MYOB Basic Qualification Test

Level Basic (MYOB Accounting v22)

The Case Study

Based the fact given, you are required to:
1. Setup the Company data file : [2 marks]

Mr. Willy is the owner of the company “Oraku Hobby Shop”.

As Hobby Shop business type, Mr. Willy sells different kinds of art & craft supplies.

Mr. Willy decided to use MYOB Accounting v22 software for preparing his company 1 January to
31 December 2016 Financial Year Reports and prefer to use the 13th accounting period for the
audit trial adjustment.

Please use one of the account list provided by MYOB Accounting v22.
So you don’t need to set up the account list completely.

Setup the following information:

Company Address : Jl. Anjani Raya I No. 15 Jakarta Timur
Tel : 021 - 5501 4718
Fax : 021 – 5501 4719
Email : oraku@gmail.com
The following preferences option must be activated: [2 marks]
 System Preferences : Tick the option for “Warn if Jobs Are Not Assigned
to All Transaction [System-Wide]”
 Windows Preferences : Untick option for “Automatically Check Spelling
in Text Fields Before Recording Transaction”
 Sales Preferences : Tick the option for : “Warn for Duplicate Invoices
Numbers on Recorded Sales”
 Purchases Preferences : Tick the option for : “Warn for Duplicate Purchase
Orders Numbers on Recorded Purchases”
 Security Preferences : Click User IDs to add new User ID as your Name.
Log-off (exit) from MYOB – no backup is required, and then login to MYOB data file created
with your user name.

2. Setup the List below: [2 marks]

Setup the following Account List

- The Company don’t use the following account codes anymore :

 1-2120 Payroll Cheque Account
 1-2210 Less Prov’n for Doubtful Debts
 1-2130 Cash Drawer

PT. NET21PLUS
Menara KADIN Indonesia, Lt. 30, Jl. H.R. Rasuna Said, X-5, Kav. 2-3, Jakarta 12950. Indonesia.
Tel. : 021-5289 1988 | Fax. : 021-5299 4599
E-mail : info@net21plus.com | Website : www.net21plus.com
 MYOB Basic Qualification Test
Level Basic (MYOB Accounting v22)
- The Company changes some accounts as follows :
 1-2140 Petty Cash, Change to 1-2120
 1-2160 Undeposited Funds, Change to 1-2130 Undeposited Cash
 2-2300 GST Liabilities, Change to VAT Liabilities
 2-2310 GST Collected, Change to VAT Collected
 2-2330 GST Paid, Change to VAT Paid

- The Company need to add the following accounts :

 2-2340 VAT Clearing

Delete all Tax Codes except N-T (Non Taxable). Setup the Tax Code List as VAT (Value Added
Tax), Tax Type: Goods & Services Tax, Rate: 10%. [1 marks]

Setup the Job List : Off for Offline Store, and On for Online Store. [1 marks]

Setup the Categories List : CBP for Centrum Business Park and RP for Retail Park. [1 marks]

Setup the following Cards List: [1 marks]

 Cash Customer (Customer)  Hobby Wholesale (Supplier)  Benny (Employee)
 Anna, Ms (Customer)  Tower Hobbies (Supplier)  Dea (Employee)
 Karin Florist (Customer)

Setup the Items List as follows: [2 marks]

Item No. AS PC JK GW

Description Art Supplies Paper Crafts Jewellery Kits Gift Wrapping

5-1100 Arts & Crafts 5-1100 Arts & Crafts 5-1200 Model Kit
I Buy This Item -
Kit Purchases Kit Purchases Purchases
4-1100 Arts & Crafts 4-1100 Arts & Crafts 4-1200 Model Kit 4-8000 Miscellaneous
I Sell This Item
Kit Sales Kit Sales Sales Income

I Inventory This 1-2300 Merchandise 1-2300 Merchandise 1-2300 Merchandise

-
Item Inventory Inventory Inventory
Selling Price Rp 50.000 Rp 80.000 Rp 200.000 Rp 200.000
Tax Code When
N-T N-T N-T N-T
Bought/Sold

Selling Unit of
Pack Pack Unit Pack
Measure

PT. NET21PLUS
Menara KADIN Indonesia, Lt. 30, Jl. H.R. Rasuna Said, X-5, Kav. 2-3, Jakarta 12950. Indonesia.
Tel. : 021-5289 1988 | Fax. : 021-5299 4599
E-mail : info@net21plus.com | Website : www.net21plus.com
 MYOB Basic Qualification Test
Level Basic (MYOB Accounting v22)
3. Setup Account Opening Balance Sheet information as of 01 January 2016: [2 marks]
Balance Sheet
As of 01/01/2016

Setup the customer ending balance as 31 Dec 2015: [2 marks]

Customer Name Anna, Ms Karin Florist
Total Rp6.600.000 Inc. VAT Rp4.400.000 Inc. VAT
Invoice# S-150001 S-150002
Cust. PO# AN-150001 KF-150001
Category CBP RP

Setup the supplier ending balance as 31 Dec 2015 : [2 marks]

Supplier Name Hobby Wholesales Tower Hobbies
Total Rp4.400.000 Inc. VAT Rp2.200.000 Inc. VAT
PO# P-150001 P-150002
Supp. Inv# HW-150001 TH-150001
Category CBP RP

PT. NET21PLUS
Menara KADIN Indonesia, Lt. 30, Jl. H.R. Rasuna Said, X-5, Kav. 2-3, Jakarta 12950. Indonesia.
Tel. : 021-5289 1988 | Fax. : 021-5299 4599
E-mail : info@net21plus.com | Website : www.net21plus.com
 MYOB Basic Qualification Test
Level Basic (MYOB Accounting v22)
Setup the following inventory opening balance as 01 January 2016 [Journal#: I-160001]
[Category: CBP]: [2 marks]
Item No. Item Name Qty Unit Cost Amount Account#
AS Art Supplies 1000 Rp30.000 Rp30.000.000 1-2300
PC Paper Crafts 400 Rp50.000 Rp20.000.000 1-2300
JK Jewellery Kits 200 Rp150.000 Rp30.000.000 1-2300

4. The following transactions are made in January 2016. Record these transactions in MYOB
according to the dates and details given below.
02 Jan A purchase was raised to purchase the following merchandise inventory from main POINT
2016 supplier, Hobby Wholesale, with Net 60 days credit terms. (PO#:P-160001, Inv#: [4 marks]
HW-160001). Bill and goods was received.
 Received 10 packs of Art Supplies (AS) for Rp30.000,-/unit (Job : On) (Exclude
10% VAT).
 Received 2 units of Jewellery Kits (JK) for Rp150.000,-/unit (Job : On)
(Exclude 10% VAT). [Category : CBP]

05 Jan Raised advertising service purchase to Tower Hobbies for In-store Promotions POINT
2016 (Acc#: 6-3110) Rp1.100.000,- (Job : On) (Include VAT 10%), with Net 5th after [4 marks]
EOM terms. (PO#: P-160002, Supplier Inv#: TH-160001). Bill was received.
[Category : RP]

07 Jan Partly payment to Hobby Wholesale from Petty Cash [Cheque No: D-160001] [4 marks]
2016 with total amount Rp 2.200.000,- for bill on 31 Dec 2015.

09 Jan Return 1 unit of Jewellery Kits (JK) for Rp150.000,-/unit (Exclude 10% VAT) to POINT
2016 Hobby Wholesale (PO#: P-160003, Supplier Inv#: HW-160001) (Job : On). Edit [2 marks]
Journal Memo with "Purchase Return; Hobby Wholesale". [Category : CBP].

Immediatelly applied the Return-Debit note to Trade Creditor balance for Hobby
[2 marks]
Wholesale [ID#: P-160003] for bill on 2 Jan 2016.

11 Jan Sold the following merchandise inventory and item service to Karin Florist on Net POINT
2016 5th after EOM term (Inv#: S-160001, Cust PO#: KF-160001). All the goods & [4 marks]
Invoices was Received:
 Ship 20 packs of Air Supplies (AS) @Rp50.000,- (Exclude 10% VAT) [Job : On]
 Ship 20 packs of Paper Crafts (PC) @Rp80.000,- (Exclude 10% VAT) [Job : On]
 Ship 10 units of Jewellery Kits (JK) @Rp200.000 (Exclude 10% VAT) [Job : On]
[Salesperson : Dea] [Category : RP]

14 Jan Raised service sales item to Cash Customer with COD term for Gifts Wrapping POINT
2016 (GW) 2 packs @Rp200.000 (Exclude VAT 10%) [Job : Off] (Inv#: S-160002, Cust [4 marks]
PO#: CC-160001). [Salesperson : Benny] [Category : CBP].

Full payment of Rp440.000,- for invoice S-160001 was received from Cash
Customer and deposits to Petty Cash [ID#: R-160001].

14 Jan Issued Discount-Credit Notes to Cash Customer Rp25.000,- as Discount Given POINT
2016 (Acc#: 5-3000) [Job : Off] (Inv#: S-160003, Cust PO#: CC-160001) and edit
Journal Memo with "Sale Discount; Cash Customer". [Salesperson: Dea] [2 marks]
[Category: CBP].

PT. NET21PLUS
Menara KADIN Indonesia, Lt. 30, Jl. H.R. Rasuna Said, X-5, Kav. 2-3, Jakarta 12950. Indonesia.
Tel. : 021-5289 1988 | Fax. : 021-5299 4599
E-mail : info@net21plus.com | Website : www.net21plus.com
 MYOB Basic Qualification Test
Level Basic (MYOB Accounting v22)
Immediatelly Pay Refund [Cheque No: D-160002] for Rp25.000 Discount-Credit [2 marks]
Notes to Cash Customer from Petty Cash

25 Jan Use Spend Money, transfer Rp 2.000.000,- from Cheque Account (Acc#:1-2110) POINT
2016 to Petty Cash (Acc#:1-2120). [Cheque#: D-160003] [Category: CBP] [4 marks]

29 Jan Receive Money for total Rp 500.000,- to Cheque Account, for Rp510.000,- as POINT
2016 Interest Income with Rp10.000,- Bank Charges [ID#: R-160002] [Category: CBP] [4 marks]

5. Perform Bank Reconciliation for Cheque Account the Bank Statement shows a [4 marks]
balance Rp 98.500.000,- on 31 Jan 2016.

6. Prepare journal entry to record the depreciation on 31 Jan 2016, for the [4 marks]
following asset categories [GJ#:G-160001] [Category : CBP] :
 Office Equip Rp100.000,-
 Store Equipment Rp100.000,-

Save as Monthly Recurring Transaction start from 29 Feb 2016 for those journal
then use the recurring to record depreciation journal for 29 Feb 2016 [GJ#:G-
160003] [Category : CBP]
[4 marks]
Prepare a journal entry to record the VAT Clearing journal on 31 Jan 2016
[GJ#:G-160002] for Dec 2015. [Category : CBP]

7. On 31 Jan 2015, prepare adjust inventory to record Total Unit Cost Adjustment- [4 marks]
Decreased [IJ#:I-160002] for :
 AS (Art Supplies) decreased by Rp990.000,- as 5-1100 Arts & Crafts Kit
Purcahse [Job: Off] [Category : CBP]
8. Generate the following financial reports to PDF file format, save in [4 marks]
REPORTS folder :
a. The following reports as of 31 Jan 2016
 Standard Balance Sheet
 Receivables Reconciliation Summary
 Payables reconciliation Summary
 Inventory Value Reconciliation
b. The following reports on 1 Jan – 31 Jan 2016
 Profit & Loss [Accrual]
 Account Transactions [Accrual]
 Bank Register
 Bank Reconciliation Report

9. From Security Preference, Lock the Accounting period for 31 Jan 2016. [4 marks]
BACKUP your MYOB Company Data File (ONLY), Check Company File for Error
and Save the MYOB Company data backup file name as Your Name in Backup
folder.

10. From Company Data Auditor – Transaction Review for 1 Jan 2016 to 31 Jan [4 marks]
2016, there is a “?” mark for Scan for Future Dated Transaction. Display it and
send to PDF, save in REPORTS folder.
PT. NET21PLUS
Menara KADIN Indonesia, Lt. 30, Jl. H.R. Rasuna Said, X-5, Kav. 2-3, Jakarta 12950. Indonesia.
Tel. : 021-5289 1988 | Fax. : 021-5299 4599
E-mail : info@net21plus.com | Website : www.net21plus.com
 MYOB Basic Qualification Test
Level Basic (MYOB Accounting v22)

11. Delete all related transaction on 9 Jan 2016. [4 marks]

12. Edit payment to Hobby Wholesales on 7 Jan 2016 to fully payment for amount [4 marks]
Rp4.400.000,- deposit to Petty Cash for bill on 31 Dec 2015. Keep the Cheque
No record as D-160001.

13. Generate and modify the report fields of Sales (Salesperson Detail) on 1 Jan – [4 marks]
31 Jan 2016 report like the sample below and then save as PDF Format.

~End of Assignment~

PT. NET21PLUS
Menara KADIN Indonesia, Lt. 30, Jl. H.R. Rasuna Said, X-5, Kav. 2-3, Jakarta 12950. Indonesia.
Tel. : 021-5289 1988 | Fax. : 021-5299 4599
E-mail : info@net21plus.com | Website : www.net21plus.com