150711-APU - SoE Student Project Handbook Version 7

Version 7: April 2015
Student Project
Handbook
(Version 7 – April 2015)
School of Engineering
How to Approach Your

Project
1
Preface
Amongst the most difficult aspects for a degree is undertaking a project and submitting a
report for assessment. The requirements and expectations for these are some of the most
difficult parts to describe within the documentation of degree level Programmes, not least
because students undertake individual projects which are tailored to their individual study
programmes, work experience and opportunities, and academic interests.
The guide is intended primarily to support students studying degrees at Asia Pacific
University of Technology and Innovation.
The advice presented in this guide is helpful to students undertaking a degree

qualification, which requires a project as part of their Programme. Such students should
consult the relevant programme specific aspects to ensure that they have the necessary
focus for their work.
Award specific information can be found on the website.
Above all remember:

If in doubt, consult your supervisor
2
CONTENTS
Part I All about Projects Page

1 Introduction ............................................................................................................... 6
1.1 "Why are projects so important in a Degree Programme?" ........................... 6
1.2 "What will I get out of completing the project?" ........................................... 6
2 The Nature of the Beast. What is a project? ............................................................. 8
2.1 What types of research projects are there?..................................................... 9
2.2 Are there any restrictions on the area of the project? .................................... 9
2.3 Common 'dangers' ........................................................................................ 10
3 Introduction to engineering projects ........................................................................ 11
3.1 Objectives and outcomes…………………………………………………...11
3.2 Learning & Programme Outcomes…….…………………………………...12
3.3 Final Year Project Process Summary…………….……………………… ....14
Part II Format of writting the Project report
4 Finished product – The Project report ..................................................................... 23

4.1 Project Phase I - Investigation Report ….…………………………………. 23
4.2 Project Phase II – Project Report (Implementation) ...................................... 25
4.3 Project Report Phase I & II preparation format……………………………..29
Part III The Appendices
Appendix A
The Project Report ..................................................................................................... ..32
Submission of the Project Report ............................................................................ 33
Minimum Requirement for Documentation –Investigation Report……………….34
Minimum Requirement for Documentation –Final Year Project Report………….36
Specimen………………………………………………………………………… 39
Appendix B
Citation of References .................................................................................................. 51
How to Cite References ........................................................................................... 52
The Harvard System ................................................................................................ 52
References Specimen ............................................................................................... 53
List of References .................................................................................................... 54
3
Appendix C
Project Proposal ........................................................................................................... 58
Appendix D
In Progress Presentation & Demonstration .................................................................. 61
Appendix E
Project Specification Form........................................................................................... 63
Appendix F
Oral and Poster Presentation ........................................................................................ 71
Appendix G
Marking Criteria........................................................................................................... 78
Project Phase I (Investigation) Module Assessment form ....................................... 79
Project Phase I (Investigation) Module – Oral presentation form ........................... 85
Project Phase II (Implementation) Module Assessment form ................................. 86
Project Phase II (Implementation) Module – In progress presentation &
demonstration- 1 form .............................................................................................. 93
Project Phase II (Implementation) Module - In progress presentation &
demonstration - 2 form…………………………………………………………….94
Project Phase II (Implementation) Module – Viva presentation form ..................... 95
Appendix H
Definition of Complex Engineering Problem………………………………………..96
Definition of Complex Engineering Activities………………………………………97
4
PART I
All about Projects
5
1 Introduction
So far so good - you are now at the stage in your Programme to think about the start
of your project. You may well be asking yourself at this stage, "Why are projects so
important in a Degree Programme?" and more importantly to you, "What will I get
out of completing a project?"
1.1 "Why are projects so important in a Degree Programme?"
Throughout the programme you have been developing an understanding of the

relationship of the taught modules to one another. You have also been synthesising
aspects of engineering technology and related topics in the context of your specific
Programme requirements.
The module tutors have encouraged you to apply this knowledge to practical
situations. You should by now be able to analyse various scenarios, draw conclusions
and formulate solutions, so demonstrating that you can apply your recently acquired
knowledge and theory to real situations.
The project gives you the opportunity to extend and unify your understanding of a
selected topic and so demonstrate that you can indeed apply knowledge and
techniques learnt on the Programme at a sophisticated level.
1.2 "What will I get out of completing the project?"
So far we have organised your learning for you - though it might not have seemed so
at the time because you have been required to do a considerable amount of work on
your own: Syllabuses however, have been laid down, text books specified, practical
sessions designed, and examinations set.
Now you have to take the responsibility for managing your own learning and for
producing a project report. You will be expected to initiate discussion and ask for
help. You must manage yourself so it is no use sitting around waiting for somebody
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to tell you what to do next, or worse, complaining that nobody is telling you what to
do.
So in answer to the question "What will I get out of completing a project?", you will
become more specialist in the area you chose to investigate and be able to apply
experiential learning, problem solving, analytical and decision making skills to real
situations. More importantly, you will learn to manage yourself, to accept responsibility
for determining what you are required to do, as well as carrying it out.
You will have implemented some aspect of your Personal Development Plan. You
will also be able to demonstrate a significant report or artifact to a potential employer
so as to sell yourself effectively for the job you want.
Thus in conclusion the project is the vehicle that will promote your capacity to take
initiatives and develop independence of thought in a supportive framework - qualities
universally identified as being essential to industrial and commercial needs.
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2 The Nature of the Beast. What is a project?
In this section we discuss the nature of the project experience you will be undergoing.
It is important to put the project in perspective - you are not studying for a Masters
degree or a Ph.D. - yet!! There are considerable differences in the skills and training
associated with your project report and a Masters or PhD thesis. Consider the
production of your report as a training exercise in research work. You are
undertaking an investigation, though not on the scale required for a Masters degree or
a Ph.D.
By the time you have successfully completed your project you will be able to show
that you
 have produced something that your peers will be interested in.
 have demonstrated a command of what is happening in your chosen area.
 have discovered where you can contribute to your chosen area of study.
 will have shown knowledge and understanding of the techniques that are currently
being used in your area and have considered their limitations.
 can communicate your results effectively.
This list indicates that in order to successfully complete your project you have to
acquire a wide range of skills. You have to be able to carve out a topic of study, to
master the techniques required and put them to appropriate use, and communicate
your findings.
Your supervisor will, support you throughout your project. One thing is clear, you
cannot achieve a good pass mark if you do not know what the standards are. There
will be opportunity through both formal and informal discussions with your
supervisor and by reading other projects to discover the standards you ought to aim
for.
8
Probably the most visible and long lasting product of your project will be the report.
A copy of this is usually kept so that other students can reference it, possibly long
after you have graduated. It is very important, therefore, that this is up to standard as
far as both the presentation and content are concerned. We can give advice on the
presentation in this guide. The appropriateness of content will partly come from
discussions with your supervisor.
2.1 What types of research projects are there?
Your project can take several forms. For example, it could be: -
 a written survey and analysis of a particular problem area with the deliverable
being a business plan which you will have to evaluate or may be a set of guidelines
for software development in a new area etc
or
 'practical problem-solving' - for example involving the development of a software
package, or formulating a solution to a real world business problem e.g. a
marketing strategy.
These may seem to be vastly different, but they have very important similarities.
Your project is really a scientific experiment, although you will very rarely think of it
as such. The most important outcome from this experiment is what you have learned
(and reported in your report). There may be other products from the work, for
example, a software package.
The process by which you carry out the 'experiment' is also exceedingly important,
and should be reported within the report. This gives confidence to any reader that you
have approached the problem in a systematic way, and that they may have some
confidence in your findings.
2.2 Are there any restrictions on the area of the project?
Your project must fit the characteristics of your particular programme. The following
provides examples of the topic areas that may be suitable for projects on different
Programmes.
9
If in doubt, discuss your ideas with tutors/Project Manager

Engineering Projects
The project should address an appropriately challenging problem in applying various types of
Technology. The project could be concerned with the use and application of the appropriate
technologies in providing solutions to the type of problems arising in an industry by utilising
suitable technologies especially for control, automation, robotics, artificial intelligence, and
etc.
2.3 Common 'dangers'
Before discussion of the project report and the process it is useful to be aware of some
of the more common 'dangers' you will face in working on your project:-
 Initially you may tend to be over ambitious in the scope of your project - and your
tutors will recommend that you limit your study.
 You may focus too much on the product that you are producing, rather than the
knowledge gained. This again can be very time-consuming.
 You may discover lots of interesting material when researching in the library, but
its relevance to the project might be very tenuous. Try not to be diverted from the
main 'experiment'.
 You may be descriptive in your approach when the need is to analyse and explain
your topic. Be rigorous.
 You may lose contact with your supervisor - you must be prepared to take the
initiative and arrange to consult regularly with your supervisor.
 You may underestimate the importance of managing your own time and materials
effectively.
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3 Introduction to Engineering Projects
3.1 Objectives:
The engineering design project is a stand-alone course similar to other subjects
in the degree in engineering programme. The objectives of the course are to expose
the project student to the process of engineering design management and practices
through the appropriate use of skills and knowledge learned throughout the
programme. You are expected to utilize what you have learned in the previous courses
(fundamental principles), learn new skills or concepts and include complex engineering
problem (refer to appendix H) and achieve a design system, components, or processes
integrating the core areas that meets the desired needs within the realistic constraints
and within the time limit provided. You are expected to demonstrate the complex
problem solving and analytical skills with appropriate consideration for public health
and safety, cultural, societal and environmental considerations.
In Phase One (Semester 1 of Year 4); investigative research oriented approach

is to be carried out on the proposed project topic. This phase includes the introduction
with appropriate background, research problems and questions, aim and objectives of
the proposed project, justification of the research, followed by literature review and
methodology formulation and selection of appropriate modern tools and techniques.
Also, the design has to be proposed using the engineering knowledge/fundamental
principles gained during the completion of the study (from year one to year four) with
detailed design calculations/steps, and sketching/modeling. The literature review to be
carried must be extensive and a minimum of 10 conference or journal papers
published (not less than 5 years from now) must be reviewed. Finally sustainable
development must be explained relating to the proposed project along with project
management and moral professionalism and ethical consideration.
In Phase Two (Semester 2 of Year 4), the proposed plan is implemented from
the design proposed along with simulation/building (if applicable), testing, analyzing
and discussing the results and finally end up with conclusion of the project and the
benefits of the project to the society. There must be an additional enhanced/improved
literature review related to the project implemented under the literature review chapter
and enhanced sustainable development along with project management and moral
professionalism and ethical consideration must be included under the discussion.
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3.2 Learning & Programme Outcomes:
Learning Outcomes Attained:

At the end of the Final Year Project Phase I module, you should be able to:
1. Identify the research problems, propose the research objectives and justify the
research. (PO2)
2. Review and compile literature related to the research. (PO4,PO10,PO11)
3. Propose and rationalize the research methodology with concept design derived
from the fundamental principles. (PO3,PO5,PO6,PO7,PO9,PO12)
At the end of the Final Year Project Phase II module, you should be able to:
1. Design, implement and validate the project. (PO3,PO5)
2. Discuss the project outcomes. (PO6,PO7,PO8,PO9,PO12)
3. Evaluate the project against the proposed objective. (PO10,PO11)
Program Outcomes Attained:

PO2: Ability to identify engineering problems and apply basic engineering principles
to solve them.
PO3: Ability to recognize and apply suitable tools and techniques for engineering
practical applications.
PO4: Ability to investigate complex engineering problems using research techniques.
PO5: Ability to design solutions for complex engineering problems.
PO6: Ability to communicate effectively and professionally.
PO7: Ability to comprehend and demonstrate current good practices of engineering
for sustainable development.
PO8: Ability to practice safety, health, social, cultural, legal and environmental
responsibilities as an engineer.
PO9: Ability to execute the responsibilities of an Engineer professionally and
ethically.
PO10: Ability to function effectively as an individual or in a team.
PO11: Ability to recognize the need for, and be able to engage in independent and life-
long learning.
PO12: Ability to demonstrate and apply the knowledge and understanding of
engineering management principles.
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Table 3.1: Mapping of Programme Outcomes and Assessment Components of the Final Year
Project Phase I and II
PO
Programme Outcomes Domain Assessment Tools
No.
2 Ability to identify engineering C Component no 1 Rubric of the Final
problems and apply basic Year Project Phase I marking scheme
engineering principles to solve
them.
3 Ability to recognize and apply C,P Component no 3 Rubric of the Final
suitable tools and techniques for Year Project Phase I & II marking
engineering practical scheme
applications.
4 Ability to investigate complex C Component no 2 Rubric of the Final
engineering problems using Year Project Phase I & II marking
research techniques. scheme
5 Ability to design solutions for C,P Component no 3 Rubric of the Final
complex engineering problems. Year Project Phase I & II marking
scheme
6 Ability to communicate A Component no 8 & 10 - 12 Rubric of the
effectively and professionally. Final Year Project Phase I & II marking
scheme
7 Ability to comprehend and C Component no 4 & 5 Rubric of the Final
demonstrate current good Year Project Phase I & II marking
practices of engineering for scheme
sustainable development.
8 Ability to practice safety, health, C Component no 7 Rubric of the Final
social, cultural, legal and Year Project Phase II marking scheme
environmental responsibilities as
an engineer.
9 Ability to execute the C Component no 6 & 7 Rubric of the Final
responsibilities of an Engineer Year Project Phase I & II marking
professionally and ethically. scheme
10 Ability to function effectively as A Component no 8 & 10 - 12 Rubric of the
an individual or in a team. Final Year Project Phase I & II marking
scheme
11 Ability to recognize the need for, A Component no 2 & 7 Rubric of the Final
and be able to engage in Year Project Phase I and component no
independent and life-long 2,4,8,9 & 11 Rubric of the Final Year
learning. Project Phase II marking scheme
12 Ability to demonstrate and apply C Component no 5 & 6 Rubric of the Final
the knowledge and Year Project Phase I & II marking
understanding of engineering scheme
management principles.
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Thus, through your final year project you are expected to have received a balanced education
that covers the three domains of knowledge: Cognitive(C), Psychomotor (P) and Affective
(A).
3.3 Final Year Project (FYP) Process Summary – School of Engineering (SoE):
a. SoE FINAL YEAR PROJECT COMMITTEE (FYPC):
 FYPC Members:
1. Head of School (HOS)
2. All the Program Leaders (ME,TE,EEE,EEIT)
3. Project Co-ordinator and Supporter
4. Industrial/Internship officer
b. Student FYP Process in detail:
 You must do your project individually.
Step 1 - Option 1 or 2 describes the initial steps for the FYP process
Route Option 1:
 Each Academic staff shall provide a collection of project titles, which will go
into the FYP Bank/Pool according to the programmes after verification by the
FYPC.
 You can choose one project from the FYP Bank/Pool offered by the SOE, and
once selected that specific title will be removed from the Pool to ensure that
no two students or groups attempt the same project.
 This option is provided to all of you based on the First In First Out (FIFO)
process.
 The academic staff who has proposed the project title shall be the FYP
Supervisor.
 The FYPC will allocate the second marker.
Route Option 2:
 You as an individual can propose your own ideas/titles/projects. The FYPC
will review your ideas/titles/projects for acceptance.
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 Upon acceptance, FYPC will assign the FYP supervisor based on

expertise/capabilities/loading.
 The FYPC will allocate the second marker.
Step 2 - FYP Standard Process for Route Option 1 or 2:

 Each academic staff shall supervise a minimum of 4 students (Supervisor) and
4 students (Second Marker).
 Prototype completion shall be mandatory for the Mechatronics Program while
Prototype or Simulation based results are acceptable for Telecommunication,
Electrical and Electronics, and Electronics with IT Specialism Programs.
 In Progress Presentation and demonstration will be completed by you during
the 4th and 9th week of the Phase II.
 Poster Presentation shall be completed by you prior to VIVA. The poster
presentation shall not be assessed.
 VIVA shall be conducted after the completion of the Poster Presentation. You
will have to present in front of the FYP Evaluation Panel (FYPEP), which
shall consist of the FYP Supervisor, one of the FYPC member who is an
expert in the relevant field and one internal examiner (academic staff within
the School of Engineering). This selection of Panel will be done by the FYPC.
 Softbound final report shall be submitted prior to VIVA completion.
 Hardbound final report shall be submitted after VIVA completion.
c. FYP Co-ordinator (FYPCR) Job Description:
Day to Day Responsibilities:

 Chairing the Engineering School FYP Committee (FYPC), preparation of
MOM, managing the FYP Bank/Pool.
 Advising new supervisors and you as to what is expected of them and the
project in relation to the award.
 Conducting the FYP (Final Year Project) briefing sessions for you.
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 Receiving the Draft Project Proposals (DPPF‟s).
 Making sure that all the PPFs (Project Proposal Forms), PSFs (Project
Specification Forms) and ‘Signing of Learning Contract Session’ and end of
semester (EOS) interviews have been assessed within a reasonable time period.
 Monitoring the support given to you by their supervisors.
 Conducting Internal Moderation for FYP-Final Year Projects via the FYPC.
 Ensuring that the mark spreadsheet is available for the module and award
boards.
 Ensuring the necessary facilities and assistance being provided to those who
fail and retake the project.
 Responding to your emails.
 Preparing detailed investigation report for those who appealed against FYP
result.
d. Student’s Responsibilities:
 To attend meetings with the supervisors once in every two weeks and to
record in the log sheets and submit the same to admin and supervisor a copy.
 To seek the knowledge, information and related details needed for developing
the design solution. It is not the responsibility of the supervisor’s to provide
the ready-made solutions.
 To formulate the problems before asking the supervisor.
 To be self-motivated and not to expect spoon-feeding by your supervisor.
 To report immediately to the supervisor any difficulties encountered that would
interrupt your work.
 It is vital that you communicate with your supervisor regularly, as their
experience and expertise will provide you with insights into the project process
and ensure that you remain focussed on your project area.
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 Good rapport and communication between you and your supervisor are the
most important elements of supervision.
 Try to order all the necessary components immediately after supervisor clinic
and try to build it during Phase I for time management. As, there is a possibility
of delay in the arrival of ordered components.
 Make sure of the meaning of “Extenuating Circumstances” from the students
handbook, when applying it for FYP report submission.
e. Supervisor’s Responsibilities:
The supervisor’s responsibilities are summarized as follows but not limited to:
 To define the project objectives and the expected deliverables
 To ensure the project title is up to the standard of the degree level and relevant
to the programme and current technology.
 To provide advice and guidance but to leave the solutions to the students.
 To be available to the students for consultation once in every two week.
 To evaluate the student’s project phase I and II using the assessment rubrics.
17
Pool of FYP Titles FYP Supervisor Second Marker
Offered by the SoE: shall be the (Advisor) will be
Option 1  ME Academic Staff who assigned by the Version 6: April 2014
 TE has proposed the FYPC
 EE Title (If overloaded
Mandatory
 EEIT Consultation
FYPC to re-assign)
– 6 hours
Project Phase I
Presentation &
Engineering Report Submission
Students (Investigation)
Mandatory
Project Consultation
Approval Supervisor
Titles – 6 hours
by the will be
Proposed In Progress
FYPC assigned Presentation &
by the
by the Demonstration for
Student or
Option 2 FYPC Project Phase II
by the
Group
Soft Bound Report

Submission for
Project Phase II
Project Phase II-

Poster Presentation
(Implementation)
Figure 1: FYP process flowchart Project Phase II-

Viva
(Implementation)
Hard Bound Report

18 Submission for
Project Phase II to
Library
Final Year Project Phase I (Investigation):
During the ORIENTATION week, the FYP briefing is done by the FYP Co-ordinator who
explains the entire process as shown in Figure 1. Then, the FYP bank and the timeline for the
Phase I and II completion are passed to you. You are given one week to submit your draft
proposal using the draft proposal form or to select an FYP title from the FYP Bank using the
student’s choice of FYP form. Thus, during the FIRST week, the FYP co-ordinator collates
all the choices and proposals from you and arranges an FYPC meeting to approve or reject
the proposals, followed by the allocation of supervisors and advisors. During the SECOND
week, a Supervisor Clinic is arranged during which you are expected to discuss with your
supervisors to ensure the title and methodology are at appropriate standards with the level of
difficulty and to ensure the aim and objectives are inclined with the title of the project. Also,
the FYP co-ordinator briefs about the ethical issues and ethical forms to be filled by you,
namely the disclaimer form, fast-track and full-track forms.
During the THIRD week, the FYP co-ordinator briefs on how to write the Project
Specification Form (PSF) which is a project brief submission and during the fifth week, the
investigation report preparation is briefed. During the FIFTH week, you are supposed to
submit your ethics form to the admin after getting duly signed by your respective supervisors
and submit your PSF online during the SIXTH week. The FYP co-ordinator briefs how to do
literature review to you and about plagiarism during these weeks. A “Turintin” account will
be created by the FYP co-ordinator for you to check the plagiarism percentage and resubmit
accordingly until the report submission date. Once the PSF is submitted online it is approved
by the supervisor to ensure that the standards for an undergraduate project have been met.
You are advised to have a mandatory meeting with their supervisors once in every two weeks
and to record the discussions in the log sheet and to submit a copy of the same to the admin,
supervisor and retain the students copy. The mandatory meeting has to be done from 2nd
week until 12th week of the Phase I. The FYP Phase I (investigation) report has to be
submitted during the 14th week. The minimum requirement of the investigation report is
specified in the Appendix [A].
Assessment:
The investigation report is marked by the first and second marker, where they mark using
separate sheets and then they discuss to come with an agreed mark without the oral
presentation component. Further, an internal moderation will be conducted by the FYPC after
first and second marking, to ensure the marks awarded are consistent.
An oral presentation which is the mid-point presentation signing off Learning contract is
arranged in the 16th week, during which you have to do an oral presentation for the
investigation module to the supervisor and second marker. The comments on further
improvement are given along with the mid-point presentation signing off learning contract
feedback. You are supposed to note down the corrections to be amended in the final year
project report after this presentation with your supervisor.
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Final Year Project Phase II (Implementation):
During the Project Phase II you are briefed about on implementation, evaluation, testing,
analysis and how to prepare the final year project report by the FYP co-ordinator. Also, how
to do the poster presentation along with the viva (oral presentation and demonstration),
communication skills, preparation of slides, time management are all briefed by the FYP
co-ordinator. As during project Phase I, you shall meet your supervisors once in every two
weeks and record the discussions in the project log sheet and submit a copy to admin and
supervisor. The mandatory meeting has to be done from 2nd week until 12th week of the
Phase I. The FYP Phase II (Implementation) report has to be submitted during the 12th week.
The minimum requirement of the implementation report is specified in the Appendix [A].
Assessment:
In progress presentation and demonstration will be held during the 4th and 9th week of
Phase II, which will be assessed by the supervisor and second marker. As far as the
presentations are concerned, Poster Presentation should be completed by you during the 13th
week prior to viva but it is not assessed. Viva shall be conducted after the completion of the
Poster Presentation during the 14th week. You will have to present in front of the FYP
Evaluation Panel (FYPEP), which shall consist of the FYP Supervisor, one of the FYPC
members who is an expert in the relevant field and one internal examiner (academic staff
within the School of Engineering). This selection of Panel will be done by the FYPC. The
soft-bound final report shall be submitted prior to viva completion and the hardbound final
report shall be submitted after viva completion.
Also, the final year project reports are marked by the first and second marker and an internal
moderation will be conducted by the FYPC after first and second marking, to ensure the
marks awarded are consistent. Then, it goes to the external examiner board for final approval,
where the external examiners do ensure the quality of the project keeping complex
investigation & problem solving, design, testing, simulation, analysis, discussion and
conclusion are at appropriate standards and the marks awarded are in consistent to the level
of difficulty.
Sustainable Development:
The Final Year Project paves a way to achieve sustainability. The main objective of
Sustainable Development is to focus on minimizing negative impacts on the environment and
society. Professional engineers play a significant role in considering and maintaining
sustainability in everything they do.
The consideration for Sustainability in FYP can be demonstrated by any one of the following
by the students:
 At the design stage, appropriate components should be selected for power
consumption reduction, energy saving, and etc.
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 Research of current good practices in Sustainable Development.
 Usage of recycled and recyclable materials.
 Proper disposal of materials at the end-of-life span.
 Possibility of continuous research towards sustainability.
 Protection or saving of natural resources.
 Lesser consumption of toxic, raw and rare materials, water and energy.
 Enhancement of the existing system/methodology.
 Identification of legislation to enforce the sustainability and how the design could
adhere to the conditions set-forth.
 Reduction of waste products, carbon or pollutants.
 Carrying out a comprehensive “sustainability audit” to ascertain whether
sustainability is actually being achieved or not.
This component will be assessed as 10 % for the FYP Phase I (Investigation) report and 5%
for the FYP Phase II (Implementation) report, which meets one of the programme outcome
based on Sustainable Development. In Phase I, you are expected to explain how your project
achieves sustainability or will be able to achieve sustainability. In Phase II, you are expected
to justify how the sustainability is achieved based on the testing results obtained.
Project Management:
This component will be assessed as 5 % for the FYP Phase I (Investigation) and II
(Implementation) report which meets one of the programme outcome based on engineering
management principles. In Phase I report, you are expected to explain how the phase I was
managed with the help of a Gann chart and to provide an estimated cost analysis involved.
Gann chart must be for both the phases. In Phase II report, you are expected to explain how
the phase II was managed with the help of a Gann chart and to provide the actual cost
involved. Compare and contrast the estimated and actual cost incurred and justify if there
were any changes in the Gann chart as proposed during Phase I.
Moral Professionalism and Ethical Considerations:
This component will be assessed as 5 % for the FYP Phase I (Investigation) and II
(Implementation) report which meets two of the programme outcome based on
professionalism and ethics, and safety, health, social, cultural, legal and environmental
responsibilities as an engineer.
In Phase I report, you are expected to give complex interpretations and consider numerous
views from related perspectives based on facts, rules, and laws that are relevant to the ethical
problems. In Phase II report, you are expected to give specific interpretations and consider
numerous views from related perspectives based on facts, rules, and laws that are relevant to
the ethical problems. Also, you are expected to explain specific professional practice besides
creating alternatives and to evaluate the impacts on economy, environment and socio-culture.
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PART II
Format of writing the Project
Report
22
4.1 Project Phase I – Investigation Report
The Investigation report should not exceed 6,000 – 8,000 words. DO NOT try to
produce the biggest report possible. Quality is more important than quantity.
There are the standards expected for the presentation of an investigation report. You
need not worry about these at the start of the investigation. Full details are supplied
separately in Appendix A.
Typically the format of the report should contain the following sections:-
Front cover Page

 Use for both hard cover and inside report
 follow format as attached in the Appendix A
Table of Contents
 include page numbers
List of Tables
List of Figures
List of Symbols, Abbreviations and Nomenclature
List of Appendices
Main Body of Report
Introduction to the Study
Introduction
 Research Problem / Research Questions
 Aim and objectives
 Justification for this Research
 Organization of the rest of the chapters
Summary
Literature Review
Introduction
Literature Review - Topics covered, including the year, the industry, the country
and/or region, and the following:
 Findings by others
 Limitations and problems of the research by others,
 Gaps in the topic
23
 Contribution to the body of knowledge that is relevant to the
research problem,
 How it compares and contrasts with the positions developed by
other researchers.
 Similar Systems
 Design/Methodology developed by the researchers
Summary
Concept Design and Research Methodology

Introduction
 Proposed methodology
 Investigation on material/ component selection
 Concept design derived from fundamental engineering
principles
 Sustainable development I
 Project Management I
 Moral Professionalism and Ethical consideration I
Summary
Conclusion
 Summarise results / findings
 Proposal for further investigation/research/development
 Discussion of synthesis and evaluation of existing knowledge
practices, techniques, artifacts or models
References/Bibliography
 follows format as attached in the Appendix B
APPENDICES (Compulsory)
Appendix A : Log Sheets
Appendix B : Project Proposal / FYP Student’s choice Form
Appendix C : Project Specification Form
Appendix D : Ethics Form
Appendix I : Turnitin Report
24
4.2 Project Phase II - Project Report (Implementation)
The project may be substantial and may take a variety of forms but the report should
not exceed 15,000 – 20,000 words. DO NOT try to produce the biggest report
possible. Quality is more important than quantity.
There are standards expected for the presentation of a report. You need not worry
about these at the start of the project. Full details are supplied separately in Appendix
A.
Typically the format of the report should contain the following sections:-
Front cover Page

 Use for both hard cover and inside report
Declaration of Originality
Approval Form
Acknowledgement
Abstract
 outline the problem
 give summary of the results
 not more than ½ page in length
Table of Contents
 include page numbers
List of Tables
List of Figures
List of Appendices
25
Main Body of Report
Introduction to the Study
Introduction
Summary
Literature Review
Introduction
Literature Review - Topics covered, including the year, the industry, the country
research problem,
other researchers.
 Similar Systems
Summary
Concept Design and Research Methodology

Introduction
 Concept design derived from fundamental engineering
principles
Summary
Final Design & System implementation

Introduction
 System Implementation - Constructional details, programming
and working process of the final design
 Simulation and Hardware results
Summary
26
Discussion - Project findings & Testing
 Testing of the proposed design
o Experimental setup
o Data collection
o Data analysis
 Discrepancy between the theoretical and experimental results,
 Explain the possible sources of error and troubleshooting
methods.
 Comparison with the previous research (optional)
 Sustainable development II
 Project Management II (Gantt Chart – discuss if there are
modification as compared to Phase I and if so explain on the
time line)
 Moral Professionalism and Ethical consideration II (discuss the
professional codes, standards and regulations that are
applicable to your project and highlight their impact on your
design, discuss pertinent ethical issues that are relevant to your
design project if any)
 Impact of engineering solutions in a global, economic,
environmental and societal context (discuss the impact of past
and current solutions/designs and your proposed design in all
relevant contexts such as global, economic, environmental, and
societal)
 Your contribution in this project
Conclusion and Recommendations

 Conclusion relating to the Research Objectives
 Limitations
 Recommendations and Suggestions for further research
Summary
REFERENCES
References/Bibliography
 follows format as attached in the Appendix B
APPENDICES
Compulsory
Appendix E : Learning Contract
27
Depending on Project
Appendix F : Material selection (optional)
Appendix G : Program code
Appendix H : Data sheet
28
4.3 Project Report Phase I & II Preparation Format
4.3.1 Page Dimension and Binding Specification:
The dimension of the project report should be in A4 size. A soft bound and hard
bound must be submitted. Copies of the report shall be presented in a permanent and
legible form normally laser printed. All the pages shall be numbered consecutively
through the main text including photographs and/or diagrams included as whole pages.
4.3.2 Abstract:
It should be to half a page synopsis of the project typed double line spacing, Font
Style Times New Roman and Font Size 12.
4.3.3 Table of Contents:
The table of contents should list all the topics following it as well as any topic which
precedes it. The title page will not find a place among the items listed in the table of
contents. The page numbers starting from the front page must be counted with
lower case Roman letters until the list of appendices, centered at the bottom of
the page in Times New Roman 12 font style. Page numbers must be displayed
from the second page onwards. One and a half spacing should be adopted for typing
the matter under this head. A specimen copy of the Table of Contents of the project
report is given in Appendix A.
4.3.4 List of Tables:
The list should be exactly the same captions as they appear above the tables in the
text. One and a half spacing should be adopted for typing the matter under this head.
The captions should be placed above the table.
4.3.5 List of Figures:
The list should be exactly the same captions as they appear below the figures in the
text. One and a half spacing should be adopted for typing the matter under this head.
The captions should be placed below the figure.
4.3.6 List of Symbols, Abbreviations and Nomenclature:
One and a half spacing should be adopted or typing the matter under this head.
Standard symbols, abbreviations etc. should be used.
4.3.7 List of Appendices:
One and a half spacing should be adopted or typing the matter under this head.
Standard symbols, abbreviations etc. should be used.
29
4.3.8 Chapters
The chapters are broadly divided into 3 parts for investigation of the project phase I
and 6 parts for the final year project phase II. The general text should be typed using
the Font Style “Times New Roman, 12” with 1.5 line spacing. The page numbering
must start from chapter 1 onwards, centered with the bottom of the page in Times New
Roman 12 font style, with decimal number system. Equation numbering must be
justified with curved brackets as per the chapters as shown below.
Example:
vFM (t )  Vc Cos(2f c t  m f sin(2f m t)) ……………………………………………(3.1)
mFM  NB (t )  A cos(2f 0t   (t )) ……………………………………………….…(3.2)
4.3.9 References
The listing of references should be typed 4 spaces below the heading

“REFERENCES” in alphabetical order in 1.5 line spacing left – justified. The
reference material should follow Harvard referencing style as in Appendix B.
30
PART III
The Appendices
31
Appendix A
The Project Report
32
Submission of the Project Report
The following regulations apply to the submission of a project for your degree.
The report shall be presented in English.
A report must be submitted for examination in a bound form which is sufficiently

secure to ensure that pages cannot be added or removed.
There shall be an abstract of approximately 300 words bound into the report, which
shall provide a synopsis of the project stating the nature and scope of the work
undertaken. The report should include a table of contents, with page numbers.
The text of the report should normally not exceed 15,000 – 20,000 words (excluding
ancillary data):
A copy of the report will be retained by the Institution and will normally be available
openly for reference purposes. The copyright of the project report remains the
intellectual property of the Institution.
Where it has been agreed that the confidential nature of the candidate's work is such to
preclude published material being made freely available, the material shall be retained
by the Institution on restricted access and, for a time not exceeding 2 years, shall only
be made available to those who were directly involved in the project.
An application for confidentiality shall normally only be approved in order to enable a

patent application to be lodged or to protect commercially or politically sensitive
material. A project report shall not be restricted in this way in order to protect
research leads. While the normal maximum period of confidentiality is two years, in
exceptional circumstances a longer period may be approved on application to the
Institution. Where a shorter period would be adequate, confidentiality shall not be
automatically granted for two years.
A project report, which does not conform to the requirements for presentation,
will normally not be considered for assessment.
33
MINIMUM REQUIREMENT FOR DOCUMENTATION -
INVESTIGATION REPORT
Table of Contents
List of Figures
List of Tables
List of Appendices
CHAPTER 1: INTRODUCTION TO THE STUDY
Introduction
Summary
CHAPTER 2: LITERATURE REVIEW
Introduction
Literature Review - Topics covered, including the year, the industry, the
country and/or region, and the following:
research problem,
other researchers.
 Similar Systems
Summary
CHAPTER 3: CONCEPT DESIGN AND RESEARCH
METHODOLOGY
Introduction
 Concept Design derived from fundamental engineering principles
Summary
Conclusion
REFERENCES
34
APPENDICES
Compulsory
Appendix E : Turnitin Report
35
MINIMUM REQUIREMENT FOR
DOCUMENTATION - FINAL YEAR PROJECT
REPORT
Front Cover Page
Declaration of Originality
Approval Form
Acknowledgement
Abstract
Table of Contents
List of Tables
List of Figures
List of Appendices
CHAPTER 1: INTRODUCTION
Introduction
 Organization of the rest of the Chapters
Summary
CHAPTER 2: LITERATURE REVIEW

Introduction
Literature Review -Topics covered, including the year, the industry, the cou
 Contribution to the body of knowledge that is relevant to the research
problem,
 How it compares and contrasts with the positions developed by other
researchers.
 Similar Systems
 Design/methodology developed by the researchers
Summary
CHAPTER 3: CONCEPT DESIGN AND RESEARCH METHDOLOGY

Introduction
 Proposed Methodology
 Concept design derived from fundamental engineering principles
36
Summary
CHAPTER 4: FINAL DESIGN & SYSTEM IMPLEMENTATION
Introduction
 System Implementation - Constructional details, programming and
working process of the final design
 Simulation and Hardware Results
Summary
CHAPTER 5 : DISCUSSION - PROJECT FINDINGS & TESTING

 Testing of the proposed design
 Experimental setup
 Data collection
 Data analysis
 Discrepancy between the theoretical and experimental results
 Explain the possible sources of error and troubleshooting methods
 Comparison with the previous research (optional)
 Sustainable development II
 Project Management II (Gantt Chart – discuss if there are modification as
compared to Phase I and if so explain on the time line)
 Moral Professionalism and Ethical consideration II (discuss the professional
codes, standards and regulations that are applicable to your project and
highlight their impact on your design, discuss pertinent ethical issues that
are relevant to your design project if any)
 Impact of engineering solutions in a global, economic, environmental and
societal context (discuss the impact of past and current solutions/designs
and your proposed design in all relevant contexts such as global, economic,
environmental, and societal)
 Your contribution in this project
CHAPTER6 : CONCLUSION AND RECOMMENDATIONS
Conclusion relating to the Research Objectives

Limitations
Recommendations and Suggestions for further research
Summary
37
APPENDICES
Compulsory
Appendix E : Learning Contract
Depending on Project
Appendix F : Material selection (optional)
Appendix G : Program code
Appendix H : Data sheet
38
Specimen of typical cover and front page for Investigation and Final year
project report:
2 cm Edge of the paper
PROJECT TITLE IN CAPITAL LETTERS, FONT SIZE 12, TIMES

NEWS ROMAN, CENTERED, BOLD
STUDENT NAME
4 cm STUDENT NUMBER
INTAKE
2 cm
PROGRAMME
SUPERVISOR NAME
A project submitted in partial fulfillment of the requirement

For the degree of
BEng (Hons) in XXXXXXX Engineering
ASIA PACIFIC UNIVERSITY OF TECHNOLOGY & INNOVATION

FACULTY OF COMPUTING, ENGINEERING & TECHNOLOGY
SCHOOL OF ENGINEERING
MONTH & YEAR
2 cm Edge of the paper
39
Declaration of Originality:
2cm Edge of the paper

2 cm
2 line spacing
DECLARATION OF ORIGINALITY IN CAPITAL LETTERS,

(Font size 12, times news roman, centered, bold)
2 line spacing
I hereby declare that this project report is based on my original work

except for citations and references which have been duly acknowledged. I
also declare that it had not been previously and concurrently submitted for
any other degree of award at APU or other institution. (Text Font size 12,
times new roman, unbold, 1.5 line spacing)
4 cm 2 line spacing
Signature: 2 cm
Name of the student:
TP No:
Date:
2 cm
Edge of the paper
40
Approval Form:

2 cm
2 line spacing
APPROVAL FORM IN CAPITAL LETTERS,
2line spacing
I certify that this project report entitled TITLE TO BE SAME AS

THE COVER PAGE IN CAPITAL LETTERS, FONT SIZE TIMES
NEW ROMAN 12, BOLD was prepared by STUDENT NAME IN
CAPITAL LETTERS, FONT SIZE TIMES NEW ROMAN 12, BOLD
with TPNUMBER has met the required standards for submission in partial
4 cm fulfillment of the requirements for the award of Bachelor of Engineering
(Hons) in XXXXXX Engineering at the Asia Pacific University of
Technology and Innovation.(Text Font size 12, times new roman, unbold, 2 cm
1.5 line spacing)
2 line spacing
Certified by,
Signature:
Name of the Supervisor:
Date:
2 cm
Edge of the paper
41
Acknowledgement format:

2 cm
Double line spacing

ACKNOWLEDGEMENT IN CAPITAL LETTERS
Double line spacing
(Text Font size 12, times new roman, unbold, double line spacing)
………………………………………………………………………………
………………………………………………………………………………
………………………………………………………………………………
………………………………………………………………………………
………………………………………………………………………………
4 cm
2 cm
2 cm
Edge of the paper
42
Project Abstract format:

2 cm
Double line spacing

PROJECT TITLE IN CAPITAL LETTERS,
Double line spacing
ABSTRACT
Double line Spacing
(Text Font size 12, times new roman, unbold, double line spacing)
………………………………………………………………………………
………………………………………………………………………………
………………………………………………………………………………
4 cm ………………………………………………………………………………
………………………………………………………………………………
…………………………………….
2 cm
2 cm
Edge of the paper
43
Table of Contents:

2 cm
Double line spacing

TABLE OF CONTENTS IN CAPITAL LETTERS,
Double line spacing
CHAPTER NO. TITLE PAGE NO.
0.5” Double line Spacing

ABSTRACT v
TABLE OF CONTENTS vi
LIST OF FIGURES vii
4 cm LIST OF TABLES viii

LIST OF SYMBOLS, ABBREVIATIONS AND
NOMENCLATURE x 2 cm
LIST OF APPENDICES xi
0.25” Double line spacing
1. INTRODUCTION 1
0.25” 1.1 Introduction 1

1.2 Research Problem 2
1.3 Aim and Objectives 3
1.4 Justification to this research 4
1.5 Organization of the rest of the chapters 5
1.6 Summary 6
0.25”
2 cm
Edge of the paper
44
Table of Contents:

2 cm
Double line spacing
CHAPTER NO. TITLE PAGE NO.
Double line Spacing
2. LITERATURE REVIEW 15
2.1 Introduction 15
2.2 Literature review 16
2.2.1 Review based on sensors 16
2.2.2 Review based on vision systems 20
4 cm 2.3 Summary 25
3. RESEARCH METHODOLOGY 20 2 cm
2 cm
Edge of the paper
45
List of Figures:

2 cm
Double line spacing

LIST OF FIGURES IN CAPITAL LETTERS,
Double line spacing
FIGURE NO. TITLE PAGE NO.

Double line Spacing
0.5” 0.5”
1.1 Block diagram 11
1.5 line spacing
1.2 System diagram 12
4 cm 1.3 Sensor 22
2.1 Turbine 24
2 cm
3.1 Proposed block diagram 35
2 cm
Edge of the paper
46
List of Tables:

2 cm
Double line spacing

LSIT OF TABLES IN CAPITAL LETTERS,
Double line spacing
TABLE NO. TITLE PAGE NO.

Double line Spacing
0.5” 0.5”
1.4 Block diagram 11
1.5 Line Spacing
1.5 System diagram 12
4 cm 1.6 Sensor 22
2.2 Turbine 24
3.2 Proposed block diagram 35 2 cm
2 cm
Edge of the paper
47
List of Appendices:

2 cm
Double line spacing

LIST OF APPENDICES IN CAPITAL LETTERS,
Double line spacing
APPENDIX NO. TITLE PAGE NO.

Double line Spacing
1.5 ” 0.5”
A. Log sheets 41
1.5 Line spacing
B. Project proposal 52
4 cm
2 cm
2 cm
Edge of the paper
48
CHAPTERS:

2 cm
Double line spacing

CHAPTER 1 IN CAPITAL LETTERS
Double line spacing
INTRODUCTION
Double line Spacing

0.5”
1.1 Background
4 cm 1.5 line spacing

1”
The general text must be font style times new roman 12 with
2 cm
1.5 line spacing. Spacing between titles of subsection and the first
line of the text must be 1.5 line spacing. The first paragraph in a
subsection should be 1 tab from the left margin. General alignment
for text in paragraph should be justified.
Spacing between paragraphs must be 1.5 line spacing and
spacing between last line of the text and the next subsection title
must enter once and leave 2 line spacing.
Enter + Double line spacing
1.2 Research Problem
1.3 Aim and Objectives
2 cm
Edge of the paper
49
CHAPTERS:

2 cm
Double line spacing

0.5”
2.2 Literature Review
1” 1.5 line spacing
1.5 line spacing. Spacing between titles of subsection and the first
line of the text must be 1.5 line spacing. The first paragraph in a
subsection should be 1 tab from the left margin. General alignment
for text in paragraph should be justified.
Spacing between paragraphs must be 1.5 line spacing and
4 cm spacing between last line of the text and the next subsection title
must enter once and leave 2 line spacing.
Enter + Double line spacing 2 cm
0.5”
2.2.1 Gaps Identified
1.5 line spacing
1”
1.5 line spacing. Spacing between titles of subsection of subsection
and the first line of the text must be 1.5 line spacing. The first
paragraph in a subsection should be 1 tab from the left margin. General
alignment for text in paragraph should be justified.
Enter +Double line spacing
2.3 Summary
2 cm
Edge of the paper
50
Appendix B
Citation of References
51
How to Cite References

When you are writing your assignment or essay it is essential that you provide detailed and
precise information on all the sources you have consulted (references). You may have used
books, journal articles, newspapers, TV programmes, videos, the internet, government papers,
statistics, etc. Every time you use quotations, or draw upon facts and arguments you must
acknowledge your sources. This protects you from accusations of plagiarism (stealing other
people’s ideas and statements and passing them off as your own).
Citing your references also enables the reader to identify and trace the works that you used,
and shows the authority on which you base your statements, demonstrates how well
acquainted you are with the subject, and is a starting point for anyone else wanting to find out
about the subject.
The Harvard System
A number of methods exist for citing references. The Institution uses the Harvard
(Author/Date) System as set out by the British Standards Institution specification BS 5605
(1990).
52
REFERENCES SPECIMEN:
Double line spacing

REFERENCE IN CAPITAL LETTERS
Four line spacing
Bradbury, I., Boyle,J. and Morse,A. (2002) Scientific Principles for Physical
Geographers. Harlow: Prentice Hall. 1.5 line spacing
4 cm
Campbell, N.A. et al. (2008) Biology. 8th Ed. London: Pearson.
Neville, C. (2010) The Complete guide to Referencing and Avoiding 2 cm
nd
Plagiarism. 2 Ed. Maidenhead: Open University Press.
Mahadir Yildirim and Bedri A. Cetiner (2008) Enhanced Gain Patch Antenna
with a Rectangular Loop Shaped Parasitic Radiator. Antennas and wireless
propagation journal. 44(8). P. 229-232.
2 cm
Edge of the paper
53
List of References:
All references used in carrying out the project and in producing the thesis must be listed in
alphabetical order.
References are generally grouped under the following categories:
Books:
Single author:
Format:
FAMILY/SURNAME, Initials. (Year of Publication – in brackets) Book Title – in italics or
underlined. Series title and volume – if applicable. Edition – if not the first. Place of
Publication: Publisher.
Bibliography example:
NEVILLE, C. (2010) The Complete Guide to Referencing and Avoiding Plagiarism. 2nd
edition. Maidenhead: Open University Press.
In-text examples:
(Neville, 2010)
Neville (2010) commented that ….
“Direct quotations are placed in double quotations marks” (Author’s Surname, year of
Publication, p. – followed by page numbers – in brackets)
Two authors:
Format:
FAMILY/SURNAME, Initials. & FAMILY/SURNAME, Initials. (Year of Publication – in
brackets) Book Title – in italics or underlined. Series title and volume – if applicable. Edition
– if not the first. Place of Publication: Publisher.
MIDDLETON,V.T. C. & HAWKINS, R. (1998) Sustainable Tourism: A Marketing
Perspective. Oxford: Butterworth- Heinemann..
In-text examples:
(Middleton & Hawkins, 1998)
As stated by Neville Middleton & Hawkins (1998)….
“Direct quotations are placed in double quotations marks” (First Author’s Surname & Second
Author’s Surname, year of Publication, p. – followed by page numbers – in brackets)
54
Three authors:
Format:
FAMILY/SURNAME, Initials. FAMILY/SURNAME, Initials. & FAMILY/SURNAME,
Initials. (Year of Publication – in brackets) Book Title – in italics or underlined. Series title
and volume – if applicable. Edition – if not the first. Place of Publication: Publisher.
BRADBURY, I., BOYLE,J. & MORSE,A. (2002) The Scientific Principles for Physical
Geographers. Harlow: Prentice Hall.
In-text examples:
(Bradbury, Boyle & Morse,2002)
As noted by Bradbury, Boyle & Morse (2002)….
“Direct quotations are placed in double quotations marks” (First Author’s Surname, Second
Author’s Surname & Third Author’s Surname, year of Publication, p. – followed by page
numbers – in brackets)
Four or more authors:
Format:
FAMILY/SURNAME, Initials.et al (Year of Publication – in brackets) Book Title – in italics
or underlined. Series title and volume – if applicable. Edition – if not the first. Place of
Publication: Publisher.
CAMPBELL, N.A. et al. (2008) Biology. 8th Ed. London: Pearson.
In-text examples:
(Campbell et al., 2008)
As concluded by Campbell et al. (2008)….
“Direct quotations are placed in double quotations marks” (Author’s Surname et al., year of
Publication, p. – followed by page numbers – in brackets)
Journal article (printed journal article)

Printed article format:
FAMILY/SURNAME, Initials. (Year of publication – in brackets) Title of article. Title of
journal - in italics or underlined. Volume number. (Part number/month – in brackets). p.
followed by page numbers.
TEFTS, K. & BLAKSEE, S. (2000) Did you hear the one about Boolean operators?
Incorporating comedy into library instruction. Reference Services Review. 28 (4). p. 369-378.
55
In-text examples:
(Trefts & Blaksee, 2000)
This supports Trefts & Blaksee’s (2000) evidence that…
“Direct quotations are placed in double quotations marks” (Author’s Surname, Year of
Publication, p. – followed by page number – in brackets)
Journal article (online/electronic journal article)

Online article format:
FAMILY/SURNAME, Initials. (Year of publication – in brackets) Title of article. Title of
journal - in italics or underlined. [Online – in square brackets] Volume number. (Part
number/month – in brackets). p. - followed by page numbers. Available from - URL.
[Accessed: followed by date in square brackets]
WILSON, J. (1995) Enter the cyberpunk librarian: future directions in cyberspace. Library
Review. [Online] 44 (8). p.63-72. Available from: http://www.emeraldinsight.com.
[Accessed: 30 January 2012]
In-text examples:
(Wilson,1995)
According to Wilson (1995)….
Conference Papers
Conference Papers are similar to authors who contribute chapters to books, i.e. the
contribution appears as part of a wider publication.
Format:
FAMILY/SURNAME, Initials or AUTHORING BODY OR GROUP. (Year of publication -
in brackets) Title of Paper. In - Full Title of Conference - in italics or underlined. Series title
and numbers if applicable. Location and Date of Conference. Place of Publication: Publisher.
Page numbers of paper.
FISH, J. (2008) Managing changes in the workplace. In Professional Managers Conference.
Blackpool, Monday 18th to Wednesday 20th February 2008. Blackpool: PubM. pp. 42-45.
In-text example:
(Fish, 2008)
Fish (2008) noted that…..
56
Conference Proceedings
Format:
FAMILY/SURNAME, Initials or Authoring body or group. (Year of publication - in
brackets) Full Title of Conference Report - in italics or underlined. Series title and numbers -
if applicable. Location and Date of Conference. Place of Publication: Publisher.
Bibliography examples:
HARRIS, C. and MURTON, J. B. (2005) Cryospheric Systems: Glaciers and Permafrost:
Selected Contributions to a Conference of the same name. Geological Society Special
Publication 242. The Geological Society of London. January 2003. London: The Geological
Society.
Management Centre International. (2002) Third European conference on knowledge
management. Trinity College, Dublin, Ireland, 24-25 September 2002. Reading: MCIL.
In-text examples:
(Harris & Murton, 2005)
(Management Centre International, 2002)
Harris & Murton (2005) support this theory…..
As indicated by research from Management Centre International (2005)
Publication, p. – followed by page number – in brackets).
For further Harvard referencing system – guide and example, click the link below:
http://www.staffs.ac.uk/support_depts/infoservices/learning_support/refzone/harvard/in
dex.jsp
57
Appendix C
Project Proposal
(Not more than four pages)
58
Office Record Receipt

Date Received : Student name :
Received by whom : Student number :
Date: Received by :
Date :
DRAFT PROJECT PROPOSAL FOR ENGINEERING
Student Name :
Student No and Intake :
Email Address :
Programme Name :
Title of project :
Please record which modules your topic is related to:
1. Introduction
 Assume the reader has very little knowledge of the subject.
 Introduce the topic, the sector of business/industry concerned and how the project relates to it. Define
the context of the problem and identify the research required to solve it.
2. Literature Review and References

 Literature review is where some of the areas outlined in the proposed contents
 References must be relevant to your project
3. Problem Statement and Proposed contents

 Identify past and current work in the subject area.
 Outline the key references to other people’s work, indicate for the most pertinent of these how your
proposal relates to the ideas they contain. Proposed contents, include areas of further investigation
required to complete the project
4. Methodology
 Methodology is the project development plan
5. Project Aims and Objectives

 Identify the AIM(s) of the project, i.e. what the overall achievement is intended to be, in terms of both
academic and commercial/industrial advances.
59
 Identify the particular intellectual difficulties posed by the proposal, the problems to be addressed, and
explain how these might be solved.
 Clearly list individual measurable OBJECTIVES which can be related to the workplan and
deliverables.
 Aims and objectives are subject to approval from supervisor and students are expected to revise them if
deemed inappropriate for a Level 3 pro ject.
6. Deliverables
 Provide a clear list of the outputs from the project.
7. Timescales
 Identify the general timings of the steps identified in the methodology. Use Gantt charts.
60
Appendix D
In-Progress Presentation and
Demonstration
61
IN PROGRESS PRESENTATION AND DEMONSTRATION
The following should be highlighted during the in progress presentation
A. Project Title.
B. Problem statement
C. Aim and Objectives
D. Progress made according to the Gantt chart provided
E. Design / Simulation results
F. Partial demonstration of the prototype
G. Further plan with timeline to complete the project
62
Appendix E
Project Specification Form
63
Project Specification Form (Engineering)
Note: The PSF is an online submission. Use this form to discuss your proposal with your
supervisor. Please complete all sections before meeting your supervisor so that relevant
comments can be furnished.
A. Project Title.
B. Brief description on project background. (.i.e. problem context, rationale,

description of problem area, nature of challenge)
64
C. Brief description of project objectives. (i.e. scope of proposal, constructs used,
limitations and significance)
65
D. Brief description of the system/model/design that will be used in this proposal.
66
E. Academic research being carried out and other information, techniques being
learnt. (i.e. literature - what are the names of books you are going to read / data
sets you are going to use)
67
F. Brief description of the materials/methodologies needed by the proposal.
(i.e. data collection methods, equipments, testing and etc.)
68
G. Brief description of the evaluation and analysis proposed for this project.
(i.e. project deliverables and hypothesis, correlation test etc)
69
H. Illustration of how this project will benefit in the future.
70
Appendix F
Oral & Poster Presentation
71
Oral Presentation
General Guidelines
Oral presentations are used in many contexts in professional engineering, including academic
conferences, company project meetings, and sales events. To be effective a presentation must
hold the interest of the audience and provide them with relevant information that they will be
able to comprehend in the limited time available. Bearing this in mind, you will be assessed
on several factors: your audibility, use of presentation aids and time keeping, as well as the
content of the presentation.
It may be useful to consider the following when preparing and giving your project
presentation.
1. Planning
 Good preparation will go a long way to helping you achieve a good presentation.
Please consider the following points
- Plan and structure the presentation to give a clear, simple and original perspective
to the project.
- Discuss your presentation with your supervisor.
- Make your slides readable by restricting the amount of information on each one.
- Do a practice run of your presentation to friends or family a day or two before the
actual oral presentation.
- A good guide is to use no more than one slide per minute of the presentation.
- Do not try to cover everything and give too much factual information.
2. Delivery
 Start your presentation with a very clear statement of what the project is about and
what the motivation for doing it was.
- Keep time, do not rush, and do not arrive late.
- Look at your audience; do not talk just to the first row.
- Do not talk when writing or facing away from your audience.
- Speak loudly and clearly, use pauses, do not go too fast.
- Varying the tone of your voice helps prevent your audience from falling asleep.
- Do not read from your notes.
- Project your enthusiasm for your project.
- Requirements and Guidelines for the Oral Presentation
72
You’re Oral Presentation for Final year project phase I – Investigation
The presentations will take place during week 15/16/17 of your first semester of the year 4.
Exact times and venue will be published in webspace. Check webspace for details.
You will be given an exact time for your presentation; however you are required to arrive at
least five minutes before the session is due to start.
The total time for presentation and questions is 30 - 45 minutes.

 2minutes to set up audio-visual equipment.
 10 - 13 minutes presentation.
 15 - 30 minutes for question and answer session
Assessment of the Oral Presentation for Final year project phase I –

Investigation
The oral presentation at the end of the semester of the final year project phase I is assessed by
both the first marker and second marker.
You will be assessed as per the marking criteria in Appendix G.
73
You’re VIVA Presentation for Final year project phase II – Implementation

The VIVA presentation will take place during week 14 of your second semester of the year 4.
Exact times and venue will be published in webspace. Check webspace for details.
You will be given an exact time for your presentation; however you are required to arrive at
least five minutes before the session is due to start.
The total time for presentation and questions is 30 - 60 minutes.

 3 minutes to set up audio-visual equipment.
 10 - 12 minutes presentation.
 10-15 minutes for demonstrations
 15 - 30 minutes for question and answer session
Your Targeted Audience

In preparing and delivering your presentation you should assume that your audience is of
engineers, but not necessarily from your own discipline. You can therefore assume an
understanding of general engineering principles, but not specialised knowledge and jargon.
Your presentation should be interesting and comprehensible to this general engineering
audience.
Audio/Visual Facilities
You must use Microsoft PowerPoint for your presentation. Please bring your presentation on
a CD or USB memory device.
These must be virus scanned prior to the presentation session. This facility is available on all
University computers. You may also use your own laptop for your presentation. If you do this
you may like to check its compatibility with the projector. The PC used for the presentations
will be running Windows 2007 and above or in compatibility mode. The PC should have
internet access, but if you need to do anything other than a basic PowerPoint presentation you
are adviced to contact the project leader well before your presentation to make sure what you
want to do is possible.
Demonstrations
You may demonstrate your project (hardware or software) as long as it is safe to do so and
feasible within the time available (both for presentation and set-up). Demonstrations can be
very effective if they go well, but may give a very bad impression if they go wrong! Only
give a demonstration if it is likely to be successful and provide a clear benefit in
communicating your ideas to your audience. Remember people sitting at the back of the room
must be able to appreciate what is going on as well as those in the front row.
74
Assessment of the VIVA Presentation for Final year project phase II –

Implementation
Your presentation will be assessed by three members of staff who will be the supervisor, one
of the FYPC member and internal examiner. The average of three members is taken as the
final VIVA presentation mark. Remember that your presentation should be aimed at a general
audience of engineers, not specialists in your topic area.
One of these markers will act as time keeper of the session, introducing you, asking you to
start your presentation, and indicating if you are running short of time. Your audience may
also contain your supervisors. You are of course welcome to attend the presentations given
by other students.
Everyone is allowed to ask questions after the presentation. Your assessment will be based
on your response to questions as well as your main presentation.
You will be assessed as per the marking criteria in Appendix G.
75
Poster Presentation
General Guidelines
Poster-style presentations are used in both commercial and academic contexts. Often at trade
exhibitions and similar events posters will be used to highlight the strengths of products and
act as a focus for discussions between company representatives (of course actual product
examples may also be available). At academic conferences and workshops there are quite
often poster sessions where the research work described in a paper published at the
conference is presented on posters. These sessions are interspersed between sessions of
verbal presentations, but allow more papers to be presented in a given time, and often provide
a greater degree of interaction between the presenter and audience, which gathers round the
poster, than can be achieved in a formal talk.
Poster should look good and be informative, however if they contain too much information
the audience may not be able to absorb it all in the time available, or may not feel inclined to
bother trying. Separate handouts are often used and must be used for providing details to
those who are particularly interested. When designing a poster artistic ability may help to
make the poster attractive and eye-catching, but remember that its style must reflect its
engineering/scientific/commercial/technical content and purpose. A technical poster should
not be a work of avant-garde art!
On the day of poster presentation, supervisors, lecturers, head of schools, examiners will
proceed to student’s project display stands and assess the poster. The examiners have to
assess the students being assigned to them but are welcome to enquire on other projects.
When question asked by anyone, the project student should be able to answer to satisfaction.
Requirements and Guidelines for the Poster Presentation

There are some specific requirements for the posters:
 The posters must be A2 size - you will be penalised if the size is significantly
different from this.
 They must be mounted on the boards provided
 The posters must contain your name and project title and the name of your supervisor
and must be signed off by the supervisor.
The content of the poster should address the following points

 Title.
This must include the title of your project, your name and the supervisor name.
 Motivation, scope, aims and specification of the project.

This should provide a broad overview of the project and why it is worth doing.
Explain the problem to be investigated in a few sentences and mention the proposed
contribution to practical or theoretical issues.
76
 Description of the problem and proposed solution(s).

This explains how the problem was investigated and why particular methods and
techniques were employed.
 Statement of Results.
A brief summary of the most important results obtained to date (if applicable).
 Summary and conclusions and/or future work.
This section should include the main key points of the work as well as merits and
limitations of the proposed approach (or technique). If you are at an early stage of
the work concentrate on proposed plans to solve the problem.
You are adviced to discuss your poster planning with your project supervisor. The posters
should sell your project. Remember that the examiners will probably not be familiar with
what you are doing. Do not underestimate the effort required to prepare a good poster,
particularly the preparation of graphics and obtaining materials such as special paper or card.
Poster Presentation Procedure

The poster presentation will take place during the week 13 of the second semester of the
project. Exact times and venue will be published in webspace.
You will be allocated a table and display stand indicated with your name, on which to display
your poster. Formal attire should be used for the presentation. The department retains the
posters so leave the posters and board behind when you leave the poster session.
However, you are to stay for the whole afternoon. Bring the poster, the hardware and software
for demonstrations during the poster session. The prototype demo is compulsory for all
engineering project were necessary. Missing this session should be treated with the same
seriousness as missing an exam.
Poster presentation will not be assessed and is done before Viva Completion.
77
Appendix G
Marking Criteria
78
Asia Pacific University of Technology and Innovation
Project Phase I (Investigation) Module Assessment Form for Engineering

Student's Name: Student’s ID No: Intake:
.....................................................................................……...................... ........................... ……………………
Award Title:
Title of the Project:
Supervisor:
Second Marker:
Moderator:
-----------------------------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------------------------- ------
----------------------------------------------------------------------------------------------------------------------------------
Note:
 This Project Phase I (Investigation) Module Assessment Form is intended to give a quantitative means
of judging a student’s performance for the investigation stage of research, through the development of
a written report based on their chosen topic.
 The Supervisor and the Second Marker are required to mark on the scale for each category in order to
assess the student’s performance, with additional comments to qualify their judgement. At the end the
marks should be totalled up.
 The Supervisor and the Second Marker should include comments to justify the assessment given.
 If a Supervisor or a Second Marker is unable to assess any category, this should be noted in the
“Comment” area.
 The Supervisor and the Second Marker shall mark separately using the respective forms and finally
both of them shall agree upon the final marks entered in the agreed module assessment form.
 The Supervisor shall use “RED PEN”, the Second Marker shall use “GREEN PEN” and the final
agreed mark shall be entered using “BLUE or BLACK PEN”.
79
1. Introduction: (This component is used to assess PO2)
The student’s ability to specify a topic of study which can be developed into a final year project.
Little relevance Very relevant
Provides a brief Satisfactory A good
introduction to the introduction to the introduction to the
Weak introduction topic. topic area but topic covering most A very good
No introduction. to the topic. lacking in detail in areas of interest in introduction is
Problem statement most areas. detail evident.
Aim and Problem statement is evident but there
Objectives are not and justification for is no evidence for Problem statement Problem statement Problem statement is
specified. the research are not the justification to is clear with proper is clear with proper clear with proper
evident. carry this research. justification to justification to justification to carry
Problem statement carry this research. carry this research. this research.
is not specified. Aim and Aim and
Objectives are not Objectives are Aim and Aim and Objectives Aim and Objectives
There is no clearly specified. wrongly stated. Objectives are are correctly and are correctly and
justification for stated but clearly stated. clearly stated.
this research. Not well Structured, inaccurate.
structured. briefed, and Well structured, Well structured,
Not well inaccurate Structured, briefed, briefed, and briefed, and accurate
structured. background body and inaccurate accurate background body of
of the report is background body background body of the report is evident.
evident. of the report is the report is not
evident. evident.
0 1–2 3– 4 5–6 7–8 9 – 10
Comment: ………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………
2. Literature Review: (This component is used to assess the PO4,PO11)

The student’s performance in identifying the research relevant to the topic area
Research carried
out is relevant to Research carried
out is relevant to Research carried Research carried Research carried out
the research topic out is relevant to out is relevant to is highly relevant to
the research topic.
Methodology/desi the research topic. the research topic. the research topic
No research has gn used by and extensively.
been carried out or Methodology/desi Methodology/desig Methodology/desig
researchers shown n used by n used by Methodology/design
little evidence is is unclear. gn used by
shown for researchers shown researchers is researchers is used by researchers
research or not Outcomes/findings is unclear. highlighted. highlighted. is highlighted.
relevant to the of each researcher Outcomes/findings Outcomes/findings Outcomes/findings
topic. are not Outcomes/findings
of each researcher of each researcher of each researcher of each researcher
highlighted. are not highlighted. are highlighted. are highlighted.
are not
highlighted.
0-4 5–9 10 – 14 15 – 19 20 – 24 25 – 30
Comment: ………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………
80
3. Concept design and research methodology: (This component is used to assess the PO3,PO5)
Very poor Very good

The student has
Some skills
shown a high level of
Only trivial skills developed either The student has
The student has development related
learned or existing or totally developed and
developed some to the development of
developed. new. applied some sound
sound existing and existing and new
Learning in the The skills learned existing and new skills.
new skills, but has
main is negligible. are basic and skills, but has room
No new or room to have In relation to the
Not much in the restricted with to have applied
existing skills applied several more project substantive
way of totally new further themselves to
developed. skills. and appropriate
learning development several more skills.
No design. undertaken. Design has been learning of skills is
possible. Design has been
derived from the shown.
Design has been Design has been derived from the
fundamental Design has been
done but not from derived from the fundamental
principles derived from the
the fundamental fundamental principles
appropriately. fundamental
principles. principle which is moderately.
principles
very little.
extensively.
0-4 5–9 10 – 14 15 – 19 20 – 24 25 – 30
Comment: ………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………
4. Sustainable development I: This component is used to assess the PO7 and is included under the
concept design and research methodology component of the final year project report phase I)
Very poor Very good

Incomplete
demonstration of
sustainability but Well-developed
Incomplete not very relevant Incomplete Developed demonstration of
demonstration of to the project topic demonstration of demonstration of sustainability.
sustainability but sustainability sustainability Well-developed
not very relevant to Incomplete
identification of Incomplete Developed identification of
the project topic sustainability impact
sustainability identification of identification of
No identification of impact or sustainability sustainability or influences.
No evidence of
sustainability influences but not impact or impact or Well-developed
Sustainable
impact or very relevant to influences relevant influences relevant concepts of
development in
influences relevant the project topic. to the project topic. to the project topic. application of
the project
to the project topic. sustainability locally,
Incomplete Incomplete Developed
No well-developed concepts of concepts of concepts of regionally and/or
application of application of application of application of globally.
sustainability sustainability sustainability sustainability Recycling awareness
locally, regionally locally, regionally locally, regionally locally, regionally and low waste
and/or globally and/or globally and/or globally and/or globally production are
but not very explored
relevant to the
project topic
0 1–2 3– 4 5–6 7–8 9 – 10
Comment: ………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………
81
5. Project Management I: (This component is used to assess the PO12 and is included under the
Very poor Very good

Slow progress, Good Progress
No progress on Very slow Slow progress Steady Progress for
with basic project Need reminder Phase I
the project progress with with barely
outcome for Phase sometimes for
outcome for Phase barely satisfactory satisfactory result Highly self-
I Phase I
I result for Phase I for Phase I motivated
Rely on Minor problems in
Unresponsive to Unresponsive to Unresponsive to Good project
supervisor’s push project
supervisor supervisor supervisor management
to work management
0 1 2 3 4 5
Comment: ………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………
6. Moral Professionalism and Ethics I: (This component is used to assess the PO9 and is included the
Very poor Very good

Able to give complex
Able to verify interpretations and
whether the facts consider numerous
Unable to explain Able to gather views from related
Able to gather facts are relevant or not
the ethical Unable to gather facts related to perspectives based
related to ethics by referring only to
problems faced facts related to ethics problem but on facts, rules, and
problem but some the existing rules
(issues and ethics problem some of it being laws that are relevant
of it being relevant. and laws relevant to
dilemma) irrelevant. to the ethical
the ethical
problems. problems.
0 1 2 3 4 5
Comment: ………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………
82
7. Written report skills, format and referencing (This component is used to assess PO11)
Very poor Very good
Good in technical Outstanding in
Excellent in
Poor in technical English report technical English
Moderate in technical English
English report writing. report writing
technical English report writing
writing.
Very poor in report writing. A reasonable A very good report
The report has
technical English The report is very report has been has been produced
The report is weak been produced of a
report writing. poor in produced with all showing no
in its presentation. good structure
presentation with required sections. deficiencies in
Sections required containing suitable
The written its construction, In areas there are organisation or of
will be present but sections and is
document does not lacking most minor deficiencies writing style. The
not addressed at a well written and
adequately elements of a such as layout. work is of a
suitable level. well laid out.
represent a literature review. professional standard.
literature review. The references Satisfactory
Good coverage of
Weak referencing. provide a limited referencing has Very good use of
the topic with the
No referencing Small number of discussion of the been carried out, references with a
citations provided,
included citations not literature available some literature out highly appropriate
being mostly
showing suitable and may be out- of date or of little coverage which is
relevant and up to
spread of literature dated relevance. relevant, up to date
date and correctly
being reviewed. Referencing style and properly
referenced.
needs tidying up. referenced.
0 1–2 3– 4 5–6 7–8 9 – 10
Comment: ………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………
8. Oral Presentation: (This component is used to assess the PO6 & PO10)
Very poor Very good
Did not turn up Barely able to Able to explain Able to explain Able to explain
for presentation explain what was briefly what was sufficiently what clearly and in detail Explanation was
done in the done in the was done in the what was done in highly appropriate
literature and in literature and in literature and in the the literature and in and coverage
the proposed the proposed proposed method. the proposed which is relevant,
method. method. Able to explain method. in the literature and
Barely able to Able to explain sufficiently what Able to explain in the proposed
explain what will briefly what will will be done in the clearly and in detail method.
be done in the be done in the forthcoming what will be done Excellent detail
forthcoming forthcoming researchon the in the forthcoming was done in the
research on the research on the project. research on the forthcoming
project. project. project. research on the
project.
0 1–2 3– 4 5–6 7–8 9 – 10
Comment: ………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………
83
Comments and Recommendations
(Please supply any relevant comments, particularly if a fail or distinction recommendation is
made).
Supervisor comments
Second Marker Comments
Further comments on the agreed recommendation/moderation of overall grade (if applicable)
S.No CRITERIA MAXIMUM WEIGHTAGE

WEIGHTAGE (%) (%) AWARDED
1 Introduction 10
2 Literature Review 30
3 Concept design and research 20
Methodology
5 Sustainable development I 10
6 Project Management I 5
7 Moral Professionalism and Ethics I 5
8 Written Report skills, format and 10
referencing
9 Oral Presentation (Scaled) 10
FINAL TOTAL MARKS 100
Signature of Supervisor: Date:
Name of Supervisor:
Signature of Second Marker:_ Date:
Name of Second Marker:
Signature of Moderator (if applicable): Date:
Name of Internal Moderator:
84
Project Phase I (Investigation) Module – Oral Presentation Form for
Engineering v6
Student TP No. & Name:
S.No Criteria Maximum Obtained
Weightage (%) Weightage (%)
1 Overview (5%)
 Title stated and defined 5
 Content of Presentation
2 Body (60%)
 Problem Statement 5
 Aim and Objectives 5
 Justification for this Project 5
 Literature Review 15
 Proposed Design & Methodology 10
derived from fundamental principles
 Sustainable development 5
 Project Management 5
 Moral Professionalism and Ethics 5
 Conclusion 5
3 Presentation Skills (15%)
 Good use of voice (clear / natural / 5
proper volume)
 Gesture (eye contact / tensed)
 Visual aids appropriate and legible (not 5
too many words, uncluttered diagram,
letters large enough, background is not
dark, etc)
 Logic flow of presentation with a total 5
duration of 15 min.
4 Question & Answers (20%)
 React positively and confidently 5
 Clear and logical answer given
 Provide suggestion of answer to 10
questions unable to answer
 Data/ evidence to support answer 5
TOTAL PERCENTAGE 100
FINAL SCALED PERCENTAGE 10
Name of the Supervisor:
85
Asia Pacific University of Technology and Innovation
Project Phase II (Implementation) Module Assessment Form For

Engineering
Student's Name: Student’s ID No: Intake:
.....................................................................................……...................... ........................... ……………………
Award Title:
Title of the Project:
Supervisor:
Second Marker:
Moderator:
-----------------------------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------------------------- ------
-----------------------------------------------------------------------------------------------------------------------------------
Note:
 This Project Phase II (Implementation) Module Assessment Form is intended to give a quantitative
means of judging a student’s performance for the investigation stage of research, through the
development of a written report based on their chosen topic.
 The Supervisor and the Second Marker are required to mark on the scale for each category in order to
assess the student’s performance, with additional comments to qualify their judgement. At the end the
marks should be totalled up.
 The Supervisor and the Second Marker should include comments to justify the assessment given.
 If a Supervisor or a Second Marker is unable to assess any category, this should be noted in the
“Comment” area.
 The Supervisor and the Second Marker shall mark separately using the respective forms and finally
both of them shall agree upon the final marks entered in the agreed module assessment form.
 The Supervisor shall use “RED PEN”, the Second Marker shall use “GREEN PEN” and the final
agreed mark shall be entered using “BLUE or BLACK PEN”.
 Chapters 1, 2, 4, 5, and 6 of the final report are assessed along with the Oral Presentation.
86
1. Introduction and Abstract: (This component is used to assess the PO2)
Very well Excellent Fully professional

engineered/ explanation on method of
No / insufficient explained abstract abstract and explanation used in
Weak explanation Appropriately
explanation on and introduction introduction the abstract and
on abstract and structured abstract
abstract and provideall provide all introduction provide
introduction. and introduction.
introduction. requirement and requirement and all requirement and
documentation documentation documentation
standards are met. standards are met. standards are met.
0 1 2 3 4 5
Comment: ………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………
2. Literature Review: (This component is used to assess the PO4,PO11)

The student’s performance in enhancing the research relevant to the project
Very Strong
enhancement in the
literature review
Very weak section related to the
No enhancement enhancement in Weak Moderate Strong additional
in the literature the literature enhancement in enhancement in the enhancement in the components
review section review section the literature literature review literature review
related to the related to the review section section related to section related to Very Strong
additional additional related to the the additional the additional evidence of
components components additional components components literature review
components related to the
No evidence of Very weak Moderate evidence Strong evidence of implementation of
literature review evidence of Weak evidence of of literature review literature review the project.
related to the literature review literature review related to the related to the
implementation of related to the related to the implementation of implementation of
the project. implementation of implementation of the project. the project.
the project. the project.
0 1 2 3 4 5
Comment: ………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………
87
3. Final design & System Implementation: (This component is used to assess the PO3,PO5)
Very poor Very good

Developed the
Design / System Developed the
Developed the Developed the Developed the
No Design / which is Design / System
Design / System Design / System Design / System
System for insufficient for the which is on an
appropriately for moderately for the exactly for the
implementation to implementation. average for the
the implementation implementation to implementation to
meet all the implementation to
to meet all the meet all the meet all the
objectives. meet all the
objectives. objectives. objectives.
objectives.
0 1-5 6-9 10 - 14 15 - 19 20 - 25
Comment: ………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………
4. Discussion - Project Findings & Testing: (This component is used to assess PO11)
Very poor Very good

Discussion done is
highly appropriate. Discussion done is
Discussion done is
appropriate. Good analysis of highly appropriate.
Discussion done is
Discussion done is results given. Excellent analysis of
inappropriate. Average analysis
appropriate. results given.
of results given. Problems
No or very poor
Poor analysis of encountered are Problems
analysis of results Problems
results given. discussed. encountered are
given. encountered are
There were no discussed. Trouble shooting discussed.
Problems Problems
discussion and encountered are methods employed Trouble shooting
encountered are Trouble shooting
evidence of not discussed. are discussed. methods employed
not discussed. methods employed
project findings. are discussed.
Trouble shooting are not discussed. Testing was carried
Trouble shooting
Testing was not methods employed successfully Testing was carried
methods employed Testing was carried
carried. are discussed. meeting all the successfully meeting
are discussed. successfully objectives. all the objectives.
Testing was not meeting few
Testing was not
carried objectives. There are There are no
carried
successfully deficiencies deficiencies
successfully. There are
meeting few identified in the identified in the
deficiencies testing.
objectives. testing.
identified in the
testing.
0 1–2 3– 5 6–8 9 – 12 13 – 15
1121212
Comment: ………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………
88
5. Sustainable Development II: (This component is used to assess the PO7 and is included under the
discussion component of the final year project report phase II)
Very poor Very good

Very weak Weak Moderate
enhancement done enhancement done enhancement done Strong Very strong
No evidence of
with the ability to with the ability to with the ability to enhancement done enhancement done
enhanced
relate the test relate the test relate the test with the ability to with the ability to
Sustainable
results obtained to results obtained to results obtained to relate the test relate the test results
development in
sustainability sustainability sustainability results obtained to obtained to
the project
sustainability sustainability
0 1 2 3 4 5
Comment: ………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………
6. Project Management II: (This component is used to assess the PO12 and is included under the
discussion component of the final year project report phase II)
Very poor Very good

Very slow Slow progress, Good Progress
Slow progress during phase II Steady Progress
progress with with basic project
with barely during phase II
barely satisfactory outcome during Need reminder
satisfactory result
No progress on result during phase phase II sometimes Highly self-
during phase II
the project II motivated
Able to justify the Able to justify the
outcome during Not able to justify
Not able to justify Gann chart Gann chart Able to justify the
phase II the Gann chart
the Gann chart proposed in phase I proposed in phase I Gann chart proposed
proposed in phase
Unresponsive to proposed in phase as compared to as compared to in phase I as
I as compared to
supervisor I as compared to phase II phase II compared to phase II
phase II
phase II
Rely on Minor problems in Good project
Unresponsive to
Unresponsive to supervisor’s push project management
supervisor
supervisor to work management
0 1 2 3 4 5
Comment: ………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………
89
7. Moral Professionalism and Ethics II: (This component is used to assess the PO8 and PO9 and is
included under the discussion component of the final year project report phase II)
Very poor Very good

Able to consider
specific professional
Moderate Able to verify facts practice besides
Good knowledge creating alternatives
Unable to identify knowledge on the with evidence on
Lesser knowledge on the impacts of and evaluating the
the impacts of impacts of the positive and
on the impacts of professional impacts on economy,
professional professional negative impacts of
professional practise and its environment and
practice on practise and its professional
practise and its minimal relation to socio-culture.
economy, minimal relation practice.
minimal relation existing rules and
environment and to existing rules Able to give specific
to existing rules laws. Able to verify
socio-culture. and laws. interpretations and
and laws. whether the specific
Able to gather consider numerous
Unable to explain Able to gather facts are relevant or
Unable to gather specific facts views from related
the ethical specific facts not by referring
specific facts related to ethics perspectives based
problems faced related to ethics only to the existing
related to ethics problem but some on facts, rules, and
(issues and problem but some rules and laws
problem of it being laws that are relevant
dilemma) of it being relevant to the
irrelevant. to the ethical
irrelevant. ethical problems.
problems.
0 1 2 3 4 5
Comment: ………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………
8. Conclusion and Future Recommendation: (This component is used to assess PO11)
Very poor Very good

Incorrect Correct
Correct conclusion
conclusion made. conclusion made. Correct conclusion Correct conclusion
made.
made. made.
Conclusion is not Conclusion is not
Conclusion is the
the logical the logical Conclusion is not Conclusion is the
logical outcome of
outcome of outcome of the logical outcome logical outcome of
discussion.
discussion. discussion. of discussion. discussion.
No conclusion
Length of
and Length of Length of Length of Length of conclusion
conclusion is
recommendation. conclusion is conclusion is very conclusion is short. is appropriate.
satisfactory.
inappropriate. short.
Future Future
Future
Future Future recommendation is recommendation is
recommendation is
recommendation recommendation done. done.
done.
is done. is done.
.
0 1 2 3 4 5
Comment: ………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………
90
9. Written report skills, format and referencing (This component is used to assess PO11)
Very poor Very good
Good in technical Outstanding in
Excellent in
Poor in technical English report technical English
Moderate in technical English
English report writing. report writing.
technical English report writing.
writing.
Very Poor in report writing. A reasonable A very good report
The report has
technical English The report is very report has been has been produced
The report is weak been produced of a
report writing. poor in produced with all showing no
in its presentation. good structure
presentation with required sections. deficiencies in
Sections required containing suitable
The written its construction, In areas there are organisation or of
will be present but sections and is
document does not lacking most minor deficiencies writing style. The
not addressed at a well written and
adequately elements of a such as layout. work is of a
suitable level. well laid out.
represent a literature review. professional standard.
literature review. The references Satisfactory
Good coverage of
Weak referencing. provide a limited referencing has Very good use of
the topic with the
No referencing Small number of discussion of the been carried out, references with a
citations provided,
included citations not literature available some literature out highly appropriate
being mostly
showing suitable and may be out- of date or of little coverage which is
relevant and up to
spread of literature dated relevance. relevant, up to date
date and correctly
being reviewed. Referencing style and properly
referenced.
needs tidying up. referenced.
0 1–2 3– 4 5–6 7–8 9 – 10
Comment: ………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………………...
10. Oral Presentation: (This component is used to assess the PO6 & PO10)
Very poor Very good
Did not turn up Barely able to Able to explain Able to explain Able to explain
for presentation explain what was briefly what was sufficiently what clearly and in detail Explanation was
done in the done in the in the was done in the what was done in highly appropriate
Design/System design/system design/system the design/system and coverage
implementation & implementation & implementation & implementation & which is relevant,
testing. testing.. testing.. testing. to the
Barely able to Able to explain Able to explain the Able to explain design/system
explain the project the project project clearly and in detail implementation &
outcomes/findings outcomes/findings outcomes/findings the project testing
with inappropriate briefly with sufficiently with outcomes/findings Excellent project
conclusion. appropriate appropriate with appropriate outcomes/findings
conclusion. conclusion. conclusion. were inferred and
conclusion drawn.
0 1–2 3– 4 5–6 7–8 9 – 10
Comment: ………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………
…………………………………………………………………………………………………
91
Comments and Recommendations

(Please supply any relevant comments, particularly if a fail or distinction recommendation is
made).
Supervisor comments
Second Marker Comments
Further comments on the agreed recommendation/moderation of overall grade (if applicable)
S.No CRITERIA MAX. WEIGHTAGE

WEIGHTAGE (%) (%) AWARDED
1 Introduction & Abstract 5
2 Literature Review 5
3 Final design & System Implementation 25
4 Discussion - Project Findings & testing 15
5 Sustainable development II 5
6 Project Management II 5
7 Moral Professionalism and Ethics II 5
8 Conclusion & Future Recommendations 5
9 Report Format & Referencing 10
10 Oral Presentation (Scaled & averaged) 10
11 In progress Presentation & 5
Demonstration-1
12 In Progress Presentation & 5
Demonstration-2
Total Marks 100
Name of Supervisor:
Signature of Second Marker:_ Date:
Name of Second Marker:
Signature of Moderator (if applicable): Date:
Name of Internal Moderator:

92
Project Phase II (Implementation) Module – In Progress Presentation &

Demonstration -1 Form for Engineering

1 Overview (5%)
2 Aim & Objective (10%)
 Problem Statement 5
 Aim 2
 Objectives 3
3 Progress (65%)
 Progress made according to the Gantt
Chart 20
 Design / Simulation / Partial prototype 35
done
 Further Plan with Timeline to complete 10
the project
Signature of Supervisor/Second Marker: Date:
Name of Supervisor/Second Marker:
93
Project Phase II (Implementation) Module – In Progress Presentation &

Demonstration -2 Form for Engineering

1 Overview (5%)
2 Progress (75%)
 Progress made according to the Gantt
Chart 10
 Progressive design / simulation / partial 50
prototype done
 Problems encountered highlighted with 10
trouble shooting methods employed
 Further Plan with Timeline to complete 5
the project
Signature of Supervisor/Second Marker: Date:
Name of Supervisor/Second Marker:
94
Project Phase II (Implementation) Module – VIVA Presentation Form for
Engineering

1 Overview (5%)
2 Body (45%)
 Design/System Implementation 15
 Project findings / Outcomes 20
 Conclusion & future recommendation 10
3 Demonstration (15%)
 Hardware/ Simulation testing 15
(as applicable)
3 Presentation Skills (15%)
 Good use of voice (clear / natural / 5
proper volume)
 Gesture (eye contact / tensed)
 Visual aids appropriate and legible (not 5
too many words, uncluttered diagram,
letters large enough, background is not
dark, etc)
 Logic flow of presentation with a total 5
duration of 15 min and 10 min for
demonstration.
Signature of Supervisor/FYPC Member/Internal Examiner: Date:
Name of Supervisor/FYPC Member/Internal Examiner:
95
Appendix H
Definition of Complex Engineering problems:
The range of complex engineering problems is defined as follows:
SN Attribute Complex Problems
1 Preamble Engineering problems which cannot be resolved without in depth

engineering knowledge, much of which is at, or informed by, the
forefront of the professional discipline, and have some or all of the
following characteristics listed below:
2 Range of Conflicting Involve wide-ranging or conflicting technical, engineering and
requirements other issues.
3 Depth of analysis Have no oblivious solution and require abstract thinking,
required originality in analysis to formulate suitable models.
4 Depth of knowledge Requires research- based knowledge much of which is at, or
required informed by, the forefront of the professional discipline and which
allows a fundamentals-based, first principles analytical approach.
5 Familiarity of issues Involve infrequently encountered issues.
6 Extent of applicable Are outside problems encompassed by standards and codes of

codes practice for professional engineering.
7 Extent of stakeholder Involve diverse groups of stake holders with widely varying
involvement and level needs.
of conflicting
requirements
8 Consequences Have significant consequences in a range of contexts
9 Interdependence Are high level problems including many component parts or sub -
problems
(Source: EAC MAUAL 2012)
96
Definition of Complex Engineering Activities:
The range of complex engineering activities is defined as follows:
SN Attribute Complex Activities
1 Preamble Complex activities means (engineering) activities or projects that

have some or all of the following characteristics listed below:
2 Range of resources Involve the use of diverse resources (and for this purpose,
resources include people, money, equipment, materials,
information and technologies).
3 Level of Interaction Require resolution of significant problems arising from interactions
between wide-ranging or conflicting technical, engineering or
other issues.
4 Innovation Involve creative use of engineering principles and research based
knowledge in novel ways.
5 Consequences to Have significant consequences in a range of contexts,
society and the characterized by difficulty of prediction and mitigation.
environment
6 Familiarity Can extend beyond previous experiences by applying principles

based approaches.
7 Extent of stakeholder Involve diverse groups of stake holders with widely varying
involvement and level needs.
of conflicting
requirements
8 Consequences Have significant consequences in a range of contexts
9 Interdependence Are high level problems including many component parts or sub -
problems
(Source: EAC MAUAL 2012)
97

150711-APU - SoE Student Project Handbook Version 7

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Version 7: April 2015

How to Approach Your

The advice presented in this guide is helpful to students undertaking a degree

Award specific information can be found on the website.

Above all remember:

Part I All about Projects Page

Part II Format of writting the Project report

4 Finished product – The Project report ..................................................................... 23

Part III The Appendices

All about Projects

1.1 "Why are projects so important in a Degree Programme?"

Throughout the programme you have been developing an understanding of the

1.2 "What will I get out of completing the project?"

2 The Nature of the Beast. What is a project?

2.1 What types of research projects are there?

2.2 Are there any restrictions on the area of the project?

If in doubt, discuss your ideas with tutors/Project Manager

2.3 Common 'dangers'

3 Introduction to Engineering Projects

In Phase One (Semester 1 of Year 4); investigative research oriented approach

3.2 Learning & Programme Outcomes:

Learning Outcomes Attained:

Program Outcomes Attained:

 Upon acceptance, FYPC will assign the FYP supervisor based on

Step 2 - FYP Standard Process for Route Option 1 or 2:

Day to Day Responsibilities:

 Receiving the Draft Project Proposals (DPPF‟s).

 Monitoring the support given to you by their supervisors.

 Responding to your emails.

Soft Bound Report

Project Phase II-

Figure 1: FYP process flowchart Project Phase II-

Hard Bound Report

Moral Professionalism and Ethical Considerations:

Front cover Page

Concept Design and Research Methodology

Front cover Page

Concept Design and Research Methodology

Final Design & System implementation

Conclusion and Recommendations

4.3.1 Page Dimension and Binding Specification:

4.3.3 Table of Contents:

4.3.4 List of Tables:

4.3.5 List of Figures:

4.3.6 List of Symbols, Abbreviations and Nomenclature:

4.3.7 List of Appendices:

vFM (t )  Vc Cos(2f c t  m f sin(2f m t)) ……………………………………………(3.1)

mFM  NB (t )  A cos(2f 0t   (t )) ……………………………………………….…(3.2)

The listing of references should be typed 4 spaces below the heading

The report shall be presented in English.

A report must be submitted for examination in a bound form which is sufficiently

An application for confidentiality shall normally only be approved in order to enable a

CHAPTER 2: LITERATURE REVIEW

CHAPTER 3: CONCEPT DESIGN AND RESEARCH METHDOLOGY

CHAPTER 5 : DISCUSSION - PROJECT FINDINGS & TESTING

CHAPTER6 : CONCLUSION AND RECOMMENDATIONS

Conclusion relating to the Research Objectives

2 cm Edge of the paper

PROJECT TITLE IN CAPITAL LETTERS, FONT SIZE 12, TIMES

A project submitted in partial fulfillment of the requirement

ASIA PACIFIC UNIVERSITY OF TECHNOLOGY & INNOVATION

MONTH & YEAR

2 cm Edge of the paper