The minute-taker with the meeting minutes template

- Resolve at least one issue using a problem –solving technique

- Take notes
The basic tasks for the minute-taker:
1. Taking rough notes that accurately reflect the decisions and discussion that took
place during the meeting
2. Writing up those notes in an agreed format so that information can be easily
discerned and communications are clear, thus avoiding any confusion.
Responsibilities and ownership must be clearly indicated within the minutes.
3. Copying and distributing the minutes to all relevant people as detailed in the
Participants sections.
4. Ensuring that a copy is filed appropriately, keeping all minutes together in a file for
future reference

The mintues from the minutes-taker at the conclusion of the meeting

The meeting participant evaluation form in appendix 1

Appendix 1: Meeting participant evaluation form
Candidate name Tesfaye Tessema

Strongly Disagree
Strongly Agree

Disagree
Neutral
Agree

The meeting started on time. X

The meeting purpose was clear. X

The chairperson kept discussions focused on achieving the

purpose of the meeting.
X

The chairperson maintained control of the meeting throughout

X
the duration.

The chairperson ensured all participants were involved in

discussions.
X

The chairperson facilitated the problem-solving activity to

X
resolve any issues.

The chairperson facilitated decision-making to ensure required

decisions were made.
X

The meeting followed the agenda. X

The desired outcome for the meeting was achieved. X

The meeting concluded on time. X

 General feedback regarding the way in which the meeting was conducted:

The overall meeting satisfy with the meeting starting time and the purpose of the meeting. Most of the
procedure follow the agenda. However, the chairperson could not focus on every participants opinion due to
the time limitation. Every participants want to have a say during the meeting and different comments are come
up. It is difficult for the chairperson to make a decision and the meeting time was overrun.

The minutes-taker evaluation form in appendix 2

Appendix 2: Minute-taker evaluation form
Candidate name Irena Brown

Strongly Disagree
Strongly Agree

Disagree
Neutral
Agree
The chairperson clearly explained the meeting purpose and the expected
X
outcomes.

I was provided with a list of the attendees and their roles prior to the
X
meeting.

I was provided a copy of a minute template to use to record the meeting

X
discussions.

The chairperson explained any organisational requirements/conventions for

X
recording the meeting minutes.

The chairperson explained the required method for recording meeting

notes and their expectations with regards to the level of detail of X
information recorded.

I was provided with examples of previous minutes to assist me with

X
understanding what was required.

It was clear to me what was expected. X

General feedback regarding the information you were provided regarding taking minutes for the meeting:
 The chairperson clearly explained the meeting purpose and the expected outcomes and explained the
required method for recording meeting notes and their expectations with regards to the level of detail of
information recorded.

The mintues completed bu the minute-taker

Improvement of sale department of new products promotion meeting – 10/01/2020
Meeting called to order at 0900 by meeting chairperson- Tim Davies.

Participants and position

Participant Position
Mr. Tim Davies CEO
Mr. Frank Goundie Finance Manager
Mr. Gareth Singh Product Development Manager
Mr. Jonathan Redmond Sale Manager
Mr. Jayne Deshiell Personal Assistance of CEO
Mr.s Tesfate Tessema Officer Administrator

CEO-Mr. Tim Davis

Finance Manager-Mr. Frank Goundie
Product Development Manager- Mr. Gareth Singh
Sales Manager-Mr. Jonathan Redmond
Personal Assistance of CEO-Mr. Jayne Dashiell
Officer Administrator-Mr. Tesfaye Tessema
The correct nintues