Deduction towards PM Cares Fund

1. A centralized NG Recovery namely “PM Cares Fund” has been created with bank details
in EIS and is available to all DDOs.
2. The deduction under this NG Recovery will be directly credited to the designated bank
Account for PM cares Fund.
3. A separate functionality has been provided for capturing the details of the Employee
Contribution towards PM Cares Fund. (Process Flow described Below)
4. Once, the data entry is completed, the processing of this NG Recovery will be done as per
existing process i.e. NG Recovery processing will be done after Salary Bill processing by
DDO Maker.
5. Forwarding of bill by DDO Maker to DDO Checker will not be allowed, if the net amount
for any employee, in the bill group, becomes negative or zero. The DDO Maker is required
to correct the amount of NG Recovery of such employees and then again process the NG
Recovery
6. If the DDO is having other NG recoveries (Other than PM Cares Fund), the NG recovery
processing option will process all NG recoveries for the DDO including PM Care Fund.
No separate processing is required for PM Care fund, in such a case.

Process flow: Data entry for deduction towards PM Cares Fund

The functionality for auto-calculation of the deduction amount towards PM Cares Fund has
following two steps:
Step 1 : Selection of Calculation Criteria for deduction in PM Cares Fund.
This form is available in DDO Maker at the following link
Pay Bills→Non Govt. (NG) Recoveries→Calculation Criteria for PM Cares Fund Deduction
One of the three options has to be selected :
(a) Basic Pay (b) Basic Pay + DA (c) Basic Pay + DA + NPA
DDO has option to select the any option out of (a), (b) or (c). This will be applicable
to all employees of the DDO. No change will be allowed after save. However, if
required, change is allowed with following conditions:
(i) The DDO has to delete all the processed bill.
(ii) The deletion of processed bill also deletes all the data entry of PF Cares Fund in
the Form of PM Cares Fund (all data captured in Step 2).

Step 2 : Data Entry for deduction towards PM Cares Fund.

The form is available in DDO Maker Login at
Pay Bills→Non Govt. (NG) Recoveries→Entry for PM Cares Fund
Two options have been provided in the form.
(i) Bill group wise Employees
(ii) Employees Not Attached to any Bill Group
1. Under the Bill group wise Entry option, user has to select the "Bill Group" and "Enter the
No. of Days for Calculation". After this, on click of Go, the system will auto calculate the
amount for deduction for all employees as per the no of days entered and user will be
required to save the data. (Fig.1)

2. When the option "Employees Not Attached to any Bill Group" is selected, User has to
further select Office, Designation and the employees for the selected Office/Designation
will be displayed. Enter the No. of Days. After this, on click of Go, the system will auto
calculate the amount for deduction for selected employees as per the no of days entered,
and user will required to save the data. (Fig.2)

Please note that After auto-calculation of deduction towards PM Cares Fund, in both cases,
the user has following facilities for modification in the "Amount to be Deducted" with
respect to any employee/s, if required.

(i) The system will calculate the amount as per Criteria (Step 1) and No. of Days
entered. DDO is advised to enter "No. of Days" as per majority of willingness of
employees in the DDO.

(ii) However, system will allow to re-calculate the amount individual wise on change
of "No. of Days" for any employee through populated Data Entry Form, if required.

(iii) In case, any employee is willing to contribute an amount which is not equal to
calculated amount by system with input values, DDO can change the "Amount to be
Deducted" as required. This will be shown in Yellow colour when form is again
opened in Edit Mode after save.

(iv) If after saving the data for a particular Bill group, DDO again opens the form
and selects the same bill group, then all previously entered details will be
shown as saved. If in Edit Mode, the no of days is entered different from the
value previously entered, the new value of "No. of Days" will be effective only
for any employee which has been attached to this bill group after saving of
data for the first time. Any change to be done for an employee whose details
have been previously saved, can be done by modifying the data for that
particular employee.

(v) For further assistance, please go through the "Note" and "instructions" available
within respective Form