Indirect & Service Procurement With Service Entry Sheet

Indirect Procurement & Service Procurement
1) Indirect Procurement Process

In indirect procurement process we no need to create the material
master. We can directly enter the material text & account assignment
category.
 Below is the process of Creating Indirect Procurement
Step: - 1
 Create the PR by using T-Code: - ME51N
 YPRN: - Customized Doc. Type for PR
 Enter the T-Code in Command bar
 While Creating PR enter the Account assignment as (K –Cost Centre)
 Enter the Material Text, Quantity, UMO, Plant, Location & Pur.
Group etc.
 Then system will ask you to enter the GL Code & Cost Centre under
the Account Assignment category.
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Mo. No: - 7744918923
 Enter GL Code & CC as per given by Account Department.
 Then enter the Valuation of Material as below.
 Then Check & Save the transaction.

 Purchase requisition number 0000001012 created

Mo. No: - 7744918923
Step: - 2
 After the creation of PR, we need to convert the PR to PO
 By Using T-Code: - ME21N We can convert PR to PO
 YNBB: - Customized PO Doc. Type
 Enter the T-Code in command bar
 Take the reference of PR from
 It will take all the detail from PR
 Check & Save the PO.

 Std.Pur.Doc. Test-1 created under the number 4500026872
Step: - 3
 After the PO creation we receive the material from vendor.
 So we go for GR of that material by using T-Code: - MIGO
 Enter the T-Code in command bar
 Enter the Reference PO No. click enter

Mo. No: - 7744918923
 As this is indirect (Non-stock) item system not ask for storage
location.
 Check & Save the transaction.
 Material document 9899000487 posted
 As we display the material document we see the accounting

document generated as below.

Mo. No: - 7744918923
2) Service Procurement
What is Services Procurement? Services Procurement is the process for
requisitioning people-based services at an enterprise-level with an agreed-
upon scope and deliverables. In short, it is the strategic outsourcing of labour
to an individual or organisation for a specific purpose.
Normal Process in P2P: -

PR-> RFQ -> PO-> GR-> IV
For Service Procurement: -

PR-> RFQ-> Service PO -> SES (Service Entry Sheet) -> IV
Step: - 1
 Create the Service PO by Using T-Code: - ME21N
 YSBB: - Customized Doc. Type for Service PO
 Enter the T-Code in Command Field
 As above shown enter the Account assignment category as K & Select

the Item Category as D for Service
 Enter the Service in short text.
 Enter the plant & storage location.
 Screen will rotate to the below as

Mo. No: - 7744918923
 We need to enter the service here as below
 Enter the Account assignment (GL Code & CC) as below
 Click on check & Save the transaction.

 Service PO MS Test-1 created under the number 88986
Mo. No: - 7744918923
Service Procurement Part -2 SES (Service Entry Sheet)
In normal procurement we confirm the material received by vendor by doing
GR in our system.
But for Service procurement we no need to do GR instead of that we entering
the service done by vendor in Service Entry Sheet (SES). This is the main
difference in Normal & Service Procurement.
 Service PO MS Test-1 created under the number
 After the PO creation & Service given by Vendor we need to Maintain

(SES) Service entry sheet.
Step: - 1
Maintain the Service Entry Sheet by Using T-Code: - ML81N
Path to create Service Entry Sheet: -
SAP Menu-> Logistics-> Materials Management-> Service Entry Sheet
-> ML81N – Maintain
 By click on this below screen of SES opens

Mo. No: - 7744918923
 Click on the Other Purchase Order.
 Enter the Service PO no here & press enter.

Mo. No: - 7744918923
 Click on create entry sheet
 Click on Service Selection.

Mo. No: - 7744918923
 Click on continue.
 Select the Item & click on Adopt service. Below screen opens.

Mo. No: - 7744918923
 While creating Service PO we enter the Limit as well for unplanned
service.
 So if other than planned service mention in PO is done by the vendor
with in a Limit. We need to add here as below.
 Labour charges added by me as unplanned service. In system it also

ticks as unplanned.
 Click on Accept & Save the SES

Mo. No: - 7744918923
 Service entry sheet saved, acceptance document 9899000501 posted
 In Value it will show you the details of unplanned portion.

Mo. No: - 7744918923
 In Limit it will show the actual value of unplanned limit. If the limit gets
exhausted, then system not allow to create unplanned service more
than set limit.
 In POH (Purchase Order History) it will show you the history of Service
done. After the SES done at the back end GR document generated.
Step: - 2
Path to Check SES Report: -
SAP Menu-> Logistics-> Materials Management-> Service Entry Sheet->
Environment -> ME2S - Planned/Actual Comparison
 By click on this below screen opens.

Mo. No: - 7744918923
 Enter Plant & Pur. Org here & Execute
 It will show all the SES Report for that Specific Plant.

Mo. No: - 7744918923

Indirect & Service Procurement With Service Entry Sheet

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Indirect Procurement & Service Procurement

1) Indirect Procurement Process

 Below is the process of Creating Indirect Procurement

 Then Check & Save the transaction.

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 Check & Save the PO.

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 As we display the material document we see the accounting

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Normal Process in P2P: -

For Service Procurement: -

 As above shown enter the Account assignment category as K & Select

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 Enter the Account assignment (GL Code & CC) as below

 Click on check & Save the transaction.

 After the PO creation & Service given by Vendor we need to Maintain

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 Click on Service Selection.

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 Labour charges added by me as unplanned service. In system it also

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 In Value it will show you the details of unplanned portion.

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