G R A D U AT I O N

CEREMONY GUIDE
D E C E M B E R 2 0 19
Robert Blackwood Hall
Clayton campus
 CONTENTS

2 A message from the President and Vice-Chancellor

3 Ceremony timelines
3 Before leaving home
4 On the day
4 Parking
5 Registration, tickets and gown collection
6 Campus map
7 Precinct map
8 Graduation services
9 The ceremony
10 The ceremony proceedings
11 After your ceremony
12 Welcome to the Monash global alumni community'
12 Your experience matters
12 Set yourself up for career success

C E L E B R AT I N G Y O U R GRADUATION UPDATES
ACHIEVEMENTS
To ensure you receive emails about your graduation, please
keep your contact details up-to-date in the Web Enrolment System (WES).
Use this link:
my.monash.edu.au/wes
Monash University is delighted to share
this special day of celebration with you.
We extend a warm welcome to you, your
family and friends. In this guide, you will find
information to help you and your guests
prepare for your ceremony.

G R A D U AT I O N C E R E M O N Y 01
 A MESSAGE FROM PROFESSOR
MARGARET GARDNER AO

Congratulations on graduating from Monash University.

The graduation ceremony is an opportunity for you to celebrate years of preparation and
endeavour with fellow members of the Monash community.
In graduating you join more than 385,000 graduates who have completed degrees from
Monash over the last 58 years.
As a graduate, you represent what a Monash education can make possible. It is through your
excellence, during and after your time at Monash, that you can help to benefit your field and
your community. Your effort is part of our effort to meet the challenges of the age. We hope
that your education nurtured the curiosity, openness and ambition to reach your goals that
will continue to fuel your success.
As a new member of Monash alumni, you are an essential part of the University community.
You can continue the ties forged as a student and contribute to a network of expertise and
collaboration that spans the world.
I wish you the best for your graduation and the journey ahead. We look forward to continuing
to work together to ensure that your time with Monash contributes to a better future.

Professor Margaret Gardner AO

President and Vice-Chancellor

02 MONASH UNIVERSITY
CEREMONY CLAYTON DECEMBER 2019 CEREMONY TIMELINES
TIMELINES
Details and location 11am 3pm 7pm
Thu 12 Dec & Fri 13 Dec Thu 12 Dec to Fri 13 Dec Thu 12 Dec to Fri 13 Dec
Mon 16 Dec to Tue 17 Dec Mon 16 Dec to Tue 17 Dec Mon 16 Dec to Tue 17 Dec

Registration ticketing and

gown collection
8 –10am 12-2pm 4-6pm
Go to the marquee in the Graduation
Precinct (see map on page 7).

Robert Blackwood hall opens 10am 2pm 6pm

Graduands and guests to be seated

in the Robert Blackwood Hall for a
briefing on proceedings. Doctoral
10.30am 2:30pm 6:30pm
candidates must assemble in the
foyer of the Robert Blackwood Hall to
join the academic procession.

Ceremony starts 11am 3pm 7pm

Ceremony finishes – the

12.30 –1pm 4:30-5pm 8:30-9pm
academic procession exits the venue.

Meet up with your guests and

make your way to the post
ceremony function in the Graduation After the ceremony
Precinct (see map on page 7) for
refreshments.

Hand back your gown at Gown

Returns on the ground floor of the
Within 2 hours of the ceremony finishing
campus centre in the Graduation
Precinct (see map on page 7).

BEFORE LEAVING WHAT TO BRING

HOME Please bring some photo identification to register for your ceremony and collect your tickets and gown.
Your Monash student card is best as we'll be able to find your details faster at registration. If you don't
still have your card, other photo ID can be used.
We recommend you print this guide and bring it with you so you have information about the venue,
parking, and other services when you get to campus.

WHAT TO WEAR
A graduation ceremony is a formal occasion and we suggest you dress as if you’re attending a formal
business interview. The graduation gown is a three-quarter-length robe that drapes open at the front,
so your clothes will be visible. Please ensure your footwear allows you to navigate up and down
a few flights of stairs. You will be wearing a hood or stole with your academic gown, and the hood
and gown of your hired academic dress have magnets to keep the hood in place.

If you wish to coordinate your clothing with your faculty colours, see faculty colours for
academic dress: monash.edu/graduations/academic-dress

G R A D U AT I O N C E R E M O N Y 03
O N T H E D AY It’s important that you’re seated in the ceremony venue and wearing your academic dress at least 30 minutes before your
ceremony begins. Doors to the venue open one hour before the ceremony. Please ensure you allow enough time for travel,
parking, registration and gown collection. Information is available online to help you travel to Clayton campus and find the
graduation venue:
monash.edu/people/transport-parking
mapa.monash.edu/venue-hire/robert-blackwood-hall
If you’re familiar with the Clayton campus, you’ll see a lot of change is underway, particularly in the Graduation Precinct
around Robert Blackwood Hall. It’s all part of our Monash Masterplan to create a vibrant and engaging campus experience
for students, staff and visitors.
Please allow extra travel time to the ceremony and follow temporary directional signs and instructions
from traffic wardens to maintain your safety at all times.
monash.edu/about/who/strategic-plan/masterplan

PARKING The parking areas and graduation venue are best accessed from the main entrance on Wellington Road.

PARKING TICKET
Your graduation email will include two tickets for free parking during your ceremony, one for you and one for your guests.
Please ensure the tickets are printed and clearly displayed on the dashboard of each vehicle to avoid a fine.
The South East 4 (SE4) multi- level car park has been allocated for graduation ceremony parking (see map on page 6).
Should there be a shortage of available parking in the SE4 multi-level car park, the attending parking officers will direct
you to the nearest available parking spaces.

DROP-OFF ZONE - ACCESSIBILITY POINT

There’s a drop-off zone (see map on page 6) at the Robert Blackwood Hall and a small courtesy shuttle to the Campus
Centre to aid accessibility for guests with mobility needs.
The service will run about every 10 minutes on graduation ceremony days between the following times: 8am–11pm.
No booking is needed: please wait at the shuttle bus sign for pick up at either Robert Blackwood Hall or the Campus Centre.

IF YOU’RE LATE OR DON’T MAKE IT

If you arrive late, you may miss out on receiving your award on stage. If you don't show up for your ceremony, we will
move your graduation to May 2020 (excludes MBBS, Physiotherapy and Higher Degree Research awards - you will be
graduated in absentia). In absentia graduation is not available in the December International round.

MONASH IS SMOKE-FREE
To support the health and wellbeing of our staff, students and visitors, smoking is no longer permitted on any Monash
Victorian campus, including buildings and grounds. This applies to all students, staff, contractors and visitors. If you wish
to smoke, you will need to go off-campus.

04 MONASH UNIVERSITY
R E G I S T R AT I O N , Please go to the marquee in the Graduation Precinct for registration, tickets and gown collection.
TICKETS You will need to provide your photo identification, preferably your Monash student card.
AND GOWN Graduand seating is allocated. When you register, we’ll give you tickets for you and your guest. Tear off and
COLLECTION keep the section with your name and seat number. You have an allocated seat and you'll need this part
of your ticket with you when you enter the hall.
Give the guest ticket section to your guests. They will be admitted to the hall upon presentation of their
ticket and can choose their own seat in the non-reserved areas.

DOCTORAL CANDIDATES
Doctoral candidates must be at the assembly point in the foyer of the Robert Blackwood Hall at least
30 minutes before the ceremony starts so they can join the formal academic procession. In some
graduations, Doctoral candidates sit on the stage with academics and dignitaries. The ticket you collect
at registration will show if you are sitting on the stage or in the graduate seating in the hall.

ACADEMIC DRESS
After registration, proceed to the gowning area in the same marquee to collect your academic dress
(gown, hood, and headwear). Purchased academic dress will also be available for collection from
the same location.
Staff will assist you with gowning in the marquee and, later in the hall, will ensure your regalia is positioned
correctly before you walk across the stage.
Photography is located after academic dress collection and, if time permits, you may wish to have
photographs taken before your ceremony.
You must return your academic dress to Gown Returns on the ground level of the campus centre in the
Graduation Precinct (see map on page 7) after refreshments and photographs. See the ceremony timelines
table (see page 3) for collection and return times for your ceremony.

G R A D U AT I O N C E R E M O N Y 05
 CAMPUS MAP

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E Professional photography – 12 studios (level 1). Gown returns (ground level) I2 Livestreaming Site

06 MONASH UNIVERSITY

06 MONASH UNIVERSITY
G R A D U AT I O N P R E C I N C T M A P

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D Post ceremony function marquee

E Professional photography – 12 studios (level 1). Gown returns (ground level)

F Retail – flowers, merchandise

G Stage photography sales

H Suggested route

I1 Livestreaming Site

I2 Livestreaming Site

G R A D U AT I O N C E R E M O N Y 07

G R A D U AT I O N C E R E M O N Y 07
G R A D U AT I O N A range of graduation services and merchandise are available on graduation day. Services are all located in and around the
SERVICES Graduation Precinct. We recommend you make time to visit these services before your ceremony.

CEREMONY RECORDINGS
Ceremonies on the Clayton campus are professionally filmed by CVP and available in DVD, Blu-ray or USB format at a cost
of $20. Place your order online before or after the ceremony. Recordings include the entrance procession, welcoming speeches,
and a close-up of the Chancellor or Deputy-Chancellor greeting each graduate. cvp.com.au/monash-graduations

LIVE STREAMING OF THE CEREMONY

Family and friends who are unable to attend can watch a live stream of your ceremony online or at one of the live stream
locations on campus, including on the large screen opposite the Campus Centre on Sports Walk (see precinct map page 7).
monashceremonystreaming.com

SOCIAL MEDIA
We look forward to celebrating with you and covering graduations on social media. Photo opportunities have been created
in the graduations precinct and the large screen, opposite the Campus Centre, will feature photos from our socials. Share
your celebrations on Monash socials using #monashalumni
To be alerted to graduation-related updates, see our favourite shots from the ceremonies and watch our chats with
graduands, select “interested” or “going” on the Facebook event facebook.com/events/745515569250671

PHOTOGRAPHY
Celebrate your achievement with professional graduation photos. GFP Graduations will be available before and after the
ceremony to capture images of you and your family celebrating this milestone occasion. Images are purchased on a USB
or uploaded to a private web gallery for viewing, sharing and purchase. gfpgraduations.com.au
Customer service: info@gfp.com.au
Stage photos: All graduates are photographed receiving their degree from the Chancellor or Deputy-Chancellor. Images
are available for immediate purchase following the ceremony. All prints include the Monash University crest and year of
graduation. For the opportunity to view your moment on the stage, you can find us in the Marquee opposite the entrance/
exit doors of Robert Blackwood Hall.

PLAQUES AND FRAMES

To showcase your hard-earned award certificate, you'll find an impressive range of frames, mats and plaques from GFP.
Choose from contemporary high-gloss frames in stunning white and black, or something more traditional with our selection
of mahogany, teak, or classic wood. Plaques replicate your degree on a silver or gold metal sheet, affixed to a base of
your choice. Whichever style you choose, GFP will ensure your degree is perfectly presented for the office or at home.
Frames and Plaques stand can be found in the Registration Marquee.

MONASH MERCHANDISE
Looking for a special gift or memorabilia for your graduation day? The Monash Book and Merchandise Store offers a wide
variety of graduation memorabilia including Monash University graduation koalas and bears, frames, gifts and apparel. Look
out for our gift ideas and voucher specials on the day – get 20% off clothing when you spend over $50, plus many more.
We stock a range of Monash-branded (and Australian-made) frames for testamurs and standard photos. On graduation
days, we offer a testamur framing service and fresh floral bouquets. monash.edu/retail
You can find us in two locations, in and around the Campus Centre:
■ Ground floor
■ Marquee located in the Graduation Precinct (see map on page 7)

08 MONASH UNIVERSITY
 FLOWERS
Vendors sell flowers on campus on graduation day. Please note flowers can't be taken into the Robert Blackwood Hall.
They can be checked in at a desk in the foyer.

FOOD ON CAMPUS
The Monash Club is the perfect space to host your graduation celebrations. Ideally located at the corner of Sports and
Exhibition Walk, we’re walking distance to the ceremony centre at Robert Blackwood Hall. With a variety of spaces available
we can cater to your needs. Our modern lounge is a warm casual space for a pre-ceremony coffee or a post ceremony
celebratory drink. With a full beverage list and bar snacks available we’re the spot for you.
Alternatively reserve a table in our a la carte restaurant which is open for breakfast and lunch, please call or email our
reservations team for further information and bookings.
Address: 32 Exhibition Walk
Website: monash.edu/club
Phone: (03) 9905 0888
Email: monash.club@monash.edu
Alternatively, walk around the Graduation Precinct before your ceremony and listen to live music, take photos and enjoy
a selection of sweet and savoury offerings from our on-campus food outlets.

THE Your ceremony will be held in the Robert Blackwood Hall

CEREMONY monash.edu/mlive/venue-hire-melbourne/robert-blackwood-hall/
You and your guests must be seated in the hall at least 30 minutes before the start of the ceremony.
This will ensure the briefing and ceremony start on time.
If you have any special requirements (e.g. assistance on stage or wheelchair access) and haven't let us know already,
please do so via ask.Monash as soon as possible.
All graduands and guests will receive a program at the venue. The program includes the order of proceedings, a list
of graduands receiving their awards and a copy of the doctoral candidates’ thesis abstracts.
Ensure you have your graduand ticket with you when you enter the hall as it will show your assigned seat number.
It is important you sit in your assigned seat to ensure your name is called in the correct order. Give all your personal
belongings to your guests to take care of during the ceremony. This includes flowers, gifts, handbags, car keys and
any other personal items.

PARENTS WITH CHILDREN

You can’t take your children with you on stage and they can’t sit with you while you’re waiting to receive your award.
If you would like your children to attend, you will need to organise one of your guests to supervise them during the
ceremony.
To provide a more child-friendly ceremony, we’re live-streaming the ceremonies on the large screen in the Graduation Precinct.
The hall will open one hour before the ceremony starts and your guests can choose their own seats when they enter.
If your guests prefer to take young children or babies to the hall, they’re encouraged to sit near the doors, so they can take
them outside to settle if they become restless during the ceremony. For safety reasons prams are not permitted in the hall,
but may be parked in the designated area in the foyer.

NOTICE INFORMING PARTICIPANTS OF VISUAL AND AUDIO RECORDING DURING FUNCTION

Photographic, video recordings, audio recordings and livestreaming will be undertaken during the course of this function.
Such recordings may be used, reproduced, published, communicated or broadcast for advertising, marketing, informational
or promotional purposes and or for teaching and research purposes. Photos may also be uploaded to social media pages
such as the official Monash University and the Monash Alumni community’s social media pages.

G R A D U AT I O N C E R E M O N Y 09
CEREMONY
PROCEEDINGS
Once graduands and
guests are seated, the
academic procession
enters the venue.
10 MONASH UNIVERSITY
ALL GRADUANDS AND GUESTS ARE ASKED TO STAND
The procession will enter in the following order:
1. Faculty manager
2. Doctoral candidates
3. Members of staff
4. Members of Council
5. Faculty academic and professional staff
6. Guest speaker
7. President and Vice-Chancellor
8. Manager, Ceremonial (bearer of the mace)
9. Chancellor or Deputy-Chancellor
THE PROCEEDINGS ARE AS FOLLOWS:
■ guests are asked to stand as members of the procession walk onstage and take their seats
■ national anthem of Australia is played and audience is seated once the anthem ends
■ the Chancellor or Deputy-Chancellor delivers an address of welcome
■ the President and Vice-Chancellor delivers an address
■ conferral of graduates - Graduands and doctoral graduates being presented are asked to stand for conferral
■ degrees are conferred and certificates awarded in sequence
■ doctoral graduates are awarded in sequence
■ the guest speaker makes a graduation address
■ the Chancellor or Deputy-Chancellor closes the ceremony and invites everyone to refreshments
■ the procession, followed by new graduates, exits the venue
■ guests are asked to stand as the procession leaves
The ceremony will run for approximately 120 minutes. The Chancellor or Deputy-Chancellor will shake hands with each
graduate before presenting them with their award certficate (testamur). If you don’t want to shake hands for cultural
reasons, place your right hand on your left shoulder as you walk across the stage. This is recognised as a sign that you
don’t wish to shake hands.
At the end of the ceremony graduates join the academic procession to exit the building. This involves going up and down
some flights of stairs. Please let graduations staff in the hall know before the ceremony if you aren't able to participate. We
recommend you pre-arrange a meeting place near the Graduation Precinct to meet up with your guests after the ceremony.
AFTER YOUR REFRESHMENTS
CEREMONY You and your ticketed guests are invited to join the other graduates, academics and dignitaries for light refreshments
after the ceremony. These will be served in the post ceremony function marquee in the Graduation Precinct.
(see map on page 7)

RETURN YOUR GOWN

You must return your academic dress to Gown Returns on the ground level of the campus centre (see map on page 7),
after refreshments and photographs. Please check the ceremony timelines table for return times for your ceremony.

GRADUATION DOCUMENTS
You'll receive your hardcopy award certificate (testamur) on stage during the ceremony.*
You will also receive official digital versions of all three graduation documents of
■ award certificate (testamur)
■ academic record (transcript)
■ Australian Higher Education Graduation Statement (AHEGS)

These will be available within two working days of your graduation ceremony. You'll receive an email confirming when
they're online to be viewed in the My eQuals portal.

To access your digital documents after graduating

1. Sign up to My eQuals at www.myequals.net/#/user/register by entering your details in the Sign up tab
2. Use your personal (non-Monash) email that you registered in WES when applying to graduate and click Submit
3. Check your email and follow the instructions to activate for how to activate your account
4. Once activated, you can login to My eQuals using the login screen at myequals.net
monash.edu/graduations/your-documents/award-certificate
monash.edu/connect/official-documents/academic-transcripts
monash.edu/graduations/your-documents/ahegs
*The pouch or folder (PhDs) containing your award certificate is for presentation purposes rather than long term storage.

YOUR HAVE YOUR SAY - GRADUATE OUTCOMES SURVEY

EXPERIENCE Keep an eye on your email inbox for an invitation to complete the Graduate Outcomes Survey. The survey allows you
M AT T E R S to have your say about your time studying and what you are doing now. Fill it out and help us make higher education
better for future students.
As part of the GOS, employed graduates can volunteer their supervisor's contact details for the opportunity to
participate in the Employer Satisfaction Survey (ESS). The ESS enables employers to provide their perception of how
well Monash University prepared graduates for the workforce, it is not an assessment of its graduates. The results of the
ESS provide information about the current and emerging skills needed for the workforce and how well higher education
institutions are responding to industry needs.
gos.edu.au

PROVIDE FEEDBACK ON YOUR GRADUATION EXPERIENCE

We’ll send you an email shortly with an invitation to provide feedback on your graduation experience.
Tell us what worked and what didn’t. Your honest feedback will help us improve future graduations.

G R A D U AT I O N C E R E M O N Y 11
WELCOME TO THE
MONASH GLOBAL
ALUMNI COMMUNITY
Monash has an exceptional reputation
worldwide and we are particularly proud
of our alumni who apply their knowledge
throughout Australia and around the globe.
You are now part of an enterprising and
inclusive Monash global community of
more than 385,000 alumni living in 155
different countries.
Wherever you go and whatever you
do after graduation, connect with your
fellow alumni and stay in touch with us.
DEVELOPING YOUR
E M P L OYA B I L I T Y E D G E
12 MONASH UNIVERSITY
THE BENEFITS OF STAYING IN TOUCH
Graduation day is an important milestone, but your connection with Monash doesn’t end here. As a
graduate, you continue to be a valued member of the University through our alumni community.
You’ll receive lifelong benefits exclusive to alumni:
■ complimentary professional development masterclasses
■ industry networking opportunities in Australia and overseas
■ access to a global alumni-to-alumni mentoring program to guide your career planning
■ an employment service called Monash Talent, which places graduates in the first three years
after they complete their degree
To participate in these programs and receive these services, along with other alumni benefits,
please ensure you provide your personal email address via WES or contact the Alumni team at
monashalumni@monash.edu
MONASH ALUMNI SOCIAL CHANNELS
Updates regarding many of our alumni activities and programs can also be found on our social channels.
LinkedIn join Monash Alumni (Official) www.linkedin.com/groups/74440
Website visit monash.edu/alumni
Update your details community.monash.edu/update
Twitter follow @monashalumni www.twitter.com/MonashAlumni
Facebook follow monashalumni www.facebook.com/monashalumni
Instagram follow monash_uni www.instagram.com/monash_uni
Weibo MonashUni 澳大利亚蒙纳士大学 www.weibo.com/monashuniversityaust
WeChat MonashUniAus
UNIVERSITY ALUMNI ENGAGEMENT
E: monashalumni@monash.edu
T: +61 3 9903 4602
monash.edu/alumni
DEVELOPING YOUR
E M P L OYA B I L I T Y E D G E
CAREER CONNECT SUPPORT
Career Connect is proud to offer you support whilst you find your first graduate role.
With support and guidance from Career Connect you can:
■ participate in workshops refining your skills, including how to write a professional resume, build a
compelling LinkedIn profile and perform well at interviews
■ receive online feedback on your job application documents and interview question responses
■ access the Career Success Coaching program to explore industry trends and employability
strategies that will help you develop and progress your career plans
■ use the employability skill reflections you've created in Student Futures, when preparing job
application documents and for interviews; and
■ further develop your capability and confidence to successfully launch your career
To find out more visit monash.edu/career-connect
19P-0490 Produced by Strategic Marketing and Communications
Monash University CRICOS Provider Number: 00008C
monash.edu