Dear Team,

In addition to the below mentioned documents, a new procedure has been added by the ESIC Department, as
mandatory employee data, while registering a new employee on the ESIC portal.
According to ESIC portal submission of
1) Mobile No,
2) Bank Account No,
3) Bank Name ,
4)  IFSC Code is mandatory requirement while registration of New Employee.
Meaning a Xerox copy of their personal savings bank account, is to be attached along with the rest of their documents at
the time of joining.
It has been noticed that many employees who exit from the company inform the supervisors about their
exit and hand over their Uniforms, shoes and ID/COA Cards to them at the stations which do not find way
to the office.
In order to stream line the process please ensure that the following steps are adhered to –

 Exit employees need to visit the office to submit their Resignation letter which is counter
signed by the Supervisor--- AOM---OM (by this each one of them will be aware that the
employee is exiting)
 All related materials issued by office should be handed over to the Office staff at Golden
chamber ---- Uniform, ID Card, COA & Shoes ( as we maintain the list of returned materials
against this recovery new material is ordered)
 Post receipt of both the above mentioned details we will  exit the employee from our
system which include PF Portal and clear any dues needed to be paid to the employee or
else it will be on HOLD.

It has been observed that old exit employees who have quit from the Company also re-join with no
updates to the HR Team –( Case of Amit Saroj, Sangeeta Yadav) which was found out only post
attendance updates. Under such cases there are situations where in new PF/ESIC would be generated
and would neither be beneficial for the Company nor for the Employee.
FOR JOINING OF NEW EMPLOYEES :

 The employee has to bring in his Resume duly signed off by Amit or Albert mentioning the details
of the Joining of Date, Salary to be paid
 Along with the above mentioned documents he should be having the Original Aadhar Card with
his name and details properly mentioned ( For Eg : Mr Sukesh Mohandas Shetty & DOB in
DDMMYYYY format 01.01.1976). Mandatory also is the PANCARD. Bank Account is opened only if
both this documents are accompanied with the bank form.
 Two Xerox copies of the Aadhar Card & PAN Card duly signed by the employee.
 Passport size photos – 7 in number

Only if the above mentioned documents are available we will enrol him into the system and issue
the uniform, ID Card and Shoes

The above mentioned procedure will assist in a smooth operations process related to Joining,
Payroll processing and Exit procedure.