/ ISLs/ LHDs of
Pench Area.
Date:.23.10.10 to 30.10.10
GMO - Pench Area
On 01.11.10 Upto 4.00 PM
On 01.11.10 at 4.30 PM
Rs. 250/- (Non Refundable).

DD/M.R. NO & DATE

Approved for sale to:

M/s. ---------------------------------------------------------

----------------------------------------------------------------

Prepared by

Chief Manager (E&M)

PENCH AREA
 2/-
WESTERN COALFIELDS LIMITED
(A Govt. Of India Enterprise)
Office of the General Manager
Pench Area
E & M Department
P.O. Parasia, Distt. Chhindwara
website: http://westerncoal.nic.in & http://Tenders.gov.in
E & M DEPT. Phone: 07161-220054, Fax : 07161-220065
WCLPENCH/SO(E&M)/10/ Date: 15-10-10

QUOTATION NOTICE NO. peoa-enm-sdl-72-10-11

Contact Name : - Shri A.K. Suhjani
Contact Designation : - Chief Manager(E&M)
Contact Telephone No : - 07161-221119, Mobile-09685614930
Sealed tenders are invited from experienced registered repairers of WCL or CIL & its
subsidiaries, and other Govt. or PSU etc. in two parts in two separate envelopes and both
the envelopes placed in one envelope. The envelope containing Technical bid should
contain all technical and commercial details, experience certificate, copies of work order
etc. and super-scribed on the envelope “Technical Bid Part-I”. Price bid which contains price
part only and super-scribe on the envelope as “Price Bid Part-II”. Both are to be enclosed in
one envelope with Tender notice No., due date etc. super-scribed on the envelope, for the
following works. Detailed works in Sl. No. (E).
Particulars of the job are given below:-
Description Qty. Estimated EMD Cost of Completion
Cost Tender Period
Repairing of 05 Nos. of
hydraulic fan motor of M/S 05 Nos. 1,54,675.00 1550.00 250.00 45 DAYS
Eimco Elecon make for SDLs/
ISLs/ LHDs of Pench Area.
(A) Issue of Tender Documents:-
(a) Selling Period: From 23.10.10 to 30.10.10
(b) Date of Submission of Tender: 01.11.10 up to 4:00 pm
(c) Date & Time of opening of Tender: 01.11.10 at 4:30 pm.
“Log on to our Website http://westerncoal.nic.in & http://Tenders.gov.in for
details and bid documents.”
(B) The offers must be in two parts, Technical part and Price bid. The tenderers who qualify
in the technical part, the price bid of those, only will be considered, and will be opened.
(C) Procedure of Submitting Tender: The intending bidders should submit the following
certificates and documents.
i. Permanent Income tax Account Number.
ii. Particulars of Registration with appropriate sales tax Authorities (In relation with
“Works contract Tax”) if applicable (**).

3/-
iii. Particulars of Registration/clearance from the appropriate Provident Fund
authorities, if applicable.
iv. Particulars of registration with appropriate service tax authority.
 v. E.M.D. in original.
vi. Experience certificate & similar nature of work.
vii. Authorization for release of payment due from WCL through Electronic fund
transfer/RTGS transfer.
viii. Bank solvency of the estimated cost 20%.
(D) Validity: The offer should be valid for 120 days from the date of opening
of Part-I of the offer.
(E) Tenderers are requested to quote the rates item wise in the PRICE BID
FORMAT mentioned in Sl. No. (F)
(F) SCOPE OF WORK:-
Sr. Name of Spare/Activity Part. No. Qty. Nos.
No.
01 Replacement of Thrust Plate 627A00023/04 Two
02 Replacement of Gear housing 627A00023/016 One
03 Replacement of Gears (Matched) 627A00023/014 One
04 Replacement of Seal Kit consisting of 613M00001439 One
shaft seal, O rings pocket seal strip
05 Replacement of Bearing 627A00023/012 Two
06 Dismantling of Motor, assembling of
Parts/ spares of motor (mentioned LS
from Sl. 01 to 05 ) &
hydraulic testing of motor.
07 Service Tax/VAT/Other Taxes as
applicable
Total
Repairing cost for one no. of hydraulic fan motor = Rs.

Repairing cost for 05 nos. of hydraulic fan motor =

The intending bidders must have in its name as prime contractor experience of
having completed similar works.
The intending bidders must submit the copy of repairing of hyd. Fan motor or other
hydraulic components of LHD/ISL/SDL. The copy of purchase orders for this purpose shall no
be submitted. The intending bidders must submit more than one no. of work order copies
for the repairing of hyd. Fan motor of SDL/ISL/LHD.
PRICE BID (PART-II):- The rate should be submitted with proper justification.
(H) TERMS AND CONDITIONS:-
1. Tender fee to be deposited with Chief Cashier, WCL, Pench Area from 23.10.10 to
30.10.10 on any working days.
2. Tender documents shall be issued to the contractor/Firm on receipt of written request
to the office of the undersigned at GM Office, Pench Area.
3. The offers to be given only after inspection of the fan motor at Regional Workshop,
Chandameta, Pench Area.

4/-

4. Payment: - 90% payment will be made after satisfactory completion of work i.e.
successful testing and trial of fan motor and 10% after satisfactory performance for 9
months.
5. Guarantee:- The repaired fan motor should be guaranteed for a period of 9 months
from the date of installation. In case of premature failure of the fan motor within the
guarantee period, the same will be repaired free of cost by you within 15 days from date
of joint inspection.
6. Tenders submitted in any other forms except as indicated in the tender notice, wrongly
sealed, incomplete and conditional tenders, etc shall lead to the outright rejection of the
tender.
7. Completion Period of work: - 45 days.
8. Penalty:- @ ½ % per week limited to 15% of total value for delay of the job.
9. Tenderers must submit statement that the firm is not blacklisted from any area of
CIL/CIL’s subsidiaries/Govt./Semi Govt./Public Sector Organisation or is not involved in
any legal case.
10. If any tenderer declines to execute the agreement/carry out the work after acceptance
of the tender without prejudice, the department shall have the right to terminate the
work order after forfeiting the EMD and taking any other action deemed fit without
assigning any reasons whatsoever.
11. Tender document shall be available from the office of the SO(E&M), Pench Area. It can
also be downloaded from WCL website.
12. In any case, agency will be responsible for damage/loss of equipments while in the
custody.
13. The tenderers are advised, to inspect the fan motors and be fully conversant with the
nature of works before submitting the offers. The undersigned may be contacted for
details.
14. Sealed envelope must be super-scribed with the tender number and date of opening
and put into the tender-box.
15. The cost of tender documents if purchased from the office, can be paid in cash to the
Chief Cashier, Pench Area or in the form of demand draft in favour of “Western
Coalfields Limited, Pench Area” and payable at Parasia or any “Nationalized/Scheduled
Commercial Bank” having branch at Parasia.
OR
The tender document can be downloaded directly from website of WCL,
http://westerncoal.nic.in & http://tenders.gov.in. In any case the cost of
tender document must be deposited in the form of Bank Draft on Scheduled Bank in
favour of “Western Coalfields Limited, Pench Area” payable at Parasia during submission
of tender documents in a separate envelope marked ”Cost of tender Document and
Undertaking” and
attached at the top of envelope-I but not in Part-I. Also certify that they have not
tampered with the original tender Document.
16. (a) Earnest money as required as NIT shall have to be deposited in CASH OR in the form
of Demand draft/Pay Order drawn in favour of “WESTERN COALFIELDS LIMITED PENCH
AREA A/C. PARASIA” payable at SBI Barkui, Bank of Maharashtra Parasia, Central Bank of
India Branch.
5/-

(b) Tenders without EMD in Part I shall be rejected outright.

17. Earnest money shall be refunded to unsuccessful tenderers after award of work. The
earnest money deposited by the successful tenderer shall be retained by the company
and will be refunded only after successful completion of work.
18. The tenderers should give in the price bid the break up of cost of materials & related
VAT and cost of labour & related service tax without fail.
19. The company is not under any obligation to accept the lowest tenders and reserve the
right to reject any or all the tenderer without assigning any reason what so ever and also
to distribute the work and allot the work/works to more than one tenderer. At its sole
discretion.
20. All the corrigendum and amendments issued on the website or otherwise from this
office regarding this NIT shall be the responsibility of the tenderers to comply with.
21. Inspection Authority:- Chief Manager, (E&M) and/or his authorized representative.
22. Bill should be submitted through Chief Manager (E&M) to Dy. GM (E&M), Pench Area with
necessary certification of satisfactory completion of work.
23. Paying Authority:- G.M.(Finance) Pench Area.
24. Transportations to and fro will be borne by the contractor.

CHIEF MANAGER (E&M)/ WCL,

Pench Area.

Copy to:-

1. Area General Manager, Pench Area.

2. G.M. (OP.), Pench Area.

3. G.M. (Finance), Pench Area-You are requested to depute one of the executive in absence of
regular committee member on 01.11.10 at 4.30 pm.

4. Dy. G.M. (E&M), Pench Area.

5. All Sub Area Manager, Pench Area.

6. All TC Member, Pench Area.

7. Chief Cashier, Pench Area.

8. All Working Contractors / All Notice Boards.