International Journal of Applied Engineering Research ISSN 0973-4562 Volume 10, Number 16 (2015) pp 37206-37210

© Research India Publications. http://www.ripublication.com

Developing Integrated Management Information System in Research: A

Study at the Institute for Research and Community Services of Universitas
Pendidikan Indonesia

Deni Darmawan
Program of Educational Technology,
Faculty of Education, Universitas Pendidikan Indonesia
denidar2015@gmail.com

Linda Setiawati
Department of Educational Administration,
Faculty of Education, Universitas Pendidikan Indonesia

Abstract through that the lecturers can make is doing research as

Today the data contained in colleges is increasingly complex,
especially if the college has the same milieu as Universitas
Pendidikan Indonesia (UPI) where there is an increase in the
number of professors who do research. This condition requires
the efforts of the Institute for Research and Community
Service (IRCS) in a university to be able to manage the
researches well, ranging from setting up a database, update,
and use it to support the achievement of universities. This
study used Research and Development (R & D) method which
was adapted to the focus of research within the framework of
learning innovation. The development measures undertaken in
this study were based on the results of previous research in the
context of learning innovation in the subject of Management
Information System (MIS). In the course, the stages of the
design development of a database have been formulated. As
such, the product realized from this study is expected to have
a robust basic concept of design and development t. Based on
lectures and study orientation, researchers as lecturers made
an effort to find a model of lecture in the form of database
product development intended for the management of research
data in the Institute for Research and Community Service
(IRCS) UPI. This research has resulted in a set of Syllabus,
SAP, SIM Content Topics, MSIT Website and online
database.
Keywords: Data based Research, Learning Innovation, and
Management Information System.
Introduction
Learning Products at the college level are often not able to
answer the challenge of the fulfillment of instrumental
problem solving in the field. Some of the things that cause this
phenomenon is partly the lack of competitive conditions, the
preparation of the learning instruments is seen only as the
fulfillment of routine tasks, as well as a lack of teacher’s
innovation and pragmatic thinking. Actually there are many
other factors that cause learning results not in accordance with
the needs in the workplace. To address this, the necessary
scientific measures are needed in the form of research
activities in learning innovations made by the lecturers as
educators in higher education level. As one of the break-
carried out in this study.
The Thought above shows that the research conducted by
utilizing the results of previous research in order to perform
the latest innovation of a lecture is a must for educators in
higher education milieu. For example, through this study the
research team trying to start utilizing the results of previous
study conducted by Soemarto (2011) about knowledge share.
Soemarto (2011: 20-21) defines knowledge share as an
activity of how to create a human community that can work
together, facilitate the exchange of their knowledge, provide
an opportunity to learn and improve their ability to achieve
individual and organizational goals (Dyer and Nobeoka,
2000). According to the author, the concept basically means
how between educators, researchers, or scientists were able to
disseminate the results of thoughts, ideas, and research
findings to a wider target audience. Such conditions will make
the atmosphere of the implementation and application of
research results more comprehensive in order to solve the
problems faced. For example in the context of the
development of an information system on a database owned
by Institute for Research and Community Service (IRCS) UPI
which always increases every year, then the product-oriented
research in the form of a database, the Integrated Management
Information System (MSIT) at least will help the management
or the manager of research data bank referred.
Through learning innovation-oriented research in the subject
of Management Information System a prototype of database
system device is expected to produce which is supported and
tested theoretically. In addition to the final product of this
study, the researchers also aimed to be able to produce a
learning instrument that consists of SAP and syllabus, as well
as the Practical Teaching Material to support and equip
students to produce information systems. this research has
produced a number of products that can improve the quality of
database management of SIM course in the Department of
Curriculum and Educational Technology Concentration of
ICT in partnership with INSTITUTE FOR RESEARCH AND
COMMUNITY SERVICE (IRCS) UPI.
Method
This research was conducted by using the approach of

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 International Journal of Applied Engineering Research ISSN 0973-4562 Volume 10, Number 16 (2015) pp 37206-37210
© Research India Publications. http://www.ripublication.com
research and development (research and development). This
research approach was used in accordance with the purpose of
the research which is to design and develop MSIT that starts
with database design of UPI lecturers’ research data which is
then integrated in the sub directory of LPPM website. Thus
the research was conducted through the 10 basic steps that
will be mapped into 6 months of work, namely; (a) A
Literature Review and preparation of manuscript material of
SI Development Data Management; (b) Analysis of Baseline
data; (c) Formulating Early Design of Research Database (d)
Development of Enterprise Information System database; (e)
Development of Engine Integrated Database Information; (f)
Validation of Integrated Database Information Prototype
(Model-1) with the TOGAF approach. It was then Followed
by the following Stages: (a) analysis, design, and subdirectory
website development towards MSIT in Data Management for
INSTITUTE FOR RESEARCH AND COMMUNITY
SERVICE (IRCS) based on the characteristics of the database
generated in phase-I; (b) Tests of Online Database engine in a
subdirectory on the web page; (c) The process of data entry
throughout UPI Lecturers’ Researches based on classification
filter in accordance with the database system; (d) Testing the
ease, speed, engine system suitability of MSIT; (e) Validation
and dissemination of MSIT model in the form of presentation
and utilization of shared access; (f) Launching MSIT model in
the form of an online database system which is intended to
manage data and information in the milieu of IRCS;
(prototype) writing a book on the SIM contains MSIT; (i)
Report and sending articles to the International Journal to
address: http://prototipe.ijcns.org. All steps in the R & D
research approach was adapted from Borg and Gall (1989:
784-785) and referred to the measures proposed by Borg and
Gall (1989). Schedule adapted from the research stage was
then modified based on the research phase of products per
month in accordance with the target output to be produced as
formulated in the expected results in this study.
Theoretical Review
Management Information Systems
According Komaruddin & Tjuparmah (2000) (in Darmawan,
2012: 8) management information systems is a system which
aims to collect data to be processed (including summarized,
classified, and projected) such that the set of data generates
meaningful information in making decisions, measuring the
implementation, monitoring progress, and presentation of
knowledge for the purpose of management oversight that can
be achieved. Donald W. Kroeber and Hugh J. Watson (1984:
5) states that "Management Information System is a process
that provides direction to managers which support the
establishment of goals and policies through an organization".
The opinion provides guidance that the process of achieving
the goal is certainly through various policy measures that
should be determined in advance that is carried out by a leader
(manager) which can be done through the management of
information required in a management information system.
Research Database
According to Deni Darmawan (2012: 10) the definition of a
Management Information System is any system that provides
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a complete understanding of either the data or information
relating to the operation of an organization (Charles Parker
(1989). This opinion relates to the position of the SIM in a
human organization. In relation to what media is normally
used, and how the decisions to be taken by the SIM owned by
an organization, James O. Hicks, Jr. (1987) suggested that the
Management Information System is composed of computer
information systems and can integrate data from multiple
sources to provide information needed in management
decision making.
In the management of a college environment, the position and
role of existing SIM is an integral part of the managerial
duties and functions of data and information management.
SIM spearhead in providing smooth strategy of the process of
data and information management. Thus the position of the
SIM in this case is as part of the integration of organizational
structure, as proposed by Larry Long (1989) that the
Management Information System is an integrated structure of
the database (database) and the flow of information around the
entire tiers and components in the organization with which the
activity of collecting, delivery, and presentation of
information is optimized to meet the needs.
Basically the effort to build a database in the milieu of
INSTITUTE FOR RESEARCH AND COMMUNITY
SERVICE (IRCS) is already done in previous years, but the
development of data and classification as well as the type of
data continues to increase, thus the level of institutional
strategic management required to continue to survive and
adapt. As in previous studies, namely research on Database
Systems Development Bank proposal has been made by Ruth,
et al. (2010: 68). Research results indicate that through E-
research every faculty and researchers will be encouraged to
continue to learn in accordance with its potential and skills. In
these studies a system of website applications of qualified
Proposal Bank has been developed with IRCS UPI website.
Enterprise Information System (EIS)
In the process of developing an information system that is
likely to lead to the creation of a database system, will require
particular information system design study with the
appropriate type of methodology. As an initial study this
research team tried to reassess some of the definitions of
concepts associated with the Enterprise Information
Architecture (EA). Which in this case it is very important in a
system, especially the development of software. Some experts
explain as by Daniel Minoli (2008: 35) explains that: An
enterprise architecture is a plan of record, a blueprint of the
permitted structure, arrangement, configuration, functional
groupings/partitioning, interfaces, data, protocols, logical
functionality, integration, technology, of IT resources needed
to support a corporate or organizational business function or
mission.
From the above opinion it is clear that EIS or EA is very
important in order to provide guidance to programmers and
data managers regarding blueprints, data structures that the
relations wanted to be built, the arrangement of filters
searching the data, the contents of the configuration, the data
grouping function to facilitate the search, as well as the
communication interface facilitate the search and presentation
of the results of the system querry (repetition). Furthermore,
 International Journal of Applied Engineering Research ISSN 0973-4562 Volume 10, Number 16 (2015) pp 37206-37210
© Research India Publications. http://www.ripublication.com
according to Daniel Minoli above that the EIS / EA will make
it easier to manage the data, protocol, logic functions to be
performed and the incorporation of data and similar
information that would be obtained right technology to build
it. The Explanation above is intended to support the
organization's management functions in order to achieve
institutional mission. The Implementation of EIS / EA will
require assessment methodology in the system. As this study
aimed to build a database and then adapted to the efforts to
develop subdirectory of web pages that is already exist, in this
case lppm.upi.edu page, the methodology used was TOGAF.
Another opinion on some sites described that TOGAF
framework is a framework for EA room mates to Provides a
comprehensive approach to the design, planning,
implementation, and governance of an enterprise information
architecture. TOGAF is a registered trademark of The Open
Group. TOGAF is a high-level and holistic approach to
design, which is typically modeled at four levels: Business,
Application, Data, and Technology. As an open standard,
TOGAF is an Instant confirmation-adopted to support EA.
(source: http://prototipe.togaf-modeling.org/). The opinion
explained that the methodology of implementation of the EIS
with TOGAF allows to perform a series of SI development
which is complete and intact as expected to build the
Integrated Management Information System (MSIT) in the
management of research data in the INSTITUTE FOR
RESEARCH AND COMMUNITY SERVICE (IRCS) UPI.
Research Findings
1. Website Development MSIT as Sub lppm.upi.edu the
Directory page.
The approach used is by using online software development
design system, which uses stages in TOGAF. With reference
to the R & D research methods, the implementation of
TOGAF is mapped into two sections with a span of 3 months
each part. In the span of the first three months, the stages of
research has included several activities that have been carried
out. Of the six stages in the R & D that is adapted to the stages
of TOGAF then the analysis of each stage during the study
has produced a prototype in accordance with the objectives of
the research in question. The prototype product referred by the
results of this study can be demonstrated in a number of
illustrations portals and interfaces related to each other in the
processing of data and information in the milieu of
INSTITUTE FOR RESEARCH AND COMMUNITY
SERVICE (IRCS)UPI. The prototypes were produced during
the first 3 months following the steps of R & D, with the
following steps.
1) The study of literature and manuscript preparation
materials of Data Management Information Systems
development.
This process has been carried out by analyzing a number of
similar previous studies report. Likewise, the number of
documents in the form of raw data input at MSIT that is
research proposals and reports that had been managed by the
data section in the INSTITUTE FOR RESEARCH AND
COMMUNITY SERVICE (IRCS)UPI. The results show that
by applying the paradigm Enterprise Architecture it turns out
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that the effort required to develop an information system
dealing with information systems that have been used so far,
thus MSIT as one of the new system developed in this study
should be able to integrate themselves and or become one of
the subsystems when it should complement existing systems.
Similarly, in the presence of access, then MSIT must be one
of subdomains of the access of web address owned by
INSTITUTE FOR RESEARCH AND COMMUNITY
SERVICE (IRCS) UPI today.
2) Analysis of Baseline Data
During the research the team has carried out an analysis of the
amount of data managed by the data section INSTITUTE
FOR RESEARCH AND COMMUNITY SERVICE (IRCS)of
LPPM UPI in which all are associated with initial data sets
which are quite complex. Starting from the type or research
scheme, researcher identity, characteristics of the study title,
logbook, funding source, the research team, the target
achievement, research implementation schedule, budget
mapping and so on. This initial data condition has been
demanded software MSIT to be built must be able to handle
all the challenges or constraints experienced by the
.researcher.
3) Preparation of preliminary design Database
Database development was conducted since designing using
php especially by utilizing the facilities in php admin when
developed in the initial phase. The data structure was
developed following research data conditions that had been
managed by the data part of INSTITUTE FOR RESEARCH
AND COMMUNITY SERVICE (IRCS) UPI Bandung. The
Developed transactional database, in which the data will be
changed when there are raw-input new data entry.
4) Development of SI Enterprise Database
To see the connection between the facilities arranged
informative data structure to make it look good for the admin
or the manager of the data in the INSTITUTE FOR
RESEARCH AND COMMUNITY SERVICE (IRCS) UPI or
for professors as users of the system, then developed a simple
enterprise with classification based on the type of research,
the name of the researcher, the magnitude of the research
budget, year research budget. The results are as shown in the
prototype during the second quarter, where the facility looks
easier to use. In practical systems INSTITUTE FOR
RESEARCH AND COMMUNITY SERVICE (IRCS) UPI
MSIT is expected to provide ease of use of a number of
information berkitan be easier for all parties.
5) Development of Integrated Database Engine
Information System
Development engine capable of integrating all data
classification that is able to have access to any facility query
menu developed in MSIT UPI INSTITUTE FOR
RESEARCH AND COMMUNITY SERVICE (IRCS)IRCS
(Instutute for research and community servicesis done with a
fairly practical approach. This is done considering the
relevance of data to one another is not static but is dynamic by
giving more flexibility to the user. For example the engine to
see the connection between the data source with the
 International Journal of Applied Engineering Research ISSN 0973-4562 Volume 10, Number 16 (2015) pp 37206-37210
© Research India Publications. http://www.ripublication.com
researchers, the relationship between the products produced
by the targets outlined in the research proposal.
6) Validation Prototype
To test the reliability of the MSIT UPI IRCS system, the
researchers conducted a validation process involving a
number of experts, managers and lecturers in its use.
Theoretically and practically validation system was done by
following the test phase of software according to the IEEE
Standard.
Based on the results for the first quarter in the form of a
prototype developed by stages MSIT TOGAF, then in the
second quarter will result in an optimal process design and
development of information systems in the form of MSIT
INSTITUTE FOR RESEARCH AND COMMUNITY
SERVICE (IRCS) UPI optimally;
1) Model Final
After conducting an analysis of a number of necessary
improvements to the prototype by using TOGAF method that
takes a number of attempts have been made to improve the
system MSIT SBRC UPI information in the form of
professional stages as shown in the following illustration
series. Address access is http://msit-lppmupi.com/. To view
the first entry of the website user must first login by entering
your username and password, which is used when the login
username is admin@yahoo.com and Password is admin. Once
entered it will show a view Portal MSIT-lppmupi.com, as seen
in the picture below.
2. MSIT (IRCS) UPI Website.
This research has produced a website for the management of
research data, while the name and address of the website is
http://msit-lppmupi.com/. This website functions as a media to
deliver announcement about monitoring and evaluation
activities or time determined to submit research reports. The
picture of the facility is shown below.
3. Database Structure
Basically the database of which the results have been
developed has already been integrated into the MSIT website
developed by researchers, as a form of visualization of data
structures needed to manage an online database.
Currently there are four tables that will be used for MSIT
website, it is caused by the presence of missing data which is
not in line with the latest data. For the time being the process
of entering and searching data residing on website content
performed by the data management team of INSTITUTE FOR
RESEARCH AND COMMUNITY SERVICE (IRCS), it is in
line with the request from the data management team of IRCS
itself. For the development phase, the upload process can be
carried out by the lecturers themselves.
4. Implementation of the course as a form of the
application of previous result studies with design of online
database design containing integrated information data of
a number of lecturers’ researches in UPI.
The Lecture for the SIM course, until this report is complete,
is as many as 16 meetings that have been completed in
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accordance with the schedule of lectures at the Department of
Educational Technology FIP. The lecturing process is
associated with the development of MSIT website and data
base which are discussed according to the topic of teaching
materials developed in the form of learning materials. From
the results of the course that has been completed in an
integrated manner through this study, the average score
obtained by the students was above 80.
Conclusions and Recommendations
Conclusion
After doing the research stage and produce a range of
products in the form of research and development as well as
system analysis required in the form of a website as a form of
development of databases and information systems aimed to
be able to support the data management of research
information in INSTITUTE FOR RESEARCH AND
COMMUNITY SERVICE (IRCS), then as the impact on the
development of teaching materials or learning instruments in a
particular course it has been adapted by the research team.
The courses which are most associated with the focus and
results of this study are Management Information Systems
course, the following conclusions are drawn:
Syllabus development for the lecturing process of
Management Information Systems course;
Establishment of the Draft Materials of online
database that can be developed further;
Production of a website as a sub-directory of the
IRCS UPI web page;
Generation of a database for the management of data
integration research results derived from the entire
UPI lecturers;
Implementation of the implementation of the course
as a form of the application of the results of previous
studies with design in the form of an online database
design containing integrated information data of a
number of research lecturers in UPI;
Establishment of an Article on Learning Innovation
of an integrated information system database
published by Accredited International Journal.
Writing of a book on database development for the
benefit of an integrated information system
management data of the researches in universities;
Recommendation
Based on the research results , discussion and conclusions
regarding the focus of research with a set of course instrument
products of SIM course, management of integrated
information system website, database structure, teaching
materials, as well as the lecture, to material article for
international journals, then here are some recommendations
that can be used as input for stakeholders and stakeholder of
INSTITUTE FOR RESEARCH AND COMMUNITY
SERVICE (IRCS)-UPI in order to manage research data in
UPI. Under these conditions, the following are some
recommendations given:
The management of research data by IRCS UPI
should be done in an integrated manner between the
data field and existing IT field;
 International Journal of Applied Engineering Research ISSN 0973-4562 Volume 10, Number 16 (2015) pp 37206-37210
© Research India Publications. http://www.ripublication.com

The data relating to amount of money should be 12. Soemarto, dkk. (2011). Pengaruh Model
filtered in accordance with the guidelines and Penerimaan Teknologi Informasi dan Knowledge
framework of employment contract in completing the Management terhadap Budaya Mutu Pada LPPM –
research; UPI : Penerapan Technology Acceptance Model &
Researchers should pay attention to the aspects of the Knowledge Management Pada Organisasi
data structure in order to have a in-depth reference r Pendidikan. Bandung : LPPM UPI. SK Rektor:
in the field of software engineering in the Nomor: 3509/UN40/PL/2011, Tanggal 1 Juni 2011.
management of research data in INSTITUTE FOR
RESEARCH AND COMMUNITY SERVICE Website:
(IRCS) UPI;
Management of msit-upi.com website should be a 1. Lankhorst & Drunen Hans van 2007 dalam
routine activity undertaken by the INSTITUTE FOR http://prototipe.togaf-modeling.org/.
RESEARCH AND COMMUNITY SERVICE 2. http://prototipe.togaf-modeling.org/
(IRCS) so as to obtain the renewal of science at all 3. http://msit-lppmupi.com/
times;
Management of reseach results database of UPI
lecturers should become an asset to sustain
INSTITUTE FOR RESEARCH AND
COMMUNITY SERVICE (IRCS) UPI in adding
value for the accreditation of university in the world
stage through the processing of the article in order to
be published in national and international journals.

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