MYOB Intermediate PreTest – MYOB Premier v13

THE CASE STUDY

Based the fact given, you are required to :

1. Setup the company data file :

Mr.Dany is the owner of company “AQUARIUS BOOKSTORE “. His bussiness as
Bookstore wholesaler such as book, magazine and stationary since December 2010.

Mr.Dany starts using MYOB Premier V13 software for his company “AQUARIUS
BOOKSTORE” to prepare his 1 Jan 2011 to 31 Dec 2011 Financial Year Reports.
And prefer to have 13th accounting period, so he can use the 13th month for recording
any tax adjustment.

The Company starts using one of the account list provided by MYOB Premier V13.
So you don’t need to set up the account list completely.

2. Setup the List below :

Setup the information below :
The company address is : ID: <your place & date birth info>)
Tel : 021-5666989
Fax : 5666898
Email : aqua@centrin.com
The following preferences option must be activated :
 System Preferences : Tick the option for “I Deal Multiple Currencies (
System-Wide)”
Tick the option for “Warn if Jobs Are Not Assigned
to All Transaction (System-Wide)”.

 Sales Preferences : Tick the option for “Warn for Duplicate Invoices
Numbers on Recorded sales “.

 Purchase Preferences : Tick the option for : “Warn for Purchase Order
Numbers on Recorded Purchase”.

Setup the following account list

The Company don’t use the following account codes anymore :

- 1-2120 Payroll Cheque Account
- 1-2130 Cash Drawer
- 1-2210 Less Prov’n for Doubtful Debts

The Company changes some account list as follows :

- 1-2110 Cheque Account, change to Cash (IDR)
- 1-2140 Petty Cash, change to 1-2120
- 1-2160 Undeposited Funds, change to 1-2180
- 1-2200 Trade Debtors, change to Trade Debtors (IDR)
- 2-2200 Trade Creditors, change to Trade Creditors (IDR)
 MYOB Intermediate PreTest – MYOB Premier v13

The company use the following currencies :

Currency Code Currency Exchange Rate Currency

IDR Rupiah 1.000000 Rp

SGD Sin Dollar 5000.000000 S$

The Company need to add the following accounts :

Acc# Account Type Header/ Level
Detail

1-2130 Bank (IDR) Bank Detail 4

1-2140 Cash (SGD) Bank Detail 4

1-2141 Cash (SGD) Exchange Bank Detail 4

1-2150 Bank (SGD) Bank Detail 4

1-2151 Bank (SGD) Exchange Bank Detail 4

1-2210 Trade Debtors (SGD) Accounts Receivable Detail 3

1-2211 Trade Debtors (SGD) Accounts Receivable Detail 3

Exchange

2-2220 Trade Creditors (SGD) Accounts Payable Detail 3

2-2221 Trade Creditors (SGD) Accounts Payable Detail 3

Exchange

2-2340 GST Clearing Other Liability Detail 4

8-2000 Forex Gain (Loss) Other Income Header 2

8-2100 Realised Gain (Loss) Other Income Detail 3

Forex

8-2200 Unrealised Gain (Loss) Other Income Detail 3

Forex

Setup the linked account below :

 Setup linked account for Accounts & Banking Accounts for Currency Gains/
Losses to 8-2100 Realised Gain (Loss) Forex. Then Combine Account to
remove all transaction from secondary Account : 4-9999 to Primary Account
8-2100
 MYOB Intermediate PreTest – MYOB Premier v13

 From Currency List, setup linked account for local Currency & Foreign
Currency for Receivable Accounts & Payable Accounts.

Setup the tax code as GST (Goods and Service Tax), Tax Type: Goods and Services
Tax , Rate : 10%.
Setup the Jobs List as BS for Book Sales, MS for Magazine Sales, and SS for
Stationary Sales.
Setup the Catagories List as CM for Century Mall, MP for Millenium Plaza
Setup the Price level name as Level A for IDR, Level B for SGD.
Setup the item list as follows:
 Book (Item no. BK, Selling Price IDR: Rp.100.000, SGD: S$20, N-T). Linked
Account : I buy : Book Purchase, I sell : Book Sales, I inventory : Books.

 Magazine ( I item no. MG, selling price IDR: Rp.75.000, SGD: S$15, N-T).
Linked Account : I buy : Magazine Purchase, I sell : Magazine Sales, I
Inventory: Magazines.

 Stationery (Item no. ST, Selling Price IDR: Rp.10.000, SGD: S$2, N-T).
Linked Account : I Buy : Stationery Purchase, I sell : Stationery, I Inventory :
Stationery.

Setup the following customer and supplier list :

ALEXA STORE (Customer) BEAR BOOKSTORE (Supplier)
GRAHA BOOKSTORE (Customer) GRAMITA(Supplier)

[10 Marks]
3. Setup the Opening Balance as below :
Setup Balance Sheet Information as 1 Jan 2011 :

Acc# Account YTD. Debit YTD. Credit

1-1210 Store Equip – at cost Rp 25,000,000.00
1-1220 Store Equip – Accum Dep’n Rp 25,000.00
1-2110 Cash (IDR) Rp 10,000,000.00
1-2120 Petty Cash Rp 5,000,000.00
1-2130 Bank (IDR) Rp 30,000,000.00
1-2140 Cash (SGD) $ 1,000.00
1-2141 Cash (SGD) Exchange Rp 4,999,000.00
1-2150 Bank (SGD) $2,000.00
1-2151 Bank (SGD) Exchange Rp 9,998,000.00
1-2200 Trade Debtors (IDR) Rp 1,100,000.00
1-2210 Trade Debtors (SGD) $1,100.00
1-2211 Trade Debtors (SGD) Rp 5,498,900.00
1-2310 Books Rp 18,000,000.00
1-2320 Magazine Rp 6,000,000.00
1-2330 Stationery Rp 1,200,000.00
2-2200 Trade Creditors (IDR) Rp 1,650,000.00
 MYOB Intermediate PreTest – MYOB Premier v13

2-2220 Trade Creditors (SGD) $770.00

2-2221 Trade Creditors (SGD) Rp 3,849,230.00
Exchange
2-2310 GST Collected Rp 1,300,000.00
2-2330 GST Paid Rp 1,000,000.00
3-1100 Owner/ Sharehldr Capital Rp 100,000,000.00
3-8000 Retained Earnings Rp 10,975,000.00
Total Rp 117,800,000.00 Rp 117,800,000.00

Setup the following ending balance as 31 Des 2010 :

- Alexa Store = Rp.1.100.000 inc. GST, [ Inv#: S-100001, PO#: ASP-100001]
[Category: CM],
- Graha Bookstore = S$1.100 inc. GST, [Inv#: S-100002, PO#: GBP-100001]
[Category: CM],
- Bear Bookstore = Rp. 1.650.000 inc. GST, [PO#: P-100001, Inv#: BBS-100001]
[Category: MP]
- Gramita = S$770 inc GST, [PO#: P-100002, Inv#:GMS-100002, [Category: MP]

Setup the following inventory opening balance as 01 Jan 2011 :

- Book (Item no. BK) = 200 unit for Rp.90.000/unit.
- Magazine (Item no. MG)= 100 unit for Rp. 60.000/unit.
- Stationery (item no. ST) = 150 unit for Rp.8000/unit.
[Journal#:I-110001] [Category: CM] [8 marks]

4. The following transactions are made in Jan 2011. Record these transaction in MYOB
according to the dates and details given below.
2 Jan A purchase was raised to purchase the following inventory item POINT
2011 from main supplier, Gramita on net 15th days credit terms. Not
all the goods and bill was received. (PO#: P-11001, Supplier [4 Marks]
inv#: GMS-110001)
- Received 30 units of Books for S$18(Exclude 10%
GST) each, with backorder 50 units of books (BK)
- Received 50 units of Magazines for S$12 ( Exclude 10%
GST) each, with backorder 30 unit of Magazines. (MG)
- Received 50 units of Stationery for S$ 1.6( Exclude
10% GST) each, with backorder 20 units of Stationery
[ Category : CM] [Rate:1 S$= Rp 5,200.00]
03 Jan Raised purchase to Bear Bookstore for Advertising Expenses POINT
2011 Rp.2.200.000 inc 10% GST on cash term. Bill was received [4 Marks]
(PO#: P-110002, Supplier Inv#: GRS-110001) [ Category : MP]

Full Payment to Bear Bookstore using cash (IDR) for total [4 Marks]
Rp.3.850.000 for bill on 31 Des 2010, amount paid is
Rp.1.650.000 and bill on 3 Jan 2011, amount paid is
Rp.2.200.00 (Cheque no. D-110001).
 MYOB Intermediate PreTest – MYOB Premier v13

04 Jan Return 5 units of Stationery (ST) @S$1,6 (Exclude 10% GST) POINT
2011 to Gramita (PO#: P-110003, Supplier Inv#: GMS-110001), Edit [2 Marks]
the journal Memo “Purchase Return; Gramita”.

Immediately applied the debit note to trade creditor balance for [2 Marks]
Gramita [ ID#: P-110003] for bill on 2 Jan 2011 transaction .
[Category : CM] [Rate 1S$:5000].
06 Jan Sold the following items to Graha Bookstore on Net 30 days POINT
2011 terms (Inv#: S-110001), Cust PO#: GBP-110001). All the [4 Marks]
goods and invoice was delivered :
- Ship 50 unit of books (BK) for S$22(Include 10%
GST)each [Job : BS]
- Ship 50 unit of Magazines (MG)for S$16,5 (Include
10%GST)eac [Job : MS ]
- Ship 45 units of Stationery (ST) for S$2,2 (Include 10%
GST) each [Job : SS]
- [Sales person: Ashley], [Category: CM], [Rate :
1S$=Rp.5500]
07 Jan Sold the following items to Alexa Store on net 10 day term POINT
2011 (Inv#: S-110002, Cust PO#: PBP-110001). All the good and [4 Marks]
invoice was received :
- 30 unit of book (BK) for Rp. 110.000 (include 10%
GST) each (Job: BS)
- 50 unit of Stationery (ST) for Rp. 11.000 ( include 10 %
GST) each (Job : SS)
[ Sales person : Johnny] , [category : MP] , [Rate : S$ :
Rp.5500].
08 Jan Partially Payment of S$100 from Graha Bookstore was received POINT
2011 for bill on 6 Jan 2011 and deposit to bank (SGD), [ID#: R- [4 Marks]
110001] [Rate : S$ = 5,250].
09 Jan Issued S$10 Rebate credit note to Graha Bookstore (inv#: S- POINT
2011 110003, Cust PO#: GBP-110001) as discount given and edit [2 Marks]
journal memo with “ Sale Discount: Graha bookshop”.
[salesperson : Ashley}, [Category: CM], [Rate : S$ = Rp.5200].

Immediately Pay refund [ cheque no: D-110002] for the S$10 [2 Marks]
SalesRebate to Graha Bookstore from the bank (SGD). [Rate
S$: Rp.5200]
10 Jan Use Spend Money [Cheque No : D-1100003] to record POINT
2011 expenses from petty Cash for Rp. 500,000.00 [4 Marks]
- Telephone : Rp 400,000
- Water : Rp 100,000 [ Category :CM]
Use Receive Money [ID#: R-110002 to record: Deposit S$10 to [4 Marks]
Bank (SGD), for S$10.5 Bank interest Income and S$0.5 Bank
Charges [Category:CM], [Rate: 1S$=Rp 5.000]
 MYOB Intermediate PreTest – MYOB Premier v13

5. Perform a bank reconciliation for the month of Jan 2011 for Bank (SGD). The bank
statement shows a balance of S$2,100 On 31 Jan 2011. [4 Marks]

6. In addition to the transaction above, prepare a journal entry to record the fixed assets
depreciation on 31 Jan 2011, for the following asset categories [GJ#: G-110001]
[Category:CM] :
- Store Equipment Rp 25,000
Save as monthly recurring transaction for those journal then use the recurring and
record depreciation journal for Feb 2011 [GJ#: G-110003] [Category : CM]
[4 Marks]
Prepare a Journal entry to record the GST clearing journal on 31 Jan 2011 [GJ#: G-
110004] for Dec 2010 [Category : CM] [2 Marks]

7. Adjust inventory to record Inventory Found for Unit Cost Unknown on 31 Jan 2011
[IJ#: I-110002] for 3 units of stationery (ST) [Job :SS] [Category :CM]
[4 Marks]
8. Update the exchange Rate on end of Jan 2011 [1S$= Rp 5,800] and then prepare a
journal entry to record realised Gains (Losses) [GJ#: G-110002] And Unrealised
Gains (Losses) [GJ#: G-110003] on 31 Jan 2011 and reserve journal for Unrealised
Gains (Losses) [GJ#: G-110005] on beginning of February 2011 [Category :CM]
[6 Marks]
9. Generate the following financial reports at January 2011 reports to PDF format :
- Standard Balanced Sheet
- Profit & Loss (Accrual)
- General Journal
- Bank Reconciliation report
- All Sales report
- All Purchases report
- Item Register (detail)
- Cash Receipts journal
- Cash Disbursement journall
[4 Marks]
10. From security preferences, activate the option for “ Use Audit Trail Tracking”, then
lock the Accounting period for 31 Jan 2011. BACKUP your MYOB company data
file (ONLY), Check company File for Error and save the Myob company data backup
file name as your name in backup folder.
[4 Marks]
11. From company Data Auditor- Transaction review for 1 Jan 2011 to 31 Jan 2011,
There is “a”? mark for scan future dated transaction. Display it & sent to PDF the
reports. And then delete those Future Dated Transaction Journal.
[4 Marks]
 MYOB Intermediate PreTest – MYOB Premier v13

12. Delete All Transaction on 4 Jan 2011

[4 Marks]
13. Modify to Microsoft Excel the Standard Balance Sheet report in T Format (like the
sample below)
Clearwater Pte Ltd
Balance Sheet
As Of January 2011
Aktiva Pasiva
Assets Liabilities
Fixed Assets Current Liabilities
Motor Vehicle Trade Creditors
$253,220.00
Motor Vehicle At Cost $30,000.00 GST Liabilities
Motor Vehicle Acc Dep ($3,325.00) GST Collected $2,605.45
Total Motor Vehicle $26,675.00 GST Paid ($14,520.00)
Total Fixed Assets $26,675.00 Total GST Liabilities ($11,914.55)
Current Asset Total Current Liabilities $241,305.45
Total Liabilities $ 241,305.45
Bank & Cash In Hand
General Cheque Account $135,244.00 Equity
HSBC Philipines $100,200.00 Paid Up Capital $ 150,000.00
Petty Cash $ 2,000.00 Retained Earnings $4,984,428.62
Undeposited Funds $450.00 Current Earnings ($ 120.47)
Total Bank & Cash In Hand $237,894.00 Total Equity $ 5,134,308.15
Trade Debtors $ 103,560.00
Inventory
Inventory-Equipment $ 5,007,484.60
Total Inventory $ 5,077,484.60
Total Current Asset $ 5,348,938.60
Total Aktiva $ 5,375,613.60 Total Pasiva $5,375,613.60
[4 Marks]

-END OF ASSIGNMENT-